MOS 2013 Study Guide for Microsoft Access
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64 Chapter 2 Build tables<br />
one of the other external data <strong>for</strong>mats that <strong>Access</strong> <strong>2013</strong> supports. Linking to an Excel<br />
worksheet or a text ile, <strong>for</strong> example, creates a one-way link. You can read the data in<br />
<strong>Access</strong>, but you cannot insert or update records—the data is maintained only in the external<br />
data source. However, you can link to tables in another <strong>Access</strong> database and work<br />
with those tables in the same way you work with tables in your database.<br />
Tip You can link to tables in other <strong>Access</strong> databases to work around the restriction on the<br />
size of a single <strong>Access</strong> database ile (approximately 2 GB).<br />
If you link to an <strong>Access</strong> database or to another external data source that is protected<br />
with a password, you need to provide the password to link successfully. <strong>Access</strong> can save<br />
the password so that you don’t need to provide it each time you open the external table.<br />
Because <strong>Access</strong> saves this in<strong>for</strong>mation, you might want to encrypt your database.<br />
See Also For more in<strong>for</strong>mation, see section 1.4, “Protect and maintain databases.”<br />
Linking to a table in another <strong>Access</strong> database<br />
Use the <strong>Access</strong> command in the Import & Link group (on the External Data tab) to open<br />
the Get External Data dialog box. Click Link To The Data Source By Creating A Linked<br />
Table, and then locate the database you want to link to. You use the Link Tables dialog<br />
box to select the table or tables you want to link to. <strong>Access</strong> adds an entry <strong>for</strong> a linked<br />
table to the Navigation pane, displaying an icon that identiies the type of data source.<br />
(The icon includes a small arrow to indicate that the table is a linked table.)<br />
➤ To link to a table in another <strong>Access</strong> database<br />
1. On the External Data tab, click <strong>Access</strong> in the Import & Link group.<br />
2. In the Get External Data dialog box, click Link to the data source by creating a<br />
linked table.<br />
3. Click Browse to locate the source database, and then click OK.<br />
4. In the Link Tables dialog box, select the table or tables you want to link to, and<br />
then click OK.<br />
Linking to an Excel worksheet or a text ile<br />
The irst step in linking to a worksheet or a text ile is to click the Excel or Text File command<br />
in the Import & Link group. In the Get External Data dialog box, click Link To The<br />
Data Source By Creating A Linked Table, and then ind the ile you want to link to. <strong>Access</strong>
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