Celebrating 10 years Office of Information Technology - Princeton ...
Celebrating 10 years Office of Information Technology - Princeton ...
Celebrating 10 years Office of Information Technology - Princeton ...
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What We Accomplished - FY11 Goals Met<br />
26<br />
based on security and access specifications. The system was designed with the involvement <strong>of</strong> the functional users, who<br />
are very pleased with the end results.<br />
Student Dashboard and Advising Notes<br />
The Student Dashboard and Advising Notes application integrates data related to student academic progress from various<br />
<strong>of</strong>fices into one central location in PeopleS<strong>of</strong>t. Using web-services, the application also collects information from systems<br />
outside <strong>of</strong> PeopleS<strong>of</strong>t and integrates it within the application. This functionality greatly enhances the ability for multiple<br />
<strong>of</strong>fices to collaboratively manage student records. The application is currently being used by the Residential College<br />
advising staffs, the Study Abroad program, health pr<strong>of</strong>essions advising, academic advising for athletes, and the <strong>Office</strong> <strong>of</strong> the<br />
Registrar. The application provides an effective advising facility for students and a more comprehensive record for advisors.<br />
DataMall conversion to the University Data Warehouse<br />
As <strong>of</strong> June 30, 2011, DataMall functionality is available in the <strong>Information</strong> Warehouse for all except Capital Budget<br />
reports and ODBC. The Capital Budget reports have been created and are awaiting final testing and approval from the<br />
administrative users before conversion to the <strong>Information</strong> Warehouse is complete. The conversion <strong>of</strong> ODBC reporting<br />
into the <strong>Information</strong> Warehouse is scheduled for early FY12. Functionality not previously possible in the DataMall has also<br />
been developed.<br />
Undergraduate Announcement as a new online facility<br />
OIT collaborated with the <strong>Office</strong> <strong>of</strong> the Dean <strong>of</strong> the College to develop an online Undergraduate Announcement that is<br />
easily accessible, searchable, and user friendly. The new online format replaces the need for costly printed and distributed<br />
publications. The web-based Undergraduate Announcement is comprised <strong>of</strong> information collected and stored in the<br />
PeopleS<strong>of</strong>t system. Enhancements to the PeopleS<strong>of</strong>t Program Guide create, expand, and populate the Program Guide<br />
with each department’s masthead and prose sections. OIT also modified the customizations to the PeopleS<strong>of</strong>t Curriculum<br />
Management module to provide a more efficient way for the <strong>Office</strong> <strong>of</strong> the Dean <strong>of</strong> the College to gather and approve<br />
course information changes: specifically course title, course description, UA instructor, and term <strong>of</strong>fered. The result <strong>of</strong> this<br />
project is a cost-saving Undergraduate Announcement that is accurate, accessible, and timely.<br />
New Salary Administration Management (SAM) for University staff<br />
OIT designed and developed the custom “Salary Administration Management (SAM)” module to move the salary<br />
administration process into the PeopleS<strong>of</strong>t HR environment. The new process allows central Human Resources and all<br />
administrative departments to operate within the same environment and record all changes immediately and in real time.<br />
The system design also <strong>of</strong>fers departments the flexibility to maintain a department-specific reporting structure and custom<br />
approval trails. SAM also manages the University’s MIP rules, preventing incorrect data from inadvertently being entered<br />
into the system and propagated. Monitoring tools allow HR to monitor departmental progress and identify areas where<br />
help may be needed. The features and built-in controls <strong>of</strong> SAM <strong>of</strong>fer a significant improvement over previous processes<br />
that required much greater manual effort and had fewer or no controls. The new SAM has been well received by its users.<br />
Conflict <strong>of</strong> Interest form<br />
As planning got under way in FY11 to create this functionality, it was decided by the Human Resources department to<br />
defer development <strong>of</strong> this functionality to an as-yet determined future project cycle.<br />
FY11 goal: Identify and implement IT-related cost savings initiatives to assist administrative <strong>of</strong>fices and<br />
academic departments, as well as OIT, in achieving their University savings targets<br />
OIT worked with administrative departments, academic departments, and SUMAR to identify and realize new<br />
opportunities for IT-related cost savings in FY11, in support <strong>of</strong> the goal to continually identify efficiencies and projects in<br />
academic and central administration that strengthen the University workforce, business operations, and services, and<br />
ensure appropriate utilization <strong>of</strong> resources. In collaboration with administrative <strong>of</strong>fices and academic departments, OIT<br />
achieved IT-related cost savings in the following areas:<br />
• IT Infrastructure Consolidation<br />
• Print-less<br />
• E-Mail Consolidation and Outsourcing Options • Cluster Computers<br />
• Desktop Computer Programs<br />
• Mobile Communication Devices<br />
Details about the cost-savings results are provided in the section, “OIT’s Contribution to Sustainability and Cost-savings<br />
Initiatives,” on page 16.
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