WTS17 exhibitor services manual

Welcome, 2017 Work Truck Show exhibitors. 

NTEA appreciates your contributions toward making this Show 

North America’s largest work truck event. Exhibitors like you drive the 

attendance and engagement of industry decision-makers — and we 

consider you an instrumental, strategic partner in the success of the 2017 

Show. 

The Exhibitor Services Manual shares information on key resources with 

supplemental tools available at worktruckshow.com/exhibitorservices. 

This compilation covers everything from carpet ordering to press 

conference scheduling to marshalling yard details. We encourage you to 

use this binder and take advantage of online offerings to find everything 

you need to create an exceptional display and drive traffic to your booth. 

Exhibitor tips 

• Freeman Services, a Work Truck Show partner, provides forms and 

ordering at freemanco.com. Discounted rates on furnishings and 

carpet are available if orders are placed online prior to the deadline. 

First-time visitors to freemanco.com will need to create a username 

and password. 

• Work Truck Show 2017 exhibitors receive complimentary spotting 

fees and vehicle rinsing. 

• Exhibitors have access to Work Truck Show Free Passes (an $85 

value) and promo codes to encourage customer attendance. 

• A monthly e-newsletter is sent to the main booth contact outlining 

important dates, tips and information exhibiting companies need to 

know. 

• Get up-to-the-minute news and updates by following us on Twitter 

using @WTS_exhibitors and “liking” The Work Truck Show 

Facebook page. 

If you are new to the Show or would like more information on planning 

your booth, please don’t hesitate to contact me at 248-479-8919 or 

sarah@ntea.com. 

Sincerely, 

Sarah Kindinger 

Event Sales Manager

THE WORK TRUCK SHOW ® 2017 EXHIBITOR SERVICES MANUAL 

TABLE OF CONTENTS 

GENERAL INFORMATION 

n 

n 

Show Management Contacts 

Exhibitor Services Contractors 

n 

Deadline Information 

n 

n 

n 

n 

Registration Brochure 

How to Register 

Exhibitor Registration Form 

Hotel & Travel Information 

MOVE-IN & FLOOR PLAN 

n 

n 

n 

n 

n 

n 

n 

Freeman Quick Facts 

Exhibitor List 

Targeted Exhibitor Check-In 

Schedule 

Floor Plan 

Truck Scale Location 

Marshalling Yard Map 

& Directions 

Area Map, Parking & Shuttle 

Information 

RULES & REGULATIONS 

n 

n 

Rules & Regulations 

General FAQs 

n Exhibitor-Appointed 

Contractor Information 

n 

Labor Union Jurisdictions 

ADDITIONAL 

FREEMAN SERVICES 

n 

n 

Welcome to Freeman 

Method of Payment Form 

n 

Rental Furnishings 

– Exhibits 

– Carpet & Cleaning 

– Freeman Furnishings 

n Labor 

– Labor Union Jurisdictions 

– Third-Party Authorization Form 

– Labor Order Form 

n 

Hanging Sign Information 

SHIPPING INFORMATION 

n 

Shipping Labels 

n 

Material Handling Order Form 

n 

Rigging Information 

n 

Freeman Transportation Complete 

n 

Freeman Exhibit Transportation 

Form 

n 

Outbound Shipping Form 

n 

Freeman Terms and Conditions 

SERVICES 

n 

n 

n 

n 

n 

n 

Lead Retrieval Options & 

Order Form 

Final Attendance List & 

Database Order Form 

Utility Services Order Forms 

Destination Management 

Company 

Business Center 

Floral Services 

n Photography 

n 

n 

n 

n 

Booth Catering 

Booth Security 

Audio Visual Services 

Driveaway & Detail Services 

Administrative office 

37400 Hills Tech Drive 

Farmington Hills, MI 48331 

800-441-6832 

248-489-8590 fax 

Washington office 

1701 Pennsylvania Ave. NW 

Suite 300 

Washington, DC 20006 

202-552-1600 

worktruckshow.com 

Ottawa office 

1 Rideau St. 

Suite 700 

Ottawa, ON K1N 8S7 Canada 

613-670-5877


SHOW MANAGEMENT CONTACTS 

NTEA staff is ready to help with your Work Truck Show questions. 

Office hours are Monday–Friday, 8 a.m.–5 p.m. EST. 

Exhibit sales, New Product Spotlight, 

Green Product Showcase and online 

marketing 

Sarah Kindinger 

Event Sales Manager 

248-479-8919 

sarah@ntea.com 

Sponsorship sales 

Kathy Swartzentrover 

Director of Event Sales 

248-479-8908 

kathy@ntea.com 

Registrar 

Luci Pfaff 

Senior Member Services Manager 

248-479-8148 

registrar@ntea.com 

Advertising 

Bridget Hernandez 

Advertising Manager 

248-479-8917 

bridget@ntea.com 

Public/media relations 

Kristen Simpson 

Simpson Communications LLC 

216-991-4297, 216-991-2965 fax 

kristen@simpsoncomm.com 

Event logistics 

Michelle Kubitz 

Director of Events 

248-479-8192 

michellek@ntea.com 

Jenelle Warner 

Senior Event Manager 

248-479-8195 

jenelle@ntea.com 

Registration brochures, Free Trade 

Show Passes and New Product Media 

Guide 

Sheree Campbell 

Executive Assistant 

248-479-8903 

sheree@ntea.com 

The Work Truck Show is produced by: 

NTEA 



800-441-6832 

248-489-8590 fax 


facebook.com/theworktruckshow 

@wts_exhibitors 

#worktrucks17 #greentrucks17


EXHIBITOR SERVICES CONTRACTORS 

Service 

Show management contacts 

Supplier 

NTEA 

37400 Hills Tech Drive, Farmington Hills, MI 48331 

800-441-6832, 248-489-8590 fax 

ntea.com 

Official service contractor 

Freeman 

8201 W. 47th St., McCook, IL 60525 

773-473-7080, 469-621-5603 fax 

myfreemanonline.com 

Hotel discounts 

Convention Housing Bureau 

200 S. Capitol Ave., Suite 300, Indianapolis, IN 46225 

317-262-8191, 317-262-8270 fax 


NTEA freight program 

PartnerShip 

29077 Clemens Road, Cleveland, OH 44145 

800-599-2902, 800-439-8913 fax 

partnership.com 

Business center 

Ricoh Business Center 

100 S. Capitol Ave., Indianapolis, IN 46225 

317-262-4496, 317-262-4435 fax 

Lead retrieval products 

CompuSystems Inc. 

PO Box 6271, Broadview, IL 60155 

708-786-5565, 708-344-4444 fax 

Destination management 

MAC Meetings & Events 

company 801 N. Second St., Suite 302, St. Louis, MO 63102 

888-421-2005, 314-421-5121 fax 

macmeetings.com 

Floral services 

Convention Plant Creations 

827 Magazine St., New Orleans, LA 70130 

504-524-6066, 504-524-5958 fax 

conventionplant.com


EXHIBITOR SERVICES CONTRACTORS 

Service 

Supplier 

Photography 

Lagniappe Studio 

8862 Snowbunting Ct., Littleton, CO 80126 

303-471-2220, 303-471-2224 fax 

lagniappestudio.com 

Booth catering 

Centerplate 

100 S. Capitol Ave., Suite 300, Indianapolis, IN 46225 

317-262-3500, 317-634-0541 fax 

Booth security 

CSC Corporation 


317-262-3493, 317-262-4410 fax 

Audio visual services 

Freeman Audio Visual Solutions 


708-255-7168, 469-621-5603 fax 

Vehicle rinsing services 

Freeman 


773-473-7080, 469-621-5603 fax 

myfreemanonline.com 

Convention center utilities 

Utility Department 


317-262-3467, 317-262-3419 fax 

icclos.com 

Internet services 

Smart City 

5795 W. Badura Ave., Suite 110, Las Vegas, NV 89118 

888-446-6911, 702-943-6001 fax


DEADLINE INFORMATION 

Use this checklist to stay on top of important logistical deadlines. 

Did you? Activity Contact Deadline information 

r Make final booth payment NTEA Dec. 5, 2016 

r Order lead retrieval products CompuSystems Inc. Advance registration discount 

deadline ends 

Jan. 13, 2017 

r Exhibitor-appointed contractor NTEA Feb. 3, 2017 

(EAC) notification (if applicable) 

r Ship materials to warehouse Freeman Feb. 13– March 3, 2017 

r Arrange convention housing Convention Housing Bureau Discount deadline ends 

Feb. 17, 2017 

r Order audio visual services Freeman Audio Visual Solutions Discount deadline ends 

Feb. 17, 2017 

r Arrange Show registration NTEA Advance registration deadline 

Feb. 17, 2017 

r Order furnishings/carpet/rentals Freeman Discount deadline ends 

Feb. 20, 2017 

r Order floral services Convention Plant Creations Discount deadline ends 

Feb. 26, 2017 

r Return final attendance NTEA Discount deadline ends 

database purchase order form Feb. 27, 2017 

r Order utilities Convention Center & Smart City 2 weeks prior to event date 

r Order booth catering Centerplate 2 weeks prior to event date 

r Ship hanging signs Freeman Deliver to warehouse 

address by March 3, 2017 

r Ship materials to Show site Freeman Cannot arrive before March 13, 2017 

r Ship press kits to Pressroom NTEA Cannot arrive before March 13, 2017 

r Order booth security CSC Corporation Refer to order form 

r Order photography services Lagniappe Studio Deadline not applicable 

r Order destination management MAC Meetings & Events Deadline not applicable 

company services 

r Participate in NTEA freight program NTEA Available ongoing 

Visit worktruckshow.com/exhibitorservices for an online listing.

We know your challenges. 

We know your business. 

March 14–17, 2017 

Indiana Convention Center | Indianapolis, IN 

Sessions begin March 14 | Exhibit hall open March 15–17 


Brought to you by

2 0 1 7 

NEWat The Work Truck Show 

n Demonstrations on how companies can comply with new Federal Motor Vehicle Safety 

Standard 111 rearview camera requirements 

n Sessions on how greenhouse gas Phase Two rules affect the industry as well as 

opportunities for multi-stage manufacturers 

n Course on rapid prototyping technologies for small and mid-sized companies 

n Seminar on recruiting and retaining the next generation of technicians 

n Curriculum on determining optimal truck fleet maintenance and repair strategies 

n Presentation on global commercial vehicle market impacts and emerging trends 

n Throwback lounge with arcade games 

ONLYat The Work Truck Show 

n Curriculum uniting Work Truck Show and Green Truck Summit concurrent sessions 

n Equipment product engineers at exhibitor booths 

n NTEA staff on-site to answer technical and regulatory questions 

n Advanced technology and alternative fuels conference held concurrently 

n Programs on truck chassis specification development 

n Workshops on lean techniques and advantages for commercial vehicle upfitters 

n Truck chassis OEM update sessions 

n Commercial vehicle Productivity and Fuels Pavilion 

worktruckshow.com 2

THE LEADING BUSINESS MAGAZINE FOR CONTRACTORS 

R 

The Work Truck Show 2017 sponsors 

NTEA gratefully acknowledges the following companies for their commitment and 

contributions that help make this event a success. 

Booth 3239 

Booth 1001 Booth 3011 

Booth 1829 

Booth 4991 

Booth 4639 

Booth 4171 

Booth 4139 

Booth 3139 

Booth 600 

Booth 3039 

Booth 4159 

Booths 3227 & 3320 

Booth 3559 



Booth 5159 

Booth 408 

Booth 1333 Booth 4781 Booth 3019 Booth 5474 Booth 3313 Booth 709 Booth 3411 Booth 3469 Booth 2619 

Booth 412 

Booth 916 

Booth 609 

Booth 3601 

Booth 3519 

Booth 5491 


Media sponsors 

Booth 5307 

Booth 5305 

Booth 2641 

Booth 5971 

Booth 5303 

Booth 110 

Booth 5979 

Booth 5989 

The Premier Magazine For America’s Municipalities 

Booth 5309 

Booth 2641 

Booth 5305 

Booth 122 

Booth 136 

Booth 5987 

Booth 5989 

n Alabama Clean Fuels Coalition 

n American Lung Association of the 

Upper Midwest 

n American Public Works Association 

n Ann Arbor Clean Cities Coalition 

n Association of Indiana Counties 

n Canadian Transportation Equipment Association 

n Chicago Area Clean Cities Coalition 

n Clean Cities – U.S. Dept. of Energy 

n Clean Fuels Ohio 

n Dallas-Fort Worth Clean Cities 

n Detroit Area Clean Cities 

n Earth Day Coalition 

(Northeast Ohio Clean Cities Coalition) 

n East TN Clean Fuels Coalition + 

Tennessee Clean Fuels 

n Eastern Pennsylvania Alliance for 

Clean Transportaion 

n Greater Indiana Clean Cities Alliance 

Supporting organizations 

The Work Truck Show 2017 is produced by NTEA and supported by these leading organizations. 

n Greater New Haven Clean Cities Coalition Inc. 

n Greater Washington Region Clean Cities 

Coalition 

n Green Truck Association 

n Illinois Biodiesel B20 Club 

n Indiana Association of Cities and Towns 

n Indiana Association of County Commissioners 

n Indiana Association of 

Plumbing-Heating-Cooling Contractors 

n Indiana Local Technical Assistance Program 

n Indiana Street Commissioners Association 

n Kansas City Regional Clean Cities Coalition 

n Lone Star Clean Fuels Alliance 

n NAFA Fleet Management Association 

n National Alternative Fuels Training Consortium 

n National Biodiesel Board 

n National Conference of State Fleet 

Administrators 

n Natural Gas Vehicles for America 

n New Jersey Clean Cities Coalition 

n Ohio Contractors Association 

n Ohio Nursery & Landscape Association 

n Ohio Township Association 

n Pittsburgh Region Clean Cities 

n Propane Education & Research Council 

n Public Fleet Managers Association 

n Rocky Mountain Fleet Management Association 

n Sacramento Clean Cities Coalition 

n Service Specialists Association 

n Shimmy Shack Inc. 

n Snow and Ice Management Association Inc. 

n South Shore Clean Cities Inc. 

n St. Louis Clean Cities 

n Virginia Clean Cities 

n W.Va. Clean State Program 

n Wisconsin Clean Cities – Southeast Area 

3 #worktrucks17 | #greentrucks17

Schedule at a glance 

If you register for a Conference & Trade Show Package, you have the opportunity to choose from Work Truck Show 

and Green Truck Summit concurrent educational sessions. See concurrent session details on pages 11–22 or visit 

worktruckshow.com/schedule. 

Schedule is subject to change. All events take place at the Indiana Convention Center except where noted. 

Sessions begin March 14, and the exhibit hall is open March 15–17. 

Registration open 


Monday, March 13 

Tuesday, March 14 

Green Truck Summit 

general sessions 

Reception from 5:15–6:15 p.m. 

Special session 

Rapid Prototyping for Small and 

Mid-Sized Companies 


Straightforward Approach to Lean 

Implementation for Truck Equipment Upfitters 


Fleet Management 101 

Work Truck Show 

concurrent sessions 

noon–5 p.m. 

7 a.m.–5:30 p.m. 

8:30 a.m.–6:15 p.m. 

ticket required 

8:30–11:30 a.m. 


9 a.m.–4 p.m. 


9 a.m.–4 p.m. 


1:30–2:45 p.m. 

n Business Diversification for Long-Term Distributor Success 

n International Truck Update Session 

n Nissan Commercial Vehicles Update Session 

n Protective Coatings: Reducing Risk and Extending Vehicle 

Service Life 

n Real-World Answers for Tackling Fleet Risks 

n Understanding the Global Commercial Vehicle Market and its 

Impact on Your Company 


3–4:15 p.m. 


n Chevrolet Commercial Vehicles and GMC Update Session 

n FMVSS 111 — How New Rearview Camera Requirements 

Affect Commercial Vehicles 

n Freightliner Trucks Update Session 

n Mack Trucks Inc. Update Session 

n Using Telematics to Improve Commercial Vehicle Efficiency 

n Work Truck Industry Overview and Outlook 

Opening Reception 

JW Marriott Indianapolis 


Wednesday, March 15 

6:30–9 p.m. 


7 a.m.–5 p.m 

Work Truck Show & 

8–9:15 a.m. 



n Advancing Sustainability Objectives and Reducing Operating 

Costs with Lightweighting 

n Culture: The Competitive Advantage 

n Electrification: A Strategy for Deploying Zero-Emission Fleets 

n EV Everywhere: Opportunities for Plug-in Electric Vehicles 

n Evolving Engine Technologies and their Contribution to 

Zero-Emission Fleets 

n Fleet Maintenance and Repair Activities: Insourcing vs. 

Outsourcing 

n Isuzu Commercial Truck of America Inc. Update Session 

n Natural Gas Vehicles & Emissions Reduction 

n Ram Commercial Update Session 

n Spec’ing Trucks for Maximum Performance, Efficiency and 

Utilization 

n The Step-by-Step Process for Obtaining MVP Member Status 

n Western Star Trucks Update Session 

worktruckshow.com 4





9:30–10:45 a.m. 

n Fleet Expectations for Electrical Wiring on Multi-Stage 

Work Trucks 

n Ford Commercial Vehicles Update Session 

n Freightliner Custom Chassis Corporation Update Session 

n Freightliner Trucks Advanced Drive and Fuel Technology 

n Grants and Public Funding: Improving Fleet Operations and 

Accomplishing Sustainability Goals 

n Managing Third-Party Fleet Maintenance Service Providers 

n Mitigating Impacts of Vehicle Idling 

n NHTSA Reporting Requirements for Multi-Stage 

Manufacturers 

n Peterbilt Motors Company Update Session 

n Propane Autogas — A Viable Economic Solution for 

Emissions Reduction 

n Sustainability and Green Technology: A French Perspective 

n Uncopyable: Creating an Unfair Advantage over the 

Competition 

Exhibit hall open 

The Work Truck Show 

Ride-and-Drive 


Generation Next Leadership 

Workshop & Networking 

Reception 

10 a.m.–5 p.m. 

noon–4:30 p.m. 

3–5 p.m. 



Thursday, March 16 

President’s Breakfast & 

NTEA Annual Meeting 


Indiana LTAP Fleet 

Educational Program 

7 a.m.–5 p.m. 

7:30–9:15 a.m. 


8:30–11 a.m. 



9:30–10:45 a.m. 



n Advantages of Deploying a Lean Workforce 

n Cutting Carbon with Biodiesel: The Road Ahead 

n Determining Optimal Vehicle Replacement Cycles and Spec’s 

for Higher Residual Values 

n Funding Options for Fleet Productivity and Green Initiatives 

n Getting and Leveraging Actionable Data from Your Telematics 

System 

n Hino Trucks Update Session 

n How to Recruit, Train and Retain the Next Generation of 

Technicians 

n Kenworth Truck Company Update Session 

n Measuring Fleet Sustainability Initiatives with Vehicle- 

Generated Data 

n Mitsubishi Fuso Truck of America Inc. Update Session 

n Will GHG Regulations Pave the Way for Work Truck 

Hybridization and Electrification? 


10 a.m.–5 p.m. 



noon–4:30 p.m. 

Friday, March 17 


8 a.m.–noon 


9 a.m.–noon 


Held in conjunction with The Work Truck Show, the Green 

Truck Summit is the industry’s premier conference on clean 

energy innovations for commercial vehicles. Gain insights 

from regulatory agencies, fleet managers, commercial 

vehicle manufacturers, and stakeholders from various 

industry trade associations and professional societies. 

These experts will share perspective on how the industry 

can make an immediate impact on greenhouse gas and 

criteria pollutant reduction. 

NEWat the Green Truck Summit 

n Creating an efficient path to zero-emission commercial vehicles 

n Effects of Phase Two greenhouse gas regulations 

n Renewable fuels analysis and vehicle life cycle impacts 

n Government insights and outlook on future policies 

n New products and technology applications for fuel use and emissions reduction 

ONLYat the Green Truck Summit 

n Curriculum uniting Green Truck Summit and Work Truck Show concurrent sessions 

n Educational content exclusively focused on multi-stage commercial vehicles 

n Truck fleet manager perspectives on technology and fuel selection, and deployment 

n NTEA staff on-site to field technical and regulatory questions 

n Commercial vehicle Productivity and Fuels Pavilion 

Green Truck Summit sponsors 

Presenting sponsor: Booth 4659 

Booth 5591 

Booth 4139 

Media sponsor: 

NATIONAL 

Booth 4639 Booth 5791 Booth 5465 Booth 5989 

BOARD 

6


general sessions & events schedule 

In addition to attending March 14 general sessions, Green Truck Summit registrants have the opportunity to choose 

from Green Truck Summit and Work Truck Show concurrent sessions on March 15–16. See concurrent session details 

on pages 11–22 or visit worktruckshow.com/schedule. 

Tuesday, March 14 | 8:30 a.m.–6:15 p.m. 

Welcome and 

opening remarks 

Tuesday, March 14, 8:30–8:45 a.m. 

Keynote address 


Presenting sponsor: 

Booth 4659 

Government Objectives for 

Zero-Emission Transportation 


Government and agency leaders will present the vision and 

outlook on regulations, policies and drivers making zero-emission 

movement of people and goods a priority for national 

policymakers. 

Presented by: Reuben Sarkar, Deputy Assistant Secretary for 

Transportation, Department of Energy; and Other Government 

Representatives 

Paving the Path to Zero-Emission 

Commercial Vehicles: Fuel and 

Technology Options 

Tuesday, March 14, 11 a.m.–noon 

Industry leaders from UPS and the Union of Concerned 

Scientists will offer insights on ways to move toward a future 

of zero-emission commercial fleets. Topics include advancing 

today’s long-range vision using currently available fuels and 

technologies as well as deploying upcoming innovation in 

vehicle applications and duty cycles where most impactful, 

with reflection points at 2030 and 2050. 

Presented by: Dave Cooke, Senior Vehicles Analyst, Union of 

Concerned Scientists; and Mike Whitlatch, Vice President, Global 

Energy and Procurement, UPS 

Renewable Fuels Come in All 

Shapes and Sizes 

Tuesday, March 14, 1:15–2:15 p.m. 

Renewable fuels have evolved to include natural gas, propane, 

electricity and diesel, with hydrogen, DME, and other options 

likely to follow. Top fleet managers and the scientific community 

will share analysis on developmental needs and volume 

possibilities, covering how systematic matching of vehicle 

applications and fuel types can meet sustainability objectives 

and reduce overall life cycle costs. 

Presented by: Gary Lentsch, Fleet Supervisor, Eugene Water 

& Electric Board; Robert L. McCormick, Principal Engineer and 

Platform Lead, Fuels Performance, National Renewable Energy 

Laboratory; and Other Industry Presenters 

Delegated Assembly Provisions 

in GHG Phase Two — 

A Potential Game-Changer 

for Multi-Stage Commercial 

Vehicles 


The delegated assembly provision in greenhouse gas (GHG) 

Phase Two regulations cites auxiliary power units, aerodynamic 

devices, hybrid components and natural gas fuel tanks. It 

opens possibilities for downstream converters and commercial 

vehicle upfitters to enter into contractual relationships with 

the certificate-holding manufacturer to account for any 

GHG-reducing fuel or technology being added to a vehicle. 

The Environmental Protection Agency and industry experts 

will discuss the benefits and potential this unique provision 

offers the commercial vehicle industry. 

Presented by: Matt Spears, Center Director, Heavy-Duty 

Diesel Standards, U.S. Environmental Protection Agency; 

and other Industry Presenters 

Green Truck Summit lunch 

Tuesday, March 14, noon–1 p.m. 



general sessions & events schedule 

Tuesday, March 14 | 8:30 a.m.–6:15 p.m. 

Technology Confidence 

Reports for Commercial 

Vehicle Freight Movement 


Learn how fleets are incorporating new products and 

technologies into their commercial vehicles. Finalization of 

Phase Two greenhouse gas regulations is providing a catalyst 

for innovation on both vocational and long-haul truck and trailer 

configurations used for freight movement. These new products 

and technology applications can save fuel and lower emissions 

but may come with challenges. 

Presented by: Mike Roeth, Executive Director, North American 

Council for Freight Efficiency 

Next Steps for the Future of 

Work Trucks 

Tuesday, March 14, 4:30–5 p.m. 

Gain industry perspective on next steps and actions for today 

to advance the vision of an effective, efficient path to zero 

emissions. 

Presented by: Doyle Sumrall, Managing Director, NTEA 

Green Truck Summit reception 


worktruckshow.com 8

Sessions and events 



Rapid Prototyping for Small and Mid-Sized Companies 


Explore the product development life cycle from design to manufacturing. Technologies including 3-D CAD, CAM, validation, 

visualization, 3-D scanning, 3-D printing, and others will be employed during this live presentation. Experts will discuss the 

concepts and show an example of the process with a real-life component related to the work truck industry. Learn how leveraging 

3-D design and manufacturing tools can help optimize your process — reducing costs, saving time, speeding production, 

eliminating waste and decreasing risk. 

Presented by: Derek Ellis, Sr. Application Engineer, Additive Manufacturing, Computer Aided Technology LLC; and Bob McGaughey, 

Emerging Products Manager, Computer Aided Technology LLC 

Ticket required. This session is not included in any registration package — it is only available separately. See details on page 27. 

In order to ensure an effective learning experience, session attendance is limited to 100 participants. 


Straightforward Approach to Lean Implementation for 

Truck Equipment Upfitters 

Tuesday, March 14, 9 a.m.–4 p.m. 

See what other NTEA member companies have done to move shop productivity to a new level through workplace organization and 

streamlining custom jobs. This workshop is targeted to business owners and shop managers who want to learn how to get on the 

path to gaining a minimum 20-percent increase in shop productivity without adding personnel or equipment and without shutting 

down current operations. 

Highlights include: 

n Lean thinking as a culture 

n Successfully addressing challenges within 

truck equipment distributors and upfitters 

n Impacting areas of control versus influence 

n Aligning and engaging employees 

n Targeting and identifying waste 

n Developing straightforward, manageable 

action plans 

Attendees will have the chance to 

participate in a hands-on upfit exercise 

modeling shop activity and improvement. 

Presented by: Doug Hanawalt, Productivity 

Improvement Specialist, Purdue Manufacturing 

Extension Partnership; and Ed Hlava, 

Productivity Improvement Specialist, Purdue 

Manufacturing Extension Partnership 

Ticket required. This session is not included 

in any registration package — it is only 

available separately (see details on page 

27). In order to ensure an effective learning 

experience, workshop attendance is limited to 

60 participants. 




Green Truck Summit general sessions 

Tuesday, March 14, 8:30 a.m.–6:15 p.m. 

(Reception from 5:15–6:15 p.m.) 

The Green Truck Summit is the industry’s leading conference dedicated to advanced technologies and alternative fuels for multi-stage 

commercial vehicles. This event features presentations by experienced fleet managers, government officials, technical experts and 

industry trade associations. 

General sessions address: 

n Fuel and technology options to help achieve zero-emission commercial fleets 

n Government outlook on policies and regulations 

n Renewable fuels analysis 

n Effects of greenhouse gas rules 

n Next steps for the future of work trucks 

Ticket required. Included in Green Truck Summit Conference & Trade Show Package. See pages 6–8 for more details. 



Tuesday, March 14, 9 a.m.–4 p.m. 

Conducted by senior professionals from Mercury Associates Inc. (mercury-assoc.com), the largest dedicated fleet management 

consulting firm in North America, this seminar offers a thorough introduction to the most important elements of an effective fleet 

management program. If you are new to fleet management or are a business owner, agency director, or procurement or finance 

official who serves as the de facto fleet manager in your organization, this workshop is for you. Topics include maintenance program 

design and shop operations management; outsourcing and supplier management; performance measurement and benchmarking; 

managing vehicle total cost of ownership; and fleet replacement. 

Presented by: Steve Saltzgiver, Manager, Mercury Associates Inc.; and Tony Yankovich, Senior Manager, Mercury Associates Inc. 

Ticket required. This session is not included in any registration package — it is only available separately (see details on page 27). 

In order to ensure an effective learning experience, workshop attendance is limited to 80 participants. 

worktruckshow.com 10



Work Truck Show concurrent sessions | 1:30–2:45 p.m. 

Business Diversification 

for Long-Term Distributor 

Success 


In trying to ensure lasting profitability, work truck industry 

companies face numerous strategic marketing issues, including 

whether to be highly specialized or more diversified. Both 

approaches can prove advantageous under the right conditions. 

Using results from NTEA’s annual financial benchmarking 

survey, this session can help companies devise a profit plan 

for the future. 

Presented by: Albert Bates, Principal, Distribution Performance 

Project 

International Truck 

Update Session 


International Truck will present timely technical 

details on chassis specifications, design, body installation and 

equipment mounting options, as well as future plans related to 

the work truck industry. 

Presented by: International Truck Representatives 

Nissan Commercial 

Vehicles Update Session 


Nissan Commercial Vehicles will present timely technical 

details on chassis specifications, design, body installation and 

equipment mounting options, as well as future plans related to 

the work truck industry. 

Presented by: Gerry Appie, Sr. Manager Aftermarket 

Engineering, Nissan Commercial Vehicles 

Exhibit hall hours 




10 a.m.–5 p.m. 

10 a.m.–5 p.m. 

9 a.m.–noon 

Protective Coatings: Reducing 

Risk and Extending Vehicle 

Service Life 


The technical properties of polyurea coating chemistry have 

evolved rapidly over the past several years. Learn how the 

material’s physical properties enable greater risk mitigation, 

safety and protection for critical areas of commercial vehicles. 

Topics include coefficients of friction, slip resistance, corrosion 

and chemical resistance, electrical properties and impact 

protection. 

Presented by: Terry Pe, Vice President of Product Development, 

LINE-X Protective Coatings 

Real-World Answers for 

Tackling Fleet Risks 


There are four ways to deal with risk: avoid, retain, transfer or 

reduce it. While this seems straightforward, figuring out the most 

appropriate strategy involves a complex analysis of contributing 

factors and available resources. In this session, industry 

risk management experts will present a proven approach for 

identifying and treating fleet risks. Do you ever worry about 

regulatory compliance and liability? Speakers will pose a 

real-world problem and demonstrate how you can develop a 

truck fleet risk strategy. 

Presented by: Matthew Betz, Vice President – Fleet Channels, 

SambaSafety; and Katherine Vigneau, CAFM, Director, 

Professional Development, NAFA Fleet Management Association 

Understanding the Global 

Commercial Vehicle Market 

and its Impact on Your 

Company 


To fully grasp the U.S. work truck industry’s evolving dynamics, 

it’s important to have a global commercial vehicle perspective. 

During this session, Tim Campbell will share his insights, 

identifying and analyzing emerging market trends. Learn how 

U.S. and international vocational truck industries are changing 

and, most importantly, how these factors affect your company. 

Presented by: Tim Campbell, Managing Director, TruckWorld TV 




Work Truck Show concurrent sessions | 3–4:15 p.m. 

Chevrolet Commercial 

Vehicles and GMC 


Tuesday, March 14, 3–4:15 p.m. 

The team will present timely technical details on chassis 

specifications, design, body installation and equipment mounting 

options, as well as future plans related to the work truck industry. 

Presented by: General Motors Fleet 

FMVSS 111 — How New 

Rearview Camera Requirements 

Affect Commercial Vehicles 


New rear visibility rules will impact vehicles rated less than 

10,000 pounds gross vehicle weight, with phase-in effective 

May 2017 and full compliance in May 2018. Learn how this 

regulation will affect your business and find out methods for 

compliance. 

Presented by: Susan Dehne, Senior Director of Technical 

Services, NTEA; and Steve Spata, Technical Assistance Director, 

NTEA 

Freightliner Trucks 



Freightliner Trucks will present timely technical details on 

chassis specifications, design, body installation and equipment 

mounting options, as well as future plans related to the work 

truck industry. 

Presented by: Freightliner Trucks Representatives 

Using Telematics to Improve 

Commercial Vehicle Efficiency 


Progressive fleet operators understand the connected work truck 

is an essential tool for completing a job in the most productive 

and cost-efficient way. The most profitable fleet operators know 

the connected worker is integrally linked to the vehicle and 

essential for maximizing cost efficiency, safety and productivity. 

Telogis will share seven key practices of North America’s best 

operated commercial fleets — focusing on how they increase 

vehicle efficiency, as well as employee safety and productivity. 

Presented by: Kelly Frey, VP of Product Marketing, Telogis 

Work Truck Industry Overview 

and Outlook 


Gain critical economic and market information to help optimize 

business planning processes. With expert analysis from NTEA’s 

staff economist and IHS’s director of commercial vehicle 

solutions, attendees will learn about work truck industry market 

trends and how they are affected by U.S. and global economic 

cycles. This session includes a North American chassis sales 

forecast — a critical component of market planning for many 

companies. 

Presented by: Steve Latin-Kasper, Director of Market Data and 

Research, NTEA; and Gary Meteer Sr., Director of Commercial 

Vehicle Solutions, IHS Automotive 

Mack Trucks Inc. 



During this session, Mack Trucks Inc. will provide key technical 

information to help attendees prepare for the newest chassis 

specifications and issues that can affect body and equipment 

installation. Participants will learn about available vocation-specific 

options and gain insights into future plans related to the work 


Presented by: Tim Wrinkle, Construction Product Manager, 

Mack Trucks Inc. 




Tuesday, March 14 | 6:30–9 p.m. 

Tuesday, March 14, 6:30–9 p.m. 

Connect with friends and acquaintances during the Opening Reception at JW Marriott Indianapolis. Take advantage of the chance to 

catch up with other industry professionals and explore potential business opportunities. 

Ticket required. Opening Reception is not included in any registration package — it is only available separately. See details on page 27. 


Work Truck Show & Green Truck Summit concurrent sessions | 8–9:15 a.m. 

Advancing Sustainability 

Objectives and Reducing 

Operating Costs with 

Lightweighting 

Wednesday, March 15, 8–9:15 a.m. 

Payload management, rolling mass reduction and the ability 

to choose vehicles with a lower gross vehicle weight rating 

are all possibilities for today’s truck applications. Learn how 

lightweighting strategies can save money and potentially reduce 

driver regulatory requirements. 

Presented by: Omar B. Sandlin II, Vice President Business 

Development U.S.A, Drive Products 

Culture: The Competitive 

Advantage 


Leadership behavior and culture directly influence organizational 

performance, customer service, staff engagement and retention. 

By developing a culture where people lead, innovate and 

are fully engaged, you can create a long-term competitive 

advantage, utilizing employee strengths to overcome challenges 

and create your next breakthrough. 

Topics include: 

n Uncovering how culture connects to performance 

n Unleashing high-impact employee experience moments 

n Developing “please and thank you” occurrences 

n Identifying barriers to high-performance, effective culture 

Attendees will receive a free digital copy of “The Engagement 

Guide for Managers”. 

Presented by: Josh Schneider, Director, Millennial and Employee 

Engagement Institute 





Electrification: A Strategy for 

Deploying Zero-Emission Fleets 


Electric Drive Transportation Association will discuss electrification 

options to help achieve the goal of zero emissions. Association 

representatives will highlight existing configurations and 

applications where electricity is currently reducing emissions 

through idle reduction and propulsion. 

Presented by: Genevieve Cullen, President, Electric Drive 

Transportation Association; and Manufacturer Representatives 

EV Everywhere: Opportunities 

for Plug-in Electric Vehicles 


Department of Energy (DOE) experts will offer insights on the 

EV Everywhere program as well as a recently released report 

and guide to how industry and fleets can be engaged. Plug-in 

electric vehicles are an important element in the work truck 

market, and DOE will share how vocational trucks are a key part 

of EV Everywhere. 

Presented by: Robert L. Graham, Director, EV Everywhere; and 

Other Government Presenters 

Evolving Engine Technologies 

and their Contribution to 

Zero-Emission Fleets 


Gain insights into ever-changing engine technologies and find 

out how these innovations and various fuel types can support 

goals and deployment objectives for a zero-emission commercial 

fleet. 

Presented by: Wayne Eckerle, VP Corporate Research & 

Technology, Cummins Inc.; and Steve Tam, Vice President, ACT 

Research 

See clean vehicle technologies and fuels 

that are available now in this dedicated 

section of the exhibit hall. 

Fleet Maintenance and Repair 

Activities: Insourcing vs. 

Outsourcing 


Many fleet owners find it increasingly difficult to maintain and 

repair their work trucks and other assets in-house. During this 

session, senior consultants from Mercury Associates will share 

how you can determine if and when outsourcing is the most 

cost-effective means of maintaining your fleet. Learn the key 

quantitative (cost) and qualitative (service level and quality) 

factors that should go into making sound insourcing versus 

outsourcing decisions. 

Presented by: Paul Lauria, President, Mercury Associates Inc.; 

and Steve Saltzgiver, Manager, Mercury Associates Inc. 

Isuzu Commercial 

Truck of America Inc. 



During this session, Isuzu Commercial Truck of America Inc. 

will provide key technical information to help attendees prepare 

for the newest chassis specifications and issues that can affect 

body and equipment installation. Participants will learn about 

available vocation-specific options and gain insights into future 

plans related to the work truck industry. 

Presented by: Timothy Ellsworth, Manager – Product Planning, 

Isuzu Commercial Truck of America Inc.; Terry Maloney, Manager, 

Trade Show & Sales Training, Isuzu Commercial Truck of America 

Inc.; and Shaun Skinner, President, Isuzu Commercial Truck of 

America Inc. 

Natural Gas Vehicles & 

Emissions Reduction 


To take the next leap in putting cleaner and greener trucks on 

America’s highways, innovation and technology advancements 

in natural gas vehicles will lead the way. Whether it’s more 

efficient and optimized engines, near-zero emission control 

systems to reduce NOx pollution, lighter and larger fuel systems 

or continued improvements in reducing upstream emissions, 

natural gas vehicles will continue to advance and be a dominant 

alternative transportation fuel in heavy-duty applications. 

NGVAmerica will bring together leaders from across the natural 

gas vehicle marketplace to discuss the latest advancements 

and where future technologies are headed that will contribute to 

dramatically lowering transportation emissions. 

Presented by: NGVAmerica Representatives 





Ram Commercial 



During this session, Ram Commercial will provide key technical 

information to help attendees prepare for the newest chassis 

specifications and issues that can affect body and equipment 

installation. Participants will learn about available vocationspecific 

options and gain insights into future plans related to the 

work truck industry. 

Presented by: Ram Commercial Representatives 

Spec’ing Trucks for Maximum 

Performance, Efficiency and 

Utilization 


Today’s complex vocational work trucks demand correctly written 

specifications. Improper spec’s lead to longer production times, 

vendor confusion and often undesirable results. Learn how to 

write specifications that eliminate guess work from vendors, 

shorten production time and maximize efficiency. 

Presented by: A Fleet Representative 

The Step-by-Step Process for 

Obtaining MVP Member Status 


Hear how NTEA’s Member Verification Program (MVP) can 

benefit many aspects of your business and what it takes to 

achieve this distinction. Program experts will lead a detailed 

discussion on the process for obtaining MVP member status. 

Participate in a live tutorial of the application process and get 

your questions answered. 

Presented by: Susan Dehne, Senior Director of Technical 

Services, NTEA; and Bob Raybuck, Director of Technical Services, 

NTEA 

Western Star Trucks 



Western Star Trucks will present timely technical details on 




Presented by: Western Star Trucks Representatives 


Fleet Expectations for 

Electrical Wiring on Multi-Stage 

Work Trucks 

Wednesday, March 15, 9:30–10:45 a.m. 

