SPECIAL MEETING OF COUNCIL AGENDA

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The bids were reviewed for completeness and the results of the tender are as follows: Vendor Purchase Price (before Taxes) Life Cycle Cost Life Cycle GHG Emissions (Tonnes) 6910009 Canada Inc. $21,518.00 $32,328.80 20.0 (Vaughan Chrysler) Vendor B $23,493.00 $34,303.80 20.0 Vendor C $23,937.00 $35,075.40 20.6 Vendor D $24,494.20 $35,414.20 20.2 Vendor E $27,898.95 $37,945.35 18.5 The 2012 Jeep Compass proposed by 6910009 Canada Inc. (Vaughan Chrysler) provides the lowest Purchase Price and Life Cycle Cost. The Life Cycle Cost and GHG emissions were calculated for each vehicle based on the NRCan fuel consumption ratings, 84,000 life cycle kilometres and a fuel cost of $1.30 per litre. None of the submissions for this tender offered a Hybrid vehicle. 3. DISCUSSION: Reliability is an important factor for the WPCP vehicles as they may travel out of town on a daily basis to Creemore and/or Stayner, routinely in inclement weather. The existing vehicle to be displaced will be re-commissioned to another in-town service. Vaughan Chrysler is able to provide lower pricing on these vehicles as a result of the high volume of fleet vehicles that they deliver. Any service or warranty work will be sourced locally. 4. DEPARTMENT HEAD REVIEW: This report was reviewed by Department Heads at the regular meeting on June 5, 2012 and no concerns were identified. 5. EFFECT ON TOWN FINANCES: The purchase of a new vehicle for use by the WPCP was included in the 2012 Capital Budget. 26 of 40
6. DISPOSITION: When approved by Council, the WPCP Staff and the Fleet, Facilities and Purchasing Manager will secure the vehicle and ensure appropriate displacement of the existing vehicle. 7. APPENDICES: None Attached Respectfully submitted, ____________________ Dave McNalty, Manager, Fleet, Facilities and Purchasing Town of Collingwood 27 of 40
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Page 7 and 8: From: MOE CCU (ENE) Sent: Wednesday
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SPECIAL MEETING OF COUNCIL AGENDA

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