MOS 2013 Study Guide for Microsoft Access

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176 Chapter 5 Create reports For the layout for the report, choose Stepped, Block, or Outline. A preview shows how each option affects the layout of the report. You can also select portrait or landscape orientation and specify whether the wizard should adjust the width of each ield so that ields it on the page. Selecting the option to adjust ield width might cause some text boxes to display only a portion of the ield’s data. ➤ To create a report with the Report wizard 1. On the Create tab, in the Reports group, click Report Wizard. 2. Use the Tables/Queries list to select the report’s record source, add the ields you want to use to the Selected Fields list, and then click Next. 3. Specify the ield or ields by which you want to group records in the report. Click Grouping Options to specify the interval by which to group dates, numeric values, or text ields, and then click Next.
5.1 Create a report 177 4. Choose the ield or ields you want to use to sort records. Click Summary Options to specify the summary function you want to apply and to choose an option to view only summary data or both detail and summary data, and then click Next. 5. Choose a report layout and a page orientation, and then click Next. 6. Enter a name for the report, choose whether to preview the report or open the report in Design view, and then click Finish. Building reports in Layout view The Blank Report command opens an empty page in Layout view and displays the ield list. (Click Show All Tables in the ield list if no tables are shown.) To add ields to the report, in the ield list, expand the list of ields for a table, and then drag a ield to the report page or double-click the ield. In Layout view, a report’s controls are contained within a layout that helps manage the alignment and arrangement of controls. For reports, Access provides two default layouts: tabular and stacked. In the tabular layout, controls are arranged in columns and rows (something like a spreadsheet). Labels are displayed in the report’s Page Header section (similar to column headings). Text box controls that display a ield’s data are included in the report’s Detail section. In the stacked layout, controls appear in two columns, with labels in the left column and ield controls in the right column. All controls in the stacked layout are included in a report’s Detail section. By default, Access uses the tabular layout for reports it creates with the Report tool and for blank forms you create in Layout view. When you add the irst ield, Access displays a button (identiied by a lightning bolt icon) beside the ield. You can click this button to switch the report from the tabular layout to the stacked layout. You can also switch between the tabular and stacked layouts by selecting the layout from the Table group on the Report Layout Tools Arrange tool tab. Tip When a report is open in Design view, you can remove a layout by selecting the controls on the report and then clicking the Remove Layout command in the Table group on the Arrange tool tab. If you are creating a report in Layout view, you can right-click a control, point to Layout, and then click Remove Layout. (In Layout view, the Remove Layout command does not appear in the Table group.)
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Contents Introduction .............
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Contents v Creating tables in Acces
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Contents vii Modifying data sources
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Introduction The Microsoft Ofice Sp
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Introduction xi Adapting exercise s
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Introduction xiii We want to hear f
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xvi Taking a Microsoft Ofice Specia
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xviii Taking a Microsoft Ofice Spec
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2 Exam 77-424 Microsoft Access 2013
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4 Chapter 1 Create and manage datab
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96 Chapter 3 Create queries and dei
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Page 225 and 226: formatting query ields 207 expressi
Page 227 and 228: queries 209 merging databases, 36,
Page 229 and 230: updating records 211 reports adding
Page 231 and 232: About the author John Pierce was an
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MOS 2013 Study Guide for Microsoft Access

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