VERIFICATION REGULATIONS

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4C VERIFICATION REGULATIONS VERSION 2.1 | APRIL 2016 be conducted by a representative of Coffee Assurance Services, by a certification body or by an external independent organization. A witness audit forms part of the system oversight. 5. STRUCTURE OF THE VERIFICATION SYSTEM ROLES AND RESPONSIBILITIES C mainly includes the (1) approval, management and training of verifier companies and (2) monitoring compliance of 4C Units with the 4C Code of Conduct and other verification requirements - including reviewing verification reports and taking license decisions - , and (3) monitoring data and reporting of final buyers (commercial reporting). Capturing data, field knowledge and information by Coffee Assurance Services allows for effective learning processes and provides relevant information regarding commercial activities. The Global Coffee Platform periodically receives aggregated data through all accredited operators of the Baseline Common Code including Coffee Assurance Services as the operator of the 4C Code of Conduct as well as others to analyse and evaluate progress and impact of the Baseline Common Code through all its accredited operators. For 4C verifications the Coffee Assurance Services collaborates with approved certification bodies operating in coffee producing countries that are ISO/ IEC 17065 (agricultural scope) accredited. The following sections describe the roles and responsibilities of 4C Units, Coffee Assurance Services and Verifier companies, i.e. all parties involved in the 4C Verification system. © 2016 | Coffee Assurance Services | Page 10 of 72
4C VERIFICATION REGULATIONS VERSION 2.1 | APRIL 2016 4C Units (5.1) Complaints & appeals handling Complaints & appeals handling 4C Verifier companies (5.2) External Oversight organisation (5.4) Training & Approval; Oversight activities Verification Report; annual update Complaints & appeals handling Coffee Assurance Services (5.3) Rules and Interpretatio n Oversight Management Report; Global Coffee Platform (5.5) Assurance Code ISEAL Alliance (5.6) 5.1 4C UNIT 4C Units have the following roles and responsibilities: To implement the 4C Code of Conduct and all other relevant requirements and be in compliance with applicable regional, national or international laws To implement an Internal Management System (IMS) To engage 4C Verifier companies in a transparent manner, free from conflicts of interest To pay verification costs To commit to and implement the 4C Continuous Improvement concept, i.e. eliminating all reds until first re-verification To update Coffee Assurance Services on their performance every year as part of the annual update © 2016 | Coffee Assurance Services | Page 11 of 72
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VERIFICATION REGULATIONS

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