RESIDENCE

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b. Category 2 offences will be investigated by the Assistant Director. The Assistant
Director will interview the complainant(s), the accused, and any witnesses,
individually and/or in groups, to ensure that all of the relevant information is heard
and documented. If the investigation is such that the Assistant Director requires
assistance, he/she may designate RLS or the Director of Housing and Organizational
Services to assist with the investigation. In some circumstances, the investigation
and the delivery of the discipline letter may occur in the same meeting.
c. If the student(s) admit(s) to the alleged violations or the Assistant Director has
due reason to believe that the student was involved in the behaviours in question,
the Assistant Director, and when necessary in consultation with the Director of
Housing and Organizational Services, after completing the investigation will levy
a sanction consistent with those levied in similar cases, up to and including those
listed in Section 12, above. Students should be aware that in the case of the
most serious Category 2 offences, eviction from residence will normally be
the recommendation.
Appeal of Penalty
18. All residents may appeal the decision of the Assistant Director pursuant to the guidelines
listed below. Appeals of eviction are permitted. The appellant will be allowed to remain in
residence until the appeal has been decided. However, in the interest of public safety and
if the situation warrants, the resident may be required to leave the residence immediately.
All residents must be made aware of their right to appeal, in writing, upon receipt
of their reprimand.
19. Appeals of Category 1 fines or penalties and restrictions determined by the Assistant
Director shall be made, in writing (typed and addressed), directly to the Director of
Housing and Organizational Services within two business days (and by no later than
4:00 pm on day 2), excluding holidays, which are days on which classes or exams
are not normally scheduled and weekends, of being notified by Assistant Director’s
official letter informing the resident of the imposition of such penalties or restrictions.
Notification is deemed given upon deposit of written notification in the student’s
residence mailbox, delivery to the student’s room or delivery to the student’s Western
email account. The nature of the appeal must be clearly stated as must the grounds
on which the appeal is based. Lack of funds, ignorance or substance abuse will not
be considered acceptable grounds for appeal, and a hearing will not ensue. Appeals
of contraband items will first be adjudicated by the Assistant Director prior
to a formal appeal.
20. If the Director of Housing and Organizational Services receives a legitimate appeal
letter requesting the meeting of a Residence Hearing Committee he/she will contact
the Assistant Director and request a letter outlining the reasoning for said penalty.
This letter is forwarded along with the appellant’s request for an appeal, and the incident
report to the Chair of the Residence Hearing Committee. Appeals that fall within the
examination period (December or April) will be adjudicated by the Residence Appeals
Officer and the Director of Housing and Organizational Services and consultation with
the Assistant Director.
Residence Hearing Committee
21. Category 1 appeals are heard before a Residence Hearing Committee. If the appellant
refuses to appear before a Residence Hearing Committee when requested, then he/she
waives his/her right to present his/her side of the case to the Committee when