With the complexity of multi-stage work trucks, design details 

are critical — and wiring is a key challenge for upfitters and end 

users. Talk with industry experts on strategies for reducing upfit 

time and ensuring your expectations are met when vehicles go 

in for service. 

Presented by: Tony Gonzalez, General Manager, Tri-Angle 

Fabrication and Body Co.; and Matt Stewart, Manager, Fleet 

Services Division, Jefferson County, WA 

Ford Commercial 

Vehicles Update Session 


Ford Commercial Vehicles will present timely technical details on 




Presented by: Ford Commercial Vehicles Representatives 

Freightliner Custom 

Chassis Corporation 



During this session, Freightliner Custom Chassis Corporation 

will provide key technical information to help attendees prepare 

for the newest chassis specifications and issues that can affect 




Presented by: Mike Stark, Product Manager–Commercial, 

Freightliner Custom Chassis Corporation 



Work Truck Show & Green Truck Summit concurrent sessions | 9:30–10:45 a.m. 

Freightliner Trucks Advanced 

Drive and Fuel Technology 

Wednesday, March 15, 9:30–10:45 a.m. Session 

With thousands of green vehicles in daily sponsor: 

revenue service on the roads of North 

America, Daimler Trucks North America 

brands Freightliner Trucks and Freightliner 

Custom Chassis Corporation are recognized Booth 4659 

leaders in green technologies for the 

commercial vehicle industry. Learn about the latest efficient 

technologies and how vehicles from these companies could be 

a productive and profitable part of your business model. 

Presented by: Daimler Trucks North America Representatives 

Grants and Public Funding: 

Improving Fleet Operations 

and Accomplishing 

Sustainability Goals 


The City of Columbus, Ohio, and Clean Fuels Ohio will 

offer perspective on benefits and catalytic changes the 

visionary Smart City project is bringing to the City’s fleet and 

transportation mode in the next few years. 

Presented by: Kelly W. Reagan, Fleet Administrator, City 

of Columbus; and Sam Spofforth, Executive Director, Clean 

Fuels Ohio 

Managing Third-Party 

Fleet Maintenance Service 

Providers 


Fleet owners relying on dealerships, commercial shops or 

contract service providers for maintenance and repair services 

need to understand how to ensure cost effectiveness. Don’t 

assume third-party providers always have your best interests in 

mind. Senior consultants from Mercury Associates will review 

key strategies and techniques for making sure you receive 

good value for the money. Topics include performance-based 

contracting, formal service authorization procedures and 

proactive supplier relationship management. 

Presented by: Paul Lauria, President, Mercury Associates Inc.; 

and Steve Saltzgiver, Manager, Mercury Associates Inc. 





Mitigating Impacts of 

Vehicle Idling 


Idle involves consuming energy while performing zero work. 

Unnecessary idle wastes fuel dollars and produces harmful 

tailpipe emissions. Learn how currently available idle management 

technologies can help you save money, reduce air pollution and 

maintain your fleet’s mission capabilities. 

Presented by: Linda Gaines, Transportation Systems Analyst, 

Argonne National Laboratory; and Dave Meisel, Senior Director 

of Transportation and Aviation Services, PG&E 

NHTSA Reporting Requirements 

for Multi-Stage Manufacturers 


A National Highway Traffic Safety Administration (NHTSA) 

representative will detail the various reporting requirements for 

multi-stage vehicle manufacturers. To reduce your company’s 

compliance risks, it’s important to understand what information 

should be reported to NHTSA. This session will help you build 

the necessary processes to properly submit required early 

warning data for potential motor vehicle defects as well as 

non-safety bulletins and customer communications. 

Presented by: Bruce York, Program Manager - NHTSA/ODI/ 

MHDVD, U.S. Department of Transportation 

Peterbilt Motors 

Company Update Session 


Get a firsthand description of new product features and updates 

to Peterbilt’s lineup of vehicles. Peterbilt Motors Company 

will provide up-to-date chassis specifications, design, body 

installation and equipment mounting options. Attendees will 

gain insight into specific options to efficiently mount bodies and 

equipment on Peterbilt chassis. 

Presented by: Peterbilt Motors Company Representatives 

Exhibit hall hours 




10 a.m.–5 p.m. 

10 a.m.–5 p.m. 

9 a.m.–noon 

Propane Autogas — A Viable 

Economic Solution for Emissions 

Reduction 


Technology changes in propane-fueled engines are lowering 

emissions to near-zero levels. Hear how renewable propane 

use can accomplish this goal and how fleets are using this fuel 

option to reduce emissions and overall vehicle operating costs. 

Presented by: Tucker Perkins, Chief Business Development 

Officer, Propane Education & Research Council 

Sustainability and Green 

Technology: A French Perspective 


French business leaders and government officials will discuss 

the sustainability path in France and leading products supporting 

their move to zero emissions. 

Moderated by: Georges Ucko, Director of Transportation, 

Business France North America 

Presented by: Fabio Ferrari, CEO, Symbio FCell; and Michel 

Menil, CEO, Gruau USA 

Uncopyable: Creating an 

Unfair Advantage over the 

Competition 


A 2014 study by Roland Berger and the International Controller 

Association declared, “Almost all industries today are struggling 

with the increasing commoditization of their products and 

services. This is putting considerable pressure on prices and 

margins and leads to fiercer competition.” 

This is not news to you. But there are ways you can 

separate yourself from the crowd…to literally make yourself 

UNCOPYABLE by the competition. Join Steve Miller as he 

shares insights from his new book of the same title: 

n What are the three foundation blocks of uncopyable? 

n Why your current marketing approach is probably backward 

n How to create an unbreakable attachment with your 

customers 

n How your new uncopyable status can explode referrals 

Everyone attending this session will receive a copy of 

Steve’s book. 

Presented by: Steve Miller, Kelly’s Dad, Marketing Gunslinger, 

The Adventure LLC 



Wednesday, March 15, 

10 a.m.–5 p.m. 

Take advantage of this 

opportunity to see the 

newest commercial 

vehicles and equipment, 

meet with other 

industry professionals 

and finalize ongoing 

business. 


Wednesday, March 15 | 10 a.m.–5 p.m. 

Wednesday, March 15 | noon–4:30 p.m. 

The Work Truck Show Ride-and-Drive 

Wednesday, March 15, noon–4:30 p.m. 

Experience the industry’s latest advanced technologies and alternative fuel 

applications. Meet key suppliers, learn about innovative clean vehicle solutions 

and test-drive or ride in the newest trucks. 

Participation is free and available on a 

first-come, first-served basis to all Work Truck 

Show 2017 attendees. No Ride-and-Drive 

registration is necessary. 


sponsor: 

Booth 4139 


Wednesday, March 15 | 3–5 p.m. 


Generation Next Leadership Workshop & 

Networking Reception: The New Rules 

of Engagement 

Wednesday, March 15, 3–5 p.m. 

Across many successful organizations, great leaders are unlocking performance in their people and achieving remarkable results 

together. When the right elements and conditions are present, teams naturally develop trust and deliver more value. Leaders who 

understand and use the new rules of engagement in today’s business economy can win with their employees and edge out the 

competition. Attendees will receive a free digital copy of “The Engagement Guide for Managers”. 

Key topics: 

n Identifying constraints limiting business performance 

n Increasing trust and communication between managers and teams 

n Discovering and unlocking individual strengths and talents 

n Releasing untapped energy among employees 


Presented by: Josh Schneider, Director, Millennial and Employee Engagement Institute 


Thursday, March 16 | 7:30–9:15 a.m. 

President’s Breakfast & NTEA Annual Meeting 

Thursday, March 16, 7:30–9:15 a.m. 

The President’s Breakfast & NTEA Annual 

Meeting is a special event for Association 

members and industry professionals. In addition 

to catching up on NTEA initiatives and events, 

attendees are treated to an engaging keynote 

address. 

Ticket required. President’s Breakfast is not 

included in any registration package — it is only 

available separately. See details on page 27. 

President’s Breakfast sponsor: 

Booth 3239 



Thursday, March 16 | 8:30–11 a.m. 


Indiana LTAP Fleet Educational Program 

Thursday, March 16, 8:30–11 a.m. 

The Indiana Local Technical Assistance Program (LTAP) will host a two-part training course on 

leveraging data and two-way technologies. 

Acquiring Performance Data and Making it Work for You 

Stay on the cutting edge of innovative tools that help fleet managers understand the actual performance of their equipment. With the 

evolution of telematics, today’s fleet managers can develop new truck specifications and preventive maintenance schedules based on 

how equipment performs in the field — no more guess work. 

Two-Way Technology 

A panel of transportation managers and industry experts will discuss the role of geographical information systems, automatic 

vehicle locators and telematics in today’s municipal work truck. Learn how transportation managers determine which systems add 

value and how to make technology work for everyone in the agency. Other highlights include understanding software licenses and 

fees, connectivity, infrastructure needed to run and support new systems, and how this technology can make users safer and more 

productive. 


Let’s Do Lunch 

When you register for a 

Conference & Trade Show 

Package, you will receive 

a voucher good for lunch 

Wednesday, March 15 and 

Thursday, March 16. This 

entitles you to an elaborate 

buffet meal in the dedicated 

dining area on the exhibit floor. 

This opportunity would not be 

possible without the support 

of Ford Commercial Vehicles. 

Lunch sponsor: 

Booth 3239 





Advantages of Deploying a 

Lean Workforce 


If you could boost productivity by 30 percent or more with team 

members taking action to ensure customer needs are met, 

would you be willing to let employees have a say in how things 

are done? In this session, the vice president of operations 

from Vanner Inc. will discuss the company’s journey in terms of 

executing organizational change, making decisions, engaging 

employees and creating alignment. 

Presented by: Brenda J. Porter, VP of Operations, Vanner Inc. 

Cutting Carbon with Biodiesel: 

The Road Ahead 


New greenhouse gas emissions regulations have OEMs and 

fleets alike searching for solutions to meet requirements by 

the specified timelines. Technologies that will play a key role in 

this process are proven, are available on a large scale and in 

the timeframes prescribed, and can help fleets and consumers 

get the job done efficiently. Using clean, renewable biodiesel 

blends in today’s new technology diesel engines offers fleets an 

easy, cost-effective answer. Bolstered by the technical expertise 

gained from more than 20 years of research and development — 

as well as stringent fuel quality specifications, strong OEM 

support and positive fleet experience — biodiesel provides an 

immediately available, drop-in fuel solution to instantly green a 

fleet and cut carbon and greenhouse gas emissions by as much 

as 86 percent. Take a look at the U.S. biodiesel industry and 

learn how it offers a top carbon mitigation strategy for diesel 

engines now and in generations to come. 

Presented by: Don Scott, Director of Sustainability, National 

Biodiesel Board; Jennifer Weaver, OEM Market Development 

Manager, National Biodiesel Board; and a Biodiesel Fleet 

Representative 

Determining Optimal Vehicle 

Replacement Cycles and Spec’s 

for Higher Residual Values 


Vehicle technology advancements are driving up life cycle costs. 

Utilizing a selective approach to specifications and developing 

empirical life cycles, fleet organizations can proactively reduce 

overall operating costs. This process involves modeling costs 

associated with acquiring, operating and disposing of an 

individual vehicle class over various replacement cycles, and 

then determining which cycle results in lowest total cost of 

ownership. Learn strategies and specification techniques for 

creating optimal life cycle standards to reduce total cost of 

ownership over the life of a given vehicle asset class. 

Presented by: Rob Hoysgaard, Director of Vehicle Remarketing, 

ARI Fleet; and Steve Saltzgiver, Manager, Mercury Associates Inc. 

Funding Options for Fleet 

Productivity and Green 

Initiatives 


Securing funding to support fleet initiatives can be challenging. 

Learn currently available options to support your organization’s 

fleet sustainability objectives at federal and regional levels. 

Representatives from Ohio, Indiana, Illinois and Wisconsin will 

review current grants and qualification requirements. 

Presented by: Samantha Bingham, Environmental Policy Analyst, 

City of Chicago Department of Transportation; Andrew Conley, 

Program Director, Clean Fuels Ohio; Carl Lisek, Executive Director, 

South Shore Clean Cities; and Lorrie Lisek, Executive Director, 

Wisconsin Clean Cities 

Getting and Leveraging 

Actionable Data from Your 

Telematics System 


Telematics is a powerful tool that is not often used to its fullest 

potential. Go beyond GPS and route optimization and gain 

strategies and unique solutions to enhance fleet efficiency. 

Discover new ways to leverage data for increased operational 

productivity. 

Presented by: Sherry Calkins, Director Strategic Partners, 

Geotab; Scott Phillippi, Automotive Engineer, UPS; and 

Scott Sutarik, OEM Business Development Manager, Geotab 





Hino Trucks 



Hino INSIGHT brings business intelligence to every vehicle and 

delivers an Ultimate Ownership Experience for Hino customers 

at every touch-point for the life cycle of product ownership. Hear 

details of how Hino’s new product offerings, fully connected 

vehicles and expanded maintenance program are revolutionizing 

interaction with customers. 

Presented by: Hino Trucks Representatives 

How to Recruit, Train and 

Retain the Next Generation 

of Technicians 


Filling the gap of a retiring generation of technicians can be 

challenging as the industry faces a shortage. Gain helpful tactics 

for recruiting and retaining quality technicians, and hear from 

seasoned fleet managers on successful strategies that have 

helped them become employers of choice. 

Presented by: Robert Gordon, Director, DeKalb County Fleet 

Management; and Tom C. Johnson, Author, 100 Best Fleets 

Kenworth Truck 

Company Update 

Session 


During this session, Kenworth Truck Company will provide 

technical information to help attendees prepare for the newest 

chassis specifications and issues that can affect body and 

equipment installation. Participants will learn about available 

vocation-specific options and gain insights into future plans 

related to the work truck industry. 

Presented by: Kenworth Truck Company Representatives 

Measuring Fleet Sustainability 

Initiatives with Vehicle- 

Generated Data 


To improve fuel efficiency and reduce carbon footprint, fleets are 

adopting various technologies and alternative fuels. Evaluating 

results is key to determining field performance and which 

technologies should be considered for expanded deployment. 

XL Hybrids will share how industry suppliers can assist 

customers in providing performance reports on productivity, 

fuel utilization and sustainability improvement. 

Presented by: Clay Siegert, Chief Operating Officer, XL Hybrids 

Mitsubishi Fuso 

Truck of America Inc. 



During this session, Mitsubishi Fuso Truck of America Inc. will 

provide key technical information to help attendees prepare for 

the newest chassis specifications and issues that can affect 




Presented by: Mitsubishi Fuso Truck of America Inc. 

Representatives 

Will GHG Regulations 

Pave the Way for Work 

Truck Hybridization and 

Electrification? 


Explore the greenhouse gas (GHG) emissions reduction likely to 

be achieved from Phase One and Two rules, and discuss other 

potential technologies to further lower emissions. Find out the 

likelihood of hybridization and electrification in the heavy-duty 

sector, which may result from the standard stringency and credit 

provisions in the two sets of regulations. 

Presented by: Siddiq Khan, Senior Transportation Researcher, 

American Council for an Energy-Efficient Economy (ACEEE) 




Thursday, March 16 | 10 a.m.–5 p.m. 

Thursday, March 16, 10 a.m.–5 p.m. 

Take advantage of this opportunity to see the newest commercial vehicles and equipment, meet with other industry professionals 

and finalize ongoing business. 

Thursday, March 16 | noon–4:30 p.m. 

The Work Truck Show Ride-and-Drive 

Thursday, March 16, noon–4:30 p.m. 

Experience the industry’s latest advanced technologies and alternative fuel 

applications. Meet key suppliers, learn about innovative clean vehicle solutions 

and test-drive or ride in the newest trucks. Participation is free and available 

on a first-come, first-served basis to all Work Truck Show 2017 attendees. 

No Ride-and-Drive registration is necessary. 


sponsor: 

Booth 4139 


Friday, March 17 | 9 a.m.–noon 

Friday, March 17, 9 a.m.–noon 

Make the most of this last day to explore the industry’s newest commercial vehicles and equipment. 


Exhibitors 

4 State Trucks Inc 

A 

A. L. Hansen Mfg Co 

A.R.E. Accessories 

Aarcomm Systems Inc 

ACARI Engineering 

Ace Torwel 

ACME Products Company 

Adrian Steel Co 

Aero Industries Inc 

Aeroz-America 

A-G Body Inc 

Air-Flo Mfg 

Alcoa Wheels 

All-Grip Vehicle Recovery Systems 

Alliance AutoGas 

Allison Transmission 

Ally Business & Fleet Financing 

ALT Enterprises 

Altec Industries 

Aluminum Tank & Tank Accessories Inc 

AlumiTank Inc 

American Eagle 

American Expedition Vehicles 

American Midwest Fleet Solutions 

American Trucker 

Amerimax Fabricated Products 

Ampliroll Hooklifts - Marrel Corp 

Anthony Liftgates Inc 

APSCO Inc 

Aqua-Hot Heating Systems Inc 

Arctic Equipment Mfg Corp 

ARI 

ASA/Voyager Camera Systems 

Auto Crane Company 

Auto Meter Products Inc 

NEW EXHIBITOR 

PAVILION 

Auto Truck Group 

Autoequips Tech Co Ltd 

Automotive International Inc 

AWTI - 3rd Eye MobileVision 

Axalta Coating Systems 

B 

BASYS Processing Inc 

Bauer Compressors Inc 

BEAU-ROC Inc 

BEDNET Cargo Control Solutions 

Bedrock Truck Beds 

Bennett DriveAway 

Bergstrom Inc 

The Berkebile Oil Company Inc 

Bezares USA 

Bibeau Enterprises 

Blue Ridge Manufacturing 

BMO Transportation Finance 

BOLT Locks By STRATTEC 

Boss Industries Inc 

THE BOSS Snowplow 

BrandFX Body Company 

Brandon Manufacturing 

Bridgestone 

Brigade Electronics Inc 

Bucher Hydraulics Inc 

Bush Specialty Vehicles Inc 

Buyers Products Co 

BYD 

C 

C.E. Niehoff & Co 

Cadet Truck Bodies 

Canadian Extreme Climate Systems Ltd 

Car Fibreglass Srl 

Cargo Glide Inc 

CARR 

CASECO Manufacturing Inc 

Cast Products Inc 

The CEI Group 

Cequent Performance Products Inc 

Certified Cirus Control Systems 

CFA Software Inc 

Chandler Equipment 

Chelsea Products Div of Parker 

Chevrolet Commercial Vehicles 

Chiang Bin Enterprise Co Ltd 

Clean Cities - U.S. Dept. of Energy 

Clean Energy Fuels 

Clean Seal Inc 

CleanFUEL USA 

CM Truck Beds 

Come Up USA 

COMEQ INC 

Commercial Vehicle Group 

Composite Panel Technologies 

Composite Truck Body LLC 

Compressed Air Systems LLC 

Construction Business Owner Magazine 

Continental Tire 

Convoy Technologies 

Copan Co LLC 

Cougar Vibration/Div of Martin Engineering 

Country Mark 

Coverzall ICE 

Coxreels 

CR Brophy Machine Works Inc 

Crane Composites Inc 

Crysteel Manufacturing 

CTECH Manufacturing 

CTW 

Cummins Inc 

Curry Supply Co 

CURT Manufacturing 

Custer Products Ltd 

Custom Radio Corporation 

Cyclone Air Power By Sullivan-Palatek 

D 

D&D Instruments 

Dakota Bodies Inc 

Daws Manufacturing Company/Better Built 

DEL Hydraulics Inc 

Delivery Concepts Inc 

Derive Efficiency 

DewEze Mfg 

Dhollandia US Inc 

Diamond Roll-Up Door 

DiamondBack Truck Covers 

DirectDrive PLUS 

Drive Products/Voth Truck Bodies 

DSI Solutions 

DSM&T Co 

DuraClass 

DuraGuard Inc 

Dur-A-Lift Inc 

DuraMag 

Dynatect Manufacturing Inc 

E 

E3 Spark Plugs 

East Mfg Corp 

Eastern Mastec Corp 

Eaton 

Eberhard Manufacturing 

Eberspaecher Climate Control Systems 

ECCO 

Element Fleet Management 

Endura Paint 

Engineered Bonding Solutions LLC 

Engineered Products Group 

eNow Inc 

Eskridge 

Evolution Edges/Chemung Supply 

Exotic Automation & Supply 

ExtendoBed Co 

EZ Connector Inc 

EZ STAK Inc 

EZ Trac 

F 

Fairview Fittings & Manufacturing Inc 

Federal Signal 

Fenton Mobility - Abilitrax 

Fiber-Tech Industries Inc 

Fischer Crane Co 

FLD Inc 

Fleet Engineers 

Fleet Equipment Magazine 

Fleet Maintenance Magazine 

FleetOwner Magazine 

Flink Company 

FORCE America Inc 

Ford Commercial Vehicles 

Freedomairfilters.com 

Freightliner Custom Chassis Corporation 

Freightliner Trucks 

FUELMASTER/Syn-Tech Systems Inc 

Full Vision Inc 

Future Line Manufacturing 

G 

GatorHyde 

Genco Manufacturing 

General Truck Parts & Equipment 

Genius Solutions 

Geny Industries 

Getec Inc 

Glasteel 

The Gledhill Road Machinery Co 

Gloso Tech Inc 

GM ACDelco 

OEM truck chassis 

displays 

Interactive floor plan 

available at 

worktruckshow.com. 

24

Go Power! By Carmanah Technologies 

Corp 

Godwin Group 

Golight Inc 

Goodall Mfg 

Goodyear Tire & Rubber Co 

Government Product News/American 

City & County 

GPS Insight 

Great Dane 

Greater Indiana Clean Cities 

Gregory Industries Inc 

Grote Industries 

Gruau USA 

GVM Inc 

H 

Hamsar Diversco Inc 

Hannay Reels Inc 

Hansen International Inc 

Harp’s Tarps 

Havis Inc 

Heavy Motions Inc 

Hella Inc 

Hellwig Products 

HEM Data 

Henderson Products Inc 

Hendrickson/Watson and Chalin 

Henkel Corporation 

Highway Equipment Company 

Hiniker Company 

Hino Trucks 

HIPPO Multipower 

Holman Parts Distribution 

Hydreco Inc 

HYVA Corporation 

I 

IAA 

IGS CNG Services 

Industrial Propane Service Inc 

Innovative Access Solutions 

InPower LLC 

Insta-Chain 

InterMotive Vehicle Controls 

International Truck 

Iowa Mold Tooling Co Inc 

Isuzu Commercial Truck of America Inc 

J 

J&J Truck Bodies & Trailers Div of 

Somerset Welding & Steel 

Jame Rollform Products 

JD Fulwiler & Co Insurance 

JMR Graphics 

Jobox 

Jotto Desk 

K 

K & W Manufacturing Co Inc 

KampCo Steel Products Inc 

Kargo Master Inc 

Kelly’s 5 Distribution LLC 

Kenworth Truck Company 

Keystone Automotive Operations 

Kingtec Group USA Inc 

Knapheide Manufacturing Company (The) 

KS Hydraulic Machinery Co Ltd 

KTI Hydraulics Inc 

Kussmaul Electronics 

L 

Lanau Industries 

LaVanture Products Company 

LEER Fleet/Pace Edwards - Truck 

Accessories Group 

Legend Fleet Solutions 

Leyman Lift Gates 

Liftmoore Inc 

Lightning Hybrids 

LINE-X Protective Coatings 

Link Manufacturing Ltd 

Lucerix International Corp 

M 

M&L Worldwide Logistics 

M.S. Foster & Associates Inc 

Mack Trucks Inc 

Mailhot Industries 

Maintainer Corp of Iowa Inc 

Manheim 

Manufacturers Sales Agents 

Marion Body Works Inc 

Masterack 

Maxon Lift Corp 

Maxxima 

Mechanical Products Company 

Mercedes-Benz Vans 

Meyer Distributing 

Meyer Products LLC 

MH Eby Inc 

Mid-State Truck Equipment 

Midway Specialty Vehicles 

Midwest Truck & Auto Parts Inc 

Miller Electric Mfg Co 

Millner-Haufen Tool Co 

Minimizer 

Mitsubishi Fuso Truck of America Inc 

Mobile Desk 

Mobile Mounts 

Mobileye 

Modern Work Truck Solutions 

Mohawk Lifts 

Monroe Custom Utility Bodies Inc 

Morgan Corporation 

Morgan Olson 

MorRyde International 

MTE Hydraulics 

Multi-Vans Inc 

Muncie Power Products 

The Municipal 

Myers Spring Co Inc 

N 

NAFA Fleet Management Association 

Nagy FleetNet Inc 

National Biodiesel Board 

National Fleet Products 

National Trailer Dealers Association 

New Eagle Control Systems 

Next Hydraulics 

NGEN CNG Systems & Service 

Nissan Commercial Vehicles 

NLP Parts Inc 

Norstar 

Nortech Innovative Products 

North American Signal Company 

NTEA - The Association for the Work 

Truck Industry 

O 

Odyne Systems LLC 

On-Hand Adhesives 

Onspot of North America 

On-Trux Ltd 

Optimo Electronics 

Optronics International 

ORAFOL Americas Inc 

Oriental Export Corporation 

Orscheln Products LLC 

Overseas Hardwoods Company (OHC) 

P 

Palfinger North America Group 

Palmer Power & Truck Equipment 

Paneloc Corporation 

Parker Hannifin - Electromechnical 

& Drives 

Parkhurst Manufacturing Co Inc 

Pelsue 

Permco 

Peterbilt Motors Company 

Peterson Manufacturing Co 

Phoenix USA Inc 

Pik Rite Inc 

PinPoint Fleet 

Plastic Components Inc 

Plexus - ITW Polymers Adhesives, 

North America 

Pollak 

Posey Transport Group 

Power-Packer 

PPG Commercial Coatings 

Preco Electronics Inc 

Premier Manufacturing Company 

Pride Bodies Ltd 

Prime Design/R-O-M/Bustin Safe Fleet 

Brands 

Proheat 

Propane Education & Research Council 

Propel GPS LLC 

Pro-Tech Industries Inc 

Pro-Tech Sno Pushers 

PRO-VISION Video Systems 

Public Works Magazine 

R 

Ram Commercial 

RAM Mounts 

Ramsey Winch 

Ranch Fiberglas 

Ranch Hand Truck Accessories 

Ranger Design Inc 

RC Industries Inc 

Reading Truck Body LLC 

Real Power/Contour Hardening Inc 

Rear View Safety 

Reelcraft Industries Inc 

Reyco Granning 

RH Ladder (Robert Hydraulique Inc) 

Ridewell Suspensions 

Rigidized Metals Corporation 

Riverside Mfg LLC 

RKI Inc 

Road Gear Truck Equipment LLC 

Roads & Bridges 

Rockport Commercial Vehicles 

Rollcover 

Roll-Rite LLC 

Rosco Vision Systems 

Rostra Precision Controls 

Rotary Lift 

ROUSH CleanTech 

Royal Adhesives & Sealants 

Rugby Manufacturing Co 

Rush Truck Centers 

RyderRacks 

S 

SAF-HOLLAND (NEWAY) 

Sage Oil Vac Inc 

Samlex America 

Schmidt 

Schroeder Industries 

Scott Bader Inc 

Seals Eastern Inc 

Sensata Technologies 

Service Truck Magazine 

Sherwin-Williams Automotive Finishes 

Signature Series Gas Springs 

Silent Drive Inc 

Slewmaster Inc 

Sno-Way International Inc 

SnowEx 

SNUGTOP 

Sortimo By Knapheide 

SpaceKap 

SPITZLIFT 

Spokane Computer Inc 

SSAB 

STAHL Truck Bodies 

Star Warning Systems 

Stellar Industries Inc 

Stertil-Koni USA Inc 

Stone Hydraulics 

Successful Dealer and CCJ Magazines 

Superior Signals Inc 

SuperSprings International Inc 

Superwinch LLC 

Supreme Corporation 

Surco Products Inc 

Swampy Hollow Manufacturing LLC 

SwapLoader USA Ltd 

Swenson Products 

Switch-N-Go/AmeriDeck/Bucks Fabricating 

SWS Warning Systems 

T 

TAFCO Equipment Co 

Taylor Pump & Lift 

TBP Converting Inc 

Techno-Fab 9000 Inc 

TecNiq Inc 

Telogis 

Tenco Inc 

Terex Utilities 

Terminal Supply Company 

Thieman Tailgates Inc 

Tiger Cranes/Service Trucks International 

Timbren Industries Inc 

TODCO 

Tomar Electronics Inc 

Tommy Gate Company 

Topper Manufacturing Co 

Tower Structural Laminating 

TowMate 

Toyo Tires 

Trailer/Body Builders Magazine 

TrailerDecking.com 

Transfer Flow Inc 

Transglobal Door 

Trimco/Trim-Gard Company Limited 

Trim-Lok Inc 

Triple Crown Products 

Truck Covers USA 

Truck Tech France 

TruckCraft Corp 

Truck-Lite Co LLC 

TruckOffice 

U 

U.S. Truck Body 

Ultimate Linings Ltd 

Ultimate Power Company 

UNI-JWT (Shanghai) Drive Technology 

Co Ltd 

Unique Truck Accessories 

Unity Manufacturing Co 

US Tarp 

Utilimaster Corp 

Utility Fleet Professional 

Utility Products 

V 

V Spec Techno Inc 

Valk Manufacturing Company 

Valley Truck Centers 

Vanair Manufacturing Inc 

Vanner Inc 

VB-Airsuspension 

Vehicle Inspection Systems Inc 

Velvac Inc 

Venchurs Vehicle Systems 

Venco Venturo Industries LLC 

Verity Rear Vision Systems 

VERSALIFT/Time Manufacturing 

VIBCO Truck Vibrators 

VMAC - Vehicle Mounted Air Compressors 

VT Hackney 

Vulcan On-Board Scales 

W 

Wabash National Corp 

Wallace Forge Co 

WALTCO Lift Corp 

Warn Industries Inc 

Warner Bodies 

Warren Inc 

Wastequip 

Waymire Distribution 

Weather Guard 

Webasto Thermo & Comfort 

North America Inc 

Weightlifter By Alexander Screw Products 

Wescon Controls LLC 

Western Mule Cranes 

Western Products 

Western Star Trucks 

Westin Automotive Products Inc 

Wheeler Brothers Inc 

Whelen Engineering Co Inc 

Whiting Door Manufacturing Incorporated 

Wilcox Bodies Ltd 

Wood Industries Inc 

Work Truck Magazine/Heavy Duty Trucking 

Work Truck Solutions 

Workhorse 

WorkSafe USA Inc 

WorkWise Software 

WW Engineering Inc 

X 

XL Hybrids 

Z 

Zanotti Transblock USA Corp 

Zone Defense LLC 

Exhibitors as of Sept. 15, 2016. 


Hotel information 

NTEA has arranged discounted rates for Show registrants at the hotels listed below. All reservations must be made 

directly with The Work Truck Show Housing Bureau. Confirmations are sent via email or fax within 24 hours. 

For hotel reservations, call 317-262-8191, Monday–Friday, 8:30 a.m.–5 p.m. EST 

(excluding holidays) or visit worktruckshow.com/hotelandtravel. 

All of the following hotels are within walking distance of Indiana Convention Center. Visit worktruckshow.com/hotelandtravel 

to view a detailed map of downtown hotels. 

*Hotel has enclosed walkway access to and from Convention Center. 

JW Marriott Indianapolis* 

(Co-headquarters hotel) 

NTEA rate: $205 single/double 

Indianapolis Marriott Downtown* 



Candlewood Suites Indianapolis 

Dwtn Medical Dist 


Conrad Indianapolis* 


Courtyard by Marriott Indianapolis 

Downtown* 


Crowne Plaza Indianapolis-Dwtn- 

Union Stn* 


Embassy Suites by Hilton 

Indianapolis Downtown* 


Fairfield Inn & Suites Indianapolis 

Downtown* 


Hampton Inn Indianapolis 

Downtown 


Hilton Garden Inn Indianapolis 

Downtown 


Hilton Indianapolis Hotel & Suites 


Holiday Inn Express & Suites 

Indianapolis Dtn-Conv Ctr Area 


Home2 Suites by Hilton 

Indianapolis Downtown 


Homewood Suites by Hilton 



Hyatt Regency Indianapolis* 


Le Méridien Indianapolis* 


Omni Severin Hotel* 


Sheraton Indianapolis City Centre 

Hotel 


SpringHill Suites Indianapolis 

Downtown* 


Staybridge Suites Indianapolis 

Downtown-Conv Ctr 


The Westin Indianapolis* 


A limited number of rooms are available on a first-come basis. Reservations must be made by Friday, Feb. 17, 2017 to receive the discounted rates. 

A $50 cancellation fee will be charged for all room reservations canceled after Feb. 17, 2017. 

Experience Indy 

NTEA is pleased to continue hosting The Work Truck Show in Indianapolis, 

which boasts one of the nation’s safest and most vibrant downtown areas. 

Located in the heart of the city, Indiana Convention Center is connected by 

skywalk to a four-story urban shopping mall and surrounded by more than 200 

restaurants and clubs, well-known sports venues and a 10-block state park. 

About NTEA 

The Work Truck Show is produced by NTEA – The 

Association for the Work Truck Industry. NTEA represents 

1,800 companies that buy, sell, manufacture, distribute, 

install and repair commercial trucks, truck equipment, 

trailers and accessories. Leading truck chassis 

manufacturers are also Association members. 

Administrative office 



800-441-6832 

248-489-8590 fax 

ntea.com 

Washington office 

1701 Pennsylvania Ave. NW 

Suite 300 

Washington, DC 20006 

202-552-1600 

info@ntea.com 

Ottawa office 

1 Rideau St. 

Suite 700 

Ottawa, ON K1N 8S7 Canada 

613-670-5877 

26 


Attendee registration options 


& Work Truck Show 

Conference & Trade 

Show Package 

 

 

 

 

 

 

 

 

X 

X 

3 days of exhibits 


Concurrent educational sessions 

Wednesday lunch 

Thursday lunch 

GTS general sessions 

GTS Tuesday lunch 

GTS Networking Reception 


President’s Breakfast 


Conference & Trade 

Show Package 

 

 

 

 

 

X 

X 

X 

X 

X 











Trade Show 

Badge 

$359 * $269 * $0 * 

$389 * $299 * $25 * 

nonmember 

price 

nonmember 

price 











A la carte special sessions and events 


member 

price 

member 

price 

 

 

X 

X 

X 

X 

X 

X 

X 

X 

*Advance registration pricing (valid through Feb.17, 2017) 

nonmember 

price 

Advance registration pricing below (valid through Feb.17, 2017) 

Member $89 

Nonmember $109 

member 

price 



Member $79 

Nonmember $99 

Member & 

Nonmember 

$149 

Rapid Prototyping for Small and Mid-sized 

Companies 

Straightforward Approach to Lean Implementation 

for Truck Equipment Upfitters 

Generation Next Leadership Workshop & 

Networking Reception 

Indiana LTAP Fleet Educational Program 

Member & 

Nonmember 

Member & 

Nonmember 

Member & 

Nonmember 

Member & 

Nonmember 

$69 

$149 

$25 

$0 (with Package) 

$49 (without Package) 

Visit worktruckshow.com/waystoregister for more details. 




Get your answers. 

March 14–17, 2017 

Indiana Convention Center | Indianapolis, IN 

Sessions begin March 14 | Exhibit hall open March 15–17 

worktruckshow.com | 800-441-6832 

Copyright © 9/2016 NTEA


HOW TO REGISTER 

Exhibitor registration instructions 

To register, visit worktruckshow.com or fill out the 

Exhibitor Registration Form included in this manual — 

both methods allow you to easily register multiple people 

from your company. Please do not use the general 

attendee form. There is no charge for booth personnel 

who are not attending any conference sessions/events. 

Just indicate BOOTH ONLY on the registration form. Make 

a photocopy for your records. Each advance registration 

will receive a confirmation via email and additional 

information about the Show. 

Online 

Mail 

Fax 


NTEA, 37400 Hills Tech Drive 


248-489-8590 

(Do not send duplicate copies by mail.) 

Registration payment, discount and 

refund policies 

When registering for special events or packages, 

full payment by check, American Express, VISA or 

MasterCard is required at the time of registration. 

For advance registration discounts, NTEA must receive 

payment by the dates shown on the form. Cancellations 

received by NTEA in writing are eligible for refunds. 

Full refund if received on or before Feb. 17, 2017. 

Cancellations received thereafter are not entitled to a 

refund, but name transfers are permitted. 

Badges 

Show admission badges will be issued on-site. 

A barcode will be printed on the registrant’s badge, 

containing basic contact information and details solicited 

on the registration form. Scanners are available for rent; 

see the lead retrieval section. 

Registration & badge 

holder pickup 

Official Work Truck Show badges are required for entry 

into all trade show, session and event functions. If you 

registered for any special events or packages, bring a 

copy of your confirmation to receive your badge, badge 

holder and Event Directory. On-site registration will also 

be available. 

On-site registration hours 

Monday, March 13 noon–5 p.m. 

Tuesday, March 14 7 a.m.–5:30 p.m. 

Wednesday, March 15 7 a.m.–5 p.m. 

Thursday, March 16 7 a.m.–5 p.m. 


8 a.m.–noon 

Registration packages 

Booth only 

Includes Work Truck Show exhibit hall admission for all 

three days. 

Green Truck Summit (GTS) & Work Truck Show 

(WTS) Conference & Trade Show Package 

Includes all three days of exhibits, Tuesday GTS 

general sessions, Wednesday & Thursday lunch and 

all concurrent sessions. Does not include Opening 

Reception, President’s Breakfast, Fleet Management 

101, Generation Next or Special Sessions. 

Work Truck Show (WTS) Conference & Trade 

Show Package 

Includes all three days of exhibits, Wednesday & 

Thursday lunch and all concurrent sessions. Does not 

include Opening Reception, President’s Breakfast, 

Fleet Management 101, Tuesday GTS general sessions, 

Generation Next or Special Sessions. 

Special Sessions and events 

Tickets are available for purchase for the Opening 

Reception, President’s Breakfast and Special Sessions.

THE WORK TRUCK SHOW ® 2017 EXHIBITOR REGISTRATION FORM 

By registering to attend The Work Truck Show and/or Conference, each attendee agrees to the potential distribution of their 

contact information and the promotional use by NTEA of photographs, video images and electronic images taken at those 

events that may include the likeness of the attendee. 

All information in Parts A, B and C is required to process your registration. Please type or print. 

Today’s date 

Registrant job function Insert the one number that most 

closely matches registrant’s job function. 

1. Buyer/purchasing agent 

2. Engineer/quality mgr 

3. Financial/administrative mgr 

Booth staff – badge only (no charge) 

Place a check here if registrant will be working your booth 

only and not attending any programs or events. 

REGISTRATION FEES — Payment is required for all events other than Booth Only personnel. 

Discounted fees are listed at right. 

n 

Booth Only — Includes Work Truck Show admission for one, two or all three days. 

n 

Green Truck Summit (GTS) & Work Truck Show (WTS) Conference & Trade 

Show Package — Includes all three days of exhibits, Tuesday GTS general sessions, 

Wednesday & Thursday lunch and all concurrent sessions. Does not include Opening Reception, 

President’s Breakfast, Fleet Management 101, Generation Next or Special Sessions. 

n 

Work Truck Show (WTS) Conference & Trade Show Package — Includes all three 

days of exhibits, Wednesday & Thursday lunch and all concurrent sessions. Does not include 

Opening Reception, President’s Breakfast, Fleet Management 101, Tuesday GTS general sessions, 

Generation Next or Special Sessions. 

