VERIFICATION REGULATIONS

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4C VERIFICATION REGULATIONS VERSION 2.1 | APRIL 2016 4C Buyers, who buy 4C Compliant Coffee directly from licensed 4C Units, must be aware of these requirements and guidance in order to avoid any future conflicts. Verification: Verifiers carry out random checks on commercial contracts and copies of shipping documents to ensure that this requirement is complied with. The verification result of this requirement relates to the rating of Unacceptable Practice number 10 Immoral transactions in business relations according to international covenants, national law and practices 7. VERIFICATION PROCESS 7.1 INTRODUCTION AND OVERVIEW OF THE VERIFICATION PROCESS This chapter describes the entire process of a verification, from initial contact between 4C Units, Coffee Assurance Services and 4C Verifiers up to the acceptance of an Improvement Plan after licensing. It provides guidance and requirements for the major steps in the process. All parties involved (4C Units, 4C Verifiers and Coffee Assurance Services) are expected to implement and comply with the respective requirements specified in this chapter. The flowchart below illustrates the major steps of the verification process. © 2016 | Coffee Assurance Services | Page 24 of 72
4C VERIFICATION REGULATIONS VERSION 2.1 | APRIL 2016 Verification Process 4C Units 4C Verifiers Coffee Assurance Services 7.2 Complete required documents 7.2 Inform Secretariat & request 4C Unit reg. number 7.2 Send request for proposal to approved 4C Verifiers 7.2 Send proposal to 4C Unit 7.2 Provide 4C Unit reg. number & register it in database 7.2 Select and engage a Verifier 7.2 Send completed documents to engaged Verifier & inform CAS 7.3 Prepare for verification, send verification plan to 4C Unit and CAS 9.2 Monitor process 7.4 Carry out on-site verification 7.5 Evaluate verification results 7.6 Report on verification 7.6 Review, sign and send report to Verifier and CAS 7.6 Send verification report to 4C Unit and CAS 7.7 Review verification report Yes Follow-up visit intended? Keep records License granted? Yes No Send notice of termination to Verifier & Secretariat File the case No 7.5.2 Communicate to 4C Unit & Verifier 7.5.2 Prepare & send Improvement plan to verifier & CAS 6.7 Review Improvement Plan 7.7 Issue 4C License Yes Implement Improvement plan No Feedback to 4C Unit and CAS Update & publish list of licensed 4C Units 6.9 Start trading 4C Compliant Coffee 6.7 Monitor progress 6.8 Report on commercial data & send annual update to CAS Addendum/ re-verification intended? File the case © 2016 | Coffee Assurance Services | Page 25 of 72
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VERIFICATION REGULATIONS

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