Instructions_8.25x10.75StandardPB_WordPC

8.25" x 10.75" | Standard | Perfect Binding

Instructions for
Microsoft Word for PC
Learn More:
www.microsoft.com/word

8.25" x 10.75" | Standard | Perfect Binding
Page Count: 20 pages min, 384 pages max, multiple of 2
PDF Size: 300MB max
• The trim can vary slightly in either direction, so full page images should fill the bleed area,
while text should be kept in the safe zone (0.25" inside the trim line). See the examples on the
next few pages for more information.
• For the best output, we recommend using images that are 300 dpi, and all fonts should be
embedded in your PDF. There shouldn’t be any spot colors used in the file.
• Don’t include printer marks in your PDF, and don’t lock it with a password.
• The first page in your PDF will be your front cover and the last page will be the back cover. You
will have the option to upload a spine file separately after your initial PDF upload.
• A 6mm 2D barcode will be added to the lower righthand corner of your back cover (the last
page of the PDF). You can see a preview of this after you upload your PDF to the MagCloud site.
• Check out the "Designing for Perfect Binding" post on the MagCloud Blog for more design tips.

BAD: text placed outside the safe zone may be trimmed off
PDF edge
trim line
safe zone
This is some text in a MagCloud
publication that isn’t kept inside
the safe zone. As a result, some
of the text might be cut off in
the print copy.
This is some text in a MagCloud
publication that isn’t kept inside
the safe zone. As a result, some
of the text might be cut off in
the print copy.
PDF file with text
outside the safe zone
Trimmed print copy
with text cut off

GOOD: text kept inside the safe zone will never get trimmed off
PDF edge
trim line
safe zone
This is some text that is kept
inside the safe zone. Even if
the trim is off, none of the
text will be cut off.
This is some text that is kept
inside the safe zone. Even if
the trim is off, none of the
text will be cut off.
PDF file with text
inside the safe zone
Trimmed print copy
with no text cut off

BAD: images that don’t fill the bleed might have a white edge
PDF edge
trim line
safe zone
PDF file with an image
that stops at the trim line
Trimmed print copy with a
white edge around the image

GOOD: images that fill the bleed will go to the edge of the page
PDF edge
trim line
safe zone
PDF file with an image that
goes to the edge of the PDF
Trimmed print copy with the
image to the edge of the page

Option 1: Open the MagCloud Template in Word on a PC
1. If you haven’t already, go to the Create tab on the MagCloud website, download the PDF
instruction packet for Word for PC from the Getting Started page, and unzip the folder
2. Open Microsoft Word 2007 or newer on a PC, and go to File > Open (Word 2010) or click the
Office symbol in the upper left corner and select Open (Word 2007)
3. Navigate to the “MagCloudTemplate_8.25x10.75Standard.docx” file inside the unzipped folder
4. Click Open
5. To add additional pages to the template, click anywhere in the last page of the document, then
go to the Insert tab and select "Blank Page" (see screenshots above). For a perfect bound
publication, your total page count can be anywhere from 20 to 384 pages, but must be a
multiple of 2.

Option 2: Edit an Existing Word Document
1. Open your existing document in Microsoft Word 2007 or newer on a PC
2. Go to the Page Layout tab
3. Open the Margins menu and select “Custom Margins...” to open the window shown above left
4. Select "Normal" from the Multiple Pages dropdown menu
5. Set the Margins: Top = 0.38" | Bottom = 0.38" | Left = 0.5" | Right = 0.5"
6. Select the Paper tab at the top of the window to show the options shown on the right
7. Set the paper size: Width = 8.5 in | Height = 11 in
8. Make sure “Whole document” is selected from the Apply to: dropdown menu
9. Click OK
10. If a window appears warning that your margins are outside the printable area, click "Ignore"

11. On the Page Layout tab, open the Align menu and select “Grid Settings” to open the window
shown above
12. Set the grid settings: Horizontal spacing = 8" | Vertical spacing = 10.74"
13. Uncheck the box for “Use margins” and set the Grid origin:
Horizontal origin = 0.25" | Vertical origin = 0.13"
14. Make sure the box next to "Display gridlines on screen" is checked
15. Click OK

Get to Know the Layout of Your Document*:
The black line is the edge of
the 8.5" x 11" PDF you will
upload to MagCloud.
This is the first page of your
PDF and will be the cover of
your publication.
The gray line is the 8.25" x
10.75" trim line that will be
the edge of your print and
digital versions. Although
the trim line is shown on all
four sides, your publication
will only be trimmed on the
top, bottom and outside
edges. On the inside edge,
everything up to the gray
line will be printed in the final
publication.
The dotted black line is the safe
zone, 0.25" inside the trim line.
The area between the gray
and solid black lines is called
the bleed.
IMPORTANT: The trim line
can vary slightly in either
direction, so all text content
should be kept within the safe
zone to avoid getting trimmed
off, while all images you want
to extend to the edge of the
page should fill the bleed.
*If you can't see the gray trim lines, go to the View tab and check the box next to "Gridlines"

Export Your File as a PDF:
1. Once you’ve finished designing your publication, make sure you save your Word document
2. Then go to File > Options (Word 2010) or click the Office symbol and select the “Word Options”
button (Word 2007) to open the Word Options window shown above
3. Select the Save tab
4. Verify that the box next to “Embed fonts in the file” is checked, and the boxes next to “Embed only
the characters used in the document” and “Do not embed common system fonts” are NOT checked
5. Click OK

6. Next go to File > Save As (Word 2010) or click the office symbol and select “Save as PDF or
XPS” (Word 2007)* to open the window shown above
7. Choose a name for your PDF and select where you to save it on your computer
8. Select “PDF” from the Save as type dropdown menu, and make sure the radio button for
“Standard (publishing online and printing)” is selected next to Optimize for
9. Click the Options... button to open the window shown on the next page
* If you do not have the “Save as PDF or XPS” option in Word 2007, download the “Microsoft Save as PDF or XPS” plug-in
from the Microsoft Download Center (www.microsoft.com/downloads)

10. Uncheck the box for “ISO 19005-1 compliant (PDF/A)”
11. Check the box next for “Bitmap text when fonts may not be embedded”
12. In Word 2010, verify that the box next to “Encrypt the document with a password” is NOT
checked
13. Click OK and then click Save (Word 2010) or Publish (Word 2007)

Your PDF is now ready
to upload to MagCloud!

www.magcloud.com