Registration 

Options 

Green Truck Summit & Work Truck Show 

Conference & Trade Show Package 

Work Truck Show Conference & 

Trade Show Package 

Special Sessions & Events 

Can be added onto Registration Options 


Tuesday, March 14. Not included in any package. 

Rapid Prototyping for Small and 

Mid-sized Companies 

Tuesday, March 14. Not included in any package. 

Straightforward Approach to Lean 

Implementation for Truck Equipment 

Upfitters – Tuesday, March 14. Not included in any package. 


Tuesday, March 14. 

Generation Next Leadership 

Workshop & Networking Reception 

Wednesday, March 15. Not included in any package. 


Thursday, March 16. 

Indiana LTAP Fleet Educational 

Program – Thursday, March 16. Not included 

in any package. Special pricing applies if registered 

for Conference & Trade Show packages. 

4. Fleet mgr/truck buyer 

5. Gen mgr/VP 

6. Owner/pres/CEO 

Advance registration 

through 2/17/17 

Member & 

Nonmember 

Member & 

Nonmember 

Member & 

Nonmember 

Member 

Nonmember 

Member & 

Nonmember 

Member 

Nonmember 

Member 

Nonmember 

Member 

Nonmember 

Member & Nonmember 

with Package 

Member & Nonmember 

without Package 

$ TOTAL FOR EACH REGISTRANT 

7. Sales/marketing mgr 

8. Shop/parts mgr 

9. Other 

$359 

$389 

$269 

$299 

$149 

$69 

$149 

$89 

$109 

$25 

$79 

$99 

$0 

$49 

Registration 

after 2/17/17 

$399 

$429 

$309 

$339 

$249 

$139 

$249 

$109 

$129 

$35 

$99 

$119 

$20 

$69 

NTEA may cancel or truncate all events if it determines it is not practical for an event to occur or continue. Attendee 

agrees its sole remedy for a canceled or shortened event is the return of all or a prorated portion, as applicable, of 

its registration fee. 

Cancellations received after Feb. 17, 2017 are not entitled to a refund, but attendee name transfers are permitted. 

PART A: REGISTRANT INFORMATION 

Print name as to appear on badge: 

First name (no initials) (15 CHARACTERS MAX) 

Last name (15 CHARACTERS MAX) 

Please note: Exhibitors must pick up badges on-site. 

$ TOTAL FOR ALL REGISTRANTS 

PART B: EXHIBITOR INFORMATION PART C: PAYMENT METHOD (Payment is required with registration) 

Company name (30 CHARACTERS MAX) 

r Check enclosed (payable to NTEA) 

r Credit card (please circle type) American Express VISA MasterCard 

Address (30 CHARACTERS MAX) 

Acct# Exp date 

City (15 CHARACTERS MAX) 

Name on card Billing ZIP code 

State/Province ZIP code 

Country 

Phone 

Company Type (required) 

q Business service provider 

q Chassis manufacturer 

q Leasing company 

q Manufacturer rep 

Fax 

q State, local or federal government 

organization 

q Trade association 

q Trade publication 

Individual email — for NTEA use only 

q Truck buyer/fleet manager 

q Truck dealer 

q Truck equipment distributor 

q Truck equipment manufacturer/supplier 

Signature 

RETURN THIS FORM TO: 

n NTEA 

37400 Hills Tech Drive, 


n Fax: 248-489-8590 

n Register online: worktruckshow.com 

Check# Amt. 

Date 

NTEA Use Only 

Initials 

For more information about the Association, visit 

ntea.com or call 800-441-6832.


HOTEL & TRAVEL INFORMATION 

Hotel discounts 

All hotel reservations must be made directly with The Work Truck 

Show and NTEA Convention Housing Bureau. Call 317-262-8191, 

Monday–Friday, 8:30 a.m.–5 p.m. EST (excluding holidays) or visit 

worktruckshow.com to make reservations online. Confirmations are 

sent via email or fax within 24 hours. 

NTEA has arranged specially discounted rates for Work Truck 

Show 2017 registrants at the hotels listed below. The following 

conditions apply: 

n 

A limited number of rooms are available on a first-come basis. 

n 

Reservations must be made by Friday, Feb. 17, 2017 to receive the 

discounted rates. 

n 

A valid form of payment is required to confirm and guarantee all 

reservations. 

n 

A $50 cancellation fee will be charged for all room reservations 

canceled after Friday, Feb. 17, 2017. 

n 

For reservations canceled after Friday, March 3, 2017 (or failure to 

cancel a reservation), guests will be charged a cancellation fee equal 

to one night’s room rate, plus tax, by the assigned hotel. 

n 

Special deposit and cancellation rules apply to requests for 20 rooms 

or more. Call the Housing Bureau at 317-262-8191 for details. 

Taxi service 

Taxi service from the Indianapolis International Airport (IND) is available 

at the curb on the lower level of the terminal just outside the baggage 

claim area. Average fare to downtown is $35–40. 

Convention parking information 

Downtown Indianapolis offers many parking options — visit 

worktruckshow.com for a detailed map. If you are staying at a hotel 

in downtown Indianapolis during the Convention, you may make 

arrangements to use the hotel’s parking lots for your vehicles. Parking 

rates and availability for downtown hotels vary based on vehicle size 

and lot location. 

Free parking is also available at the Indianapolis Zoo, located near 

the Convention Center, at 1200 W. Washington St., Indianapolis, IN 

46222. Complimentary shuttle buses will loop between the Convention 

Center and zoo parking lot from Tuesday, March 14 through Friday, 

March 17, 2017. Visit worktruckshow.com/transportationandparking for 

zoo parking and shuttle bus schedules. 

All of the following hotels are within walking distance of the Indiana Convention Center. 

*Hotel has enclosed walkway access to and from the Convention Center. 

JW Marriott Indianapolis* 


10 S. West Street 

Indianapolis, IN 46204 


Indianapolis Marriott Downtown* 


350 W. Maryland St. 



Candlewood Suites Indianapolis Dwtn 

Medical Dist 

1152 N. White River Pkwy W Dr. 



Conrad Indianapolis* 

50 W. Washington Street 



Courtyard by Marriott Indianapolis 

Downtown* 

601 W. Washington Street 



Crowne Plaza Indianapolis-Dwtn-Union 

Stn* 

123 W. Louisiana St. 



Embassy Suites by Hilton Indianapolis 

Downtown* 

110 W. Washington St. 



Fairfield Inn & Suites Indianapolis 

Downtown* 




Hampton Inn Indianapolis Downtown 

105 S. Meridian St. 



Hilton Garden Inn Indianapolis 

Downtown 

10 E. Market St. 



Hilton Indianapolis Hotel & Suites 

120 W. Market St. 



Holiday Inn Express & Suites 


410 S. Missouri St. 



Home2 Suites by Hilton Indianapolis 

Downtown 

115 N. Pennsylvania St. 



Homewood Suites by Hilton 


211 S. Meridian St. 



Hyatt Regency Indianapolis* 

1 S. Capitol Ave. 



Le Méridien Indianapolis* 

123 S. Illinois St. 



Omni Severin Hotel* 

40 W. Jackson Place 



Sheraton Indianapolis City Centre 

Hotel 

31 W. Ohio St. 



SpringHill Suites Indianapolis 

Downtown* 




Staybridge Suites Indianapolis 

Downtown 

535 S. West St. 



The Westin Indianapolis* 



NTEA rate: $186 single/double

8201 West 47th Street 

McCook, IL 60525 

(773) 473-7080 • Fax (469) 621-5603 

Email: FreemanChicagoES@freemanco.com 

SERVICE INFORMATION 

THE WORK TRUCK SHOW 

MARCH 15 - 17, 2017 

Indiana Convention Center 

Indianapolis, Indiana 

BOOTH EQUIPMENT 

MAIN EXHIBIT AREA: 

Each 10’ x 10’ booth will be set with 8’ high black backwall drape‚ 3’ high black side dividers, a numbered 

carpet sticker, and a 7” x 44” two-line identification sign. 

NOTE: Island booths DO NOT include the booth equipment noted above. 

PRODUCTIVITY AND FUELS PAVILION: 

Each 10’ x 10’ booth will be set with 8’ high green backwall drape‚ 3’ high green side dividers, a numbered 

carpet sticker, and a 7” x 44” two-line identification sign. 

NOTE: Island booths DO NOT include the booth equipment noted above. 

EXHIBIT HALL CARPET 

The exhibit area is NOT carpeted; however, the aisles will be carpeted as follows: 

The Main Exhibit Area will have blue aisle carpeting and the Productivity and Fuels Pavilion will have green 

aisle carpeting. 

NOTE: As stated in the trade show contract, each Exhibitor shall provide carpet or other suitable 

floor covering for your entire exhibit space during all exhibit hours. 

DISCOUNT PRICE DEADLINE DATE 

Order early to take advantage of advance order discount rates, place your order by MONDAY, 

FEBRUARY 20, 2017. 

FREEMAN quick facts 

SHOW SCHEDULE 

EXHIBITOR MOVE-IN 

For more information and helpful hints on preshow procedures and move-in, please go to: 

www.freemanco.com/preshowFAQ. 

Sunday March 12 OEM Move-In: Contact NTEA 

Monday March 13 8:00 a.m. - 5:00 p.m. - Targeted Move-In: 

Refer to Target Plan 

Tuesday March 14 8:00 a.m. - 2:00 p.m. * 

Wednesday March 15 8:00 a.m. - 10:00 a.m. - Hand Carry ONLY 

NOTE: Please refer to the Target Move-In Schedule Plan for assigned scheduled target date 

and time. Target Plan is located in the Move-in & Floor Plan Information tab of the service 

manual. 

NOTE: Double Time Labor rates will apply ALL DAY Sunday, March 12, 2017. 

Overtime Labor rates will apply after 4:30 p.m., Monday, March 13, 2017. 

*All exhibits must be fully installed by 3:00 p.m., Tuesday, March 14, 2017. 

EXHIBIT HOURS 

Wednesday March 15 10:00 a.m. - 5:00 p.m. 

Thursday March 16 10:00 a.m. - 5:00 p.m. 

Friday March 17 9:00 a.m. - 12:00 p.m. 

EXHIBITOR MOVE-OUT 

For more information and helpful hints on postshow procedures and move-out, please go to: 

www.freemanco.com/postshowFAQ. 

Friday March 17 12:00 p.m. - 7:00 p.m. 

Saturday March 18 8:00 a.m. - 2:00 p.m. 

NOTE: Overtime Labor rates will apply after 4:30 p.m. on Friday, March 17, 2017 and 

ALL DAY on Saturday, March 18, 2017. 

Page 1 of 4

SERVICE CENTER HOURS 

We will have staff available at show site at the Exhibitor Service Center as follows: 

Sunday March 12 8:00 a.m. - 5:00 p.m. 

Monday March 13 8:00 a.m. - 5:00 p.m. 

Tuesday March 14 8:00 a.m. - 5:00 p.m. 

Wednesday March 15 8:00 a.m. - 5:00 p.m. 

Thursday March 16 8:00 a.m. - 5:00 p.m. 

Friday March 17 8:00 a.m. - 7:00 p.m. 

Saturday March 18 8:00 a.m. - 2:00 p.m. 

DISMANTLE AND MOVE-OUT INFORMATION 

• Freeman will immediately begin returning empty crates starting on Friday, March 17, 2017, 

once the aisle carpet has been removed and the vehicle move-out process is complete. 

Carpet Removal: 12:00 Noon - 1:00 p.m. 

Vehicle Removal: 1:00 p.m. - 2:00 p.m. 

Empty Return: 2:00 p.m. - 8:00 p.m. 

• All exhibitor materials must be removed from the exhibit facility by 2:00 p.m., Saturday, March 18, 2017. 

• To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-out deadline, 

please have all carriers check-in by 12:00 p.m., Saturday, March 18, 2017. 


POST SHOW PAPERWORK AND LABELS 

Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and 

Labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show 

site. Be sure your carrier knows the company name and booth number when making arrangements 

for shipping your exhibit at the close of the show. 

SERVICE CONTRACTOR CONTACTS / INFORMATION: 

FREEMAN 

FREEMAN AUDIO VISUAL & COMPUTER 

8201 West 47th Street 9260 W. 55th Street 

McCook, IL 60525 McCook, IL 60525 

(773) 473-7080 • Fax (469) 621-5603 (708) 255-7168 • Fax (469) 621-5603 

Email: FreemanChicagoES@freemanco.com Email: valerie.mendoza@freemanco.com 

FREEMAN EXHIBIT TRANSPORTATION 

(800) 995-3579 • Fax (817) 385-0983 

FREEMAN ONLINE ® 

Take advantage of discount pricing by ordering online at www.freemanco.com/store by MONDAY, 

FEBRUARY 20, 2017. Using the enhanced Freeman Online, you will enjoy easy access to added features 

and functions as well as the high caliber of Freeman services you’ve come to expect — before, during and 

after your show. Additionally, you can now access FreemanOnline from any device — desktop, laptop, 

tablet or via our new Freeman Online Mobile App. 

To place online orders, you will be required to enter your unique Username and Password. If this is your 

first time to use Freeman Online, click on the “Create an Account” link. To access Freeman Online without 

using the email link, visit www.freemanco.com/store. You can also download and use the FOL Mobile App 

from the Apple or Android store, or here: folmobile.freemanco.com. A mobile web version of the Freeman 

Online Mobile App is available to extend mobile use for those users that do not have an Apple or Android 

device or who do not want to download the app. 

If you need assistance with Freeman Online, please call our Customer Support Center at (888) 508-5054 

Toll Free US and Canada or +1(512) 982-4186 Local and International. 

Page 2 of 4


Warehouse shipping address: 


Exhibiting Company Name 

Booth # ____________ 

FREEMAN 

c/o TF LOGISTICS 

4200 INDUSTRIAL BLVD. 

INDIANAPOLIS, IN 46254 

Freeman will accept crated, boxed or skidded materials beginning MONDAY, FEBRUARY 13, 2017 at 

the above address. Materials arriving after FRIDAY, MARCH 3, 2017 will be received at the warehouse 

with an additional after deadline charge. 

Warehouse receiving hours are 9:00 a.m. to 4:00 p.m. Monday through Friday. 

Show site shipping address: 


Exhibiting Company Name 

Booth # ____________ 

c/o FREEMAN 

INDIANA CONVENTION CENTER 

100 SOUTH CAPITOL AVENUE 


NOTE FOR INBOUND ONLY: All Carriers and Van Lines 

should check-in at the Marshalling Yard. (See enclosed 

map.) Certified Weight Tickets must accompany all 

shipments. Target time is per truck check-in and does 

not necessarily represent the time your truck will be 

unloaded. 


Show-Site freight and Display Vehicles must be delivered on your assigned scheduled target 

date and time. Please reference the Target Move-In Schedule Plan that is located in the Trade Show 

Floor Plan tab of the service manual. 

Freeman will receive shipments at the above address beginning MONDAY, MARCH 13, 2017 at 8:00 a.m. 

Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight 

accepted by the facility will be the responsibility of the exhibitor. 

Please Note: All items and materials that must be brought into the facility may be subject to Material 

Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through 

the Official Show Vendors. 

LABOR INFORMATION 

Booth Installation & Dismantle: If utilizing Freeman labor, please refer to the Installation & Dismantle 

order form to place your order for Display Labor. Straight time and Overtime hours are also listed on 

the order form. Exhibitors supervising Freeman labor will need to pick up and release their labor at 

the Service Desk. 

• NOTE: ALL MOTORS MUST BE RENTED THROUGH FREEMAN. Exhibitors will not be permitted 

to attach anything to the facility without utilizing labor and supervision through Freeman. 

ASSISTANCE 

We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services 

Department at (773) 473-7080. 

Page 3 of 4

FREEMAN GENERAL INFORMATION 

TRANSLATION SERVICE 

Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation 

and translation in 150 languages. This service will not only interpret for us on a three-way conversation, 

but also translate emails from customers. To access this service you may contact Freeman Chicago 

Exhibitor Services at (773) 473-7080 or Freeman’s Customer Support Center at (888) 508-5054. 

HELPFUL HINTS 

SAVE MONEY 

Order early to take advantage of advance order discount rates, place your order by MONDAY, 

FEBRUARY 20, 2017. 

AVOID DELAY 

Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and business! 

SAFETY TIPS 

Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause 

injury to you or to others. These objects are not designed to support your standing weight. 

Be aware of your surroundings. You are in an active work area with changing conditions during move-in 

and move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use. 

Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you. 

Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous. 

Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment 

to the drapes or metal framework provided for you booth. This can cause serious injury or damage to 

materials. 

We discourage children from being in the exhibit hall during installation and dismantle. If children are 

present during installation and dismantle, they must be supervised by an adult at all times. 

FREEMAN general information 

Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event 

fall into this category, please contact Freeman to be sure that the material will be allowed at the facility 

and by the association. In addition, if authorized by the facility and the association, you will need to 

make separate arrangements for the transport and handling of the approved materials, since Freeman 

will not transport or handle them. 

The operation or use of all motorized lifts and motorized material handling equipment for installation/ 

dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC's). 

Thank you for your cooperation. 

EXHIBITOR ASSISTANCE 

For more information and helpful hints on preshow procedures and move-in, please go to 

www.freemanco.com/preshowFAQ. 

For more information and helpful hints on postshow procedures and move-out, please go to 

www.freemanco.com/postshowFAQ. 

Call Freeman’s Exhibitor Services department at 773-473-7080 with any questions or needs you may have. 

Page 4 of 4


EXHIBITORS 

(as of Sept. 22, 2016) 

NTEA n 37400 Hills Tech Drive, Farmington Hills, MI 48331 

800-441-6832 n 248-489-8590 fax n ntea.com 

Booth# Exhibitor Booth# Exhibitor Booth# Exhibitor Booth# Exhibitor 

2718 4 State Trucks Inc 

A 

3031 A. L. Hansen Mfg Co 

4281 A.R.E. Accessories 

820 Aarcomm Systems Inc 

2303 ACARI Engineering 

138 Ace Torwel 

2631 ACME Products Company 

1605 Adrian Steel Co 

3173 Aero Industries Inc 

5851 Aeroz-America 

916 A-G Body Inc 

900 Air-Flo Mfg 

2513 Alcoa Wheels 

5567 Alliance AutoGas 

3875 Allison Transmission 

3163 Ally Business & Fleet 

Financing 

5393 ALT Enterprises 

2401 Altec Industries 

2443 Aluminum Tank & Tank 

Accessories Inc 

5855 AlumiTank Inc 

5085 American Eagle 

112 American Expedition Vehicles 

609 American Midwest Fleet 

Solutions 

5977 American Trucker 

5675 Amerimax Fabricated Products 

5782 Ametek Power Instruments 

2601 Ampliroll Hooklifts - Marrel Corp 

2311 Anthony Liftgates Inc 

3059 APSCO Inc 

2618 Aqua-Hot Heating Systems Inc 

3105 Arctic Equipment Mfg Corp 

4685 ARI 

2535 ASA/Voyager Camera Systems 

4339 Auto Crane Company 

4086 Auto Meter Products Inc 

4691 Auto Truck Group 

332 Autoequips Tech Co Ltd 

326 Automotive International Inc 

5680 AWTI - 3rd Eye MobileVision 

102 Axalta Coating Systems 

B 

4084 BASYS Processing Inc 

5570 Bauer Compressors Inc 

633 BEAU-ROC Inc 

5377 BEDNET Cargo Control 

Solutions 

725 Bedrock Truck Beds 

3883 Bennett DriveAway 

5562 Bergstrom Inc 

505 The Berkebile Oil Company Inc 

3775 Bezares USA 

5171 Bibeau Enterprises 

1033 Blue Ridge Manufacturing 

2619 BMO Transportation Finance 

4387 BOLT Locks By STRATTEC 

3039 Boss Industries Inc 

433 THE BOSS Snowplow 

1811 BrandFX Body Company 

1141 Brandon Manufacturing 

233 Bridgestone 

4593 Brigade Electronics Inc 

1531 Bucher Hydraulics Inc 

401 Bush Specialty Vehicles Inc 

5139 Buyers Products Co 

4397 BYD 

C 

3881 C.E. Niehoff & Co 

1229 Cadet Truck Bodies 

2705 Canadian Extreme Climate 

Systems Ltd 

728 Car Fibreglass Srl 

5891 Cargo Glide Inc 

5494 CARR 

4781 CASECO Manufacturing Inc 

3029 Cast Products Inc 

701 The CEI Group 

5753 Cequent Performance 

Products Inc 

2317 Certified Cirus Control Systems 

612 CFA Software Inc 

2738 Chandler Equipment 

3011 Chelsea Products 

Div of Parker 

1829 Chevrolet Commercial 

Vehicles 

2712 Chiang Bin Enterprise Co Ltd 

3605 Clean Cities - U.S. Dept. 

of Energy 

5560 Clean Energy Fuels 

3018 Clean Seal Inc 

5762 CleanFUEL USA 

5183 CM Truck Beds 

311 Come Up USA 

3219 COMEQ INC 

1600 Commercial Vehicle Group 

2139 Composite Panel Technologies 

5845 Composite Truck Body LLC 

3040 Compressed Air Systems LLC 

5971 Construction Business Owner 

Magazine 

2707 Continental Tire 

5482 Convoy Technologies 

117 Copan Co LLC 

5395 Cougar Vibration/Div of Martin 

Engineering 

5467 Country Mark 

5658 Coverzall ICE 

4786 Coxreels 

5957 CR Brophy Machine Works Inc 

2703 Crane Composites Inc 

3511 Crysteel Manufacturing 

641 CTECH Manufacturing 

5485 CTW 

3377 Cummins Inc 

723 Curry Supply Co 

2449 CURT Manufacturing 

2538 Custer Products Ltd 

704 Custom Radio Corporation 

3481 Cyclone Air Power By 

Sullivan-Palatek 

D 

5301 D&D Instruments 

4481 Dakota Bodies Inc 

1901 Daws Manufacturing 

Company/Better Built 

3318 DEL Hydraulics Inc 

133 Delivery Concepts Inc 

5949 Derive Efficiency 

3213 DewEze Mfg 

2425 Dhollandia US Inc 

3072 Diamond Roll-Up Door 

1329 DiamondBack Truck Covers 

5784 Diesel Laptops 

4080 DirectDrive PLUS 

3019 Drive Products/Voth Truck 

Bodies 

5558 DSI Solutions 

3048 DSM&T Co 

3459 DuraClass 

5659 DuraGuard Inc 

3022 Dur-A-Lift Inc 

5474 DuraMag 

3885 Dynatect Manufacturing Inc 

E 

722 E3 Spark Plugs 

3044 East Mfg Corp 

727 Eastern Mastec Corp 

4171 Eaton 

2135 Eberhard Manufacturing 

3076 Eberspaecher Climate Control 

Systems 

5539 ECCO 

2400 Element Fleet Management 

721 Endura Paint 

5586 Engineered Bonding Solutions 

LLC 

2715 Engineered Products Group 

5877 ENow Inc 

4439 Eskridge 

824 Evolution Edges/Chemung 

Supply 

5786 Ex-Guard Industries 

5568 Exotic Automation & Supply 

5993 ExtendoBed Co 

628 EZ Connector Inc 

5767 EZ STAK Inc 

4181 EZ Trac 

F 

5381 Fairview Fittings & 

Manufacturing Inc 

3012 Federal Signal 

826 Fenton Mobility - Abilitrax 

928 Fiber-Tech Industries Inc 

3000 Fischer Crane Co 

912 FLD Inc 

2305 Fleet Engineers 

5303 Fleet Equipment Magazine 

110 Fleet Maintenance Magazine 

5979 FleetOwner Magazine 

1801 Flink Company 

2151 FORCE America Inc 

3239 Ford Commercial Vehicles 

5400 Freedomairfilters.com 

4347 Freightliner Custom Chassis 

Corporation 

4659 Freightliner Trucks 

5561 FUELMASTER/Syn-Tech 

Systems Inc 

336 Full Vision Inc 

109 Future Line Manufacturing 

G 

5581 GatorHyde 

624 Genco Manufacturing 

309 General Truck Parts & 

Equipment 

513 Genius Solutions 

130 Geny Industries 

3128 Getec Inc 

5755 Glasteel 

5747 The Gledhill Road 

Machinery Co 

5492 Gloso Tech Inc 

3687 GM ACDelco 

5469 Go Power! By Carmanah 

Technologies Corp 

1421 Godwin Group 

4681 Golight Inc 

5738 Goodall Mfg 

5575 Goodyear Tire & Rubber Co 

5307 Government Product News/ 

American City & County 

5580 GPS Insight 

201 Great Dane 

3607 Greater Indiana Clean Cities 

700 Gregory Industries Inc 

3866 Grote Industries 

4038 Gruau USA 

5662 GVM Inc 

H 

5463 Hamsar Diversco Inc 

5480 Hannay Reels Inc 

4381 Hansen International Inc 

132 Harp’s Tarps 

2700 Havis Inc 

2637 Heavy Motions Inc 

2404 Hella Inc 

4482 Hellwig Products 

705 HEM Data 

5451 Henderson Products Inc 

4271 Hendrickson/Watson and 

Chalin 

3005 Henkel Corporation 

5291 Highway Equipment Company 

3149 Hiniker Company 

4139 Hino Trucks 

2541 HIPPO Multipower 

4797 Holman Parts Distribution 

2613 Hydreco Inc 

443 HYVA Corporation 

I 

100 IAA 

5375 IGS CNG Services 

5887 Industrial Propane Service Inc 

5481 Innovative Access Solutions 

5681 Innovative Products of 

America 

827 InPower LLC 

4780 Insta-Chain 

2435 InterMotive Vehicle Controls 

3859 International Truck 

3139 Iowa Mold Tooling Co Inc 

4639 Isuzu Commercial Truck of 

America Inc 

J 

5439 J&J Truck Bodies & Trailers 

Div of Somerset Welding 

& Steel 

2549 Jame Rollform Products 

3601 JD Fulwiler & Co Insurance 

800 JMR Graphics 

3767 Jobox 

2647 Jotto Desk 

K 

2519 K & W Manufacturing Co Inc 

4553 KampCo Steel Products Inc 

409 Kargo Master Inc 

5945 Kelly’s 5 Distribution LLC 

1401 Kenworth Truck Company 

209 Keystone Automotive 

Operations 

2550 Kingtec Group USA Inc 

3755 Knapheide Manufacturing 

Company (The) 

605 KS Hydraulic Machinery 

Co Ltd 

908 KTI Hydraulics Inc 

3982 Kussmaul Electronics 

L 

5867 Lanau Industries 

600 LaVanture Products Company 

319 LEER Fleet/Pace Edwards - 

Truck Accessories Group 

123 Legend Fleet Solutions 

3010 Leyman Lift Gates 

3319 Liftmoore Inc 

5475 Lightning Hybrids 

4191 LINE-X Protective Coatings 

2413 Link Manufacturing Ltd 

926 LORD Corporation 

5072 Lucerix International Corp 

M 

3075 M&L Worldwide Logistics 

3870 M.S. Foster & Associates Inc 

3527 Mack Trucks Inc 

continued on next page


EXHIBITORS 

(as of Sept. 22, 2016) 

NTEA n 37400 Hills Tech Drive, Farmington Hills, MI 48331 

800-441-6832 n 248-489-8590 fax n ntea.com 

Booth# Exhibitor Booth# Exhibitor Booth# Exhibitor Booth# Exhibitor 

5739 Mailhot Industries 

3519 Maintainer Corp of Iowa Inc 

5074 Manheim 

414 Manufacturers Sales Agents 

4654 Marion Body Works Inc 

4159 Masterack 

2211 Maxon Lift Corp 

408 Maxxima 

2746 Mechanical Products 

Company 

4359 Mercedes-Benz Vans 

5491 Meyer Distributing 

2201 Meyer Products LLC 

921 MH Eby Inc 

1129 Mid-State Truck Equipment 

4480 Midway Specialty Vehicles 

5684 Midwest Truck & Auto Parts Inc 

4081 Miller Electric Mfg Co 

629 Millner-Haufen Tool Co 

813 Minimizer 

5159 Mitsubishi Fuso Truck of 

America Inc 

509 Mobile Desk 

2635 Mobile Mounts 

5853 Mobileye 

5953 Modern Work Truck Solutions 

2540 Mohawk Lifts 

5447 Monroe Custom Utility 

Bodies Inc 

4947 Morgan Corporation 

4939 Morgan Olson 

3277 MorRyde International 

2111 MTE Hydraulics 

828 Multi-Vans Inc 

3320 Muncie Power Products 

3227 Muncie Power Products 

5309 The Municipal 

108 Myers Spring Co Inc 

N 

2724 NAFA Fleet Management 

Association 

1902 Nagy FleetNet Inc 

5402 National Alternative Fuels 

Training Consortium 

5465 National Biodiesel Board 

2721 National Fleet Products 

144 National Trailer Dealers 

Association 

5758 New Eagle Control Systems 

2341 Next Hydraulics 

2734 NGEN CNG Systems 

& Service 

1437 Nissan Commercial Vehicles 

3038 NLP Parts Inc 

515 Norstar 

5486 Nortech Innovative Products 

1900 North American Signal 

Company 

3401 NTEA - The Association for 

the Work Truck Industry 

O 

5667 Odyne Systems LLC 

601 On-Hand Adhesives 

3980 Onspot of North America 

5966 On-Trux Ltd 

2634 Optimo Electronics 

4484 Optronics International 

106 ORAFOL Americas Inc 

2714 Oriental Export Corporation 

5563 Orscheln Products LLC 

620 Overseas Hardwoods 

Company (OHC) 

P 

3559 Palfinger North America Group 

626 Palmer Power & Truck 

Equipment 

4652 Paneloc Corporation 

4385 Parker Hannifin - 

Electromechnical & Drives 

2335 Parkhurst Manufacturing Co Inc 

627 Pelsue 

3677 Permco 

1819 Peterbilt Motors Company 

3159 Peterson Manufacturing Co 

4983 Phoenix USA Inc 

623 Pik Rite Inc 

729 PinPoint Fleet 

5585 Plastic Components Inc 

614 Plexus - ITW Polymers 

Adhesives, North America 

324 Pollak 

2639 Posey Transport Group 

3880 Power-Packer 

322 Powerwerx 

3781 PPG Commercial Coatings 

5873 Preco Electronics Inc 

3130 Premier Manufacturing 

Company 

2241 Pride Bodies Ltd 

2225 Prime Design/R-O-M/Bustin 

Safe Fleet Brands 

5743 Proheat 

5591 Propane Education & 

Research Council 

118 Propel GPS LLC 

2117 Pro-Tech Industries Inc 

841 Pro-Tech Sno Pushers 

5559 PRO-VISION Video Systems 

2641 Public Works Magazine 

R 

1001 Ram Commercial 

805 RAM Mounts 

4343 Ramsey Winch 

5950 Ranch Fiberglas 

724 Ranch Hand Truck 

Accessories 

4991 Ranger Design Inc 

3258 RC Industries Inc 

3259 Reading Truck Body LLC 

4391 Real Power/Contour 

Hardening Inc 

2552 Rear View Safety 

3984 Reelcraft Industries Inc 

3579 Reyco Granning 

5369 RH Ladder (Robert 

Hydraulique Inc) 

2235 Ridewell Suspensions 

804 Rigidized Metals Corporation 

3129 Riverside Mfg LLC 

3427 RKI Inc 

4390 Road Gear Truck Equipment 

LLC 

5947 Roads & Bridges 

241 Rockport Commercial Vehicles 

5086 Rollcover 

5838 Roll-Rite LLC 

904 Rosco Vision Systems 

5385 Rostra Precision Controls 

421 Rotary Lift 

5791 ROUSH CleanTech 

625 Royal Adhesives & Sealants 

3759 Rugby Manufacturing Co 

5937 Rush Truck Centers 

501 RyderRacks 

S 

5651 SAF-HOLLAND (NEWAY) 

4782 Sage Oil Vac Inc 

720 Samlex America 

2001 Schmidt 

237 Schroeder Industries 

2636 Scott Bader Inc 

128 Seals Eastern Inc 

2419 Sensata Technologies 

5404 Service Truck Magazine 

1805 Sherwin-Williams Automotive 

Finishes 

5383 Signature Series Gas Springs 

901 Silent Drive Inc 

2627 Slewmaster Inc 

915 Sno-Way International Inc 

833 SnowEx 

4046 SNUGTOP 

3739 Sortimo By Knapheide 

5582 SpaceKap 

1515 SPITZLIFT 

3167 Spokane Computer Inc 

227 SSAB 

3119 STAHL Truck Bodies 

217 Star Warning Systems 

5073 Stellar Industries Inc 

4187 Stertil-Koni USA Inc 

1904 Stone Hydraulics 

5305 Successful Dealer and 

CCJ Magazines 

2301 Superior Signals Inc 

3052 SuperSprings International Inc 

5839 Superwinch LLC 

1633 Supreme Corporation 

621 Surco Products Inc 

333 Swampy Hollow Manufacturing 

LLC 

4575 SwapLoader USA Ltd 

2101 Swenson Products 

1333 Switch-N-Go/AmeriDeck/ 

Bucks Fabricating 

1415 SWS Warning Systems 

T 

4539 TAFCO Equipment Co 

3060 Taylor Pump & Lift 

5685 TBP Converting Inc 

5777 Techno-Fab 9000 Inc 

2439 TecNiq Inc 

2525 Telogis 

5547 Tenco Inc 

5359 Terex Utilities 

2521 Terminal Supply Company 

3975 Thieman Tailgates Inc 

4375 Tiger Cranes/Service Trucks 

International 

3223 Timbren Industries Inc 

3313 TODCO 

5969 Tomar Electronics Inc 

1431 Tommy Gate Company 

809 Topper Manufacturing Co 

1428 Tower Structural Laminating 

5683 TowMate 

5783 Toyo Tires 

122 Trailer/Body Builders 

Magazine 

2150 TrailerDecking.com 

911 Transfer Flow Inc 

3985 Transglobal Door 

5951 Trimco/Trim-Gard Company 

Limited 

3262 Trim-Lok Inc 

5972 Triple Crown Products 

2706 Truck Covers USA 

5661 Truck Tech France 

709 TruckCraft Corp 

4973 Truck-Lite Co LLC 

4291 TruckOffice 

U 

3030 U.S. Truck Body 

2701 Ultimate Linings Ltd 

223 Ultimate Power Company 

822 UNI-JWT (Shanghai) Drive 

Technology Co Ltd 

101 Unique Truck Accessories 

2625 Unity Manufacturing Co 

5852 US Tarp 

1641 Utilimaster Corp 

136 Utility Fleet Professional 

5987 Utility Products 

V 

1043 V Spec Techno Inc 

801 Valk Manufacturing 

Company 

3065 Valley Truck Centers 

3469 Vanair Manufacturing Inc 

5459 Vanner Inc 

5954 VB-Airsuspension 

500 Vehicle Inspection 

Systems Inc 

3981 Velvac Inc 

143 Venchurs Vehicle Systems 

3411 Venco Venturo Industries LLC 

412 Verity Rear Vision Systems 

4087 VERSALIFT/Time 

Manufacturing 

817 VIBCO Truck Vibrators 

821 VMAC - Vehicle Mounted 

Air Compressors 

3785 VT Hackney 

5082 Vulcan On-Board Scales 

W 

5759 Wabash National Corp 

4547 Wallace Forge Co 

3419 WALTCO Lift Corp 

5645 Warn Industries Inc 

3049 Warner Bodies 

4977 Warren Inc 

2735 Wastequip 

2726 Waymire Distribution 

1121 Weather Guard 

741 Webasto Thermo & Comfort 

North America Inc 

521 Weightlifter By Alexander 

Screw Products 

3158 Wescon Controls LLC 

543 Western Mule Cranes 

1133 Western Products 

2643 Western Sling and Supply 

Company 

4959 Western Star Trucks 

313 Westin Automotive 

Products Inc 

5973 Wheeler Brothers Inc 

2125 Whelen Engineering Co Inc 

5639 Whiting Door Manufacturing 

Incorporated 

2011 Wilcox Bodies Ltd 

124 Wood Industries Inc 

5989 Work Truck Magazine/Heavy 

Duty Trucking 

2742 Work Truck Solutions 

941 Workhorse 

608 WorkSafe USA Inc 

5955 WorkWise Software 

2534 WW Engineering Inc 

X 

425 XL Hybrids 

Z 

726 Zanotti Transblock USA Corp 

5076 Zone Defense LLC


TARGETED EXHIBITOR 

CHECK-IN SCHEDULE 

Important. Please read carefully. 

Due to Work Truck Show logistics, any booth 300 

square feet or larger displaying vehicles or heavy 

equipment has been assigned a check-in time at some 

point on March 12–13, 2017. The schedule on the right 

targets check-in time waves to accommodate set-up of 

these larger displays. Use the trade show floor plan to 

identify your booth number and corresponding color on 

the check-in schedule. 

If you plan to display a vehicle or heavy 

equipment and your exhibit space is less than 

300 square feet, you must notify Freeman so a 

target check-in time can be assigned. All other 

exhibitors occupying less than 300 square feet and 

not displaying a vehicle or heavy equipment move 

in 8 a.m.–2 p.m., Tuesday, March 14, 2017. 

If Freeman does not receive notification of said 

equipment/vehicle(s), there is no guarantee they will be 

moved to your booth. Exhibitors are required to strictly 

adhere to this schedule. If an exhibitor’s non-targeted 

move-in requires moving, dismantling, etc. of previously 

installed displays or display materials, exhibitor will 

be charged applicable labor and material fees. 

Schedule 

See floor plan for your booth’s color designation 

as it relates to the check-in time. 

Sunday, March 12, 2017 

Contact NTEA Yellow 

Monday, March 13, 2017 

6 a.m. Blue (move-in begins at 8 a.m.) 

10 a.m. Magenta (move-in begins at 12:30 p.m.) 

2 p.m. Orange (move-in begins at 3 p.m.) 

Tuesday, March 14, 2017 

8 a.m.–2 p.m. EXHIBITOR MOVE-IN 

n 

No vehicles 

n 

White/no color 

Wednesday, March 15, 2017 

8 a.m.–10 a.m. EXHIBITOR MOVE-IN 

n 

Hand carry items and exhibit 

touch-up 

10 a.m.–5 p.m. TRADE SHOW OPEN 

Thursday, March 16, 2017 

10 a.m.–5 p.m. TRADE SHOW OPEN 

Friday, March 17, 2017 

9 a.m.–noon TRADE SHOW OPEN 

noon–7 p.m. EXHIBITOR MOVE-OUT 

Saturday, March 18, 2017 

8 a.m.–2 p.m. EXHIBITOR MOVE-OUT 

Questions? Contact Freeman’s Lisa McGuiness (lisa.mcguiness@freemanco.com or 773-473-7436).



(773) 473-7080 • Fax (469) 621-5603 


Pilot Travel Center 

4607 South Harding Street 


Phone: 317/783-1033 

Hours: 24 Hours a Day; 

7 Days a Week 

Cost: $9.50 Platform Scale 

TRUCK SCALE 

LOCATION 

Directions from Ray Street Marshalling Yard 

1. Head West on W Ray Street toward White River 

Pkwy E Dr. 

