Kansas Department of Administration 2006 Annual Report.pdf

More documents

Recommendations

Info

Replacing STARS: the Financial Management System (FMS) project In 200 1, the State contracted with Accenture Company to provide a report on the possible need to implement a new Financial Management System (FMS). Accenture recommended replacement ofthe current system, STARS, as it was nearing 15 years old and was no longer supported by a vendor. In 2006, the State revisited the issue and asked Salvaggio, Teal and Associates (ST A) of Austin, Texas to provide an updated Needs Assessment Study. A project team made up of five representatives from D of A (three from A&R) worked with STA on the study. A Project Steering Committee was also created with representatives from 13 different agencies to oversee the progress ofthe study. To receive input from agencies regarding their own needs, focus groups were created. Over 200 individuals participated, representing 25 large agencies and outreach meetings 27 other agency representatives who may not have taken part in the meetings. Also, system requirements were posted on the FMS project Web site for all agencies to review and provide comments. As a result of the study, ST A recommended the State pursue the acquisition and implementation of an FMS for the following reasons: • STARS is nearly 20 years old and without vendor support • Need to move from an environment that focuses primarily on processing financial transactions to one that also focuses on providing management information to policymakers for use in making critical decisions about allocating the scarce resources available for constituent programs and services • Agencies have difficulty getting meaningful and historical reports from STARS. As a result, many agencies have created "shadow systems" primarily for tracking and reporting needed information all at an additional cost to the agency • A new FMS will be Web-based and integrate all agencies regarding key financial modules, which would include Accounts Payable, General Ledger, Purchasing and Asset Management • A FMS would also replace the current procurement system (Procurement Manager Plus) and offer "eProcurement" which would include, among other functionality, enabling State personnel to order goods/services from the negotiated State contracts by shopping via a Web browser; also would enable vendors to be notified electronically of bid opportunities for goods/services the vendor has registered with the State as providing • A FMS would also provide for a "Data Warehouse" that agencies could use to store information and create ad hoc reports for their own needs • With an integrated FMS agencies will be able to process information and transactions more quickly and with less paperwork and redundancy of effort • Agencies will be able to respond more quickly and with greater accuracy to Legislators' requests for information to make decisions 10
• The State could potentially realize an annual cost savings of nearly $5.5 million after the FMS has been implemented as a result of eliminating "shadow systems" and improved efficiencies These are just a few of the many advantages of implementing an FMS for the State of Kansas. The number of states that are implementing FMS type systems continues to increase each year. Being able to manage financial and related data with a FMS will serve the State and its taxpayers more efficiently and effectively for many years to come. Because the Department of Administration, using the Shared Services model, reached out across the State of Kansas in preparing the report for replacing STARS, we expect the new FMS to be a tremendous success. The hours of work and outreach done in 2006 will pay dividends for years to come. Each day, employees throughout the Department demonstrate commitment to providing shared services, improving business practices, and providing high quality customer service. We sincerely appreciate the efforts they make and the outcomes achieved. For additional information on the Kansas Department of Administration, visit Our vision The Department of Administration will lead the enterprise toward a shared services organization by modeling teamwork, cost-effective business practices and quality customer service. 11
Page 1 and 2: ~ KANSAS DEPARTMENT OF ADMINISTRATI
Page 3 and 4: Shared Services, Shared Success Kan
Page 5 and 6: The D of A values, "Character, Comm
Page 7 and 8: The first such open house was held
Page 9: Finding Savings Through Shared Serv

Kansas Department of Administration 2006 Annual Report.pdf

Create successful ePaper yourself

Delete template?

Save as template?