VERIFICATION REGULATIONS
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4C <strong>VERIFICATION</strong> <strong>REGULATIONS</strong><br />
VERSION 2.1 | APRIL 2016<br />
and the level of the 4C Verifier Company during a periodic oversight desk audit or office visit. Failure to<br />
meet this requirement will result in a non-conformity.<br />
7.7 LICENSING DECISIONS BY COFFEE ASSURANCE SERVICES<br />
Requirement: Licensing decisions MUST be objective, impartial and transparent. Individuals who take<br />
licensing decisions MUST be competent to perform this task. Licensing decisions MUST be timely in<br />
members.<br />
Guidance: This requirement is crucial to the credibility of the 4C System. The ones taking licensing<br />
decisions must be free from any influence and remain independent throughout this process.<br />
Competence of the person in charge is built on knowledge<br />
mission, auditing training, practical audit experience and problem-solving common sense.<br />
Licensing decisions include the issuance of a 4C License and all other sanction measures described<br />
previously in section 7.5.2 Non-conformity and sanction measures.<br />
Under normal conditions, licensing decisions must be taken no longer than ten (10) working days (or<br />
two (2) calendar weeks) from receipt of the final verification report signed by both the Verifier and the<br />
4C Unit.<br />
In case the above timelines cannot be met due to external factors (e.g. holiday season, responsiveness<br />
by verifiers, etc.) AND 4C Units applied for verification timely (i.e. around 3 months before the current<br />
license expires) the license validity may be dated back to the due date for taking the licensing decision<br />
in case of a positive result.<br />
The final license decision is in all cases taken by Coffee Assurance Services. The Coffee Assurance<br />
Services may also change (parts of) the final evaluation of the verifier which might have an impact on<br />
the final license decision.<br />
In case there is disagreement, all actions taken from the moment a disagreement takes place must be<br />
recorded by Coffee Assurance Services. If the disagreement remains, parties may initiate the complaint<br />
procedure. The respective 4C Unit must be informed in a timely manner about the case and updated on<br />
its progress.<br />
Verification: This requirement applies mainly to Coffee Assurance Services. The Independent<br />
Organisation verifies compliance with this requirement during periodic oversight desk audits/office<br />
visits. Any mishandled case will be reported to the Board of the Global Coffee Platform.<br />
8. 4C VERIFIERS APPROVAL/ DISAPPROVAL BY<br />
COFFEE ASSURANCE SERVICES<br />
4C Verifiers play a crucial role in the 4C Verification system. They are the main bridge between the 4C<br />
performance, enable 4C Units to participate or remain in the 4C Compliant Coffee chain and also<br />
provide greater knowledge to 4C Units and their Business Partners to enable them to improve their<br />
efficiency and reduce long term negative impacts on the environment and local society. To achieve<br />
© 2016 | Coffee Assurance Services | Page 44 of 72