2. W Ray St turns slightly left & becomes White River 

Pkwy E Dr. 

3. Turn RIGHT onto W MORRIS ST. 

4. Turn LEFT onto S HARDING ST. 

5. Turn RIGHT onto OLIVER ST. 

6. Turn LEFT onto S HARDING ST. 

7. End at PILOT TRAVEL CENTER, 

4607 S. HARDING ST. 

PLEASE GIVE YOUR CARRIER THIS MAP 

TRUCK scale location 

*


MARSHALLING YARD / TRUCK TRAFFIC ROUTE 

TRUCK ROUTE TO MARSHALLING YARD – 602 WEST RAY ST. 

• Turn right out of Loading Docks and proceed north on 

West St. to stop light at Maryland St. 

• Turn right on Maryland St. and proceed east ¼ - block to 

stop light at Missouri St. 

• Turn left on Missouri St. and proceed north to stop light 

at Washington St. 

• Turn left on Washington St. and proceed west to stop light 

at West St. 

• Turn left on West St. and proceed south to stop light 

at Morris St. 

• Turn right on Morris St. and proceed west to 

White River Pkwy 

• Turn right on White River Pkwy and proceed north. 

• White River Pkwy turns to the right and becomes Ray St. 

• Proceed east on Ray St. to Marshalling Yard entrance - on 

left side of street. 

• Turn left into Marshalling Yard. 

TRUCK ROUTE TO CONVENTION CENTER LOADING DOCKS 

• Turn right out of Marshalling Yard on to Ray St. and proceed west. 

• Ray St. turns to the left and becomes White River Pkwy. 

• Proceed south on White River Pkwy to Morris St. 

• Turn left on Morris St. and proceed east to stop light at Missouri St. 

• Turn left on Missouri St. and proceed north. 

• Missouri St. becomes West St. north of South St. 

• Continue on West / Missouri St. to Loading 

Docks entrance - on right side of street. 

• Turn right into Loading Docks. 

COURTYARD 

BY MARRIOTT 

KENTUCKY AVE 

WEST STREET 

WEST STREET 

PARKING 

GARAGE 

WEST STREET 

1-16 

DOCK AREA 

SOUTH STREET 

MERRILL STREET 

MISSOURI STREET 


20-28 

MARRIOT 

MARYLAND STREET 

INDIANA 

CONVENTION 

CENTER 

WEST AIRLOCK 

DOCKS 

TRAIN TRACKS 

WASHINGTON STREET 

WESTIN 

ACCESS DRIVE 

LUCAS OIL 

STADIUM 

GARDEN 

CAPITOL AVENUE CAPITOL AVENUE 

CHESAPEAKE ST. 

GEORGIA STREET 

LOUSIANA STREET 

SOUTH STREET 

MERRILL STREET 

KENTUCKY AVE 

RIVER 

West 

Lot 

MARSHALLING 

YARD 

602 WEST Ray St. 

Center 

Lot 

East 

Lot 

McCARTY STREET 


McCARTY STREET 

WYOMING ST. 

SENATE STREET 

CAPITOL AVENUE 

WEST RAY ST. 

I-70 

OVERPASS 

I-70 

OVERPASS 

WHITE RIVER PARKWAY 

MORRIS STREET 

W 

N 

E 


McCook, Illinois 60525-3481 

(773) 473-7080 Fax (469) 621-5603 

S

DIRECTIONS TO THE WORK TRUCK SHOW 

MARSHALLING YARD 

602 Ray Street, Indianapolis, IN 46225 

From I-74 Eastbound from Champaign, IL: I-74 East to I-465 South to I-70 East. Exit 

onto West Street and turn right to Morris Street. Turn right on Morris Street. Proceed West 

to White River Pkwy East Drive. White River Pkwy turns to the right and becomes Ray 

Street. Proceed East on Ray Street to Marshalling Yard entrance (left side of street). Turn 

left into Marshalling Yard. 

From I-65 Southbound from Chicago, IL: I-65 South exit on West St./Dr. Martin Luther 

King Jr. Continue South on West Street. Go under the I-70 overpass to Morris Street. Turn 

right on Morris Street. Proceed West to White River Pkwy East Drive. White River Pkwy 

turns to the right and becomes Ray Street. Proceed East on Ray Street to Marshalling Yard 

entrance (left side of street). Turn left into Marshalling Yard. 

From I-74 Westbound from Cincinnati, OH: I-74 West to I-465 South to I-65 North to 

I-70 West. Exit onto West Street and turn left. Turn right on Morris Street. Proceed West 

to White River Pkwy East Drive. White River Pkwy turns to the right and becomes Ray 

Street. Proceed East on Ray Street to Marshalling Yard entrance (left side of street). Turn 

left into Marshalling Yard. 

From I-70 Westbound from Columbus, OH: I-70 West to West Street exit. Turn left on 

West Street. Turn right on Morris Street. Proceed West to White River Pkwy East Drive. 

White River Pkwy turns to the right and becomes Ray Street. Proceed East on Ray Street 

to Marshalling Yard entrance (left side of street). Turn left into Marshalling Yard. 

From I-69 Southbound from Detroit, MI: I-69 South to I-465 South. Continue South on 

I-465 to I-70 West. Take I-70 West to West Street exit and turn left. Take West Street to 

Morris Street and turn right. Proceed West to White River Pkwy East Drive. White River 

Pkwy turns to the right and becomes Ray Street. Proceed East on Ray Street to Marshalling 

Yard entrance (left side of street). Turn left into Marshalling Yard. 

From I-65 Northbound from Louisville, KY: I-65 North to I-70 West. Exit onto West 

Street and turn left. Take West Street to Morris Street and turn right. Proceed West to 

White River Pkwy East Drive. White River Pkwy turns to the right and becomes Ray Street. 

Proceed East on Ray Street to Marshalling Yard entrance (left side of street). Turn left into 

Marshalling Yard. 

MARSHALLING YARD DIRECTIONS 

From I-70 Eastbound from St. Louis, MO: I-70 East to West Street. Exit and turn left. 

Take West Street to Morris Street and turn right. Proceed West to White River Pkwy East 

Drive. White River Pkwy turns to the right and becomes Ray Street. Proceed East on Ray 

Street to Marshalling Yard entrance (left side of street). Turn left into Marshalling Yard. 

PLEASE GIVE YOUR CARRIER THESE DIRECTIONS.



(773) 473-7080 • Fax (469) 621-5603 


NAME OF SHOW: 

EXHIBITING COMPANY NAME: BOOTH #: 

CONTACT NAME: PHONE #: 

E-MAIL: 

THE WORK TRUCK SHOW / MARCH 15 - 17, 2017 

ATTENTION EXHIBITORS 

Work Truck Marshalling Yard Days & Hours 

MARSHALLING YARD ADDRESS: 

602 RAY STREET 

INDIANAPOLIS, INDIANA 46225 

MARSHALLING YARD DAYS & HOURS for THE WORK TRUCK SHOW 2017 

INBOUND: 

Friday March 10, 2017 12:00 Noon - 5:00 p.m. 

Saturday March 11, 2017 7:00 a.m. - 3:00 p.m. 

Sunday March 12, 2017 6:00 a.m. - 3:00 p.m. 

Monday March 13, 2017 6:00 a.m. - 4:00 p.m. 

Tuesday March 14, 2017 6:00 a.m. - 4:00 p.m. 

Wednesday March 15, 2017 6:00 a.m. - 12:00 Noon 

DATE: 

Marshalling Yard Days & Hours 

OUTBOUND: 

Friday March 17, 2017 8:00 a.m. - 6:00 p.m. 

Saturday March 18, 2017 6:00 a.m. - 1:00 p.m. 

NOTE: PLEASE GIVE YOUR CARRIER THIS INFORMATION. 

Project# 412301 Work Truck 2017

Capitol Ave. 

Capitol Ave. 

Capitol Ave. 

Capitol Ave. 

Capitol Ave. 

Capitol Ave. 

Capitol Ave. 

DOWNTOWN DOWNTOWN INDIANAPOLIS INDIANAPOLIS HOTELS & ATTRACTIO PARKIN 

THE WORK TRUCK SHOW ® Indiana 

World 

Indiana University 

War 

2017 EXHIBITOR SERVICES MANUAL 

Memorial 

Purdue University 

AREA MAP & 

Military 

Park 

University 1 

6 

7 

Place 

Central Canal 

9 

PARKING INFORMATION 

8 

New York St. 

ONE WAY 

New York St. 

ONE WAY 

ONE WAY 

Maryland St. 

ONE WAY New York St. 

IU Michael A. Carroll 

IU 

Indiana 

Natatorium 

Hampton 

Track & Soccer Stadium 

4 HistoryVictory Field 

Inn 

Center 

Military 

Baseball Park 

20 

Canterbury 

INDIANA 21 

Park 

Ohio St. 

CONVENTION 

Ohio St. 

Bankers Life 

7 

27 

Georgia St. 

Columbia Club 

Fieldhouse 

CENTER 6 

Veterans 

Old 

Sheraton 12 

13 

University 1 

JW Marriott Downtown 

Omni 

Memorial 

Hilton 

Indianapolis 

HiltonNational 

Place 

Central Canal 

Garden Severin Homewood 

City 

1 

Plaza 

Center 

Inn 

Suites 

Indiana 

Indiana 

Market 

15 

Courtyard by Marriott 

8 9 

Jackson Place 

ONE WAY 

Michigan St. 

Downtown ONE WAY Indianapolis 

22 

State 

State 

Market St. 

Monument 

Market St. 

Eiteljorg 

NCAA Headquarters Museum & 

Capitol 

Louisiana St. 

White River 

Circle 

Convention Facilities 

Museum 

Fairfield Inn & Suites 

Indiana 

Union 

& Hall of Champions IMAX 

Downtown Indianapolis 

Theater 

World 

Embassy 10 

Crowne 

Station 14 

War 

Hilbert 

The 


SpringHill Suites 

State Park Hotels 

23 Suites 

Plaza Circle 

Alexander 

Downtown Indianapolis Memorial 


5 

Conrad 

11 

Theatre 

16 

Opening 2013 

Pedestrian Bridge 

ONE WAY 

Indianapolis 

Vermont St. 

Washington St. 

ONE WAY 

2 3 

Attractions 

South St. ? 


South St. 

2(IUPUI) 

3 

CourtyardDOWNTOWN DOWNTOWN INDIANAPOLIS INDIANAPOLIS HOTELS Holiday & ATTRACTIONS PARKING 

LaQuinta 

Circle 

by Marriott 

28 

Marriott Place 

University 

Hyatt 

26 

Inn 

Skywalks 

Inn 

Marriott Westin 

Centre 

Residence 

Park 

Inn by ? 

Indianapolis 

Express Regency 

Mall 

Marriott 

17 18 

25 

? Visitor Information 

LUCAS OIL 

New York St. 

ONE WAY 

New York St. 

ONE WAY 

Comfort 

19 

ONE WAY 

Maryland New York St. St. 

ONE WAY 

Suites 

STADIUM 


IU 

Indiana Indianapolis Cultural Hampton 

Track & Soccer Stadium Natatorium 

4 Trail* 

History 

Victory Field 

Inn 

Center 

Baseball Park 

20 

Canterbury 24 

Veterans 

Staybridge Old 

University 1 

Military 

*pedestrian/bike path 

Memorial 

INDIANA National Suites 

21 

Place 

Plaza 

Center 

Park 

Ohio St. 

CONVENTION 

Ohio Bankers St. Life 27 

ONE WAY 

Michigan St. 

ONE WAY 7 Merrill St. 

Georgia St. 

Merrill Fieldhouse St. 

Columbia Club 

6 

Sheraton 12 

CENTER 


13 

Omni 

IndianapolisHilton 

Indiana 

Hilton 

Severin Homewood 

Central Canal 

World 

Garden 

6 

7 12 

City 13 

Suites 


Courtyard 

Indiana 

Indiana 

by Marriott 

Inn 

8 War 

Market 

Jackson Place 

9 

15 


22 

State 

State 

Memorial 


Market St. 

Monument 

Louisiana St. 

Market St. 

Eiteljorg 

White River NCAA Headquarters Museum & Museum Convention For information Facilities about things Capitol Fairfield to Inn see & Suites and do in Indianapolis, Circle go to visitIndy.com. 

Union 

Indianapolis Convention & Visitors Association 

Indianapolis 

& Hall of Champions IMAX Vermont St. 


8 9 

15 

2 3 

Theater 

Embassy 10 

14 

Crowne 

Station 

The 

Hilbert 

State (IUPUI) 

Courtyard 


Park 

Hotels 

Suites 

23 

Plaza 

Alexander 

by Marriott 


Circle 

5 

University Conrad 

11 

Theatre 10 16 

Opening 2013 

Residence 

Park 

14 

Inn by 


Attractions 

ONE WAY Marriott Washington St. 5 

South St. 

ONE WAY 


South St. 

? 

DOWNTOWN DOWNTOWN INDIANAPOLIS INDIANAPOLIS HOTELS & ATTRACTIONS PARKING 

New York St. 

ONE WAY 

New York St. 

ONE WAY 

Holiday 

Circle 11 

New York St. 

16 

LaQuinta 


Hyatt 

26 

28 

Skywalks 

Inn 

Inn 


IU 

Indiana 


Centre 

? 

Indianapolis 

Regency 

Express 


History 

Mall 

17 18 

25 

Center 

Military 


19 

LUCAS OIL 

1 IUPUI North Street Garage 

Comfort 

ONE WAY 

Maryland St. STADIUM 

15 Market 26 District Garage 

Suites 

ONE WAY 

Park 

Ohio St. 

Veterans 

Old 

Indianapolis Cultural Trail* 819 West North University Street, 317.274.1390 

25 

Ohio St. 

Hampton 

4 

7 

18 

101 North New Memorial Jersey Street, 317.655.3100 National 

Victory Field 

Place Columbia Club 

6 

Inn 

Baseball Park 

20 

24 

Plaza 

Center 

Sheraton 12 

Canterbury 13 

19 

Staybridge 


INDIANA 21 

Suites ONE WAY 

Michigan St. 

ONE WAY 

Hilton 

Hilton 

Central Canal 

2 IUPUI Blackford Garage 

Garden 

City 

4 

16 302 East Washington Lot 

Inn 

CONVENTION 

Indiana 

Indiana 

Indiana 8 530 North 9 

20 Market 

Bankers Life 27 15 

Merrill Blackford Georgia St. St. Street, 317.274.1390 

Merrill St. 302 East Washington 

Fieldhouse 

CENTER 

World Street, 317.916.1760 

State 

State 

Market St. 

Monument Indiana University 

Market St. 

War 

Eiteljorg 


Capitol 

21 

White River 


Circle 

Omni 

Memorial 

Museum 


27 


Indianapolis 

Severin Homewood 

3 IUPUI Blackford Garage Indianapolis Suites 


Jackson Place 

Vermont St. 

17 Capitol Commons Garage 

Theater 

Embassy 10 

14 

Hilbert 

State Park 

Suites 


530 North Blackford 22 Circle 

Courtyard 

5 

Conrad 

(IUPUI) Street, 317.274.1390 

10 South Capitol Avenue, 317.951.0866 

by Marriott 

Louisiana St. 


Fairfield For information Inn & Suites about things to see and 11 

Theatre 

16 

University 

do in Indianapolis, go to visitIndy.com. Residence 

Indianapolis Convention & Visitors Association 2/12 


Union 

Park 

Downtown 

ONE WAY 

Indianapolis Washington St. 

ONE 

22WAY 

Inn by 

Marriott 

4 White ? 


River Crowne State Park Station - South Lot 

The 

18 PNC Center/Hyatt Garage 


Hotels 

23 New York St. 

ONE WAY 

Plaza 

Alexander New LaQuinta York St. 

ONE WAY 


Circle 

New York St. 


Hyatt 650 West Washington IU Street, 317.234.0231 26 

Inn 


IU Michael A. Carroll Centre 


Opening Indiana 2013 

Natatorium 

? 

Indianapolis 

Regency Track & Soccer Stadium Mall 

History 

Attractions 

South 17St. 

18 

25 

Center DOWNTOWN INDIANAPOLIS South St. 

Military 

DOWNTOWN INDIANAPOLIS HOTELS & ATTRACTIONS PARKING 

5 White River 19 State 23Park Garage 

19 Sun Garage 

ONE WAY 

Holiday 

Maryland St. 

ONE WAY28 

Park 

Ohio St. 

Ohio St. 

Skywalks 

Inn 

Express 

650 West Washington 

Hampton 

Street, 317.234.0231 

48 West Maryland Columbia Club Street, 317.681.5670 

4 

Sheraton 

Victory Field 

Inn 

Hilton 

Baseball Park 

20 

Canterbury 

28 

Hilton 


LUCAS OIL 

1 IUPUI Comfort North Street 

Suites 

STADIUM Garage 

Central Canal 

Garden 

City 

INDIANA 6 21 101 West Ohio Building Garage 

15 Market District Garage 

Indiana 

Indiana 20 Plaza Park Garage Inn 

Market 

CONVENTION 

Veterans 

Old 

University 

Indianapolis Cultural Trail* 

819 West North Street, 317.274.1390 

State 

State 

101 North New Memorial Jersey Market St. 

Monument 

Market St. 

151 Eiteljorg 

National 

Place White West Ohio Street, 317.655.3100 

Plaza 

24 River Street, 317.237.5790 

Bankers Life 27 

Georgia St. 


Capitol 109 South Capitol Circle Avenue, 317.638.2171 

Fieldhouse 

Museum 

CENTER 


Center 


Staybridge 

Omni 

Theater 

Embassy 


ONE WAY 

Suites 

Michigan St. 

ONE WAY 

Hilbert 

Indianapolis 


16 302 East Washington 

Suites 

7 Sheraton State Severin Park Homewood 

Hotel Garage 

Lot 

Suites 24 

21 World Wonders Conrad Garage 

Indiana 

Theatre 

Circle 


Jackson Place 

Merrill St. 530 North Blackford Street, 317.274.1390 


Merrill Pedestrian St. Bridge 

ONE WAY Washington St. 302 East Washington World Street, 317.916.1760 

ONE WAY 


2255 West Ohio Street, 317.635.2000 

100 South 

War 

? Illinois Street, 317.681.5670 


Louisiana St. 

Memorial 

LaQuinta 



Purdue University Union 

Circle 

Inn 



Hyatt 


Marriott 

Indianapolis 

Vermont St. 

17 Capitol Westin 

Centre 

Crowne 8 Hilton Station Garage 

? The Indianapolis 

Commons 22 Regency Pan Garage Am Mall Plaza Garage 


Hotels 

23 

Plaza 

Alexander 


530 North Blackford (IUPUI) Street, 317.274.1390 

Courtyard 

120 West Market Street, 317.822.5832 


by Marriott 

240 South Illinois Street, 317.237.5790 

Opening 2013 ONE WAY 

University 

Maryland St. 

ONE WAY 

For information about things to see and do in Indianapolis, go to visitIndy.com. Residence Indianapolis Convention & Visitors Park Association 2/12 

Inn by 

Attractions 

South St. 

Marriott 

South St. 

Hampton 

4 White River State 9 Market Park - South Tower Lot Garage 

Victory Field 18 PNC Center/Hyatt 23 CIB Garage Lot 

New York St. 

ONE WAY 

New York St. Baseball Park 

ONE WAY 

Canterbury 3 

Inn 

Holiday 

New York St. 



IU Street, 317.234.0231 

28 

INDIANA 

Skywalks 

Inn 

139 North Illinois Street, 317.464.8357 


Indiana 

350 West South Street, 317.916.1760 

Express 


History 

CONVENTION 

Bankers Life 

DOWNTOWN Military 

5 White River State Park Garage 

DOWNTOWN INDIANAPOLIS Center 

Georgia St. 

Fieldhouse 


LUCAS OIL 

INDIANAPOLIS HOTELS CENTER 

19 Sun & Garage ATTRACTIONS PARKING 

Comfort 

Omni 

10 Circle Block Garage 


24 Lucas Oil 

Park 

Ohio St. 

Severin 

Stadium Homewood Lot 

Suites 

STADIUM 

Indianapolis 

Suites 

Ohio St. 

650 West Washington Street, 317.234.0231 


48 West Maryland Columbia Club Street, Jackson 317.681.5670 

Place 





Sheraton 

24 

Louisiana 

Hilton 

Hilton St. 

Staybridge 



Central Canal 

Garden Union 


City 

Inn 

1 IUPUI North Street Garage Suites 


6 101 West Ohio 11 Building Claypool Garage Court 15 Garage Market District Garage 

Indiana 

Indiana 20 Plaza Park Garage 25 Crowne Merchants Station Garage Market 

The 


State 

Veterans 

State 

Old 

819 West North University 

Market St. 

Monument 

Market St. 

Street, 317.274.1390 151 101 North 

Eiteljorg 

White West Ohio River Street, 317.237.5790 

Hotels 

NCAA Headquarters Museum & New Memorial Jersey Street, 317.655.3100 National 

Circle 

Place 

Museum 

Capitol 

Plaza 

Alexander 


Merrill St. 

33 North Merrill Capitol St. Avenue, 317.632.9805 

109 South Capitol 31 Avenue, South 317.638.2171 

Meridian Street, 317.638.8062 

Opening 2013 


Plaza 

Center 

Attractions Theater 

South St. Embassy 

South St. 

Hilbert 

ONE WAY 

Michigan St. 

ONE WAY 

Suites 


7 Sheraton State Hotel Park 12 Garage Chase Tower 16 Garage 302 East Washington Lot 

Holiday 21 World Wonders Conrad 26 Garage 

Theatre 

Circle Express Lot #301 

Skywalks 

Inn 

Indiana 

530 North Blackford Street, 317.274.1390 55 West Ohio Street, 317.635.2000 


ONE WAY 

302 East Washington 


World Washington Street, St. 

Express 

120 North Pennsylvania Street, 317.236.9453 

ONE WAY 

317.916.1760 100 South ? Illinois Street, 301 East 317.681.5670 Washington Street, 317.639.9825 Washington St. 

War 

For information about things to see and do in Indianapolis, go to visitIndy.com. ? Visitor Information Indianapolis LUCAS OIL 

Memorial Convention LaQuinta 

Comfort & Visitors Association Circle 2/12 


Inn 


Hyatt STADIUM 

Marriott 

3 IUPUI Blackford Garage Indianapolis 

Vermont St. 

17 ? Capitol Commons Garage 

Indianapolis 

Westin Suites 

Regency Centre 

8 Hilton Garage 13 M&I Plaza Garage 

22 Pan Am Mall Plaza Garage 27 Virginia Avenue Garage 


530 North Blackford (IUPUI) Street, 317.274.1390 120 West Market Courtyard Street, 135 North 317.822.5832 Pennsylvania 10 South Street, Capitol 317.638.5805 Avenue, 317.951.0866 240 South Illinois Street, 317.237.5790 

by Marriott 

Staybridge 

155 South Delaware Street, 317.916.1760 


ONE WAY 

University 

Maryland St. 

ONE WAY 

Suites 

Residence 

Park 

Inn by 

Hampton 

Marriott 

Victory Field 

Inn 

4 White River State Park - South Lot 9 Market Tower Garage DOWNTOWN DOWNTOWN 

18 PNC 

INDIANAPOLIS INDIANAPOLIS 

Center/Hyatt Garage 

HOTELS 

Merrill St. 

& ATTRACTIONS PARKING 23 CIB Lot 

New York St. 

ONE WAY 

New York St. 

Baseball ONE WAY Park 

Canterbury 3 

Merrill St. 

14 Huntington Plaza Garage 

28 Express Lot #405 

INDIANA 

New York St. 



IU Street, 317.234.0231 139 North Illinois Street, 317.464.8357 5 South Capitol Avenue, 317.632.2893 350 West South Street, 317.916.1760 

Indiana 35 North Pennsylvania Street, 317.638.8701 


CONVENTION 

405 South Pennsylvania Street, 317.639.9825 

Bankers Life 

History 

Georgia St. 

Fieldhouse 

Center 

Military 

CENTER 


Omni 

1 IUPUI North 5 Street White Garage River State Park Garage 10 Circle Block For Garage information 15 Market about District 19 things Indianapolis Sun Garage to Garage see and do in Indianapolis, go to visitIndy.com. 24 Lucas Oil 

Severin 



Park 

Ohio St. 

Ohio Suites St. 

Jackson Place 

650 West Washington Street, 317.234.0231 25 North Illinois Street, 317.974.0590 

Courtyard Veterans 

48 

by 

West 

Marriott 

Old 

819 West North University Street, 317.274.1390 

101 North New Maryland Columbia Club Street, 317.681.5670 500 South Capitol Avenue, 317.916.1760 

Downtown Memorial Jersey 

Indianapolis 

Street, 317.655.3100 National 

Place 

Plaza Sheraton 

Center 

Louisiana St. 


Fairfield Hilton Inn & Suites 

Hilton 

Union 

ONE WAY 

Central Canal 


Garden 

Michigan City 

6 101 West Ohio Building Garage 11 St. 

ONE WAY 

Claypool Court Garage 

Inn 

Station 


16 302 East 

Indiana 

Indiana Washington 20 Plaza Park Garage 

Market 25 Crowne Merchants Garage 

The 


Lot 

State 

Hotels 

State 

Plaza 

Alexander 

Downtown Indiana Indianapolis 

Market St. 

Monument 

Market St. 

530 North Blackford 151 Eiteljorg 

White West Street, Ohio 317.274.1390 River Street, 317.237.5790 33 North Capitol Avenue, 


302 East Capitol 317.632.9805 Washington 109 South Capitol Circle Avenue, 317.638.2171 31 South Meridian Street, 317.638.8062 

Opening 2013 

Museum 

World Street, 317.916.1760 



War 

South St. 

South St. 

Theater 

Attractions 

Embassy Memorial 

Purdue Hilbert 

State University Park 

Suites 

7 Sheraton Hotel Garage 

12 Chase Tower Garage 21 World Wonders Conrad Garage 

Theatre 

Circle Holiday 


26 Express Lot #301 

Indianapolis 

Vermont St. 

17 Capitol Commons Garage 

Skywalks 

Inn 

Express 

530 North Blackford 55 West (IUPUI) Street, Ohio 317.274.1390 Street, 317.635.2000 


ONE 120 Courtyard WAYNorth Washington Pennsylvania St. 10 South Street, Capitol 317.236.9453 100 Avenue, South ONE WAY 

? 317.951.0866 

Illinois Street, 317.681.5670 301 East Washington St. Street, 317.639.9825 

by Marriott 


University 

LUCAS OIL 

Residence 

Park 

LaQuinta 

Circle 

Comfort 

Inn by 

Inn 


STADIUM 


Centre 

8 Hilton Garage 

? 

Indianapolis 

22 Regency 

Suites 

4 White River State Park - South Lot 

13 M&I Plaza Garage 

Indianapolis Cultural Trail* Pan Am Mall Plaza Garage 

27 Virginia Avenue Garage 

Marriott 

18 PNC Center/Hyatt Garage 

New York St. 

ONE WAY 

New York St. 

ONE WAY 

New York St. 

650 West Washington 120 West Market Street, 317.822.5832 135 North Pennsylvania Street, 317.638.5805 240 South Illinois Staybridge Street, 317.237.5790 155 South Delaware Street, 317.916.1760 


IU Street, 317.234.0231 

Indiana ONE WAY *pedestrian/bike path 5 South Capitol Avenue, 317.632.2893 

Maryland Suites St. 

ONE WAY 


History 

Center 

Hampton 

9 Market Tower Garage Military 

Victory Field 

23 CIB 

Merrill 

Lot 

St. 

Inn 

Baseball Park 

Canterbury 3 

28 Express Merrill Lot St. 

5 White River State Park Garage 

14 Huntington Plaza 19 Sun Garage Garage 

#405 

Park 

Ohio St. 


INDIANA 

Ohio St. 

650 West Washington Street, 317.234.0231 

35 North Pennsylvania 350 West South Street, 317.916.1760 405 South Pennsylvania Street, 317.639.9825 

CONVENTION 

48 West Street, Maryland 317.638.8701 

Columbia Club Street, 317.681.5670 

Sheraton 

Bankers Life 

Georgia St. 

Hilton 

Fieldhouse 

CENTER 

Hilton 


Omni 

10 Circle Block Garage Central Canal 

Garden 

City 

6 101 West Ohio Building Garage 

For information about things to see and do 24 in Indianapolis, Lucas Inn Oil 

Indianapolis 

Severin 

Stadium go to Homewood visitIndy.com. Lot 


Indiana 

Indiana 20 Plaza Park Garage 

Market 

Suites 


Jackson Place 

25 North Illinois Street, 

State 

State 

317.974.0590 

Market St. 

Monument 

Market St. 

151 Eiteljorg 

White West Ohio River Street, 317.237.5790 



Capitol 109 South Capitol 

Museum Downtown Indianapolis 

Circle Avenue, 317.638.2171 


Louisiana St. 

Convention Facilities Theater 


Embassy 

Union 


Hilbert 

State Park 

Suites 

7 Sheraton Hotel 11 Garage Claypool Court Garage 

21 World Wonders 25 Crowne Merchants Station 

Conrad Garage 

Circle Garage 

The 


Theatre 

Hotels 

Plaza 

Alexander 


55 West Ohio Street, 33 North 317.635.2000 

Pedestrian Capitol Bridge Avenue, 317.632.9805 

ONE WAY Washington St. 

100 South 31 South Meridian ONE WAY 

? Illinois Street, 317.681.5670 Street, 317.638.8062 

Opening 2013 Washington St. 

Attractions 

South St. 

LaQuinta 

Circle 

South St. 

Inn 


Hyatt 

12 Chase Tower Garage 

Marriott Westin Holiday 

Centre 

8 Hilton Garage For information 26 Express Lot #301 

Skywalks ? about things Indianapolis to see and do in Indianapolis, 22 go 

Inn 

Regency Pan to visitindy.com. 

Am Mall Plaza Garage 

Express 

120 West Market 120 Street, North 317.822.5832 Pennsylvania Street, 317.236.9453 

240 South Illinois 301 Street, East Washington 317.237.5790 Street, 317.639.9825 

ONE WAY 


LUCAS OIL 

Maryland St. 

ONE WAY 

Comfort 

Suites 

STADIUM 

Hampton 

9 Market Tower 13 Garage M&I Plaza Garage 

Victory Field 

23 CIB Lot 27 Virginia Avenue Garage 

Indianapolis Cultural Trail* Baseball Park 

Canterbury 3 

Inn 

139 North Illinois 135 Street, North 317.464.8357 Pennsylvania Street, 317.638.5805 INDIANA 

Staybridge 350 West South 155 Street, South 317.916.1760 Delaware Street, 317.916.1760 


CONVENTION Suites 

Bankers Life 

Georgia St. 

Fieldhouse 

CENTER 


Merrill St. 

Omni 

10 Circle Block 28 Express Merrill Lot St. 

14 Garage Huntington Plaza Garage 

24 Lucas Oil #405 

Indianapolis 

Severin 


Suites 

Jackson Place 

25 North Illinois 35 Street, North 317.974.0590 Pennsylvania 


Street, 317.638.8701 

500 South Capitol 405 Avenue, South Pennsylvania 317.916.1760 Street, 317.639.9825 


Louisiana St. 



Union 


11 Claypool For Court information Garage about things to see and do in Indianapolis, go to visitIndy.com. 25 Crowne Merchants Station Garage 

The Indianapolis Convention & Visitors Association 2/12 

Michigan St. 

University Blvd. 

Indianapolis Zoo & 

White River Gardens 


Michigan St. 


Michigan St. 





White River 

Blake St. 




The 

Lawn 

Michigan St. 

White River 


Blake St. 




White River 

Blake St. 

Blackford St. 

Visitors Center 

The 

Lawn 

The 

Lawn 

Blackford St. 

White River 


Blake St. 

Blackford St. 

West St. 


ONE WAY 

West St. 

The 

Lawn 

Michigan St. 

2 3 


West St. 

Blackford St. 


WAY 


West St. 



ONE WAY 

Missouri St. 

ONE WAY 

West St. 

Michigan St. 

New York St. 


Track & Soccer Stadium 

Senate Ave. 

Michigan St. 

West St. 


ONE WAY 

White River NCAA Headquarters 

& Hall of Champions 



Indianapolis 

(IUPUI) 

ONE WAY 

West St. 

2 3 

White River 

ONE WAY 

Blake St. 


Missouri St. 




Senate Ave. 

ONE WAY 

Missouri St. 




University 

Place 

Senate Ave. 

The 

Lawn 

IU 

Natatorium 

State Park 

Capitol Ave. 

ONE WAY 

ONE WAY 

Capitol Ave. 

ONE WAY 

Michigan St. 

White River 

Illinois St. 

ONE WAY 

Blake St. 

ONE WAY 

Senate Ave. Illinois St. 

Blackford St. 

White River 

Capitol Ave. 

ONE WAY 



Indianapolis 

(IUPUI) 

Blake St. 


ONE WAY 



Illinois St. 

ONE WAY 

The 

Lawn 

1 

Capitol Ave. 

ONE WAY 

ONE WAY 

Residence Marriott Westin 

Park 

? 

Indianapolis 

Regency 

Inn by 

Mall 

Marriott 

17 18 

25 

DOWNTOWN DOWNTOWN INDIANAPOLIS INDIANAPOLIS HOTELS & ATTRACTIONS PARKING 19 

Blackford St. 


ONE WAY 

Illinois St. 

ONE WAY 

Pennsylvania St. 

ONE WAY 

Blake St. 

Illinois St. 

White River 

ONE WAY 

Illinois St. 


ONE WAY 

ONE WAY 

Illinois St. 

West St. 


Meridian St. 

Meridian St. 

Meridian St. 

ian St. 

Madison Ave. 

The 

Lawn 


ONE WAY 

WAY 

ONE WAY 

ONE WAY 

ONE WAY 

West St. 

Blackford St. 


Virginia Ave. 

Indiana Michigan St. 

State Eiteljorg 

Museum & Museum 

IMAX 

Theater 

Vermont St. ONE WAY 

Meridian St. 

Meridian St. 

The 

Lawn 

Meridian St. 

Delaware St. 

Delaware St. 

ONE WAY 

Meridian St. 

AY 

Madison Ave. 

West St. 

ONE WAY 

West St. 

Madison Ave. 

5 

Delaware St. 

ONE WAY 

ONE WAY 

Missouri St. 

Blackford St. 



ONE WAY 

ONE WAY 


Courtyard 

by Marriott 



ONE WAY 

ONE WAY 


Alabama St. 

Delaware St. 

ONE WAY 

Delaware St. 

Alabama St. 

ONE WAY 

New Jersey St. 

Massachusetts Ave. 

Virginia Ave.Virginia Ave. 

ONE WAY 

ONE WAY 

Delaware St. 

ONE WAY 

Delaware Senate Ave. St. 

Alabama St. 

ONE WAY 

ONE WAY 




ONE WAY 

Missouri St. 

Alabama St. 

West St. 

ONE WAY 

West St. 

ONE WAY 

Senate Ave. 

Michigan St. 

Vermont St. 

New York St. 

Indiana 

History 

Center 

Ohio St. 

ONE WAY 

West St. 

ONE WAY 

West St. 

Missouri St. 

Capitol Ave. 




ONE WAY 

ONE WAY 


ONE WAY 


ONE WAY 

East St. 

ONE WAY 

Courtyard 

by Marriott 

Residence 

Inn by 

Capitol Ave. 

ONE WAY 

ONE WAY 

ONE WAY 

Missouri St. 

Senate Ave. 

DOWNTOWN DOWNTOWN INDIANAPOLIS ONE WAY INDIANAPOLIS HOTELS & ATTRACTIONS PARKING 

Marriott 

East St. 

East St. 

Illinois St. 

ONE WAY 

ONE WAY 

Illinois St. 

Illinois St. 

ONE WAY 

ONE WAY 

Illinois St. 

Indiana 

ONE WAY 

State 

Capitol 


ONE WAY 

ONE WAY 

ONE WAY 

Senate Ave. 

ONE WAY 

East St. 

ONE WAY 

East St. 

Capitol Ave. 

ONE WAY 

ONE WAY 

Meridian St. 

Meridian St. 

Meridian St. 

Meridian St. 

Veterans 

Hilton Memorial 

Plaza 

Market St. 

Indiana 

Embassy 

World 

Suites 

War 

Memorial 

Capitol Ave. 

ONE WAY 

ONE WAY 

11 

University 

Hyatt 

Madison Ave. 

East St. 

ONE WAY 

Madison Ave. 

East St. 

Illinois St. 

Illinois St. 


ONE WAY 

ONE WAY 


ONE WAY 

? 

ONE WAY 


ONE WAY 

ONE WAY 

Pennsylvania Illinois St. St. 

ONE WAY 

ONE WAY 

Delaware St. 

ONE WAY 

Delaware St. 

Alabama St. 

ONE WAY 




Illinois St. 

ONE WAY 

Sheraton 

10 

Conrad 

Circle 

Centre 

ONE WAY 

Meridian St. 

Meridian St. 

Delaware St. 

Monument 

Circle 

ONE WAY 

Meridian St. 

Delaware St. 

Alabama St. 

ONE WAY 

ONE WAY 




Meridian St. 

ONE WAY 

Veterans 

Memorial 

Plaza 

University 

Park 

Columbia Club 

Madison Ave. 

Madison Ave. 

Hilton 

Garden 

Inn 

Hilbert 

Circle 

Theatre 


ONE WAY 

ONE WAY 



ONE WAY 

12 

13 

ONE WAY 


14 

Old 

National 

Center 

Delaware St. 

ONE WAY 

Delaware St. 

ONE WAY 

East St. 

ONE WAY 

East St. 

Alabama St. 

ONE WAY 

East St. 

ONE WAY 

East St. 




ONE WAY 

Delaware St. 

ONE WAY 

Delaware St. 

ONE WAY 

Alabama St. 

ONE WAY 

ONE WAY 



East St. 

ONE WAY 

East St. 

East St. 

East St. 

New York St. 

Ohio St. 

Market St. 


LaQuinta 

Inn 


ONE WAY 

City 

Market 

Old 

National 

Center 

16 

26 

ONE WAY 

15 

ONE WAY


EXHIBITOR 

SHUTTLE SERVICE/PARKING 

Shuttle service and parking are available at the 

new marshalling yard the following dates and times: 

Sunday, March 12 



8 a.m.–5 p.m. 

6 a.m.–5 p.m. 

noon–5 p.m. 

Marshalling yard street address: 602 W. Ray St., Indianapolis, IN 46225 

Note: Overnight transient parking is not permitted.

Exhibitor Rules 

and Regulations 

Including Display Configurations and Guidelines 

IMPORTANT DOCUMENT 

Maintain for reference 

MARCH 15–17, 2017 


Indianapolis, IN 

Educational sessions begin March 14 

Brought to you by


100 South Capitol Ave, Indianapolis, IN 46225 

Thank you for your support of The Work Truck Show ® 2017, held in 

conjunction with the 53rd Annual NTEA Convention. As your Show 

partner, NTEA wants your exhibit experience to be successful, 

profitable and enjoyable. Please contact the Association with any 

questions or concerns before, during or after the Show. 

2 0 1 6 

800-441-6832 • ntea.com • info@ntea.com

ATTENTION EXHIBITOR 

This document and the rules and regulations it contains are incorporated into your 

Application and Contract for Exhibit Space; your adherence is therefore binding. 

