PAHO's Code of Ethical Principles and Conduct

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o with whom you are involved in a significant personal relationship; or• Companies, entities, organizations or associations where:o anyone closely related to you by blood or marriage or with whom you areinvolved in a significant personal relationship was previously or iscurrently an officer, director, owner, trustee, general partner, agent,attorney, consultant, contractor or employee;o someone with knowledge of relevant facts could reasonably question yourimpartiality in causing the Organization to enter into the contract.In all instances, you must ensure that your procurement actions comply with PAHO’sProcurement Procedures Manual, which you can view and download at:https://intranet.paho.org/AM/PRO/PRO.asp. If you have questions or doubts regardingcontracting situations that may affect, or be perceived as affecting, your objectivity orimpartiality, you must consult with any of the ICMS ethics resources.Hiring of Spouses and Family MembersThe Organization may employ your spouse if, after conducting a competitive selectionprocess, your spouse is the best candidate.. However, your spouse may not serve in thesame unit as you and cannot be in a supervisory or subordinate position to you.The Organization will not normally employ a person who is closely related to you byblood or marriage. If you become aware that a person closely related to you by blood ormarriage, has applied for a position with the Organization, you must immediately advisethe Area of Human Resources Management.However, under no circumstance may you participate in any activity that involves thehiring, advancement, promotion or evaluation of your spouse or of anyone who is closelyrelated to you by blood or marriage or with whom you are involved in a significantpersonal relationship.Gifts from Sources Outside of PAHOGifts given to you by anyone outside the Organization for activities and/or events relatedto your official duties may only be accepted if:• The gift is infrequent and of minimal value (low-cost promotional objects,simple meals, souvenirs with no cash value); and• The gift does not compromise or in any way appear to compromise yourintegrity or that of the Organization.PAHO INTEGRITY HELPLINE 1 - 888 - 448 - 4715 20
Otherwise, you may not, directly or indirectly, solicit or accept any gift from anyoneoutside the Organization who may be in a position to influence your objectivity incarrying out your official duties or that may place you under obligation to the persongiving the gift.The term “gift” includes any cash, gratuity, favor, discount, entertainment, admission tosporting and cultural events, hospitality, loan, or any other benefit or item havingmonetary value. Such shall include services and/or gifts of training, transportation, travel,lodgings and meals, whether provided in-kind, by purchase of a ticket, payment inadvance, or reimbursement after the expense has been incurred.An “indirect gift” means a gift given with your knowledge and acquiescence to someoneclosely related to you by blood or marriage, or someone with whom you have a closepersonal relationship, because of that person’s relationship to you. Indirect gifts alsoinclude gifts given to persons or entities, including any charitable organizations, based onyour designation, recommendation, or direction.If it is not possible to decline a gift or if there is sufficient benefit to the Organization towarrant acceptance of a gift, you must immediately seek written direction from the EthicsOfficer, who will notify you in writing as to whether you or the Organization can keepthe gift, whether the gift must be declined, or whether the gift can be donated to charityor must otherwise be disposed of.Gifts between People Working for PAHOAs a general rule, you may not directly or indirectly give gifts to or solicit contributionsfrom another person for gifts, or make donations towards gifts for a supervisor or anindividual in a position of authority.You may give gifts to or accept gifts from other persons working in PAHO only if eachof the following circumstances is satisfied:• You and the other person are not in a supervisor-supervisee relationship. Still,you may give gifts appropriate to the occasion to your supervisor or accept giftsfrom someone you supervise;o In recognition of infrequently occurring occasions of personal significancesuch as marriages, illnesses, or births or adoptions of children; oro Upon occasions that terminate the supervisor-supervisee relationship, suchas retirements, resignations, or transfers.• There is a personal relationship between you that would justify such gifts;• Gifts are of nominal value; andPAHO INTEGRITY HELPLINE 1 - 888 - 448 - 4715 21
Page 1 and 2: Presented to the 46th Directing Cou
Page 3: TABLE OF CONTENTSI. SAFEGUARDING PA
Page 6 and 7: Organization. At the time you signe
Page 8 and 9: • Raise and handle concerns at th
Page 10 and 11: III. CREATING A CULTURE OF COMPLIAN
Page 12 and 13: • Ensure that mechanisms and assi
Page 14 and 15: IV. STANDARDS OF CONDUCTA. CONDUCT
Page 16 and 17: Consequently, you must avoid any su
Page 18 and 19: Employment applicants may be asked
Page 22 and 23: • Gifts are given on special, inf
Page 24 and 25: any real or apparent conflicts exis
Page 26 and 27: unless specifically approved in wri
Page 28 and 29: NOTESPAHO INTEGRITY HELPLINE 1 - 88

PAHO's Code of Ethical Principles and Conduct

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