CUT Annual Report 2009

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Thinking Beyond Leadership and Governance Management and Administration Administrative structures in both the support services and aca demic divisions have been aligned as part of the broader three-phased insti tutional restructuring exercise, which produced new structures and the staff establishment currently in place. • Financial Management System and Procurement Management The University’s financial management system has evolved fundamentally. In 2009, we were able to budget in such a manner that a R22 million strategic fund could be set aside for the implementation of our strategic priorities. This allows the institution not only to create a new vision, but to implement it incrementally. In 2007, we revised our Procurement Policy. • Internal Audit Function and Human Resource Function The Internal Audit Function has improved its performance greatly since the days when it was an in-house function. In 2008, this function was outsourced and it continued that way in 2009, with great improvement in delivery and quality, as well as costs. In 2009, for the first time in many years, the external auditors relied on work that the internal auditors had done. • Academic Administration Academic Administration was consolidated through the restructuring process of 2008/9. We now have better co-ordinated and coherent units in this division than before. Preparations are in place to introduce online systems in this and other areas to ensure that staff and student services are delivered faster and more efficiently. In 2009 an audit of some of the systems in Academic Administration took place. • Infrastructure, Facilities Management, as well as Infor mation and Communication Technology (ICT) Infrastructure and Facilities Management is an area worthy of praise. CUT is one of the best-maintained uni versities in the country, even though we still have main tenance backlogs as a result of inadequate funding. Our ICT System underwent internal review in 2008/9 and recommendations from the review are being implemented. Dr Gift Vinger, Registrar Prof. Talvin Schultz, Executive Director: Vice- Chancellor’s Office Prof. Mojalefa Ralekhetho, Acting Deputy Vice- Chancellor: Resources and Operations Prof. Rocky Ralebipi- Simela, Deputy Vice- Chancellor: Academic Prof. Thandwa Mthembu, Vice-Chancellor and Principal 10
Clr Playfair Morule, Executive Mayor of Mangaung Local Municipality, Mr Danny Jordaan, Head of the FIFA World Cup Organising Committee in South Africa, and Prof. Thandwa Mthembu. Council and Senate Council had decided on an institutional restructuring exercise in 2005, which could only be implemented as from 2007. The focus in 2007/8 was on Phase 1: Executive Management, whilst the focus in 2008/9 was on Phase 2: Middle Management. A new middle management structure was approved in September 2008. Work towards populating the new structure then started immediately. Savings achieved from Phase 1 total about R3 million as from 2008 when the new structure was put in place and, given the new middle management structure, savings of around R17 million were planned for 2009 when the new structure was fully in place. These savings have been reinvested in the academic sector. An additional allocation of about R10 million (R8 million for academic and research appointments and a R3 million increase for the Library and Information Centre from the 2008 budget) was provided for in our 2009 budget in lieu of savings from restructuring and our subsidy grant. This resulted in the salary budget ratio of academic: support staff improving from 49:51 in 2007 to the current 55:45. 11
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CUT Annual Report 2009

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