Through a series of meetings with representatives of 

International Association for Exposition Managers, 

Exhibit Designers and Producers Association, Trade 

Show Exhibitors Association and Exhibition Service 

Contractors Association, a set of display limitations 

was developed. These guidelines give each Exhibitor 

the opportunity to make more effective use of its space 

without infringing on the rights of its neighbors. 

Show management is based on the following tenet: 

“All Exhibitors are equal regardless of size 

and should be given an equal opportunity, 

within reason, to present their product in the 

most effective manner to the audience.” Trade 

Show Management must establish rules and regulations 

to make this possible while allowing the greatest 

flexibility within each exhibit. Remember: Trade Show 

Management wants each Exhibitor to be successful. 

The Exhibitor’s responsibility can be summed up as: 

“Be a good neighbor.” 

With these thoughts in mind, please read carefully 

the Exhibitor Rules & Regulations contained on the 

following pages. Contact NTEA with any questions 

at 800-441-6832. 

2 0 1 7 

March 15–17 




Please 

read this 

carefully and 

contact NTEA Trade 

Show Management at 

800-441-6832 

with any questions. 

Thank you.

CONTENTS 

THE WORK TRUCK SHOW 2017 


1. CHARACTER OF EXHIBITS...........................................................................................................................................3 

2. FAILURE TO MAKE PAYMENT......................................................................................................................................3 

3. CANCELLATION/REFUND POLICY..............................................................................................................................3 

4. DEFAULT OF OCCUPANCY.........................................................................................................................................3 

5. ALCOHOL POLICY......................................................................................................................................................3 

6. DISPENSING OF FOOD AND/OR BEVERAGE (Convention Center Policy)......................................................................3 

7. CANCELLATION OF TRADE SHOW.............................................................................................................................4 

8. TRADE SHOW CONTRACTOR(S)................................................................................................................................4 

9. MOVE-IN & EXHIBIT INSTALLATION DEADLINES ........................................................................................................4 

10. EXHIBITS, REMOVAL .................................................................................................................................................5 

11. EXHIBITOR APPOINTED CONTRACTORS (EAC) (Convention Center and Trade Show Management Policy).......................5 

12. SPECIAL SERVICES & EQUIPMENT...............................................................................................................................5 

13. RIGGING INFORMATION...........................................................................................................................................5 

14. SHIPMENT OF EXHIBITS..............................................................................................................................................6 

15. EXHIBITS, PLACING OF...............................................................................................................................................6 

16. MULTI-LEVEL/COVERED EXHIBITS................................................................................................................................7 

17. OUTSIDE EXHIBITS......................................................................................................................................................7 

18. TRANSPORTATION/FREIGHT VEHICLES.......................................................................................................................7 

19. PACKING MATERIALS.................................................................................................................................................7 

20. ASSIGNMENT & RELOCATION OF EXHIBITS................................................................................................................7 

21. SUBLETTING SPACE....................................................................................................................................................7 

22. INSURANCE..............................................................................................................................................................7 

23. UNFORESEEN EXPENSES...........................................................................................................................................7 

24. APPLICABLE RULES & REGULATIONS COMPLIANCE.....................................................................................................8 

25. PROTECTION OF THE PUBLIC......................................................................................................................................8 

26. INDEMNIFICATION AND WAIVER OF LIABILITY...........................................................................................................8 

27. CARE & SAFETY OF BUILDING (Convention Center Policy)............................................................................................9 

28. CARE OF EXHIBIT SPACE & RELATIONS WITH OTHER EXHIBITORS...............................................................................9 

29. FACILITY RULES — FEDERAL, STATE & LOCAL LAWS....................................................................................................10 

30. AUDIO/VISUAL EQUIPMENT.....................................................................................................................................10 

31. SOUND PRODUCING APPARATUS.............................................................................................................................10 

32. PRODUCT DISPLAY LIGHTING....................................................................................................................................10 

33. COPYRIGHTED MATERIALS........................................................................................................................................10 

34. DEMONSTRATIONS..................................................................................................................................................10 

35. CATALOGS, SOUVENIRS, MODELS, ETC....................................................................................................................11 

36. HANGING SIGNS & RIGGING..................................................................................................................................11 

37. FLAMMABLE GASES, FLAMMABLE/COMBUSTIBLE LIQUIDS, COMBUSTIBLE MATERIALS, 

OPEN FLAMES, HAZARDOUS MATERIALS (Convention Center Policy)....................................................................11 

38. MOTORIZED DISPLAY VEHICLES (Convention Center Policy).........................................................................................12 

39. ELECTRICAL...............................................................................................................................................................13 

40. BOOTH CARPET & FLOOR COVERING POLICY...........................................................................................................13 

41. PASSES FOR EXHIBITORS & THEIR PERSONNEL .........................................................................................................13 

42. BOOTH STAFFING.....................................................................................................................................................13 

43. MINORS...................................................................................................................................................................13 

44. PHOTOGRAPHY & VIDEO POLICY.............................................................................................................................13 

45. SMOKING................................................................................................................................................................13 

46. RETAIL SALES............................................................................................................................................................13 

47. VERBAL AGREEMENTS..............................................................................................................................................14 

48. VIOLATION OF RULES & REGULATIONS.....................................................................................................................14 

Page 

DISPLAY CONFIGURATIONS & GUIDELINES 

Page 

A. STANDARD OR CORNER BOOTH..............................................................................................................................15 

B. ISLAND BOOTH........................................................................................................................................................16 

C. PENINSULA BOOTH..................................................................................................................................................17 

D. SPLIT ISLAND BOOTH................................................................................................................................................18 

E. CANOPIES & CEILINGS.............................................................................................................................................19 

F. HANGING SIGNS (Islands & Split Island Booths Only).................................................................................................20 

G. DEMONSTRATIONS..................................................................................................................................................21 

2 

Work Truck Show Rules & Regulations n Display Configurations & Guidelines

2017 THE WORK TRUCK 2011 SHOW 


1. CHARACTER OF EXHIBITS 

The purpose of The Work Truck Show ® (the “Trade 

Show”) held by NTEA (“NTEA” or “Trade Show 

Management”), and the Annual NTEA Convention, 

consistent with NTEA Articles of Incorporation, 

is to promote the highest standards of efficient 

management, business practices and knowledge useful 

to the improvement and efficiency of the work truck 

industry. The Exhibitor agrees to exhibit only trucks, 

truck bodies, truck equipment, truck accessories or 

trailers, or such supplies, materials, tools, equipment, 

systems, facilities or machinery ancillary to the work 

truck industry, that are manufactured or distributed by 

the Exhibitor in the regular course of its business. 

The Exhibitor understands and agrees that Trade 

Show Management reserves the right to prohibit any 

exhibit, part thereof or proposed exhibit that in its 

sole and non-reviewable opinion is not suitable to and 

in keeping with the spirit and character of the Trade 

Show or the purposes of NTEA as set forth in its 

Articles of Incorporation. 

2. FAILURE TO MAKE PAYMENT 

If the Exhibitor fails to make any payment as provided 

in the Application & Contract for Exhibit Space (the 

“Contract”), including (1) these Exhibitor Rules & 

Regulations Including Display Configurations and 

Guidelines (the “Rules and Regulations”), and (2) the 

other rules, regulations and schedules promulgated by 

Trade Show Management and available on ntea.com 

regarding the planning, construction, maintenance and 

removal of exhibits, occupancy at the Trade Show and 

other terms and conditions related to exhibits at the 

Trade Show, including without limitation, the rules and 

regulations set forth in the Exhibitor Services Manual (the 

“Other Rules”), then the Exhibitor shall forfeit all rights in 

— and to the use of — exhibit space. 

3. CANCELLATION/REFUND POLICY 

Cancellation of exhibit space and/or request for booth 

reconfiguration or reassignment must be submitted in 

writing to Trade Show Management. 

• Prior to April 8, 2016, no penalty will be issued 

for cancellation of the total exhibit space. 

• Downsizing exhibit space prior to April 8, 

2016 will result in a 25-percent penalty fee 

of the total price of the space released. 

• Cancellation and/or release of any exhibit space on or 

before Aug. 5, 2016, will result in a 25-percent penalty 

fee of the total price of the space cancelled/released. 

• Cancellation and/or release of any exhibit space after 

Aug. 5, 2016, through Dec. 5, 2016, will result in a 

75-percent penalty fee of the total price of the space 

cancelled/released. 

• After Dec. 5, 2016, Exhibitor is liable for 100 percent of 

the total price of the exhibit space contracted. In no case 

will any refund be made for a cancellation and/or release 

of any exhibit space made after Dec. 5, 2016. 

• If a refund is due according to this policy on exhibit 

space cancelled and/or released after Aug. 5, 2016, 

the refund will be issued within two weeks after the 

Trade Show. 

• The grant of any requests for booth reconfiguration or 

reassignment will be at the sole and non-reviewable 

discretion of Trade Show Management. 

4. DEFAULT OF OCCUPANCY 

If the Exhibitor fails to occupy and fully set up by 

9:30 a.m. on opening day of the Trade Show the 

space contracted for but not cancelled pursuant to the 

procedures set out herein, Trade Show Management has 

the right to use said space for any purpose — including 

selling the space to another Exhibitor — and the defaulting 

Exhibitor is not entitled to receive any refund or allowance. 

5. ALCOHOL POLICY 

Dispensation of alcoholic beverages by Exhibitors, their 

agents, contractors or employees within their contracted 

exhibit space is prohibited by Trade Show Management. 

The use or possession of alcoholic beverages by 

Exhibitor personnel, their agents, contractors and 

employees in the exhibit area(s) is prohibited during 

Show hours, as well as exhibit move-in, set-up, dismantle 

and move-out. (Note one exception: Exhibitors may serve 

alcohol during their receptions on show days Wednesday, 

March 15 beginning at 4 p.m.) The prior, written consent 

of Trade Show Management, which may be withheld in 

its sole, non-reviewable discretion, must be obtained with 

regard to any functions taking place within the contracted 

exhibit space in which alcohol will be distributed before 

or after Show hours, which consent will be provided on 

a case-by-case basis. 

6. DISPENSING OF FOOD 

AND/OR BEVERAGE 

(Convention Center Policy) 

All food and beverage, catering and concession 

operations, or any service requiring such commodities, 

are reserved exclusively for the Catering/Centerplate 

department of the Indiana Convention Center & Lucas 

Oil Stadium (the “Indiana Convention Center”). To 

order food and/or beverage service in your booth, 

contact Centerplate at 317-262-3500. 

Work Truck Show Rules & Regulations n Display Configurations & Guidelines 3



Per Trade Show Management, popcorn may not be 

dispensed from any booth on the Show floor. 

Exhibitor shall not, and shall be responsible for 

ensuring that its agents, contractors and employees do 

not, bring any food and beverages, including bottled 

water, into the Indiana Convention Center. 

7. CANCELLATION OF TRADE SHOW 

Because the nature of the Trade Show undertaken by 

Trade Show Management is dependent upon securing 

a sufficient and satisfactory number of Exhibitors 

at the Trade Show, it is specifically understood and 

agreed that if, in the sole and unreviewable opinion 

of Trade Show Management, it is not practical to 

carry out the Trade Show for any reason including, 

but not limited to, any embargo or regulation of 

any department or agency of the United States 

Government against the holding or carrying out of the 

Trade Show, Trade Show Management has the right to 

cancel the same and terminate the Contract, in which 

event Exhibitor’s sole remedy shall be the return of 

any payment made by the Exhibitor to Trade Show 

Management. The Exhibitor hereby expressly waives 

any and all claims of every kind and nature arising 

as a result of any such cancellation and termination, 

except for such amount as the Exhibitor has previously 

paid to Trade Show Management for exhibit space. 

8. TRADE SHOW CONTRACTOR(S) 

As a necessary requirement of the Trade Show, Trade 

Show Management has selected Freeman Exhibitor 

Services (“Freeman”) as the official contractor for the 

Trade Show. Exhibitors must contract with Freeman 

for material handling and rigging (including without 

limitation, the move-in, positioning, placement and 

move-out of all exhibit materials) at the Indiana 

Convention Center. For any other services for which 

Freeman is not the exclusive provider under the terms 

of the Contract (including the rules and regulations and 

other rules), Exhibitors may contract with any other 

exhibitor-appointed contractor (“EAC”) that is 

pre-qualified by the Indiana Convention Center. 

9. MOVE-IN & EXHIBIT 

INSTALLATION DEADLINES 

Freeman has the exclusive responsibility for 

maintaining the inbound and outbound traffic 

schedules at the Show site. All Exhibitors, including 

local Exhibitors, shipping their exhibit materials 

via personal or company vehicles must receive 

authorization for all movements from Freeman prior 

to move-in. 

By 1 p.m. on Tuesday, March 14, 2017, 

(1) Exhibitor must have delivered to Indiana Convention 

Center all items necessary for its exhibit, and 

(2) all such items must be completely installed, 

pursuant to the conditions set out herein, in the 

space contracted for by the Exhibitor. Installation 

of aisle carpet will begin promptly at 3 p.m. on 

Tuesday, March 14, 2017. For booths larger than 

300 square feet all crates must be marked for 

storage, and no installation and dismantle work 

will be permitted outside of the contracted exhibit 

space after 2 p.m. on Tuesday, March 14, 2017. 

Exhibiting companies may be subject to financial 

penalties of up to $1,000 per half hour of time 

that work is performed outside of their contracted 

exhibit space and for work related to empty crates 

that are not properly labeled for storage prior to 

the 2 p.m. deadline. Move-in and set-up of exhibit 

materials received on or after the opening day of 

the Show must have prior approval by Trade Show 

Management (which approval may be withheld in 

its sole and unreviewable discretion). Minor exhibit 

touch-up is permitted on Wednesday, March 15, 

2017 from 8– 9:30 a.m. 

Approximately five (5) months prior to the Show, 

Trade Show Management will issue a targeted booth 

move-in schedule based on equipment size and 

location of exhibits in the exhibit hall. This targeted 

schedule includes Exhibitors with 300 square feet or 

more of exhibit space. In addition, if the Exhibitor’s 

booth is less than 300 square feet, but includes the 

exhibition of heavy equipment and/or a vehicle, 

the Exhibitor MUST notify Trade Show Management 

so that a target time and date can be assigned. 

Due to the logistics of the Trade Show, if 

Trade Show Management does not receive 

notification of said equipment/vehicle(s), or 

if Exhibitor does not strictly adhere to the 

target schedule, Trade Show Management 

has the sole and unreviewable discretion 

to prohibit delivery of the equipment/ 

vehicle(s) to the Exhibitor’s booth. Regardless 

of booth size or type of exhibit, if the Exhibitor 

is assigned a targeted move-in date and time, 

Exhibitor shall adhere strictly to this target schedule. 

Please note it is the responsibility of the Exhibitor to 

communicate this targeted booth move-in schedule to 

its EACs (if applicable) and no Exhibitor/EAC will 

be allowed access or to begin installation work on 

the Trade Show floor prior to their specific targeted 

move-in time. If the Exhibitor fails to coordinate its 

installation based on this targeted schedule, the 

Exhibitor will be solely responsible for all overtime, 

labor and material fees incurred with the installation 

of its exhibit. 

Trade Show Management will not be responsible 

for the shipping, storage or set up of any property 

4 




or materials of the Exhibitor. Trade Show 

Management and the Indiana Convention Center 

shall not be liable for exhibits delivered to the 

Indiana Convention Center’s loading docks. 

10. EXHIBITS, REMOVAL 

All exhibits must be removed from the Indiana 

Convention Center by 2 p.m. on Saturday, March 18, 

2017. Exhibits will not be permitted to be removed 

from the building at any time after installation until 

after the closing of the Trade Show on Friday, 

March 17, 2017, unless written consent is obtained 

from Trade Show Management (which consent may 

be withheld in its sole and unreviewable discretion). 

If an Exhibitor attempts to remove any part of its 

exhibit prior to the official close of the Show, twelve 

(12) points will be deducted from the Exhibitor’s 

accumulated priority point total. Exhibitors in violation 

will be notified by registered mail after the close of the 

Trade Show and provided their adjusted assignment 

point totals. Dismantling and removal of exhibits prior 

to close of the Show is expressly prohibited. 

No exhibit property, boxes, crates or related 

material may be removed through any street entrance 

of the Indiana Convention Center. Exhibitor may not 

remove any property used in its exhibit until it has 

fully paid all bills owed to Freeman, Trade Show 

Management and the Indiana Convention Center. In 

the case of such failure to pay all bills, Trade Show 

Management and Freeman will have a lien upon such 

property, and may arrange for such property to be 

stored at the sole cost and expense of Exhibitor, and 

shall be entitled to all rights of a valid lien holder 

under applicable law. 

The Exhibitor understands and agrees that if its 

property is not removed by 2 p.m. on Saturday, 

March 18, 2017, Freeman may, at the Exhibitor’s 

sole cost and expense, dismantle the property and 

either return the property COD, make arrangements 

to store the property and/or make arrangements to 

dispose of the property. 

11. EXHIBITOR APPOINTED 

CONTRACTORS (EAC) (Convention 

Center and Trade Show Management Policy) 

All contractors acting as an EAC must be a 

pre-qualified contractor with the Indiana Convention 

Center, which includes the EAC’s execution and 

delivery of two originals of the Indiana Convention 

Center’s Pre-Qualified Exhibitor Appointed Contractor 

Agreement (“Convention’s EAC Agreement”), in 

accordance with its terms, and the Exhibitor’s 

execution and delivery, in accordance with its terms, 

of the Exhibitor Appointed Contractor Notification 

Form. In addition, Exhibitor is responsible to ensure 

that it and/or its EACs (as applicable) have completed 

any other appropriate forms and complied with all 

other requirements relating to EACs that are posted 

on ntea.com. For questions regarding appropriate 

forms for EACs, please contact 317-262-3400. Once 

the Indiana Convention Center’s representative has 

signed both execution copies of the Convention’s EAC 

Agreement, an original will be returned to you to 

keep for your records/reference, along with Exhibit 

“C” referenced on page 4 of that agreement. 

Please note that EAC insurance requirements 

are outlined on page 5 of the Convention’s EAC 

Agreement. Any EAC that has not provided the 

Indiana Convention Center with a signed EAC 

Agreement or has not complied with the insurance 

requirements of the EAC Agreement may be banned 

from the facility. 

12. SPECIAL SERVICES & EQUIPMENT 

The Exhibitor understands and acknowledges that it 

has the responsibility to arrange, through Trade Show 

Management, the Indiana Convention Center, Freeman, 

an EAC and/or an approved Trade Show contractor 

(such as the Catering/Centerplate department of the 

Indiana Convention Center), as applicable, and to 

pay for any special services required for its exhibit, 

including but not limited to teamsters, projectionists, 

public address systems and operators, booth/display 

area clean up, police guards, maids, porters, food 

or beverage costs, booth/display area carpeting, 

electrical consumption, decorations, telephone service, 

permits, licenses, signs, booth/display area furniture, 

electrical wiring, lights, material handling and any 

labor requirements. To aid the Exhibitor in obtaining 

such services, review the Exhibitor Services Manual, 

available on ntea.com. Trade Show Management 

makes no guarantee that requests for special services 

and equipment will be satisfied. It is recommended that 

these arrangements be made at least 90 days prior to 

the opening of the Show. The Exhibitor understands that 

all utility installations must be made through Indiana 

Convention Center and all food and beverage services 

must be arranged through Indiana Convention Center 

Catering/Centerplate. (Refer to Section 6 for more 

information regarding dispensation of food 

and/or beverage.) 

13. RIGGING INFORMATION 

Exhibitor agrees that Freeman shall be the exclusive 

provider of rigging equipment and labor for rigging 

services for the Trade Show. Rigging equipment 

shall include all hanging points, chain motors, 




rigging hardware and lifts. “Rigging Services” shall 

be generally defined as the attaching, installing, 

assembling, dismantling and removing of equipment 

(including, without limitation, hardware) to the 

building structure, such as hoists, chain motors 

and all hanging signs and banners. Exhibitors are 

allowed to utilize their own truss, lighting and 

other audiovisual equipment, or the equipment 

of an EAC with the written approval of Trade 

Show Management (which approval may be 

withheld in its sole and unreviewable discretion). 

Assembly, installation and removal of such items 

will be considered “Rigging Services” and must be 

performed by Freeman. The use of any motorized 

equipment and lifts shall be exclusively contracted 

by Freeman. Forms and rates to order equipment 

(and labor) can be found in the Exhibitor Services 

Manual. Exhibitor agrees to comply with the following 

rules: 

• Rigging must conform to Trade Show Management 

rules, regulations and facility limitations. 

• All overhead hanging signs and banners must be 

assembled, attached, installed, dismantled and 

removed by Freeman. 

• Exhibitors and an EAC display company and/or an 

Install & Dismantle representative of Exhibitor may 

supervise, but will not be allowed to assemble, install 

or remove hanging signs. 

• All overhead electrical hanging signs must be 

certified for structural integrity and safety in order to be 

approved for hanging by Freeman. All Hanging signs 

(whether or not overhead electrical signs) greater than 

500 pounds must be certified for structural integrity and 

safety in order to be approved by Freeman for hanging. 

• Set up instructions must be provided to Freeman for 

signs needing assembly. 

• Hanging anchor points must be pre-fabricated and 

ready for use. 

• Electrical signs must be in working order and in 

accordance with the National Electrical Code. Electrical 

service requirements must be ordered in advance. 

• If any hang point supports more than 250 pounds, 

Exhibitor shall notify Freeman immediately and 

request special authorization. 

• Overhead hanging signs must be shipped in separate 

containers directly to advance warehouse. This 

container MUST arrive no later than March 3, 2017. 

For clarification or assistance with rigging, please 

contact Freeman Exhibitor Services at 773-473-7080. 

14. SHIPMENT OF EXHIBITS 

All shipments by truck freight, rail motor freight 

or air freight must be prepaid by Exhibitor on a 

straight material handling agreement. Exhibitor shall 

cause the material handling agreements to show 

the number of pieces, weight classification, carrier, 

routing to Trade Show and delivering carrier. 

Shipments made in the Exhibitor’s own vehicles 

and not covered by material handling agreements 

must be accompanied by a delivery ticket showing 

number of pieces and weights. A copy of material 

handling agreements and notice of shipment or, 

if applicable, delivery tickets, must be received 

by Freeman prior to delivery. Shipments can be 

consigned to Freeman to be received, handled, 

stored and delivered by Freeman to the Convention 

Center at the rates listed in the Exhibitor Services 

Manual. Freeman will establish all labor rates 

in coordination and agreement with Trade Show 

Management. Minimum charges will be assessed. 

Payment of all charges is the sole obligation of the 

Exhibitor. The Exhibitor understands and agrees that 

Trade Show Management and the Indiana Convention 

Center assume no liability and will not be held liable 

by the Exhibitor for the acts or omissions of Freeman 

or any other Trade Show contractor. 

All shipped exhibit materials must be marked 

as directed in the Exhibitor Services Manual, and 

include the name and address of the Exhibitor and 

the number of the exhibit space. 

15. EXHIBITS, PLACING OF 

All Exhibitors must arrange with Freeman the move-in, 

positioning, placement and move-out of all display 

vehicles and other exhibit materials in the Indiana 

Convention Center at Exhibitor’s sole cost and 

expense. Freeman may decline to place any exhibit 

materials it determines, in its sole and non-reviewable 

discretion, are not of reasonable weight and bulk. 

Exhibit materials may be placed by the Exhibitor 

only if, in the sole and non-reviewable discretion of 

Trade Show Management, the Exhibitor is able, through 

insurance or otherwise, to cover potential liability arising 

from the movement, placement or conduct of the exhibit. 

Without limiting the generality of the liability 

provisions in the Contract, Trade Show Management 

is not liable for loss, liability or claims resulting from 

the move-in, positioning, placement and move-out of 

exhibits or from the failure of any exhibit to fit within the 

dimensions and capacity of the loading entrance to the 

building, elevators and aisles, existing or as installed. 

6 




An Exhibitor is expressly prohibited from displaying 

its products and/or services in any space not assigned 

to it by Trade Show Management, including, but not 

limited to aisle space, public space, lobby, parking lot, 

loading dock, meeting rooms or restaurants. 

The Exhibitor must place and maintain its display 

materials within the parameters set forth in these 

rules and regulations (including Sections A through G 

hereof). Trade Show Management will strictly enforce 

these parameters. 

Exhibitors are required to carpet or 

cover their entire contracted exhibit space. 

Exhibits (including, without limitation, displays 

and demonstrations) shall not be installed in such 

a manner as to interfere in any way with access 

to required exits or exit signs, nor shall any exhibit 

block fire equipment. 

16. MULTI-LEVEL/COVERED EXHIBITS 

If Exhibitor is displaying a multi-level or covered exhibit, 

it is required to contact Trade Show Management directly 

for more information and requirements. 

17. OUTSIDE EXHIBITS 

Exhibits and/or the distribution of any type of 

promotional material or similar activities are prohibited 

anywhere on Indiana Convention Center property that 

is outside the exhibit hall. All such exhibits (including, 

without limitation, displays and demonstrations) will 

be removed or terminated at Exhibitor’s sole cost and 

expense. 

18. TRANSPORTATION/FREIGHT 

VEHICLES 

Transportation or freight vehicles must be parked in 

parking areas designated for such purpose by Freeman, 

Trade Show Management and the Indiana Convention 

Center. Parking on the loading docks or inside the 

building (except for loading and unloading) is prohibited; 

violators’ vehicles will be towed at owners’ expense. 

19. PACKING MATERIALS 

Removal from, storage and return to the Indiana 

Convention Center of crates, boxes and other packing 

materials will be performed by Freeman at the Exhibitor’s 

sole cost and expense. Exhibitors must have their packing 

materials (labeled “EMPTY”) ready for removal and 

storage during the trade show by 2 p.m. on Tuesday, 

March 14, 2017. 

20. ASSIGNMENT & RELOCATION 

OF EXHIBITS 

The Exhibitor understands and agrees that Trade Show 

Management has sole and non-reviewable discretion 

as to assignment and relocation of exhibit space. Trade 

Show Management is under no obligation to assign the 

Exhibitor the space requested by the Exhibitor. 

Trade Show Management reserves the right to 

reassign space at any time (and without any fault of the 

Exhibitor) if, in its sole and non-reviewable discretion, 

such reassignment is deemed in the best interest of the 

Trade Show (including without limitation for safety and 

logistical purposes). Before exercising such discretion, 

Trade Show Management will consult with the Exhibitor, 

to the extent reasonably possible. 

The Exhibitor understands and agrees that Trade 

Show Management also may, at its sole and nonreviewable 

discretion, revise the Trade Show floor plan 

and/or renumber the Exhibitor’s space at any time (and 

without any fault of the Exhibitor). 

21. SUBLETTING SPACE 

Without prior written consent of Trade Show 

Management, no Exhibitor shall assign, sublet or 

apportion the whole or any part of the space allotted 

to it, nor permit any other person or party to 

exhibit therein. 

22. INSURANCE 

The Exhibitor shall comply with the insurance 

requirements set forth in Section E of the Contract. 

In addition, each Exhibitor shall be responsible for 

the payment of additional fees (if not already paid 

directly) of all applicable sales taxes in connection 

with the Trade Show, and for payroll, earnings, 

withholding, unemployment, Social Security, Medicare 

and similar taxes levied by any federal, state, county 

or city taxing authority based upon wages paid to 

any employee, contractor or subcontractor performing 

work in the State of Indiana on behalf of the 

Exhibitor in conjunction with the Trade Show. 

23. UNFORESEEN EXPENSES 

Trade Show Management is not liable for any unforeseen 

expenses incurred by the Exhibitor due to (a) the rules 

and regulations and/or the other rules, (b) the lease 

agreement between Trade Show Management and the 

Indiana Convention Center, (c) Trade Show Management’s 

agreement with Freeman or a Trade Show contractor, 

and/or (d) any and all agreements between Exhibitor and 




its employees, representatives, agents and contractors 

(including, without limitation, an EAC), as such 

agreements apply to the Trade Show. 

24. APPLICABLE RULES & 

REGULATIONS COMPLIANCE 

Exhibitor shall comply, and shall be responsible for 

ensuring that all its EACs comply with (1) all applicable 

federal, state and local laws, rules, regulations, 

policies, requirements and conditions (including, without 

limitation, all applicable fire regulations, music licensing 

regulations and Marion County Board of Health 

regulations), (2) all applicable requirements, conditions, 

rules and policies of the Indiana Convention Center 

(including, without limitation, building/catering rules 

and labor/union policies) and fire departments, and 

(3) all applicable terms and conditions of the Contract, 

including the rules and regulations and other rules (and 

any amendments and/or supplements thereto for the 

purpose of promoting safety, efficiencies and the overall 

success of the Trade Show). 

25. PROTECTION OF THE PUBLIC 

The Exhibitor agrees to take all precautions necessary 

to protect all people from injury and death, and from 

loss or damage to property, related to machinery, 

apparatuses, vehicles or other potentially dangerous 

items that are for the benefit of Exhibitor with respect 

to the Trade Show. 

26. INDEMNIFICATION AND WAIVER 

OF LIABILITY 

It is agreed that Exhibitor is participating in the 

Trade Show at its sole risk, and neither Trade Show 

Management nor the Indiana Convention Center 

shall be liable to Exhibitor for any loss, damage 

or injury to property of Exhibitor (or its agents, 

employees, contractors or other persons) or for any 

injuries or death to its agents, employees, contractors 

or other persons, regardless of cause, including 

without limitation, fire, theft or accident. All claims 

by Exhibitor for such loss, damage, injury or death 

are hereby expressly waived by the Exhibitor. Without 

limiting the generality of the foregoing, Exhibitor 

understands and agrees that it waives any claim 

against Trade Show Management arising out of or 

related to an act or omission of (a) Freeman Exhibitor 

Services (“Freeman”) (or any other EAC or Trade Show 

contractor, or their respective agents, representatives 

or employees), (b) the Indiana Convention Center 

(or any of its agents, representatives, contractors or 

employees), and/or (c) any employee, agent, contractor, 

representative or invitee of Exhibitor, including without 

limitation, any such act or omission that results in 

Trade Show Management’s failure to comply with the 

terms and provisions of the Contract (including the 

rules and regulations and the other rules). 

Exhibitor hereby indemnifies and holds Trade 

Show Management and the Indiana Convention 

Center (and their respective agents, representatives, 

officers, directors, employees and Trustees, to the 

extent applicable) harmless from any liability, loss, 

damage, injury, death, fine, penalty, cost or expense 

(including, without limitation, reasonable attorneys’ 

fees) which arises from or relates to (i) the violation 

by Exhibitor (or any of its agents, employees, 

representatives or invitees) of any applicable federal, 

state or local laws, rules, regulations, policies, 

conditions or requirements (“Laws”); (ii) the failure 

of Exhibitor (or any of its agents, employees, 

representatives or invitees) to comply with the 

terms and conditions of the Contract (including the 

provisions of the rules and regulations and other 

rules, and any amendments or supplements thereto, 

as described in Section 24 hereof); (iii) the failure 

of Exhibitor (or any of its agents, employees, 

representatives or invitees) to comply with applicable 

policies, conditions, rules or requirements of the 

Indiana Convention Center (including, without 

limitation, building/catering policies and labor/ 

union policies), fire departments, or any contractor or 

subcontractor working for or on behalf of Exhibitor; 

(iv) any act or omission of Exhibitor, or any 

contractor or delivery service performing work for or 

on behalf of Exhibitor (and acts or omissions of any 

of their respective agents, employees, representatives 

or invitees); (v) activities of Exhibitor (and any of 

its agents, employees, representatives or invitees) 

pursuant to the Contract (including the rules and 

regulations or other rules); and/or (vi) any claims 

against Trade Show Management or the Indiana 

Convention Center asserted by employees, agents 

or representatives of Exhibitor that, if asserted by 

Exhibitor itself, would be waived by Exhibitor under 

the terms of the Contract (including the rules and 

regulations and other rules). 

Upon written notice from Trade Show 

Management, Exhibitor agrees to assume and control 

the defense of any lawsuit or other proceeding or 

claim brought against Trade Show Management 

(or its agents, representatives, officers, directors, 

employees and Trustees) (an “Indemnitee”) by any 

entity or person, relating to any matter covered by 

the Contract (including the rules and regulations and 

other rules) for which Exhibitor has an obligation to 

assume liability for and/or save and hold harmless 

8 




an Indemnitee; provided, that, the Indemnitee shall 

retain the right to participate in the defense of the 

lawsuit or other proceeding or claim at its sole cost 

and expense. Exhibitor shall not settle or compromise 

a claim, lawsuit or proceeding against an Indemnitee, 

or consent to entry of judgment, if such compromise, 

settlement or consent (1) does not include as an 

unconditional term thereof a release by the claimant 

or plaintiff of all liability of the Indemnitee related to 

such claim, lawsuit or proceeding, or (2) obligates 

an Indemnitee prospectively to take certain actions 

or to refrain from taking certain actions. If Exhibitor 

fails to acknowledge in writing its indemnification 

obligations (including its obligation to defend) with 

respect to such lawsuit or other proceeding or claim 

within thirty (30) days after the Indemnitee has 

delivered notice of such lawsuit, proceeding or claim, 

the Indemnitee shall have the right to undertake the 

defense, settlement or compromise of such lawsuit, 

proceeding or claim on behalf of, and at the sole 

cost and expense of, the Exhibitor. 

27. CARE & SAFETY OF BUILDING 


a. Decorations, signs, banners and similar items may 

not be taped, nailed, drilled, tacked, stapled or 

otherwise fastened to ceilings, windows, walls, 

floors, doors, fixtures, painted surfaces or columns. 

b. No holes may be drilled, cored or punched in the 

Indiana Convention Center. 

c. No adhesive-backed (stick-on) decals, badges or 

similar items may be distributed or used in the 

Indiana Convention Center. 

d. No sample food and/or beverage products may be 

distributed by exposition sponsoring organizations 

and/or Exhibitors EXCEPT UPON WRITTEN 

AUTHORIZATION of the Indiana Convention 

Center’s exclusive catering contractor, Centerplate. 

(Refer to Exhibitor Services Manual.) 

e. Parking in loading dock and service drives and the 

Indiana Convention Center employee parking area, 

except for loading and unloading, is prohibited. 

Violators will be towed at their own expense and risk. 

f. All freight and exhibit material must enter the 

Indiana Convention Center through designated 

loading docks. In no case should passenger elevators, 

escalators or public lobbies be used for this purpose. 

g. Exhibitor shall strictly comply with all fire, safety 

and building regulations. Particular attention should 

be paid to the prohibition of propane, acetylene 

and other flammable materials. 

h. Exhibitor is responsible for the removal of all 

materials at the conclusion of the Show. 

i. No animals except those licensed to assist the 

physically challenged are permitted in the Indiana 

Convention Center as part of any exhibit, activity 

or performance, without prior written approval from 

the Indiana Convention Center. 

j. Stickers, glitter and confetti are not permitted in 

the Indiana Convention Center. Helium tanks and 

helium balloons are not permitted in the Indiana 

Convention Center. 

k. Spray painting, touch-up painting or use of 

cleaning materials (i.e., ArmorAll) on equipment 

may be done only after the Exhibitor has provided 

adequate protection for surrounding surfaces. 

Exhibitors that fail to provide the protection are 

billed at a rate to be determined at the time of 

cleaning. A one-hour minimum will be charged. 

Absolutely no painting will be permitted in any 

carpeted area of the Indiana Convention Center. 

l. The use of any drones, remote controlled aerial 

devices, or anything of the like, are strictly prohibited. 

28. CARE OF EXHIBIT SPACE & 

RELATIONS WITH OTHER 

EXHIBITORS 

The Exhibitor will care for and keep in good order 

its exhibit space. If such space or other space 

on the Trade Show premises is damaged by the 

acts or omissions of the Exhibitor, or its agents, 

representatives, employees, contractors, patrons or 

guests, the Exhibitor on demand must pay such 

sum as necessary to restore said space to the same 

condition it was in when first occupied by the Exhibitor. 

Exhibitor shall be (and shall be responsible for 

ensuring its agents, representatives, employees, 

contractors and invitees are) considerate and 

professional in all interactions with other exhibitors 

(and their respective employees, representatives, 

agents, contractors and invitees) and exhibits. If 

Trade Show Management determines, in its sole and 

non-reviewable discretion, that an exhibit or any part 

thereof is offensive or inappropriate, it shall have 

the right to require that the exhibit (or a portion 

thereof) be modified or dismantled and removed. 

If Trade Show Management determines, in its sole 

and non-reviewable discretion, that one or more of 

an exhibitor’s employees, representatives, agents, 

contractors or invitees are acting in an offensive or 

inappropriate manner, Trade Show Management shall 

have the right to remove the offending party from 

the Trade Show. 




29. FACILITY RULES — FEDERAL, 

STATE & LOCAL LAWS 

The Exhibitor agrees, at its sole cost and expense, to 

comply with (a) all rules and policies prescribed by the 

management of the Indiana Convention Center, (b) the 

requirements of all federal, state and local authorities, 

and (c) all rules, orders, regulations and requirements of 

the Indiana Fire Department and the Indiana Convention 

Center’s insurance carrier with respect to Exhibitor’s 

participation in the Trade Show. In addition, Exhibitor 

agrees to obtain, at its own cost and expense, any 

necessary permits, licenses, additional insurance or 

equipment required for the particular exhibit (including 

without limitation, displays) of the Exhibitor. The Exhibitor 

agrees that failure to comply with any such rules, orders, 

regulations or requirements may result in the modification 

or closure and removal of its exhibit by Trade Show 

Management, and the Exhibitor hereby waives any claims 

of any kind or nature against Trade Show Management, 

Freeman or the Indiana Convention Center arising as a 

result of such modification or closure and removal. 

30. AUDIO/VISUAL EQUIPMENT 

Video equipment, slide projectors, tape recorders or other 

equipment that Exhibitor possesses or uses in connection 

with its exhibit must be self-contained, fireproof, 

acceptable to the Underwriters Laboratories, Inc. (UL) and 

the Indiana Fire Department, and safe in every respect. 

The sound must be kept at a volume not to exceed that of 

normal conversation. Such equipment must not interfere 

with neighboring exhibitors and must not exceed the 

height limitations of the exhibit space. The audio/visual 

presentation must be devoted exclusively to the business 

of the Exhibitor. The operator, equipment and audience 

must be in the exhibit space and not in the aisle. 

31. SOUND PRODUCING APPARATUS 

In general, exhibitors may use sound equipment in their 

booths so long as the noise level does not disrupt the 

activities of neighboring exhibitors. Speakers and other 

sound devices should be positioned so as to direct sound 

into the booth rather than into the aisle. Rule of thumb: 

Sound and noise should not exceed 85 decibels when 

measured from the aisle immediately in front of a booth. 

(Refer to OSHA at HYPERLINK “http://www.osha.gov” 

www.osha.gov for more information). Exhibitors should 

be aware that music played in their booths, whether live 

or recorded, may be subject to laws governing the use 

of copyrighted compositions. ASCAP, BMI, and SESAC 

are three authorized licensing organizations that collect 

copyright fees on behalf of composers and publishers of 

music. No Exhibitor may show any good or apparatus in 

operation if the same is noisy or objectionable in the sole 

and non-reviewable judgment of Trade Show Management. 

(Refer to Section G of the Rules and Regulations.) 

32. PRODUCT DISPLAY LIGHTING 

If an Exhibitor is displaying lighting products as 

a focus in its booth, including without limitation, 

blinking lights, strobes, neons, LEDs and other bright 

lights, the lighting products must be equipped with 

and run on a variable voltage switch at all times at 

50% of operational brightness. Light intensity can 

be increased for limited amounts of time to permit 

effective product demonstration of actual brightness 

during field use. If Trade Show Management 

determines in its sole and non-reviewable discretion 

that any display lighting products pose a safety 

concern or unreasonably distract other exhibitors 

or attendees, Exhibitor shall promptly remove such 

lighting products. 

33. COPYRIGHTED MATERIALS 

Each Exhibitor is responsible for obtaining all necessary 

licenses and permits, and to pay any and all royalties 

or other payments, to use music, photographs or other 

copyrighted or trademarked items in the Exhibitor’s 

booth. No Exhibitor will be permitted to play, broadcast 

or have performed any music or use any copyrighted or 

trademarked material without the appropriate license 

or permit, if applicable. Exhibitor acknowledges that 

Trade Show Management will not arbitrate disputes 

between Exhibitor and another party or entity regarding 

whether an item is subject to copyright or trademark 

protection, but will use reasonable efforts to enforce any 

valid and applicable court injunction that is presented to 

Trade Show Management with respect to an unlawful use 

of copyrighted or trademarked items at the Trade Show. 

Exhibitor agrees that, in no event, shall Trade Show 

Management be liable for the unlawful use by a person or 

entity at the Trade Show of items protected by copyright 

or trademark. 

34. DEMONSTRATIONS 

An Exhibitor may not conduct demonstrations near the 

aisle line of exhibits. Should spectators to an exhibit 

interfere with the normal traffic flow in the aisle or 

overflow into neighboring exhibits on either side or across 

the aisle, Trade Show Management may in its sole and 

non-reviewable discretion require the Exhibitor to limit, 

modify or eliminate the presentation. (Refer to Section G 

of the Rules and Regulations for exact specifications.) 

10 


2017 

THE WORK TRUCK 2011 SHOW 


35. CATALOGS, SOUVENIRS, 

MODELS, ETC. 

No catalog, advertising, printed or non-printed 

matter, which, in the sole and non-reviewable 

opinion of Trade Show Management, is undignified 

or otherwise objectionable, may be distributed. 

Professional models may be used to distribute 

information, but they must be tastefully dressed and 

may only distribute information within the confines 

of the Exhibitor’s own contracted exhibit area. 

Trade Show Management, in accordance with the 

wishes of the NTEA Convention Committee, reserves 

the right to define the limits within which models 

and other personnel must dress. Each Exhibitor 

planning to use professional models in 

the Trade Show must advise Trade Show 

Management of that fact 90 days in 

advance, and may use models only in 

accordance with the prior written approval 

of Trade Show Management. 

All promotional material must be distributed from 

within the confines of the Exhibitor’s own contracted 

exhibit area. Handout material must be stored 

neatly within the booth. No storage is allowed 

behind booths or near electrical service. Signs or 

other material regarding hospitality suites or other 

promotional activities are not permitted. 

36. HANGING SIGNS & RIGGING 

HANGING SIGNS 

Exhibitors with island and split island booths may 

display or hang signage to a maximum trim height 

of 24 feet (7.32 meters) from the floor to the top of 

the sign, excluding those areas of the floor where 

the ceiling height differential will not permit. (Refer 

to Section F of the Rules & Regulations for additional 

information and requirements for hanging signs.) 

Please note, this maximum height is only applicable 

to hanging signage and does not apply to truss or 

lighting used by Exhibitors. Maximum height of truss 

or lighting units is at the Exhibitor’s discretion, but 

must be pre-approved by Freeman. All equipment 

must stay within the boundaries of the Exhibitor’s 

assigned space and may not extend into any aisle 

or common area without prior approval from Trade 

Show Management. Exhibitor shall not display or 

hang signage on any standard or peninsula booths. 

Any items to be hung from the ceiling must be 

submitted for approval to Freeman and Trade Show 

Management by Feb. 3, 2017 (which approval may 

be withheld in the sole and unreviewable discretion 

of Freeman or Trade Show Management). The request 

for approval shall include a Freeman Hanging Items 

Approval/Request Form and a detailed description 

and plans regarding the items to be hung. If 

approved by Freeman and Trade Show Management, 

the Exhibitor will be so notified and the item may be 

hung at the Exhibitor’s sole cost and expense. 

RIGGING 

For information related to rigging equipment and 

services, see Section 13 of the Rules & Regulations. 

37. FLAMMABLE GASES, 

FLAMMABLE/COMBUSTIBLE 

LIQUIDS, COMBUSTIBLE 

MATERIALS, OPEN FLAMES, 

HAZARDOUS MATERIALS 


For safety, all Exhibitors must comply as follows. 

Exhibitor must comply with all federal, state and 

municipal codes that apply to places or buildings 

of public assembly. Article 25 of the Municipal 

Code (available at the Indianapolis Fire Department 

Fire Prevention Bureau) shall become a part of any 

and all contract documents, whether implied or not. 

Nothing is permitted to block fire-fighting or 

other emergency equipment. This includes fire hose 

and extinguisher cabinets and fire pull boxes. Aisles 

and fire doors must be kept free for use. 

Electrical equipment must be Underwriters 

Laboratories (UL) approved. Gas-operated 

equipment must be approved by the American Gas 

Association. 

Flammable gas storage tanks are not permitted 

in the Indiana Convention Center. If vehicles or 

equipment have such tanks, full or empty, they must 

be removed and placed outside the facility. 

In accordance with National Fire Protection codes, 

open gas cans, gas, oil, propane, butane, helium 

or other gases may not be brought into the exhibit 

area. The use of any open flame is not allowed. 

Small tanks for soldering purposes are allowed with 

approval by the Indiana Convention Center Event 

Coordinator. The Indiana Convention Center Event 

Coordinator must be notified in advance. 

Hazardous materials are prohibited, including 

compressed flammable gases (e.g., acetylene, 

hydrogen and propane). Please note, there is an 

existing exemption in place between Trade Show 

Management and the Indiana Convention Center as 

long as certain restrictions are met (see Section 38 

of the Rules & Regulations). 




Helium gas is not allowed inside the Indiana 

Convention Center, nor is storage of compressed 

gases permitted. Helium tanks and helium balloons 

are not permitted in the facility. Neon tubing and 

devices may be utilized only if a strict protection 

criterion is followed, the Exhibitor notifies Trade 

Show Management at least 30 days in advance of 

the Trade Show and receives prior approval from 

Trade Show Management. 

All buntings, curtains, table skirts, drapes and 

decorations must be made of noncombustible 

materials. No combustible materials, merchandise 

or signs shall be attached to, hung from or draped 

over side- and rear-divider draperies of booths 

(whether or not such divider draperies are flameproofed) 

or attached to non-flamed-proofed table 

skirting facing aisles. 

All packing containers, wrapping materials and 

display materials must be removed from behind 

booths and placed in storage. 

No one shall be allowed to store, sell or bring into 

the Indiana Convention Center any substance of an 

explosive nature such as fireworks or Class B or 

Class A explosives. 

Smoke or fog machines must be water-based and 

have prior approval from the Indiana Convention 

Center Event Coordinator. 

Straw, chips and any other flammable material 

may be used for display purposes only if they 

are fireproofed. Plastic must be placed on the 

floor before the material is used. Material must be 

contained to prevent spreading beyond the 

plastic area. 

Questions or requests for Trade Show 

Management approval regarding the 

provisions in this section should be 

directed to Michelle Kubitz, NTEA 

director of events, at 248-479-8192 

or michellek@ntea.com. 

38. MOTORIZED DISPLAY VEHICLES 


Motorized vehicles including, but not limited to, 

automobiles, trucks, boats, tractors, machinery and 

any other vehicles utilizing flammable fuels shall 

adhere to the following rules and requirements: 

a. The maximum amount of gasoline permitted to remain 

in the tank is ¼ tank or 5 gallons (whichever is the 

least). 

b. All fuel and storage tank openings and caps must 

be locked, taped or sealed and approved by the 

State of Indiana Fire Marshal and the Indianapolis 

Fire Department. 

c. All battery connections must be removed from the 

battery upon termination of the move-in through 

commencement of the move-out. Battery cables/ 

connecting leads must be wrapped with electrical 

tape to avoid any chance of sparks. 

d. Fueling and de-fueling of vehicles must be done 

outside of the Indiana Convention Center. Fuel 

should be removed with the appropriate safety 

equipment and may never be “dumped” on 

Indiana Convention Center property. 

e. Except to the extent set forth in Section 38 m., all 

Liquid Propane (LP) gas tanks must be removed 

from trailers, mobile homes and any other vehicles 

using LP. No LP tanks, empty or full, are allowed in 

the Indiana Convention Center. 

f. Any act involving movement of a vehicle using its 

fuel as a propellant, or any act involving use of the 

electrical system to demonstrate parts of the vehicle 

during a Show is prohibited without prior written 

approval of the State of Indiana Fire Marshal, 

the Indianapolis Fire Department and Indiana 

Convention Center Event Coordinator. 

g. When movement of a vehicle is necessary as 

part of a demonstration, explicit details must be 

submitted to the Indianapolis Fire Department and 

Indiana Convention Center Event Coordinator in 

writing at least seven (7) days prior to the move-in 

date. Demonstrations may not be held without prior 

approval by the State of Indiana Fire Marshal, 

the Indianapolis Fire Department and the Indiana 


h. Equipment must be operated and installed by, or 

under the supervision of, a competent operator 

to ensure the personal protection of the viewers 

and demonstrators, as well as the protection of 

materials and the Indiana Convention Center itself. 

i. Demonstrations may not interfere with the egress of 

people during an emergency. 

j. Any exhibit that produces fumes must have prior 

written approval by the Indiana Convention Center 

Event Coordinator and Trade Show Management. 

k. Display vehicles cannot be moved during Trade 

Show hours. 

l. Vehicles should have plastic or visqueen in place 

under motor and drivetrain components when 

placed on a carpeted area outside of the Exhibitor’s 

contracted exhibit space (i.e., common areas such as 

hallways, registration areas, ballrooms, etc). 

12 


2017 



m. In addition to the requirements and conditions set 

forth in this Section 38, any exhibiting company 

that is displaying vehicles or systems powered by 

natural gas, propane or CNG must adhere to the 

following requirements: 

• Batteries on the vehicles are disconnected and 

taped to prevent contact with battery terminal. 

• Fuel in tanks does not exceed ¼ tank or 5 gallons 

(whichever is least). 

• Individual tank isolation/shut-off valves must be 

closed once the vehicle has been positioned, and 

the engine must be operated until all remaining fuel 

has been expended (usually once engine stops). 

• Fuel tanks and fill openings are closed and sealed 

(with duct tape or similar) to prevent tampering. 

• Vehicles or other motor craft equipment are not 

fueled or defueled within the building. 

• Vehicles or other motor craft equipment will have 

appropriate CNG identification decals as required. 

Approval and any questions regarding 

plans and/or code requirements should be 

directed to Michelle Kubitz, NTEA director 

of events, at 248-479-8192 or 

michellek@ntea.com. She will help 

coordinate and facilitate any requests. 

39. ELECTRICAL 

Electrical wiring must be properly sized to handle 

demand, and all extension cords must be UL listed, 

labeled and appropriately sized. Electrical cords and 

connections must be accessible and free from debris 

and storage materials. Excessive use of extension 

cords, as determined in the sole and non-reviewable 

discretion of the Indiana Convention Center, is 

discouraged and shall require Exhibitor to obtain the 

approval of the Indiana Convention Center prior to use. 

Electrical Order Forms will be included in the Exhibitor 

Services Manual. If no prior approval is sought and the 

Indiana Convention Center determines that Exhibitor is 

excessively using extension cords, the Exhibitor may be 

required to cease such use of extension cords. 

40. BOOTH CARPET & FLOOR 

COVERING POLICY 

The Exhibitor shall provide carpet or other suitable 

floor covering for its entire exhibit space during all 

exhibit hours. 

41. PASSES FOR EXHIBITORS & 

THEIR PERSONNEL 

Trade Show Management, upon proper registration, 

will furnish appropriate badges and identifications to 

Exhibitors, their agents and employees. Appropriate 

registration forms will be mailed to Exhibitors at least 

three (3) months prior to the Trade Show. All Exhibitor 

staff, including move in/move out, setup/dismantle 

staff, must wear proper badge identification at all times 

in the exhibit hall. 

42. BOOTH STAFFING 

Exhibitors are required to have their exhibit space 

staffed by at least one appropriately registered 

company representative during all Show hours. 

43. MINORS 

Minors (persons under the age of 18) are not allowed 

access to the exhibit hall and loading dock area during 

move in, setup, dismantle or move out hours. 

44. PHOTOGRAPHY & VIDEO POLICY 

To protect the privacy of intellectual property, still and 

video cameras may be used only after stating your 

purpose and acquiring permission from each affected 

Exhibitor. Failure to comply may result in confiscation 

of credentials, video and images and/or being asked 

to leave the premises. 

Exhibitor authorizes Trade Show Management to 

take photos or video of Exhibitor and/or its exhibit 

at the Trade Show. Exhibitor further agrees that Trade 

Show Management may publish such images or 

video in NTEA publications and for other promotional 

purposes, without any additional obligations or 

agreements from Exhibitor. 

45. SMOKING 

Smoking is prohibited in all areas of the Indiana 


46. RETAIL SALES 

Retail sales are not permitted during the Trade Show, 

and Exhibitor shall not be involved in the cash sale of 

goods for delivery during the Trade Show. Order 

taking is permitted. 




47. VERBAL AGREEMENTS 

Trade Show Management will not be bound to any 

verbal agreements, representations or statements made 

between Trade Show Management and an Exhibitor 

or its representative, unless confirmed and signed in 

writing by Trade Show Management. 

48. VIOLATION OF RULES & 

REGULATIONS 

The Exhibitor understands and agrees that any 

matters not expressly addressed in the Contract 

with respect to which an issue, question or 

dispute arises, will be decided in the sole and 

non-reviewable judgment of Trade Show Management 

through its Executive Director, and such decision 

will be binding upon the Exhibitor. The Exhibitor 

hereby waives any and all claims against Trade 

Show Management based on or resulting from such 

decisions. It is further understood and agreed that 

without limiting any other rights and remedies that 

may be available to Trade Show Management, in the 

event of Exhibitor’s failure to comply with any of the 

requirements, terms, conditions, or obligations under 

the Contract (including the rules and regulations and 

the other rules), or any misrepresentations by the 

Exhibitor relating to the Contract (including rules and 

regulations and other rules), Trade Show Management 

may, in its sole and non-reviewable discretion, and 

without any refund to Exhibitor, refuse delivery 

and access for set up of any exhibit (including 

any display or demonstration), in whole or in part, 

refuse to allow the Exhibitor to take possession of 

the exhibit space and/or arrange for the relocation, 

dismantling, removal and/or termination of an 

exhibit (including any display or demonstration) and 

any other activities occurring in the exhibit space, 

in whole or in part, which actions by Trade Show 

Management shall be at the sole cost and expense of 

the Exhibitor. All remedies identified in the Contract 

(including the rules and regulations and the other 

rules) are in addition to any other remedies available 

at law or in equity. Trade Show Management and 

its agents and employees will not be liable to the 

Exhibitor for any loss or damage (including, without 

limitation, economic loss) occurring as a result of 

doing any or all of the things authorized by the 

Contract (including the rules and regulations or other 

rules), and Exhibitor shall indemnify Trade Show 

Management for any such loss or damage sustained 

by Trade Show Management as a result of such 

failure to comply or misrepresentation. 

14 


2017 



A. STANDARD OR CORNER BOOTH 

IMPORTANT 

Space dimensions shown on floor plan are from center line of booth equipment, such as side rails and/or back drape. 

Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and utility service 

at rear of booth. 

DEFINITION 

One or more standard units in a straight line. 

HEIGHT 

Exhibit fixtures, components and identification signs will be 

permitted to a maximum height of 12'0" (3.66m) in all 

in-line and perimeter exhibits. All equipment must 

stay within the boundaries of the Exhibitor’s 

assigned space and may not extend into 

any aisle or common area. 

NOTE: Pipe and drape provided will 

be set at 8'3" (2.5m). 12'0" (3.66m) 

pipe and drape can be ordered at an 

additional cost if desired. 

Intent: If a portion of an exhibit 

booth extends above the 8'3" (2.5m) 

drape provided, and detracts from 

the overall impact of the exhibit 

directly behind that booth, Trade 

Show Management, at its sole and 

unreviewable discretion, may choose 

to install a 12'0" (3.66m) drape to 

maintain fair sightlines which will be at 

the Exhibitor’s sole cost and expense. 

Ceiling heights: Due to uneven ceiling heights within the 

Indiana Convention Center, exhibit heights allowed by Trade 

Show Management may not be available in all areas. Please 

contact Trade Show Management with questions or concerns. 

DEPTH 

All exhibit fixtures over 4'0" (1.22m) in height and placed 

within 10 lineal feet (3.05m) of an adjoining exhibit must be 

confined to that area of the Exhibitor’s space at least 5'0" 

(1.52m) from the aisle line. 

Intent: Each Exhibitor is entitled to a reasonable sightline 

from the aisle regardless of exhibit size. Exhibitors with 

larger space — 30 lineal feet (9.14m) or more — should 

also be able to effectively use as much of the total floor 

space as possible as long as they do not interfere with the 

rights of others. The limitation on exhibit fixtures over 4'0" 

(1.22m) and within 10 lineal feet (3.05m) of a neighboring 

exhibit is intended to accomplish both of these aims. 

HANGING SIGNS 

Hanging signs are not permitted in a standard booth. 




B. ISLAND BOOTH 

IMPORTANT 

Exhibitors must coordinate with the Indiana Convention Center and the local fire department when installing exhibits with 

a ceiling or a second level to ensure their exhibits meet the necessary fire safety precautions involving smokealarms, 

fire extinguishers, sprinkler systems, etc. 

DEFINITION 

Exhibit with one or more display levels in four or more standard 

units with aisles on all four sides. 

HEIGHT 

Exhibit fixtures, components, structures and identification signs will 

be permitted to a maximum height of 24'0" (7.32m). Equipment 

may be extended as high as the facility allows while adhering to all 

local fire and safety guidelines. All equipment must stay within the 

boundaries of the Exhibitor’s assigned space and may not extend 

into any aisle or common area. 

Intent: When the height of an island booth exceeds 12'0" 

(3.66m), it does not interfere with other Exhibitors because it does 

not back up against another Exhibitor’s back wall. The extra height 

is often required in an island booth exhibit to permit the open 

walk-through approach normally used in this type of location. The 

24'0" (7.32m) maximum height limitation has been set to avoid 

undue competition between Exhibitors to see who can go the 

highest or be seen the farthest with each negating the other’s efforts. 

Also, the 24'0" (7.32m) high exhibit will fit into most exhibition 

centers, thus permitting each Exhibitor to get the maximum use of 

its exhibit. 

Ceiling heights: Due to uneven ceiling heights within the Indiana 

Convention Center, exhibit heights allowed by Trade Show Management 

may not be available in all areas. Please contact Trade Show Management 

with questions or concerns. 

MULTI-STORY STRUCTURES 

Double-deck (two-story) booths are permitted. A written request 

must be submitted to Trade Show Management for approval within 

60 days of the Trade Show. 

DEPTH 

Because an island booth is automatically separated by the width of 

an aisle from all neighboring exhibits, full use of the floor plan is 

permitted. 

STRUCTURAL INTEGRITY 

All multi-story exhibits and all exhibit fixtures and components, 

regardless of whether people will occupy the upper area or not, 

must have drawings available for inspection by Trade Show 

Management, the installation and dismantling contractor, the 

Exhibitor and government authority during the time the exhibit is 

being erected, exhibited and dismantled at the Show site, including 

a signature or stamp of a reviewing structural engineer indicating 

that the structural design is properly engineered for its proposed 

use. A signature of an authorized official of the exhibit building 

company indicating that the structure is built in compliance with the 

details and specifications set forth on the drawings is also required. 

Signs must be posted indicating the maximum number of people the 

structure will accommodate. 

Intent: Exhibitors in the vicinity of island exhibits are entitled to the 

same reasonable safety precautions they would expect if adjacent 

to a standard booth. 

HANGING SIGNS 

Hanging signs are permitted in an 

island booth. For information and 

requirements on hanging signs, 

please review Section 36 and 

Section F of the Rules & Regulations. 

RIGGING 

For information and requirements on 

rigging, please review Section 13 of 

the Rules & Regulations. 

16 


2017 



C. PENINSULA BOOTH 

IMPORTANT 

Peninsula booths are normally “faced” toward the cross aisle. Any portion of the exhibit bordering another Exhibitor’s booth 

must have the back side of that portion finished and must adhere to applicable exhibit rules and requirements. 

Exhibitors installing exhibits with a ceiling must check with the Indiana Convention Center and the local fire department 

to ensure their exhibits meet the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler 

systems, etc. 

DEFINITION 

Exhibit with more than two standard units with aisles on three sides. 

HEIGHT 


permitted to a maximum height of 12'0" (3.66m). No hanging 

signs allowed. All equipment must stay within the boundaries of the 

Exhibitor’s assigned space and may not extend into any aisle or 

common area. 

Intent: If a portion of an exhibit booth extends above 12'0" 

(3.66m), the exhibit booth background will detract from the overall 

impact of the exhibit directly behind that booth, regardless of how 

the rear of the offending exhibit is finished. 

DEPTH 

All exhibit fixtures over 4'0" (1.22m) in height and placed within 

10 lineal feet (3.05m) of a neighboring exhibit must be confined to 

that area of the booth at least 5'0" (1.52m) from the aisle line to 

avoid blocking the sightline from the aisle to the adjoining booth. 

Intent: Exhibitors with adjoining peninsula exhibits are entitled to 

the same reasonable sightline from the aisle, as they would expect if 

they were adjacent to an Exhibitor with a standard booth. 

HANGING SIGNS 

Hanging signs are not permitted in a peninsula booth. 


Convention Center, exhibit heights allowed by Trade Show Management 

may not be available in all areas. Please contact Trade Show Management 

with questions or concerns. 




D. SPLIT ISLAND BOOTH 

DEFINITION 

Exhibit with more than four standard units with aisles on three sides 

that share a common back wall with another split island booth. 

HEIGHT 


permitted to a maximum height of 24'0" (7.32m). Hanging signs 

are allowed. The entire cubic content of the space may be used up 

to the maximum allowable height, without any back wall sight line 

restrictions. All equipment must stay within the boundaries of the 

Exhibitor’s assigned space and may not extend into any aisle or 

common area. 

Intent: Because the two neighboring booths share a common back 

wall, sightlines are not compromised by using the full width and 

height of the back wall. 

Ceiling heights: Due to uneven ceiling heights within the 

Indiana Convention Center, exhibit heights allowed by Trade Show 

Management may not be available in all areas. Please contact 

Trade Show Management with questions or concerns. 

HANGING SIGNS 

Hanging signs are permitted in a split island booth. For information 

and requirements on hanging signs, please review Section 36 and 

Section F of the Rules & Regulations. 

RIGGING 

For information and requirements on rigging, please review 

Section 13 of the Rules & Regulations. 

18 


2017 THE WORK TRUCK 2011 SHOW DISPLAY CONFIGURATIONS & GUIDELINES 

E. CANOPIES & CEILINGS 

IMPORTANT 

When installing exhibits with a ceiling or second level, Exhibitors are required to check with the Indiana Convention Center 

and the local fire department to ensure their exhibits meet with the necessary fire safety precautions involving smoke alarms, 

fire extinguishers, sprinkler systems, etc. 

DEFINITION 

An exhibit component supported over an Exhibitor’s space for 

decorative purposes only. 

HEIGHT 

Canopies, false ceilings and umbrellas will be permitted to a height 

that corresponds to the height regulation for the appropriate exhibit 

configuration of which they are a part. For example, canopies 

will not exceed 12'0" (3.66m) in height in a standard booth 

configuration. Furthermore, the canopy or false ceiling will not 

exceed 1'0" (30cm) in depth and cannot be used for identification 

or display purposes. All equipment must stay within the boundaries 

of the Exhibitor’s assigned space and may not extend into any aisle 

or common area. 

Intent: Exhibitors requiring canopies or false ceilings to create 

the desired exhibit environment within their booth space should be 

allowed to do so as long as the canopy and its support structure do 

not violate the intent of the height or depth regulation. 

DEPTH 

Canopies may extend out to the aisle line and up to the booth line 

on either side of an Exhibitor’s space providing that the support 

structure will not exceed 3" (7.62cm) in width when placed within 

10 lineal feet (3.05m) of an adjoining exhibit and not confined to 

that area of the Exhibitor’s space that is at least 5'0" (1.52m) from 

the aisle line. Furthermore, canopies, false ceilings or umbrellas 

will not be used for identification or display purposes except as 

would normally be allowed for any exhibit component within the 

regulations set forth for the exhibit configuration. 

Intent: Exhibitors adjoining exhibits with canopies are entitled to 

the same reasonable sightline from the aisle as they would expect if 

they were adjacent to a standard booth. 


Convention Center, exhibit heights allowed by Trade Show 



Intent: If a portion of an exhibit 

booth extends above the 8'3" 

(2.5m) drape provided, 

and detracts from 

the overall impact 

of the exhibit 

directly behind that 

booth, Trade Show 

Management, at 

its discretion, may 

choose to install a 

12'0" (3.66m) drape 

to maintain fair 

sightlines which 

will be at the 

Exhibitor’s 

sole cost and 

expense. 




F. HANGING SIGNS (Islands & Split Island Booths Only) 

DEFINITION 

An exhibit component suspended above an exhibit four or more 

standard units back-to-back with an aisle on at least three sides for 

the purpose of displaying graphics or identification. 

HEIGHT 

For height information and requirements, please review Section 36 

of the Rules & Regulations. 

Intent: Hanging signs are part of the overall exhibit presentation 

and, therefore, must be treated as a component of the total 

exhibit configuration. All signs, whether suspended or attached 

to the exhibit fixture, will be permitted to a maximum height that 

corresponds to the appropriate exhibit configuration. Hanging 

signs, whether double-faced or not, must be set back within the 

Exhibitor’s space so as not to detract from the overall impact of the 

exhibit that is directly adjacent. 


Convention Center, exhibit heights allowed by Trade Show 



SIZE 

Hanging signs and graphics will be limited to a total length on each 

side of the Exhibitor’s space corresponding to the dimension of the 

booth. 

STRUCTURAL INTEGRITY 

The Exhibitor must have detailed drawings (including, without 

limitation, specifications) for all hanging signs available for 

inspection by Trade Show Management, Freeman, an EAC, if 

applicable, and governmental authorities during the time the 

component is being hung, suspended and removed at the Show 

site. Such drawings and specifications must include a signature 

or stamp of a reviewing structural engineer indicating that stress 

points for hanging the sign have been properly engineered, and 

a signature of an authorized official of the exhibitor or EAC 

indicating that the hanging sign is built in compliance with the 

details and specifications set forth on the drawings. (Note: 

Exhibitors are encouraged to use lightweight materials in the 

construction of a hanging sign to eliminate excessive stress to the 

facility ceiling structure.) 

Intent: Exhibitors adjoining booths with hanging signs are entitled 

to the same reasonable safety precautions they would expect if they 

were adjacent to a standard booth. 

RIGGING 

For information and requirements on rigging, please review 

Section 13 of the Rules & Regulations. 

Intent: The size and number of hanging signs must be limited in 

order to minimize the stress to the facility ceiling structure on the 

part of any one Exhibitor. If Trade Show Management determines, 

in its sole and non-reviewable discretion, that the size or number of 

hanging signs is too big, Trade Show Management has the right to 

require Exhibitor to remove, reduce or limit the size or number of 

such signs. 

20 


2017 



G. DEMONSTRATIONS 

DEFINITION 

The part of the exhibit program involving the interaction of 

personnel and their audience through corporate presentations, 

product demonstrations or sampling. 

REGULATION 

Demonstration areas must be organized within the Exhibitor’s 

space(s) so as not to interfere with any traffic aisle and sampling 

or demonstration tables must be placed a minimum of 2'0" (60cm) 

from the aisle line. If Trade Show Management determines, in its 

sole and non-reviewable discretion, that spectators or samplers are 

interfering with the normal traffic flow in the aisle or overflowing 

into neighboring exhibits, Exhibitor shall promptly cease such 

presentation or sampling. 

Intent: The aisles are the property of the entire Show, and each 

Exhibitor has the responsibility to assure proper flow of traffic 

through the entire Show. When large crowds gather to watch a 

demonstration or for sampling and interfere with the flow of traffic 

down aisles or create excessive crowds in neighboring booths, it is 

an infringement on the right of other Exhibitors. Aisles must not be 

obstructed at any time. 

SOUND 

Exhibitors must keep noise levels from demonstrations or sound 

systems to a minimum and not interfere with others. Remember, 

the use of sound systems or equipment producing sound is an 

exception to the rule, not a right. Trade Show Management reserves 

the right to determine, in its sole and non-reviewable discretion, at 

what point sound constitutes interference with others and must be 

discontinued. In general, Exhibitors may use sound equipment in 

their booths so long as the noise level does not disrupt the activities 

of neighboring exhibitors. Speakers and other sound devices should 

be positioned so as to direct sound into the booth rather than into the 

aisle. Rule of thumb: Sound and noise should not exceed 85 decibels 

when measured from the aisle immediately in front of a booth. (Refer 

to osha.gov for more information.) Exhibitors should be aware that 

music played in their booths, whether live or recorded, may be subject 

to laws governing the use of copyrighted compositions. ASCAP, BMI 

and SESAC are three authorized licensing organizations that collect 

copyright fees on behalf of composers and publishers of music. 

SAFETY PRECAUTIONS 

All product demonstrations involving any moving or potentially 

hazardous machines, display or parts must have hazard barriers to 

prevent accidental injury to spectators. Demonstrations must always 

be supervised by Exhibitor personnel who can stop the demonstration 

in the event of an emergency. All demonstrations involving potentially 

hazardous by-products, such as dust, fumes, sparks or flames, must 

be approved in writing by Trade Show Management 60 days prior 

to the Trade Show (which approval Trade Show Management may 

withhold in its sole and non-reviewable discretion). 


MARCH 15–17, 2017 




About NTEA 

NTEA — The Association for the Work Truck Industry represents 

nearly 1,800 companies that manufacture, distribute, install, sell 

and repair commercial trucks, truck bodies, truck equipment, 

trailers and accessories. Buyers of work trucks and the major 

commercial truck chassis manufacturers also belong to NTEA. 

The Association is governed by its bylaws under the leadership 

of a member-elected Board of Trustees. 

37400 Hills Tech Drive, Farmington Hills, MI 48331 n 800-441-6832 n 248-489-8590 fax 

info@ntea.com n ntea.com


EXHIBITOR FREQUENTLY 

ASKED QUESTIONS 

REGISTRATION 6. I registered as booth personnel. Can I upgrade to a 

package? 

1. Do I need to register staff just to work in the booth? 

Yes, you may upgrade your registration package or add tickets 

What is the cost? 

for special events. Email registrar@ntea.com or fax your 

Yes. Everyone needs to have a Work Truck Show badge to changes to 248-489-8590. All changes or cancellations must 

enter the exhibit hall, including attendees and booth staff. be received in writing. You will receive confirmation of these 

There is no limit to the number of booth personnel that can be changes within one week. 

registered, and there is no cost for booth-only registrations. 

2. My company sponsors a ticketed event. Do I still need 

to register to attend that particular event? 

Yes. However, exhibiting companies that sponsor $5,000 or 

more do qualify for credits that can be used toward registration 

fees. Please contact NTEA Senior Member Services Manager 

Luci Pfaff at 248-479-8148 or luci@ntea.com to find out if your 

company qualifies for sponsor credits. 

3. How do I register for the Show? 

Register online, download a registration form at 

worktruckshow.com and fax to 248-489-8590, or call 

800-441-6832 for assistance. 

4. How much does it cost to attend this event? 

There are different registration options available to fit your 

needs, including booth-only access and conference packages. 

View registration prices on the form or call 800-441-6832 to 

learn more. 

5. I just registered. How do I know it went through? 

Whether you register through fax, mail, phone or web, you will 

receive a confirmation notice via email within one week. If you 

have any questions, please call 800-441-6832. 

7. How can my customers attend the Show for free? 

Give your best customers, prospects and distributors the 

opportunity to attend The Work Truck Show 2017 with a Free 

Pass that provides complimentary registration to attend all 

three days of the trade show, and entitles users to attend 

one concurrent educational session. These passes can be 

shipped to you, or a customized PDF can be sent electronically. 

To request Free Passes, contact NTEA Executive Assistant 

Sheree Campbell at 248-479-8903 or sheree@ntea.com. 

8. How can I market my booth to current and potential 

customers? 

Customized Free Passes are available upon request. 

For more information, contact NTEA Event Sales Manager 

Sarah Kindinger at 248-479-8919 or sarah@ntea.com. 

TRADE SHOW FLOOR 

1. Are furnishings and utilities included in the cost of my 

exhibit space? 

No. Standard booths include back and side drapes, one 7-inch 

by 44-inch identification sign, and a booth identification floor 

sticker. Floor covering for your entire exhibit space is required 

by contract. Details on carpeting and other products/services 

are available at worktruckshow.com/exhibitorservices.



ASKED QUESTIONS Continued 

TRADE SHOW FLOOR C ontinued 4. What is considered a privately owned vehicle? 

2. Can I drive up to the loading docks and unload my 

own vehicle? 

No. The unloading or reloading of any freight into the exhibit 

hall by any and all private vehicles and contracted carriers 

from the marshalling yard and loading docks will be managed 

by Freeman, and exhibitors will be charged the established 

rates for material handling. If you have any questions about 

the loading dock area, please call Freeman Customer Service 

at 773-473-7080. For your convenience, a predetermined 

overhead door (not a loading dock) will be available for 

exhibitors to unload/load booth materials from a privately 

owned vehicle. This designated area will be available on a 

first-come basis for personally owned vehicles NOT being 

displayed as part of an exhibit. Exhibitors may use this location 

free-of-charge only to unload their vehicles. The use of 

personally owned dollies, roll carts and flat trucks is permitted. 

Exhibitors may not borrow tools, ladders or other equipment 

from the Indiana Convention Center or Freeman. 

Typical vehicles that a family or small business may operate for 

transportation or light hauling, including automobiles, pickup 

trucks, minivans, full-size vans and sport utility vehicles are 

considered privately owned. This does not include multiple-axle 

vehicles, flatbed trucks, box vans or trailers. 

5. What can be unloaded or loaded from privately owned 

vehicles? 

Equipment, displays or other event-related materials that fit into 

the vehicles and can be transported by the owner or employee 

by hand or with use of a fully-manual cart or dolly. 

Due to safety concerns and in order to maintain an orderly 

flow during load-in and load-out periods, exhibitors and 

their employees are not allowed to use forklifts, pallet jacks, 

motorized dollies or similar motorized or hydraulic equipment 

to load, unload or transport materials on Indiana Convention 

Center property. 

3. My display equipment is mounted on wheels and 

doesn’t require a dolly or roll cart. Can I unload and 

roll my materials to my booth from the loading dock? 

No. The unloading or reloading of any freight into the exhibit 

hall by any and all private vehicles and contracted carriers from 

the loading docks will be managed by Freeman, and exhibitors 

will be charged the established rates for material handling. If 

you have any questions about the loading dock area, please 

call Freeman Customer Service at 773-473-7080. For your 

convenience, a predetermined overhead door (not a loading 

dock) will be available for exhibitors to unload/load booth 

materials from a privately owned vehicle. This designated area 

will be available on a first-come basis for personally owned 

vehicles NOT being displayed as part of an exhibit. Exhibitors 

may use this location free-of-charge only to unload their 

vehicles. The use of personally owned dollies, roll carts and flat 

trucks is permitted. Exhibitors may not borrow tools, ladders or 

other equipment from the Indiana Convention Center and/or 

Freeman. 

6. Who can unload a privately owned vehicle? 

Either exhibitors or full-time employees of the exhibiting 

company may unload the vehicle. In order to use the 

designated privately owned vehicle area, eligible exhibitors and 

their employees must work in a team of at least two people. 

There must be a driver who stays with the vehicle at all times 

and is immediately available to move the vehicle in addition to 

at least one person to transport the materials to and from the 

exhibit. This will help speed up access for others who wish to 

use this convenience and prevent vehicles from being boxed in. 

7. How much time will I have to unload my vehicle? 

The time allotted for privately owned vehicles will be no more 

than 20 minutes. 

8. My freight will fit in a truck. Can I drive a truck into the 

Convention Center, unload and leave with the truck? 

No vehicles, other than display vehicles, will be allowed access 

to the exhibit hall. 





TRADE SHOW FLOOR C ontinued 

9. What can I carry in or out myself? 

Exhibitors are permitted to use personally owned dollies, 

roll carts and flat trucks to carry items into the exhibit facility. 

Exhibitors may not borrow tools, ladders or other equipment 

from the Indiana Convention Center and/or Freeman. This 

does not apply to any loading dock area. The unloading or 

reloading of any freight into the exhibit hall by any and all 

private vehicles and contracted carriers from the loading 

docks will be managed by Freeman, and exhibitors will be 

charged the established rates for material handling. Please 

refer to the Union Jurisdictions at Indiana Convention Center 

documentation found in this manual. For your convenience, 

a predetermined overhead door (not a loading dock) will be 

available for exhibitors to unload/load booth materials from a 

privately owned vehicle. This designated area will be available 

on a first-come basis for personally owned vehicles not being 

displayed as part of an exhibit. Exhibitors may use this location 

free-of-charge only to unload their vehicles. 

10. Which unions provide services and jurisdictions at the 

Indiana Convention Center? What can we do to set up 

our booth? 

Freeman has an agreement with a local union through 

the Indiana Convention Center to provide labor for display 

installation and dismantling. Full-time employees of the 

exhibiting companies, however, may install/dismantle their 

own exhibits without assistance from this union. Any labor 

services that may be required beyond what your regular, 

full-time employees can provide must be rendered by the union. 

Labor can be ordered in advance or on-site at the Freeman 

Service Desk, located in the Exhibitor Services Center 

(Rooms 143–145). For more information, please refer 

to the Union Jurisdictions at Indiana Convention Center 

documentation found in this manual. 

11. Can I set up my booth the morning the Show opens? 

No. All exhibits must be in place by 2 p.m. the day prior 

to the Show opening (March 14, 2017), unless special 

arrangements are made in advance, in writing, with NTEA 

Show management. 

12. Can I share my booth with another company? 

No. Assigned booth space is for exclusive use by the contracted 

exhibiting company only. Sharing/sub-leasing booth space is 

not allowed. See your booth contract for specifics. 

13. If I have a problem with Show rules, a contractor or 

union labor, with whom should I speak? 

Prior to arriving on-site, contact NTEA Director of Events 

Michelle Kubitz at 248-479-8192 or michellek@ntea.com. If 

a problem arises on-site, contact NTEA Show management 

immediately. Please do not wait until after the Show. Issues 

are much easier to resolve as they occur, rather than after the 

event. 

14. Aren’t the official service contractor (Freeman) and 

the union the same thing? 

Freeman, the official service contractor hired by NTEA, 

provides material handling, decoration, rigging, carpentry and 

freight movement. The tradespeople, or union, who perform 

these functions are hired by Freeman. 

15. The union employees are unsatisfactory. What can I do? 

Ask employees to accompany you to the Exhibitor Services 

Center (Rooms 143–145) immediately and inform a customer 

service representative about your situation. They will help you 

resolve the problem. 

16. What can the union do if I refuse to comply with their 

rules? 

They can, with force of law, shut down the Show. 

17. What can NTEA do if I refuse to comply with union 

and/or Show rules? 

Your booth contract clearly states you must conform to union 

contract rules and regulations as well as all Show rules and 

regulations. Failure to do so violates your contract, and NTEA 

Show management can eject your company from the exhibit 

floor. The no refund policy on booth space, furnishings, labor, 

etc., would apply. 

18. I use an EAC. How can I make sure my EAC is 

approved to work inside the Indiana Convention 

Center? 

Any EAC not pre-qualified with the Indiana Convention Center 

should complete the documentation required by the Indiana 

Convention Center. Failure to have your EAC pre-qualified can 

result in denied access to the exhibit hall and costly delays. 

Please refer to the EAC information in this manual. 






19. What time will my EAC be able to set up my booth? 

Your display house will be allowed to access the exhibit hall at 

the assigned or targeted move-in time. EACs will not be allowed 

to enter the exhibit halls and work in your booth until then. 

20. What is a marshalling yard? 

A marshalling yard allows carriers to check-in and station 

themselves at a location close to the Show site and await 

their call for delivery. There is only room for a certain number 

of vehicles at the Convention Center loading docks, and the 

marshalling yard helps relieve congestion and traffic. This 

year’s new location is 602 Ray St., Indianapolis, IN 46225. 

21. Why are vehicles and heavy equipment scheduled to 

move in at specific times, and why do I have to wait at 

the marshalling yard? 

The target check-in schedule is designed to minimize your 

driver’s/carrier’s time in the marshalling yard and make 

move-in of freight, display vehicles and trailers most efficient. 

It is scheduled by booth location, so freight and vehicles are 

moved in based on keeping a clear path and progression from 

the loading docks. As noted on the Targeted Check-In Floor 

Plan, each booth exceeding 300 square feet is given a specific 

time. A large number of exhibitors are scheduled within each 

timeframe. While your shipment or display vehicle(s) is due 

at the marshalling yard at your targeted check-in time, it may 

take some time before you are called to deliver to the Indiana 

Convention Center. The shipments and/or display vehicle(s) will 

only be called to the Indiana Convention Center when space is 

available. 

24. Where can I park/store my empty trailer during 

Show days? 

Please see the map at worktruckshow.com/exhibitorservices 

or in this manual for accessible parking locations. Any 

charges associated with parking are at the expense of the 

exhibitor. Parking is also available on a first-come basis at 

the marshalling yard (602 Ray St.) from Friday, March 10 

through Sunday, March 12, and at the Indianapolis Zoo 

(1200 W. Washington St.) from Monday, March 13 through 

Friday, March 17. 

Shuttle buses will loop from the Indiana Convention Center to 

both the marshalling yard and Indianapolis Zoo on the following 

days/times: 

Marshalling yard shuttle bus schedule 

Sunday, March 12 

8 a.m.–5 p.m. 


6 a.m.–5 p.m. 


noon–5 p.m. 

Zoo shuttle bus schedule: 


7 a.m.–6:30 p.m. 


7 a.m.–6:30 p.m. 


6 a.m.–6:30 p.m. 


8 a.m.–5 p.m. 

For your convenience, NTEA is offering this parking and shuttle 

service free of charge. 

25. Once my vehicle is in position, what do I need to do? 

Gasoline-powered vehicles on display must have fuel maintained 

at a quarter tank or less. All fuel tank openings and caps must 

be locked or taped shut. Battery cables must be disconnected 

and the connecting leads wrapped with electrical tape. The 

engine cannot be operated during event hours. 

22. My booth isn’t assigned a target time, but I plan on 

displaying a vehicle or heavy equipment. What should 

I do? 

Please contact Lisa McGuinness at Freeman Freight Services 

(773-473-7436 or lisa.mcguinness@freemanco.com) for a 

target time assignment. 

23. What happens if I miss my target move-in time? 

Late arrivals may be subject to additional labor charges if 

booths surrounding yours have already been set up and need 

to be taken down or moved for you to obtain access to your 

booth. You are strongly advised to adhere to your scheduled 

check-in and move-in time. 

26. How are material handling fees determined? 

There are different rates for advance shipments, those sent 

direct to the Indiana Convention Center, crated freight, uncrated 

freight, etc. If you have questions, contact Freeman Services 

for clarification at 773-473-7436. Be sure you have a weight 

certificate. In-and-out rate is based on incoming rate only. 

27. If I think I am being overcharged for freight, what can 

I do? 

Talk to a Freeman Customer Service Representative for an 

explanation of the various rates. If there is a question as to the 

weight of your shipment, they will have a solution. If you do not 

feel their explanation is valid, please contact an NTEA staff 

member and ask for help. For best results, problems need to be 

resolved as they occur on-site. 






28. What is a Material Handling Agreement? 

A Material Handling Agreement is a document showing the 

exact piece count, weight and types of materials being shipped. 

This document is required by Freeman Services to load your 

outbound shipments onto the various carriers. 

29. If my booth is damaged during move-in or move-out, 

what can I do? 

Unfortunately, accidents do happen. As an exhibitor, you are 

strongly encouraged to insure your booth and its contents 

from the time they leave your facility. In the event your booth is 

damaged during move-in, the contractor will help you get your 

booth ready for the Show. Immediately contact the party you 

believe is responsible for the damage and file a report at the 

Exhibitor Services Center (Rooms 143–145). 

30. Why does it take so long to have my empty containers/ 

crates returned after the Show? 

Empty containers are stored in trailers parked off-site from 

the Indiana Convention Center. There are numerous trailers 

required to accommodate hundreds of empty containers. 

Containers will be delivered as quickly as possible, between 

the hours of 2–8 p.m. on Friday, March 17, 2017. 

31. I don’t plan to move out on closing day. Will my booth 

and its contents be secure? 

Do not leave anything valuable in your booth overnight. All 

hand-carried items should be removed promptly after the 

close of the Show. Pack as much as possible before leaving 

the exhibit hall. Additional move-out details are included in this 

manual or at worktruckshow.com/exhibitorservices. 

MISCELLANEOUS 

1. Will meeting rooms be available for exhibitors? 

If you would like to host an event or reserve meeting space at 

either the Indiana Convention Center or one of NTEA’s hotels, 

please contact Jenelle Warner, NTEA senior event manager, 

at 248-479-8195 or jenelle@ntea.com. She will review your 

request and connect you with the appropriate contacts. When 

requesting a hospitality event or meeting space, please have 

the following information available: date, time, anticipated 

number of people and type of event you would like to host. 

2. How can my company arrange a press conference for 

a new product reveal or announcement? 

Please contact Kristen Simpson, president of Simpson 

Communications LLC, at 216-991-4297 or 

kristen@simpsoncomm.com to coordinate the details. 

Limited slots are available for press conferences, and 

these are filled on a first-come, first-served basis. Please 

submit the Press Conference and Media Event application 

found in the Additional Services tab of this manual or at 

worktruckshow.com/exhibitorservices by Dec. 9, 2016. 

3. How can my company be included in The Work Truck 

Show Ride-and-Drive? 

Please contact NTEA Event Sales Manager Sarah Kindinger at 

248-479-8919 or sarah@ntea.com.


EXHIBITOR-APPOINTED 

CONTRACTOR NOTIFICATION FORM 

DEADLINE: FRIDAY, FEB. 3, 2017 

An exhibitor-appointed contractor (EAC) is a company other than the official 

contractor listed in this manual, providing service(s) and requiring access to your 

booth during the installation and dismantling of your exhibit. 

Exhibitors choosing to use these contractors must complete this form and 

comply with all Show and Convention Center rules and regulations. Return this 

form by Friday, Feb. 3, 2017. Show management (NTEA) requires this information 

for logistics and security. 

March 14–17 


Indianapolis, Indiana 

Sessions begin March 14 

Exhibit hall open March 15–17 

Exhibiting company__________________________________________ Booth #________________ 

EAC name_______________________________________________________________________ 

Contact name____________________________________________________________________ 

Submit completed 

form to NTEA 

by Friday, 

Feb. 3, 2017. 

EAC address_____________________________________________________________________ 

City/State/ZIP____________________________________________________________________ 

Phone___________________________________ Fax __________________________________ 

Description of requested EAC services_________________________________________________ 

____________________________________________________________ 

____________________________________________________________ 

____________________________________________________________ 

Signature________________________________________________________________________ 

Send form to: 

Michelle Kubitz 

Director of Events 

michellek@ntea.com 

248-479-8192 

248-489-8590 fax 

Date____________________________________________________________________________


EAC RULES & REGULATIONS 

1. The exhibiting company agrees it is ultimately 

responsible for all services in connection with its 

exhibit including, but not limited to, freight, drayage, 

booth carpet/flooring, rentals and labor. 

2. The exhibitor shall provide the EAC Notification 

Form to Show management (NTEA) by Friday, 

Feb. 3, 2017. 

3. The exhibiting company and EAC both agree to 

abide by all trade show and Convention Center 

regulations and policies. 

5. Solicitation on the trade show floor is prohibited. 

6. During Show hours, installation and dismantling 

crew members will be permitted on the trade show 

floor only with the proper Work Truck Show 2017 

name badge. 

7. Any EAC that fails to submit the proper requirements 

will not be granted access to the exhibit hall. 

4. The exhibit hall aisles and public spaces are not 

part of the exhibitor’s booth. Therefore, the EAC is 

required to confine all activities to the exhibit space 

of the exhibitor who has given the valid order for 

services.

ICCLOS PRE-QUALIFIED EXHIBITOR-APPOINTED CONTRACTOR AGREEMENT 

INSTRUCTIONS TO APPLY FOR PRE-QUALIFIED VENDOR STATUS 

Definition of a EAC: An Exhibitor-Appointed Contractor (“EAC”) is ANY independent contractor (not the 

designated official Decorator a/k/a general contractor) hired by Exhibiting Companies providing display 

installation and dismantling that an Exhibiting Company wants to use in the exhibit hall before, during, or 

after the show. EACs provide services such as, but not necessarily limited to, labor to install and 

dismantle custom exhibits and/or booths, booth supervisors, booth designers, independent display 

companies, providing custom props, custom furniture, custom flooring, custom services and custom cut 

carpeting for island exhibits only. 

Step 1: All EAC’s working at the Indiana Convention Center & Lucas Oil Stadium (“ICCLOS”) 

must be “pre-qualified” to work in our buildings. To do so, please contact me, 

colleen.wilkerson@icclos.com, by e-mail at least 30-days prior to move-in with the captioned 

subject line of “PQEAC Vendor Request”. A Pre-Qualified Exhibitor-Appointed Contractor 

Agreement (“PQEAC”) will be prepared and e-mailed to your attention, along with a packet of 

informational documents explaining ICCLOS policies and procedures, certificate of insurance (“COI”) 

requirements, Teamsters monthly service fee, registration, etc. An officer of your company authorized to 

sign contracts needs to read and sign the agreement, returning it to my attention either by e-mail or at 

the address listed below. Once we are in receipt of your signed PQEAC Agreement and a compliant COI 

(which must remain on file in our office during the term of your agreement), your company will be added 

to our list of pre-qualified vendors, which is provided on our website listed below, as well as handed 

out to clients when requested. The term of the Agreement is for 1-year and during that year, as long as 

we have a current and compliant COI on file, you are free to work as many events at the ICCLOS as you 

are able to secure in your capacity as an EAC. 

http://www.icclos.com/exhibitors/facility-services-prequalified-vendors.aspx 

Step 2: After you are pre-qualified, and you are ready to make your I & D labor calls (at least 15 days 

prior to the first move-in day to receive the advanced rate), you'll need to contact Brandon Russell 

(317.262.4468 or by e-mail at brandon.russell@icclos.com) or Kyle Bain (317.262.3409 or by 

e-mail at kyle.bain@icclos.com) with our I & D Staffing Dept. Brandon or Kyle will be happy to 

answer any questions you may have with regard to I & D labor, billing, etc. 

Step 3: If you would like to register any of your full-time staff (defined as working for your company the 

past 10 months for an average of 30 hours per week) with the local Teamster union, you can do this by 

contacting David Price at 317.383.1440 or by e-mail at dprice@local135.com. Registering your 

full-time staff members allows them to do I & D work that the Teamsters would normally do. (Further 

information is provided in the packet you’ll receive with your PQEAC Agreement.) 

We hope you’ve found this information helpful. Thank you and we look forward to working with you. 

Colleen R. Wilkerson, Admin. Assistant 

Capital Improvement Board of Managers 

c/o Lucas Oil Stadium 

500 S. Capitol Avenue 

Indianapolis, IN 46225.1117 

(317) 262-3435 office / (317) 262-5757 fax 

Indiana Convention Center ⏐ 100 South Capitol Avenue ⏐ Indianapolis, IN 46225.1071 ⏐ 317.262.3400 

Lucas Oil Stadium ⏐ 500 South Capitol Avenue ⏐ Indianapolis, IN 46225.1117 ⏐ 317.262.8600 

www.icclos.com

INDIANAPOLIS AREA 

UNION JURISDICTIONS 

To assist you in planning your participation in this upcoming exposition, we are certain 

you will appreciate knowing in advance that union labor may be required for certain 

aspects of your exhibit handling. To help you understand the jurisdictions the unions 

have, we ask that you read the following: 

EXHIBIT INSTALLATION AND DISMANTLING 

Freeman has an agreement with the Teamsters through the Indiana Convention 

Center to provide labor for exhibit display installation and dismantle. Full time 

employees of the exhibiting companies, however, may install/dismantle their 

own exhibits without assistance from this local. Any labor services that may 

be required beyond what your regular full time employees can provide, must be 

rendered by the Union. 

MATERIAL HANDLING / FREIGHT 

The Teamster Union handles all freight in the loading docks and in the exhibit hall. 

They unload all contracted carriers and company trucks; deliver the materials to your booth, 

remove materials from your booth and reload trucks at the close of the show. 

The exception to this is machinery, which is handled by Riggers. 

LABOR jurisdictions 

Exhibitors may handle their own materials in/out of the exhibiting facility; however, 

use of the Loading Docks and motorized equipment such as forklifts is prohibited. 

Exhibitors may un-load/re-load in the designated "Tarmac Area" and use the designated 

"Loading Ramp" to move their materials in/out of the exhibit facility, using their own 

non-motorized wheeled dollies. 

MATERIAL HANDLING / MACHINERY 

Riggers are responsible for the unloading/reloading of all machinery from/to trucks, moving 

machines to/from your booth and un-crating/re-crating them, if necessary. 

Riggers also spot machines in your booth, un-skid/re-skid machinery, install/remove headers, 

iron beams, etc., that are part of displays requiring a forklift. 

HANGING SIGNS, TRUSS, MOTORS & LIGHTS 

Freeman has an agreement with the Stage Hands through the Indiana Convention Center 

to provide labor for hanging signs/banners, truss, chain motors and overhead lights. Labor 

required for assembly and hanging of all signs and box/theatrical truss will be provided 

through Freeman. As Freeman has the liability for hanging signs and truss, their labor is 

exclusive to this service. 

INDY LaborJurisdictions Rev. 04-2015

NAME OF SHOW: 

COMPANY NAME: 

ADDRESS: 

CITY/STATE/ZIP: 

PHONE: 

SIGNATURE: 

8201 West 47th St 

Mc Cook, IL 60525 

(773) 473-7080 Fax: (469) 621-5603 

CONTACT'S E-MAIL: 

EXT.: 

For your convenience, we will use this authorization to 

charge your credit/debit card account for your advance 

orders, and any additional amounts incurred as a result of 

show site orders placed by your representative. These 

charges may include all Freeman companies, or any 

charges which Freeman may be obligated to pay on behalf 

of Exhibitor, including without limitation, any shipping 

charges. Please complete the information requested below: 

AMERICAN EXPRESS MASTER CARD 

FAX #: 

PRINT NAME: 

VISA 

BOOTH #: 

BOOTH SIZE : 

INCLUDE THIS FORM 

WITH YOUR ORDER 

PLEASE USE BLACK INK 

E-MAIL FOR INVOICE: 

Check if you are a new Freeman customer 

Invoices will be sent by e-mail; please provide e-mail address of the person who reconciles your invoices if different than contact's email. 

METHOD OF PAYMENT 

BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE 

TO BE BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL. 

COMPANY CHECK 

BANK TRANSFER 

Please make check payable to: Freeman 

Bank transfer to Bank of America, N.A.; Dallas, TX 

Checks must be in U.S. funds drawn on a U.S. or Canadian Wire Transfer 

bank.("U.S. FUNDS" MUST BE PRE-PRINTED on 

Canadian checks.) 

ABA#: 026009593 ACCT# 1252039192 Freeman 

International Wire Transfer 

Please reference (412301) on your remittance. 

Swift Code: BOFAUS3N ACCT# 1252039192 

CREDIT/DEBIT CARD 

Freeman 

ACH Direct Deposit 

ABA#: 111000012 ACCT# 1252039192 Freeman 

ACCOUNT NO.: 


DISCOUNT PRICE 

DEADLINE DATE 

FEBRUARY 20, 2017 

Please reference Name of Show & Booth Number so we can 

properly credit your account. 

Note: Customers are responsible for any bank processing fees. 

We do not accept credit card information via email. 

EXP. DATE: 

X 

FREEMAN method of payment 

CARDHOLDER NAME (PRINT): 

SIGNATURE: 

CARDHOLDER BILLING ADDRESS: 


ENTER TOTALS HERE 

FURNISHINGS & 

ACCESSORIES 

CARPET 

CLEANING/ 

SHAMPOOING 

PORTER 

SERVICE 

RENTAL EXHIBITS 

& ACCESSORIES 

SIGNS 

INSTALLATION 

LABOR 

DISMANTLE 

LABOR 

MATERIAL 

HANDLING 

RIGGING 

INSTALLATION 

RIGGING 

DISMANTLE 

EXHIBIT 

TRANSPORTATION 

HANGING 

SIGNS 

GRAND 

TOTAL 

• Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or use our 

online ordering service at: www.freemanco.com/store. 

• Orders received without payment or after the discount price deadline date will be charged at the standard 

• 

• 

price. 

Copies of invoices may be picked up from the Service Desk prior to show closing. 

If you have questions or need assistance with any items not listed, please call and ask for your Exhibitor 

Services Representative. 

07/16 

(412301)



(773) 473-7080 Fax: (469) 621-5603 

FreemanChicagoES@freemanco.com 

NAME OF SHOW: 

COMPANY NAME: 

CONTACT NAME : 

E-MAIL ADDRESS : 

All Exhibits Include: 

For fast, easy ordering, go to www.freemanco.com/store 

installation & dismantle of exhibit, material handling of exhibit, 9' x 10' or 9' x 20' classic carpet with nightly vacuuming, 

2 arm lights (per 10’ unit), power (500 watts) for lights ONLY and labor to hang arm lights. 

To place your order, please check the appropriate box and complete the remaining selections at the bottom of the form. 

RENTAL EXHIBITS 

Package 1 

Package 2 

Package 3 

Package 4 

Package 5 

Package 6 

CHOOSE YOUR PANEL 


For Assistance, please call (773) 473-7080 to speak with one of our experts. 

10' x 10' 

10' x 10' 

10' x 10' 

10' x 10' 

10' x 10' 

10' x 10' 

Discount 

Price 

3,700.00 5,180.00 

2,289.50 3,205.30 

3,163.45 4,428.85 

2,887.55 4,042.55 

2,805.25 3,927.35 

2,844.70 3,982.60 

10' x 20' 

10' x 20' 

10' x 20' 

10' x 20' 

10' x 20' 

10' x 20' 

Discount Standard 

Price 

Price 

7,132.15 9,985.00 

4,311.00 6,035.40 

6,058.90 8,482.45 

5,507.15 7,710.00 

5,225.55 7,315.75 

5,472.40 7,661.35 

Black Fabric Blue Fabric 

Gray Fabric White Hardwall White Perfboard 

CARPET 

Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit. The following colors are available: 

Check color choice 

Black 

Blue 

Gray 

Green 

Latte 

Midnight Blue 

Plum 

Red 

Red Pepper 

Tuxedo 

You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line. Now available in 28 oz. 

and 40 oz. weight. Refer to our enclosed Carpet order form for color selections and pricing. 

LIGHTING 

Each Rental Exhibit includes 2 Arm Lights (per 10’ unit). 

Note: Power and labor to hang the lights are included in our standard rental exhibit package price. Power consumption not to exceed 500 

Watts. 

Additional power must be ordered separately. 

HEADER IDENTIFICATION SIGN 

Indicate which color lettering you would like. We have a wide variety of standard colors available: 

Black 

Blue 

Brown 

Burgundy PMS Color 

Red 

Teal 

White 

Dark Green Font Type 

Indicate exactly how you want your company name to appear: 

Standard 

Price 

BOOTH #: 

PHONE #: 


DEADLINE DATE 


INCLUDE THE FREEMAN METHOD OF 

PAYMENT FORM WITH YOUR ORDER 

BOOTH SIZE: 

*Unless font type is indicated, Helvetica will be used. 

X 

FREEMAN rental exhibits 

ENHANCE YOUR EXHIBIT 

Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes: 

Slatwall & Shelves 

Colored Panels 

Cabinets & Counters 

Creating a Custom Exhibit 

The product offered has recyclable content or has eco-friendly 

attributes and is 100% recyclable according to manufacturer's 

specifications. 

Specialty Colored Metal 

Graphics & Custom Logo 

Sub-Total 

+ 

TOTAL COST 

= 

7 % Tax 

Recyclable Graphics 

White Eco-Board 

Total Cost 

01/16 (412301) 4936 

Page 1 of 1



(773) 473-7080 Fax: (469) 621-5603 


NAME OF SHOW: 

COMPANY NAME: 





ACCESSORIES 

BOOTH #: 

PHONE #: 


ONLINE PRICE 


DEADLINE DATE 




BOOTH SIZE: 

X 

accessories 

Vertical 

Horizontal 

PERFBOARD SINGLE SIDED PERFBOARD SINGLE SIDED CHROME GARMENT RACK 

COLLAPSIBLE SECURITY 

CONTAINER 

FREEMAN 

2 WAY STRAIGHT ARM 4 WAY SLANT ARM GRID ACCESSORIES GRID LEGS 

PERFBOARD HOOKS 

AND ACCESSORIES TICKET TUMBLER 2' x 8' GRID PANELS 4 WAY CONNECTORS 

Qty Part # Description Online Discount Standard 

Price Price Price 

Total 

10201178 1M x 8'H Single Side-Vert (White)... 204.75 225.25 286.65 

10201179 1M x 8'H Single Side-Vert (Gray).... N/A N/A N/A 

10201182 1/2 M x 8'H Single Side-Vert............ 171.35 188.50 239.90 

10201480 4' x 8' Single Side-Horz.................. 227.60 250.35 318.65 

102040 4" Single Hook............................... 2.75 3.05 3.85 

102060 6" Single Hook............................... 2.75 3.05 3.85 

102080 8" Single Hook............................... 2.75 3.05 3.85 

10205 12" Shelf Bracket........................... 17.15 18.85 24.00 

10207 7-Ball Waterfall Arm....................... 35.15 38.65 49.20 

103028 Chrome Grid................................... 102.25 112.50 143.15 

103010 Black Grid....................................... 102.25 112.50 143.15 

103011 White Grid...................................... N/A N/A N/A 

103040 Grid Legs (Chrome)....................... 35.40 38.95 49.55 

103041 Grid Legs (Black)........................... 35.40 38.95 49.55 

103042 Grid Legs (White)........................... N/A N/A N/A 

103030 Grid Connectors............................. 12.90 14.20 18.05 

03/12 (412301) 4936 

PERFBOARDS / BULLETIN BOARDS 

GRIDS 

Qty Part # Description Online Discount Standard 

Price Price Price 

Total 

GRIDS (continued) 




10309 Cleaver Clip.................................... N/A N/A N/A 

103044 4" Single Hook................................ 2.75 3.05 3.85 

103046 6" Single Hook................................ 2.75 3.05 3.85 

103048 8" Single Hook................................ 2.75 3.05 3.85 

ACCESSORIES 

151010 Collapsible Security Container....... N/A N/A N/A 

15905 Fish Bowl........................................ 33.20 36.50 46.50 

159011 Ticket Tumbler - Small................... 125.50 138.05 175.70 

10405 Garment Rack................................ 150.45 165.50 210.65 

10404 4-way Slant Arm............................. 171.35 188.50 239.90 

10403 2-way Straight Arm......................... 136.15 149.75 190.60 

Sub-Total 

TOTAL COST 

+ = 

7 % Tax 

Total Cost 

Take advantage of the Online price 

by ordering at www.freemanco.com/store 

before FEBRUARY 20, 2017



(773) 473-7080 Fax: (469) 621-5603 





ACCESSORIES FOR RENTAL UNITS 


DEADLINE DATE 




NAME OF SHOW: 

COMPANY NAME: BOOTH #: BOOTH SIZE: X 

CONTACT NAME : PHONE #: 


LIGHTS (use only on rentals) 

SHELVES (use only on rentals) 

CABINETS 

exhibit accessories 

GONDOLAS 

RADIUS CABINET 

(does not have doors) 

LITERATURE POCKETS 

FREEMAN 

Qty Part # Description 

Discount 

Price 

Standard 

Price Total 

LIGHT FIXTURES 

(electrical service & labor to install lights not included) 

172512 Arm Light ...... 95.35 133.50 

172514 4' Tracklight (3 lights) 289.75 405.65 

17252 Halogen Light .......... N/A N/A 

CABINETS & LOCKS 

Cabinets 

Black Fabric Blue Fabric Gray Fabric White PVC 

17305 1M x ½M x 36” High.............. 500.55 700.75 

17306 1M x ½M x 42” High.............. 521.55 730.15 

17308 2M x ½M x 36” High.............. 630.25 882.35 

17309 2M x ½M x 42” High.............. 615.45 861.65 

173010 1M Radius x ½M x 36” High. 468.60 656.05 

173011 1M Radius x ½M x 42” High.. 548.20 767.50 

(Radius Cabinets do not have doors) 

17301 Cabinet Lock ...................... 20.55 28.75 

Discount Standard 

Qty Part # Description 

Price Price 

GONDOLAS 

Gondolas 

Blue Fabric Gray Fabric Perfboard White PVC 

174541 Single Sided 1M x 4' High... 321.40 449.95 

174542 Double Sided 1M x 4' High.. 427.90 599.05 

174581 Single Sided 1M x 8' High... 470.75 659.05 

174582 Double Sided 1M x 8' High.. 598.20 837.50 

SHELVES 

17201 1M Straight (37" x12") ...... 75.00 105.00 

17206 1M Angled (37" x 12") ....... 86.90 121.65 

LITERATURE POCKETS 

174015 For 8½ x 11 Literature ...... 30.10 42.15 

Total 

Inside Shelves Available ........... Quoted on Request 

Don't see what you need? 

Please call an Exhibitor Sales Specialist at (773) 473-7080. 

Sub-Total 

+ 

TOTAL COST 

= 

7% Tax 

Total Cost 

01/16 (412301) 

* Remember to make a selection for items 

with checkboxes. Otherwise, a selection 

will be made for you.



(773) 473-7080 Fax: (469) 621-5603 


NAME OF SHOW: 




DEADLINE DATE 








TABLE TOP UNIT 

Rental Units Include: 

Purchase Units Include: 

Draped Table (select color below) 1-Case 

Classic Carpet 9' X 10 '(select color below) One Time Installation & Dismantle 

Installation & Dismantle of Exhibit 

Material Handling of Exhibit 

Nightly Vacuuming 

1-200 Watt Halogen Light (Power (500 watts) for LIGHTS only and Labor 

to hang lights) 

Header Identification Sign - (white with black text) Indicate copy below: 

RENTAL QTY TOTAL 

Size DiscountPrice Standard Price 

40"H x 6'W 996.65 1,395.30 

Fabric Panel Colors for All Units: Black Gray 

40"H x 8'W 1,187.80 1,662.90 

Additional Fabric Panel Colors for Purchase Units Only: 

Blaze Red Blueberry Emerald Silver 

PURCHASE* 

*Other Colors Also Available for Purchase Units 

Size 

Discount Price Standard Price 

9' x 10' Classic Carpet: Black Blue Green Gray 

40"H x 6'W 1,273.70 1,783.20 

Latte Midnight Blue Plum Red Red Pepper Tuxedo 

40"H x 8'W 1,442.30 2,019.20 

Table Drape: 

*Shipping Not Included 

Black Blue Brown Dark Green Flax 

Gold Gray Plum Red 

White 

FLOOR UNIT 

Rental Units Include: 

Purchase Units Include: 

Classic Carpet 9' X 10' (select color below) 2-Cases 

Installation & Dismantle of Exhibit One Time Installation & Dismantle 

Material Handling of Exhibit 

1-Podium - 8'H X 10'W unit only 

Nightly Vacuuming 

1-Podium - 8'H X 10'W unit only 

RENTAL QTY TOTAL 

2-200 Watt Halogen Lights (Power (500 watts) for LIGHTS only and Labor 

to hang lights) 

Size Discount Price Standard Price 

Header Identification Sign - (white with black text) Indicate copy below: 

8'H x 8'W 1,699.10 2,378.75 

8'H x 10'W 2,031.60 2,844.25 

PURCHASE* 

Fabric Panel Colors for All Units: Black Gray 

Additional Fabric Panel Colors for Purchase Units Only: 

Size Discount Price Standard Price 

Blaze Red Blueberry Emerald Silver 

8'H x 8'W 2,887.95 4,043.15 

*Other Colors Also Available for Purchase Units 

8'H x 10'W 3,390.20 4,746.30 

9' x 10' Classic Carpet: Black Blue Green Gray 

*Shipping Not Included 

• All Classic carpet contain recycled content and are recyclable. 

Latte Midnight Blue Plum Red Red Pepper Tuxedo 

CUSTOM GRAPHIC / PHOTO PANELS 

Our custom graphic panels can dramatically enhance your exhibit's appearance. 

Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit. 

OPTIONAL ACCESSORIES RENTAL PURCHASE 

Part # Description Qty Discount Price Standard Price Total Qty Discount Price Standard Price Total 

1715800 2-200 Watt Halogen Light Kit 193.45 270.85 274.90 384.85 

1715801 1-200 Watt Halogen Light Kit 101.80 142.50 200.30 280.40 

1715802 Straight Shelf 78.05 109.25 139.10 194.75 

1715803 Angled Shelf 78.05 109.25 139.10 194.75 

QUICK TIPS 

* If shipping literature or products, material handling rates will apply. 

* Order in advance to save time, money and ensure availability. Orders received after the deadline date or without payment will be 

charged the Standard Price. 

PURCHASE UNITS TOTAL COST 

RENTAL UNITS TOTAL COST 

01/14 

+ 

= 

+ 

= 

(412301) 4936 

Sub-Total 7% Tax Total Cost Sub-Total 7% Tax Total Cost 

FREEMAN totalflex

S 


McCook, Illinois 60525 

(773) 473-7080 • Fax (469) 621-5603 


STANDARD PURCHASE -- Standard Framing, Sizes, and Fabric 

• Single-sided graphics, frame hardware and harness included. 

• Complete the “Hanging Sign” order form. (Labor and hardware to hang sign are NOT included.) 

• Orders received after the deadline date are subject to availablity and will be charged standard prices. 

An Exhibitor Sales Specialist will contact you for details. 

Square Signs 

Quantity Length Height All Sides Discount Price Standard Price Total 

(Linear Ft.) 

__________ 10’ x 10’ 3’ 40’ $ 6,202.35 $ 9,303.55 ____________ 

__________ 10’ x 10’ 4’ 40’ $ 7,368.55 $11,052.85 ____________ 

__________ 15’ x 15’ 3’ 60’ $ 8,778.10 $13,167.15 ____________ 

__________ 15’ x 15’ 4’ 60’ $10,359.50 $15,539.25 ____________ 

Rectangle Signs 


DEADLINE DATE 





NAME OF SHOW: ____________________________________________________________________________________________________ 

COMPANY NAME ______________________________________________________________ BOOTH #:_____________________________ 

CONTACT NAME: ______________________________________________________________ PHONE #:_____________________________ 

E-MAIL ADDRESS____________________________________________________________________________________________________ 

For Assistance, please call 773-473-7080 to speak with one of our experts. 

For fast, easy ordering go to www.myfreemanonline.com 


(Linear Ft.) 

__________ 10’ x 15’ 3’ 50’ $ 7,816.60 $11,724.90 ____________ 

__________ 10’ x 15’ 4’ 40’ $ 9,073.35 $13,610.05 ____________ 

FREEMAN fabric solutions 

Circle Signs 

Quantity Diameter Height Circumference Discount Price Standard Price Total 

(Linear Ft.) 

__________ 10’ 3’ 31.42’ $ 5,479.50 $ 8,219.25 ____________ 

__________ 10’ 4’ 31.42’ $ 6,331.30 $ 9,496.95 ____________ 

__________ 15’ 3’ 47.12’ $ 7,724.95 $11,587.45 ____________ 

__________ 15’ 4’ 47.12’ $ 8,944.40 $13,416.60 ____________ 

Triangle Signs 


(Linear Ft.) 

__________ 10’ x 10’ 3’ 30’ $ 4,771.35 $ 7,157.05 ____________ 

__________ 10’ x 10’ 4’ 30’ $ 5,564.35 $ 8,346.55 ____________ 

__________ 15’ x 15’ 3’ 45’ $ 7,378.75 $11,068.15 ____________ 

__________ 15’ x 15’ 4’ 45’ $10,517.85 $15,776.80 ____________ 

Serpentine Signs 

Quantity Length Height Double Sided Discount Price Standard Price Total 

(Linear Ft.) 

__________ 15’ 3’ 30’ $ 4,013.50 $ 6,020.25 ____________ 

__________ 15’ 4’ 30’ $ 5,038.40 $ 7,557.60 ____________ 

__________ 20’ 3’ 40’ $ 6,041.70 $ 9,062.55 ____________ 

__________ 20’ 4’ 40’ $ 7,102.80 $10,654.20 ____________ 

__________ 30’ 3’ 60’ $ 7,911.60 $11,867.40 ____________ 

__________ 30’ 4’ 60’ $ 9,572.20 $14,358.30 ____________ 

Total: _________________ x 7%(Tax) ______________________ = ______________________ 

CUSTOM PURCHASE -- Custom Framing, Various Custom Sizes, and Fabrics 

Please check the box to have an Exhibitor Sales Specialist contact you regarding FREE Samples of 

materials and/or quotes. 

Work Truck 2017 Project # 14-412301



(773) 473-7080 • Fax (469) 621-5603 

Email: FreemanChicagoES@freemanco. 

NAME OF SHOW: 

COMPANY NAME: BOOTH #: 


E-MAIL ADDRESS: 


FULL VISION CASE 



SHOWCASES 

QUARTER VISION 

CASE 

ONLINE PRICE 





FREEMAN showcases 

HALF VISION CASE 

TOWER CASE 

CORNER VISION 

CASE 

WALLCASE 

FURNISHINGS 

Online Discount Standard 

Qty Part # Description Price Price Price Total 

FURNISHINGS 

Online Discount Standard 

Qty Part # Description Price Price Price Total 

FULL VISION CASE 

1-8” & 1-10” Glass Shelf with Adjustable Brackets 

26” High Front Glass Display Section 

Case is 20” Deep 

Available in 4’, 5’ and 6’ lengths 

_____ 101043 4’ ............................... $534.50 $587.95 $748.30 $ ________ 

_____ 101051 5’ ............................... $534.50 $587.95 $748.30 $ ________ 

_____ 101061 6’ ............................... $534.50 $587.95 $748.30 $ ________ 

HALF VISION CASE 

1-10” Glass Shelf with Adjustable Brackets 




_____ 101042 4’ ............................... $534.50 $587.95 $748.30 $ ________ 

_____ 101050 5’ ............................... $534.50 $587.95 $748.30 $ ________ 

_____ 101060 6’ ............................... $534.50 $587.95 $748.30 $ ________ 

TOWER CASE 

Dimensions are 20”L x 20”D x 80”H 

3 Glass Shelves 

Lights 

Locks 

Available in 20 x 20 Square Only 

_____ 1010200 20 x 20 ...................... $700.80 $770.90 $981.10 $ ________ 

QUARTER VISION CASE 




_____ 101044 4’ ...............................$534.50 $587.95 $748.30 $ ________ 

_____ 101052 5’ ...............................$534.50 $587.95 $748.30 $ ________ 

_____ 101062 6’ ...............................$534.50 $587.95 $748.30 $ ________ 

CORNER VISION CASE 

Includes Rear Access and Glass Shelves 


Available in Full, Half, and Quarter Sizes 

*Cases on the sides in picture above are not included 

_____ 101091 Full ............................$653.30 $718.65 $914.60 $ ________ 

_____ 101090 Half ...........................$653.30 $718.65 $914.60 $ ________ 

_____ 101092 Quarter .....................$653.30 $718.65 $914.60 $ ________ 

WALLCASE 

Dimensions are 48”L x 20”D x 72” H 

(4) 12” Glass Shelves 

Adjustable Brackets 

Lights 

Locks 

60” High Sliding Glass Doors 

Available in See-Thru (pictured above) and Solid 

_____ 1010203 Solid ......................... $677.10 $744.80 $947.95 $ ________ 

_____ 1010204 See-Thru .................. $677.10 $744.80 $947.95 $ ________ 

• All showcases are 20”D x 38”H, have lights, locks, sliding mirror doors, gray exterior, and off-white interior aluminum frames. 

• All keys must be left with the showcase or a charge of $10.00 will be assessed. 

• Electrical hook-up is NOT included. Please order electrical hook-up service from the electrical contractor. 

TOTAL COST 


by ordering online at www.freemanco.com/store 

Sub-Total____________+ Tax (7%) _________ = TOTAL _____________ 

Work Truck 2017 (# 412301)



(773) 473-7080 Fax: (469) 621-5603 




DEADLINE DATE 




NAME OF SHOW: 






GRAPHICS 

To order your graphics, complete this order form and attach your sign copy or electronic file. 

Please see artwork guidelines for electronic files on page 2 of this form. 

Note: All graphics are subject to a 100% Cancellation Charge. 

DIGITAL GRAPHICS 

STANDARD SIZES 

Freeman has the capabilities to provide you with the 

finest digital graphic reproduction available. 

Capabilities include four-color, photo-quality, highresolution 

digital printing virtually any size for banners, 

signage, exhibit graphics and more. 

L X 

W = sq.ft. 

$ 15.45 per sq. ft. discount price 

sq. ft. 

x or =$ 

$ 23.20 per sq. ft. standard price 

• Minimum order per graphic 9 sq. ft. (1296 sq. in.) 

• Double sq. ft. for double-sided graphics 

• Round sq. ft. to next whole increment 

• File conversion, retouching, cloning or color 

correcting may incur additional labor charges. 

(See reverse side for graphic guidelines.) 

LARGE DIGITAL GRAPHICS 

Please call an Exhibitor Sales Specialist for 

price quotes on graphics over 80 sq. ft. 

File Information: 

Electronic File Name 

CHOOSE YOUR SIZE: 

QTY. 

Discount 

Price 

Standard 

Price 

7" x 11" @ 27.15 40.75 = 

7" x 22" @ 28.65 43.00 = 

7" x 44" @ 40.15 60.25 = 

9" x 44" @ 51.85 77.80 = 

11" x 14" @ 28.65 43.00 = 

14" x 22" @ 40.15 60.25 = 

14" x 44" @ 80.35 120.55 = 

22" x 28" @ 87.20 130.80 = 

28" x 44" @ 162.30 243.45 = 

20" x 60" @ 162.30 243.45 = 

(white only) 

Note: File conversion, retouching, cloning or color may 

incur additional labor charges. (See reverse side 

for graphic guidelines.) 

INDICATE YOUR SIGN COPY HERE: 

* Please feel free to attach additional sign copy on separate page. 

TOTAL 

FREEMAN graphics 

Application 

PMS Colors 

Backing Material: 

Freeman Foam 

(Foamcore) 

Masonite 

Freeman PVC 

Plexi 

(PVC) 

Freeman Honeycomb 

Freeman HD Foam 

(Eco-Board) 

(Gatorfoam) 

Freeman Polyfoam 

Other 

(Ultra Board) 

The product offered has recycled content or has ecofriendly 

attributes and is 100% recyclable according to 

the manufacturer's specifications. 

Vertical 

Horizontal 

Use Your Judgment 

For Sign Layout 

Vertical 

Background Color: 

Lettering Color: 

Horizontal 

Use Your Judgment 

For Sign Layout 

Special Instructions 

Sub-Total 

+ 

TOTAL COST 

= 

7 % Tax 

Total Cost 

01/16 

(412301) 

Page 1 of 2

CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK 

Our goal is to provide you with the best possible quality graphics for your event or exhibit. You can 

help us in that effort by providing digital art files using the following guidelines. If you are sending us 

completed, print-ready files, please pass the following information on to your graphics designer or 

art department. Two overall considerations for submitting acceptable artwork involves proper 

resolution or size of the file to avoid poor quality images, and proper color matching information and 

proofs to ensure accurate color reproduction. 

PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART 

RASTER ART (photos, logos containing any continuous tone images): 

• Art submitted at 1:1 (100%), resolution should be no less than 60 dpi (100 dpi preferred) 



VECTOR ART: 

•Logos should be vector and have outlined fonts(if provided as bitmap, please use high-res images) 

FONTS and LINKS 

• Supply all fonts used in your design (zip Mac fonts). If unsure how to collect fonts, convert 

them to outlines 

• Supply all links used in your document. Use packaging feature if available. If unsure how to 

collect links, embed them in the file when saving. 

COLOR 

• If PMS color matching is required, please use original Pantone + Solid Coated swatches in 

your artwork. Modifying Pantone names will result in printing default color (CMYK) 

• CMYK artwork will be produced "As Is". Our color output is balanced and vibrant. 

• Convert RGB art to CMYK if possible. 

• If you are sending Certified Color Proofs (Gracol, Swop, Fogra), please provide ICC file 

information used to print your samples. Best option would be to include ICC chart on your 

prints. 

ARTWORK IN THE STRUCTURE 

• Please note that any panels going in the metal frame will hide 1/4" of your art all the way 

around. If you have a continuous wall where individual panels are divided by metal, use 1.25" 

spacing in between each panel to account for gaps and the natural flow of the graphics. 

ACCEPTABLE FILE SOFTWARE 

We are capable of working with both PC and MAC based software, and can accept art created with the 

ADOBE Creative Suite - Illustrator, InDesign, and Photoshop 

Always provide the following: 

• Native files with fonts and links (zipped) 

• High-res PDF-X/4 exports of the files 

ACCEPTABLE FILE TYPES and SUPPORT FILES 

NATIVE FILES: 

• AI CLOUD (CC) file with Packaged supporting links and fonts. You may keep images linked 

but Packaging feature must be used. 

• AI (CS6, CS5, CS4...) file with embedded links and outlined fonts 

• EPS file with embedded links and outlined fonts 

• INDD file with Packaged supporting links and fonts 

PRINT FILES: 

•High-res PDF-X/4 (preferred) 

• AI with PDF content (choose this option when saving file) 

• EPS files with embedded links and outlined fonts 

RASTER OR BITMAP ART: 

•Photoshop EPS (preferred, use 8-bit preview, Max, Quality JPG compression) 

• PSD (make sure font layers are rasterized) 

• TIFF, JPG (quality 8 and higher) 

Mac users: Use Zip or Stuffit programs when submitting fonts other than OTF (Open Type Fonts) 

WAYS TO SEND ARTWORK 

•Files below 10 MB can be delivered via email. Larger files may be posted to Freeman’s FTP site. You may get 

the password and other needed information from your Freeman service representative in order to post files. 

However, a hard copy proof and backup of the files on CD-Rom/DVD may be required to be sent via overnight 

delivery in addition to posting the electronic files. Please call (773) 473-7080 for assistance. Page 2 of 2 

01/16 

artwork guidelines 

FREEMAN



(773) 473-7080 • Fax (469) 621-5603 


NAME OF SHOW: 




For Assistance, please email our experts at chicagoelectrical@freemanco.com or call 773-473-7080. 

OVERHEAD LIGHTING 


ELECTRICAL LIGHTING SERVICES 


DEADLINE DATE 





• ELECTRICAL SERVICE requirements to power the Par Can lights must be ordered in advance 

on the Indiana Convention Center ELECTRICAL SERVICES ORDER FORM. 

• The cost of Material Handling is included in the rates listed below. 

• Orders received after the deadline date will be be charged the Show Site Price. 

• Lighting Orders requiring design will incur a $257.50 Design Fee. 

• Par Can includes the install, dismantle, and a one-time focus. 

QTY Discount Standard 

Price Price 

FREEMAN electrical lighting 

Par Can (1000 Watts) ______ $535.80 $803.70 

(Broader Light Beam) 

Price includes installation, dismantle, and ONE focus. 

Location map is required when ordering or onsite labor rates may apply. 

CUSTOM LIGHTING 

Custom Floor and Custom Overhead Lighting is available. 

Please email Freeman Chicago Electrical at chicagoelectrical@freemanco.com for details or call 

(773)473-8311. 

TOTAL COST 

Lighting 

Tax 7% Rental 

GRAND TOTAL 

$ ______________ 

$ ______________ 

$ ______________ 

(Proj.# 412301) WorkTruck 2017

ONLINE PRICE 


DEADLINE DATE 




(773) 473-7080 Fax: (469) 621-5603 INCLUDE THE FREEMAN METHOD OF 



NAME OF SHOW: 

COMPANY NAME: 



BOOTH #: 

PHONE #: 



• Orders received after the deadline or without payment will be charged the Standard price. 

• All utility lines must be installed before carpet installation. Utilities should be ordered in advance. 

• Pricing includes delivery, material handling, installation and removal. 

All carpets, padding and plastic covering contain recycled content and are recyclable. 

BOOTH SIZE: 


10' CLASSIC CARPET , PADDING & PLASTIC COVERING 

CHOOSE YOUR CARPET COLOR: 

Black Blue Gray Green Latte Midnight Blue Plum Red Red Pepper Tuxedo 

Qty Description 

Online 

Price 

Discount 

Price 

Standard 

Price Total 

10' x 10' Classic Carpet .................................................... $ 345.00 $ 379.50 $ 483.00 


10' x 30' Classic Carpet .................................................... $ N/A $ N/A $ N/A 

10' x 40' Classic Carpet ..................................................... $ 1,380.00 $ 1,518.00 $ 1,932.00 

10' x 10' Carpet Padding - Single Layer............................. $ 65.00 $ 71.50 $ 91.00 




10' x 10' Carpet Padding - Double Layer............................. $ 130.00 $ 143.00 $ 182.00 




Plastic Covering (price per sq. ft.)...................................... $ .30 $ .35 $ .40 

9' CLASSIC CARPET , PADDING & PLASTIC COVERING 

CHOOSE YOUR CARPET COLOR: 


Qty Description 

Online 

Price 

Discount 

Price 

Standard 

Price Total 




9' x 40' Classic Carpet ..................................................... $ 619.35 $ 681.30 $ 867.10 









Plastic Covering (price per sq. ft.)...................................... $ .30 $ .35 $ .40 

X 

FREEMAN standard size carpet 



before FEBRUARY 20, 2017 

**9' carpet is laid toward the front edge, leaving 1' 

at the back of the booth for access to utility ports.** 

Sub- Total 

+ 

TOTAL COST 

7% Tax 

= 

Total Cost 

01/16 (412301) 4936 

Page 1 of 2

ONLINE PRICE 


DEADLINE DATE 




(773) 473-7080 Fax: (469) 621-5603 INCLUDE THE FREEMAN METHOD OF 



NAME OF SHOW: 

COMPANY NAME: 




BOOTH #: 

PHONE #: 


BOOTH SIZE: 

•Guaranteed new, high-quality carpet. 

•Orders received after the deadline or without payment will be charged the Standard price and are subject to availability. 

•Prestige and Custom Cut Classic Carpet are subject to a 100% cancellation charge. 

•All utility lines must be installed before carpet installation. Utilities should be ordered in advance. 

All carpets, padding and plastic covering contain recycled content and are recyclable. 


CUSTOM CUT CLASSIC CARPET - includes plastic covering, delivery, material handling, installation and removal 

• Order Custom Cut Classic Carpeting by the sq. ft. if your size is not listed on the standard size order form. 

X 

cut to size carpet 

Sample: 

Booth Size: 10 X 25 = 250 sq. ft. @ $ 2.45 

40 oz. Carpet Rental - Price per sq. ft. (100 sq. ft. minimum) 

1 - 700 sq. ft. Booth Size: X = 

Over 700 sq. ft. Booth Size: X = 

CHOOSE YOUR CARPET COLOR - 16 oz. Carpet: 


16 oz. Carpet Rental - Price per sq. ft (100 sq. ft. minimum) Online Discount Standard 

Price 

Price Price Total 

Per sq. ft. Booth Size: X = sq. ft. @ $ 2.45 $ 2.70 $ 3.45 

PRESTIGE CARPET - includes plastic covering, delivery, material handling, installation and removal 


Black Cardinal Charcoal Cream Gray Pearl Navy Toast Wedgewood White 

28 oz. Carpet Rental - Price per sq. ft. (100 sq. ft. minimum) Discount 

1 - 700 sq. ft. 

Over 700 sq. ft. 

Qty 

Booth Size: 

Booth Size: 

CARPET PADDING - 

X 

X 

= 

= 

sq. ft. @ 

sq. ft. @ 


Black Charcoal Gray Pearl Navy 

sq. ft. @ 

sq. ft. @ 

$ 

$ 

Online 

Price 

3.15 

Online 

Price 

3.40 

3.15 

$ 

Discount 

Price 

$ $ 

$ 

Price 

3.75 

3.45 

White 

$ 

Standard 

Price 

3.45 $ 4.40 

• Order Carpet Padding by the sq. ft. if your size is not listed on the standard size order form. 

2.85 

Sample: Booth Size: 10 X 25 = 250 sq. ft. @ $ .70 

Description 

includes delivery, material handling, installation and removal 

Price per sq. ft. (90 sq. ft. minimum) 

Carpet Padding -1/2" (90 - 700 sq. ft.) $ .70 $ .75 $ 1.00 

Carpet Padding-1/2" (Over 700 sq. ft.) $ .45 $ .50 $ .65 

Double Carpet Padding - 1/2" (90 - 700 sq. ft.) $ 1.40 $ 1.50 $ 2.00 

Double Carpet Padding -1/2" (Over 700 sq. ft.) $ .90 $ 1.00 $ 1.30 

$ 

$ 

Online 

Price 

$ 

Discount 

Price 

3.15 

$ 

Standard 

Price 

4.00 

Standard 

Price 

4.75 

4.40 

Total 

Total 

Total 

FREEMAN 




01/16 (412301) 4936 

Sub- Total 

+ 

TOTAL COST 

7% Tax 

= 

Total Cost 

Page 2 of 2



(773) 473-7080 Fax: (469) 621-5603 


NAME OF SHOW: 

COMPANY NAME: 


BOOTH #: 



BOOTH SIZE: 

X 

cleaning 




PHONE #: 


CLEANING SERVICES 

• Cleaning Services include vacuuming of booth area and emptying wastebasket at time of vacuuming. 

• Prices are based on total square footage of booth regardless of area to be cleaned. 

• 100 sq. ft. minimum. 

• Our exclusive cleaning contract for this show will not permit other service contractors, including exhibitor 

appointed contractors to provide this service. 

• Show Site Prices will apply to all cleaning orders placed at show site. 

FREEMAN 

VACUUMING (per sq. ft. - 100 sq. ft. minimum) 

Qty (sq. ft.) Part # Description 

Advance 

Price 

Show Site 

Price 

Total 

• Includes emptying of your booth's wastebasket(s) at the time of vacuuming. 

SHAMPOOING 

610100 Booth Vacuuming - One Time ......................................... .40 .55 

610200 Booth Vacuuming - 2 Days .............................................. .80 1.10 

610300 Booth Vacuuming - 3 Days .............................................. 1.20 1.65 

610400 Booth Vacuuming - 4 Days .............................................. N/A N/A 

(per sq ft - 100 sq ft minimum) 

Qty (sq. ft.) Part # Description 

Advance 

Price 

Show Site 

Price 

Total 

630100 Shampoo Carpet - One Time ........................................... .75 1.05 

630200 Shampoo Carpet - 2 Days ................................................ 1.50 2.10 

630300 Shampoo Carpet - 3 Days ................................................ 2.25 3.15 

PORTER SERVICE 

Qty (# days) 

Part # 

(per day) 

Description 

Advance 

Price 

Show Site 

Price 

• Includes emptying of your booth's wastebasket(s) and policing of your exhibit area at two-hour intervals during show hours. 

Total 

620500 Exhibit Area / Under 500 sq.ft. ......................................... 57.70 80.80 

6201500 Exhibit Area / 501 - 1,500 sq. ft. ...................................... 89.00 124.60 

6202500 Exhibit Area / 1,501 - 2,500 sq. ft. .................................... 106.65 149.30 

6203500 Exhibit Area / Over 2,500 sq.ft............................................................................ .......... Call for Quote 

TOTAL COST 

Sub-Total 

+ = 

N/A %Tax 

Total Cost 

05/10 (412301) 4936



(773) 473-7080 Fax: (469) 621-5603 


NAME OF SHOW: 









Qty Part # Description Online Price Discount Price Standard Price Total 

Naples Group - Black Leather 

Heathrow Group -Black Leather 

SEATING 

810119 Chair............................................................................ 408.95 449.85 572.55 

830120 Loveseat..................................................................... 588.25 647.10 823.55 

830119 Sofa........................................................................... 464.25 510.70 649.95 

810116 Armless Chair............................................................ 235.05 258.55 329.05 

810117 Corner Chair.............................................................. 275.95 303.55 386.35 

830116 Sofa........................................................................... 400.05 440.05 560.05 

South Beach Group - Platinum Suede 

8301 Sofa............................................................................ 616.30 677.95 862.80 

8151 Ottoman...................................................................... 268.85 295.75 376.40 

Key Largo Group - Black Fabric 

830950 Loveseat..................................................................... 316.80 348.50 443.50 

830951 Sofa............................................................................ 352.20 387.40 493.10 

810950 Chair.......................................................................... 242.05 266.25 338.85 

Allegro Group - Blue Fabric 

81019 Chair........................................................................... 250.20 275.20 350.30 

83015 Sofa............................................................................ 399.35 439.30 559.10 

Fairfax Group - White Vinyl 

810949 Chair.......................................................................... 204.15 224.55 285.80 

830949 Sofa........................................................................... 325.80 358.40 456.10 

Tangiers Group - Beige Fabric 

810118 Chair........................................................................... 274.50 301.95 384.30 

830118 Sofa............................................................................ 387.40 426.15 542.35 

Roma Group - White Vinyl 

Ottomans 

81020 Chair........................................................................... 279.75 307.75 391.65 

83016 Sofa............................................................................ 428.90 471.80 600.45 

CASUAL SEATING 

815122 Endless Square - White Leather................................. 192.70 211.95 269.80 

815123 Endless Square - Black Leather................................. 192.70 211.95 269.80 

815953 Endless Curved - White Leather................................ 265.60 292.15 371.85 

815952 Endless Curved - Black Leather................................. 265.60 292.15 371.85 

815120 Bench - White Leather................................................ 239.95 263.95 335.95 

815121 Bench - Black Leather................................................ 239.95 263.95 335.95 

ONLINE PRICE 


DEADLINE DATE 


FREEMAN furnishings 




81518 

Vibe - Blue Vinyl........................................................ 70.25 77.30 98.35 

81520 Vibe - Pink Vinyl......................................................... 70.25 77.30 98.35 

81519 Vibe - Red Vinyl......................................................... 70.25 77.30 98.35 

81517 Vibe - Yellow Vinyl..................................................... 70.25 77.30 98.35 

81525 Vibe - OrangeVinyl..................................................... 70.25 77.30 98.35 

07/16 (412301) 4936 

Page 1 of 7

NAME OF SHOW: 






Occasional Chairs 



Banquettes 

CASUAL SEATING 

81531 Vibe - White Vinyl....................................................... 70.25 77.30 98.35 

81530 Vibe - Black Vinyl....................................................... 70.25 77.30 98.35 

81526 Edge LED Cube - High Density Plastic.................... 210.95 232.05 295.35 

8506 Banquette, Center Cone w/Electrical Charging Outlet 363.15 399.45 508.40 

8507 Banquette, Quarter Curve Ottoman.......................... 240.05 264.05 336.05 

N71089 Black Diamond Side Chair.......................................... 99.00 108.90 138.60 

N71090 Black Diamond Arm Chair.......................................... 103.55 113.90 144.95 

N71091 Diva Chair.................................................................. 181.60 199.75 254.25 

210108 Limerick® Chair by Herman Miller............................. 50.95 56.05 71.35 

8102 Madrid Chair - Black Leather..................................... 770.80 847.90 1,079.10 

810816 Madrid Chair - White Leather..................................... 770.85 847.95 1,079.20 


810948 Meeting Chair (White Vinyl)...................................... 293.20 322.50 410.50 

810835 Meeting Chair (Espresso).......................................... 223.80 246.20 313.30 

810836 Meeting Chair (Taupe)............................................... 293.20 322.50 410.50 

8103 Tub Chair - Black Fabric........................................... 386.20 424.80 540.70 

810843 Madden Chair - Light Gray Vinyl................................ 274.50 301.95 384.30 

810814 ICE Side Chair - Transparent/Chrome....................... 203.95 224.35 285.55 

810838 Fusion Chair Black/White........................................... 154.35 169.80 216.10 

Conference Chairs 

810846 Christopher Chair - White Vinyl/Chrome.................... 73.65 81.00 103.10 

810841 Rustique Chair with Arms.......................................... 73.65 81.00 103.10 

810837 Razor Armless Chair.................................................. 59.15 65.05 82.80 

81090 New York Chair - Onyx/Maple Wood/Chrome............ 223.10 245.40 312.35 

810875 Swanson Chair - White Vinyl..................................... 152.45 167.70 213.45 

810811 Berlin Stack Chair - White & Red Plastic/Chrome..... 106.05 116.65 148.45 

810810 Berlin Stack Chair - White & Black Plastic/Chrome... 106.05 116.65 148.45 

810847 Wendy Chair - Clear Acrylic....................................... 76.90 84.60 107.65 

N71046 Gray Gaslift Chair With Arms.................................... 204.70 225.15 286.60 

N71045 Gray Gaslift Chair Without Arms................................. 172.00 189.20 240.80 

810874 Labrea Chair - Charcoal Gray Fabric......................... 200.50 220.55 280.70 

81063 

Altura Conference/Guest Chair - Black Fabric/Black 

Steel............................................................................ 

435.65 479.20 609.90 

810807 Luxor Executive Chair - Black Leather...................... 297.50 327.25 416.50 

810844 Pro Executive High Back Chair - White Vinyl............ 167.65 184.40 234.70 

810946 Pro Executive High Back Chair - Black Vinyl............ 167.65 184.40 234.70 




810945 Pro Executive Mid Back Chair - White Vinyl............. 208.55 229.40 291.95 

810944 Pro Executive Mid Back Chair - Black Vinyl............. 208.55 229.40 291.95 

810947 Pro ExecutiveGuest Chair - Black Vinyl..................... 216.20 237.80 302.70 

07/16 (412301) 4936 

Page 2 of 7

NAME OF SHOW: 






Bars & Bar Stools 

8501 

Martini Bar - Gray metal rounded bar with frosted 

glass top and chrome legs................................... 


1,336.55 1,470.20 1,871.15 

N71088 Black Diamond Stool................................................. 161.20 177.30 225.70 

N71048 Gray Gaslift Stool with Arms...................................... 323.55 355.90 452.95 

N10747 Gray Gaslift Stool without Arms................................ 256.85 282.55 359.60 

N71092 Diva Counter Stool.................................................... 204.15 224.55 285.80 

210109 Limerick® Stool by Herman Miller............................. 133.30 146.65 186.60 

810872 Lift Hydraulic Barstool - Gray VinylChrome........... 105.10 115.60 147.15 

810873 Lift Hydraulic Barstool - Red Vinyl/Chrome........... 105.10 115.60 147.15 

810871 Lift Hydraulic Barstool - Black Vinyl/Chrome......... 105.10 115.60 147.15 

810870 Lift Hydraulic Barstool - White Vinyl/Chrome......... 105.10 115.60 147.15 

33010 Apex Barstool - Black Vinyl....................................... 137.05 150.75 191.85 

3309 Apex Barstool - Blue Ultra Suede.............................. 137.05 150.75 191.85 

33042 Apex Barstool - Red Vinyl........................................... 137.05 150.75 191.85 

33043 Apex Barstool - White Vinyl....................................... 137.05 150.75 191.85 

810103 Banana Barstool - White Vinyl/Chrome..................... 184.20 202.60 257.90 

810104 Banana Barstool - Black Vinyl/Chrome...................... 184.20 202.60 257.90 

810706 Jetson Barstool - Black Vinyl/Black Steel................. 309.00 339.90 432.60 

810840 Zoey Barstool - White Vinyl/Chrome.......................... 335.25 368.80 469.35 

810834 Zoey Barstool - Black Vinyl/Chrome........................... 318.95 350.85 446.55 


810848 Christopher Barstool - White.................................... 172.55 189.80 241.55 

810815 ICE Barstool - Transparent/Chrome.......................... 217.50 239.25 304.50 

810202 Shark Swivel Barstool - White Plastic/Chrome.......... 167.65 184.40 234.70 

810839 Rustique Barstool - Gunmetal.................................... 73.65 81.00 103.10 

810505 Gin Barstool - Maple Wood/Chrome.......................... 206.65 227.30 289.30 

810200 Oslo Barstool - Blue Plastic/Chrome......................... 231.80 255.00 324.50 

810201 Oslo Barstool - White Plastic/Chrome....................... 231.80 255.00 324.50 

TABLES 

Draped Tables & Counters 

Draped Tables - Tables are 24" wide 


Gold Gray Plum Red White 

130330 Draped Table 3'L x 30"H.......................................... 89.40 98.35 125.15 




12404630 4th Side Drape 6'L x 30"H....................................... 43.55 47.90 60.95 


130342 Draped Counter 3'L x 42"H........................................ 113.15 124.45 158.40 









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Page 3 of 7

NAME OF SHOW: 








Undraped Tables & Counters 

Undraped Tables - Tables are 24" wide 

131330 Undraped Table 3'L x 30"H........................................ 29.45 32.40 41.25 


131630 Undraped Table 6'L x 30"H......................................... 52.70 57.95 73.80 


131342 Undraped Counter 3'L x 42"H................................... 59.10 65.00 82.75 




Table Top Risers - Risers are 8" wide 

1504100 Black 4'L x 7"H Corrugated Riser............................ 30.15 33.15 42.20 

1504101 White 4'L x 7"H Corrugated Riser............................ 30.15 33.15 42.20 












Pedestal Tables - Chelsea Series - Butcher Block Top 

N72063 Butcher Block Top Cafe Table - 30"H x 30"W........... 182.25 200.50 255.15 

N72064 Butcher Block Top Cafe Table - 30"H x 36"W........... 165.80 182.40 232.10 

N720163 Butcher Block Top Bistro Table - 42"H x 30"W......... 165.80 182.40 232.10 

N720164 Butcher Block Top Bistro Table - 42"H x 36"W......... 165.80 182.40 232.10 

Pedestal Tables - SoHo Series 

N72066 Black Top Mini - 18"H x 18"W................................... 97.05 106.75 135.85 

N72069 Black Top Cafe - 30"H x 24"W.................................. 168.55 185.40 235.95 

N72067 Black Top Cafe - 30"H x 36"W.................................. 168.55 185.40 235.95 

N72070 Black Top Bistro - 42"H x 24"W................................. 168.55 185.40 235.95 

N72068 Black Top Bistro - 42"H x 36"W................................. 168.55 185.40 235.95 

Pedestal Tables 

820232 Standard Base Cafe Table - Liquid White............... 167.45 184.20 234.45 

8201203 Standard Base Cafe Table - Blue Steel.................. 136.90 150.60 191.65 




820231 Standard Base Bar Table - Liquid White................. 155.15 170.65 217.20 

8201204 Standard Base Bar Table - Blue Steel..................... 173.70 191.05 243.20 

820224 Hydraulic Base Cafe Table - Liquid White............... 232.70 255.95 325.80 

820230 Hydraulic Base Bar Table - Liquid White................. 232.70 255.95 325.80 

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Page 4 of 7

NAME OF SHOW: 








Occasional End & Cocktail Tables 

115104 Studio Black End Table............................................. 151.60 166.75 212.25 

115103 Studio Black Cocktail Table....................................... 130.65 143.70 182.90 

82023 

Inspiration End Table - Tempered Glass/Painted 

Steel........................................................................... 

285.15 313.65 399.20 

82022 Inspiration Table - Tempered Glass/Painted Steel.... 301.50 331.65 422.10 

82025 Geo End Table - Glass/Black Steel........................... 264.75 291.25 370.65 

82035 Geo End Table - Glass/Chrome................................ 264.75 291.25 370.65 

82024 Geo Table - Glass/Black Steel................................... 280.80 308.90 393.10 

82034 Geo Table - Glass/Chrome ....................................... 280.80 308.90 393.10 

82015 Silverado End Table-Tempered Glass/Painted Steel 280.80 308.90 393.10 

82014 Silverado Table - Tempered Glass/Painted Steel...... 272.65 299.90 381.70 

82054 Sydney End Table - Black Laminate/Brushed Steel.. 186.05 204.65 260.45 

82055 Sydney End Table - White Laminate/Brushed Steel.. 231.10 254.20 323.55 


82052 Sydney Table - Black Laminate/Brushed Steel......... 214.40 235.85 300.15 

82053 Sydney Table - White Laminate/Brushed Steel......... 278.70 306.55 390.20 

82088 Oliver End Table - Walnut Finish............................... 164.05 180.45 229.65 

82087 Oliver Table - Walnut Finish...................................... 187.25 206.00 262.15 

82074 Regis Bench Table - Brushed Metal.......................... 200.20 220.20 280.30 

82075 Regis End Table - Brushed Metal............................. 141.55 155.70 198.15 

82043 Geo Square-Round Table-Glass/Black Steel........... 207.40 228.15 290.35 

82044 Geo Square-Round Table-Glass/Chrome................. 192.65 211.90 269.70 

82056 Candy Table - White Plastic/Black Laminated........... 182.60 200.85 255.65 

820844 Aura Round Table - White Metal............................... 78.40 86.25 109.75 

82057 Edge LED Lighted Table-White Plastic/Clear Acrylic 210.95 232.05 295.35 

Conference Tables 

82060 Nova White Oval Table - White Laminate/Chrome.... 287.15 315.85 402.00 

82041 Geo Conference Table - Glass/Black Steel............... 479.45 527.40 671.25 

82051 Geo Conference Table - Glass/Chrome.................... 479.45 527.40 671.25 

82033 Manhattan Table - Glass/Black Steel........................ 338.50 372.35 473.90 

82058 Communal Table 30"H (Maple with Grommets)......... 527.25 580.00 738.15 

82059 Communal Table 42"H (Maple with Grommets)......... 738.20 812.00 1,033.50 

82067 Communal Table 30"H Maple.................................... 527.25 580.00 738.15 

82068 Communal Table 42"H Maple.................................... 738.20 812.00 1,033.50 

82063 Communal Table 30"H White................................... 527.25 580.00 738.15 

82066 Communal Table 42"H White................................... 738.20 812.00 1,033.50 

820115 8' Rectangular Conference Table - Granite............... 406.25 446.90 568.75 

820203 6' Oval Conference Table - Graphite Nebula............ 544.15 598.55 761.80 

820708 42" Round White Conference Table-White Laminate 249.15 274.05 348.80 




Computer Desk/Tables 

84075 Madison Desk - Gray Acajou..................................... 374.30 411.75 524.00 

84077 Madison Credenza - Gray Acajou............................. 312.20 343.40 437.10 

84078 Madison Bookcase - Gray Acajou............................. 267.15 293.85 374.00 

820706 Work Desk - White Powder Coat............................... 214.60 236.05 300.45 

820707 Merlin Table - Gray Laminate.................................... 252.85 278.15 354.00 

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NAME OF SHOW: 








Powered Seating 

Powered Tables 

POWERED 

81021 Roma Chair, Powered - White Vinyl.......................... 404.75 445.25 566.65 

83017 Roma Sofa, Powered - White Vinyl........................... 625.80 688.40 876.10 

810120 Naples Chair, Powered - Black Vinyl......................... 404.75 445.25 566.65 

830122 Naples Loveseat, Powered - Black Vinyl................... 714.75 786.25 1,000.65 

830121 Naples Sofa, Powered - Black Vinyl.......................... 625.80 688.40 876.10 

84083 

Tech Desk w/3 Drawer File Cabinet, Powered - 

Black Metal................................................................. 

367.70 404.45 514.80 

84084 Tech Desk, Powered - Black Metal............................ 322.45 354.70 451.45 

82070 G30 Cocktail Table 18" H, Powered - White Top....... 265.85 292.45 372.20 

82071 G30 Cafe Table 30" H, Powered - White Top............ 368.90 405.80 516.45 


82072 G30 Bar Table 42" H, Powered - White Top............. 460.30 506.35 644.40 

82076 Sydney Cocktail Table, Powered Black.................... 366.35 403.00 512.90 

82073 Sydney Cocktail Table, Powered White................... 366.35 403.00 512.90 

Powered ProductsPedestals 

85060 Powered Locking Pedestal 36" H, Black.................... 294.20 323.60 411.90 

85061 Powered Locking Pedestal 36" H, White.................... 294.20 323.60 411.90 

85062 Powered Locking Pedestal 42" H, Black.................... 352.45 387.70 493.45 

85063 Powered Locking Pedestal 42" H, White.................... 352.45 387.70 493.45 

Adapters 

850800 Charging Adapters Four - Black................................ 16.45 18.10 23.05 

850801 Charging Adapters Four - White................................ 16.45 18.10 23.05 

DISPLAY & ACCESSORIES 

Product Storage 

85078 Locking Door Pedestal - Black Laminate................... 438.35 482.20 613.70 

84080 3 Door File Cabinet on Castors - Black .................... 112.25 123.50 157.15 

N74082 File Cabinet w/Lock - Two Drawer - Standard Size... 133.95 147.35 187.55 

N74081 File Cabinet w/Lock - Four Drawer - Standard Size.. 209.00 229.90 292.60 

Product Display 

850604 Etagere - Black.......................................................... 348.05 382.85 487.25 

850605 Etagere - Pewter........................................................ 348.05 382.85 487.25 

Refrigerator 

N75057 Small Refrigerator................................................... 380.05 418.05 532.05 

8503001 Refrigerator - White................................................... 725.70 798.25 1,016.00 




Lighting 

850707 Mason Table Lamp - White/Brushed Silver............... 90.00 99.00 126.00 

850708 Mason Floor Lamp - White/Brushed Silver................ 115.90 127.50 162.25 

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NAME OF SHOW: 








Display 

Tablet Stand 

N75020 Display Cylinder - Black - Low.................................. 205.40 225.95 287.55 

N75021 Display Cylinder - Black - Medium............................ 205.40 225.95 287.55 

N75022 Display Cylinder - Black - High................................. 205.40 225.95 287.55 

N75030 Display Cube - Black - 12" Small.............................. 222.85 245.15 312.00 

N75031 Display Cube - Black - 18" Medium........................... 226.85 249.55 317.60 

N75032 Display Cube - Black - 24" Large.............................. 256.85 282.55 359.60 

N75079 Orion Computer Kiosk.............................................. 404.45 444.90 566.25 

N72056 Display Counter - Black........................................... 357.50 393.25 500.50 

850714 Mobile Tablet Stand - White....................................... 179.50 197.45 251.30 

850715 Mobile Tablet Stand - Black........................................ 179.50 197.45 251.30 

Tablet Stand Accessories 


850711 Brochure Holder - Black.............................................. 17.65 19.40 24.70 

850712 Wireless Printer Holder - Black................................... 17.65 19.40 24.70 

850713 Charging Shelf - Black................................................ 17.65 19.40 24.70 

Accessories 

220121 Chrome Stanchion w/8' Retractable Belt................... 73.50 80.85 102.90 

220118 Chrome Sign Holder................................................. 90.55 99.60 126.75 

N750135 Round Literature Rack.............................................. 250.05 275.05 350.05 

N750136 Flat Literature Rack................................................... 173.70 191.05 243.20 

220109 Chrome Coat Tree.................................................... 33.35 36.70 46.70 

220134 Brushed Aluminum Easel......................................... 37.90 41.70 53.05 

220110 Chrome Bag Rack.................................................... 90.55 99.60 126.75 

10201484 Floor Standing Bulletin Board.................................. 204.70 225.15 286.60 

220106 Corrugated Wastebasket......................................... 16.50 18.15 23.10 

220107 Wastebasket............................................................ 17.40 19.15 24.35 

Special Drape 

Special Drape 


Gold Gray Plum Red White 

12103 Special Drape 3'H (per ft.)....................................... 12.45 13.70 17.45 

12108 Special Drape 8'H (per ft.)....................................... 18.15 19.95 25.40 




TOTAL COST 

+ = 

Sub-Total 7% Tax Total Cost 

Taxes: Due to varying taxes across counties and cities for various categories, applicable taxes 

will be applied to your order accordingly based on the jurisdictions of the show city. 

0716 (412301) 4936 Page 7 of 7

INDIANAPOLIS AREA 

UNION JURISDICTIONS 

To assist you in planning your participation in this upcoming exposition, we are certain 

you will appreciate knowing in advance that union labor may be required for certain 

aspects of your exhibit handling. To help you understand the jurisdictions the unions 

have, we ask that you read the following: 

EXHIBIT INSTALLATION AND DISMANTLING 

Freeman has an agreement with the Teamsters through the Indiana Convention 

Center to provide labor for exhibit display installation and dismantle. Full time 

employees of the exhibiting companies, however, may install/dismantle their 

own exhibits without assistance from this local. Any labor services that may 

be required beyond what your regular full time employees can provide, must be 

rendered by the Union. 

MATERIAL HANDLING / FREIGHT 

The Teamster Union handles all freight in the loading docks and in the exhibit hall. 

They unload all contracted carriers and company trucks; deliver the materials to your booth, 

remove materials from your booth and reload trucks at the close of the show. 

The exception to this is machinery, which is handled by Riggers. 

LABOR jurisdictions 

Exhibitors may handle their own materials in/out of the exhibiting facility; however, 

use of the Loading Docks and motorized equipment such as forklifts is prohibited. 

Exhibitors may un-load/re-load in the designated "Tarmac Area" and use the designated 

"Loading Ramp" to move their materials in/out of the exhibit facility, using their own 

non-motorized wheeled dollies. 

MATERIAL HANDLING / MACHINERY 

Riggers are responsible for the unloading/reloading of all machinery from/to trucks, moving 

machines to/from your booth and un-crating/re-crating them, if necessary. 

Riggers also spot machines in your booth, un-skid/re-skid machinery, install/remove headers, 

iron beams, etc., that are part of displays requiring a forklift. 

HANGING SIGNS, TRUSS, MOTORS & LIGHTS 

Freeman has an agreement with the Stage Hands through the Indiana Convention Center 

to provide labor for hanging signs/banners, truss, chain motors and overhead lights. Labor 

required for assembly and hanging of all signs and box/theatrical truss will be provided 

through Freeman. As Freeman has the liability for hanging signs and truss, their labor is 

exclusive to this service. 

INDY LaborJurisdictions Rev. 04-2015



(773) 473-7080 Fax: (469) 621-5603 

In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the 

exhibiting company and the third party must complete this form and return it at least 14 days prior to show move-in. 

EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING 

EXHIBITOR NAME: (PLEASE PRINT) 

EXHIBITOR SIGNATURE: 

EXHIBITING COMPANY INFORMATION 

Indicate which services are to be invoiced to the Third Party: 

ALL FREEMAN SERVICES 

I&D LABOR/SUPERVISION 

MATERIAL HANDLING/IN & OUT 

THIRD PARTY COMPANY INFORMATION 


“We understand and agree that we‚ the exhibiting company‚ are ultimately responsible for payment of charges and 

agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as 

described in the Terms & Conditions section of this service manual. In the event that the named third party does not discharge 

payment of the invoice prior to the last day of the show‚ charges will revert back to the exhibiting company. All invoices are due 

and payable upon receipt‚ by either party. The items checked below are to be invoiced to the third party.” 

BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE 

TO BE BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL. 

EXHIBITING COMPANY NAME: 

EXHIBITING COMPANY ADDRESS: 


PHONE: 


THIRD PARTY COMPANY NAME: 

EXT. 

FAX: 

DATE : 

BOOTH #: 


RENTAL FURNITURE/CARPET/SIGNS 

BOOTH CLEANING 

OTHER 

FREEMAN third party authorization 

CONTACT NAME: 

THIRD PARTY BILLING ADDRESS: 


PHONE: 

EXT: 

FAX: 


E-MAIL FOR INVOICE: 

Invoices will be sent by e-mail; please provide the e-mail address of the person who reconciles your invoices if different than contact's e-mail. 

THIRD PARTY CREDIT/DEBIT CARD AUTHORIZATION 

AMERICAN EXPRESS MASTERCARD 

VISA 

FREEMAN NOW ACCEPTS DEBIT CARDS 

ACCOUNT NO: 

EXP. DATE: 

CARDHOLDER NAME (PLEASE PRINT): 

CARD TYPE: 

AUTHORIZED SIGNATURE: 

CARDHOLDER BILLING ADDRESS: 


07/15 (412301)



(773) 473-7080 • Fax (469) 621-5603 


DISPLAY LABOR (One Hour Minimum per Worker) 

Advance 

Show Site 

Description Price Per Hour Price Per Hour 

Straight Time - 8:00 A.M. to 4:30 P.M. Monday through Friday......................................................... $ 82.00 $ 114.80 

Overtime - Prior to 8:00 a.m. and after 4:30 P.M Monday through Friday; 

And ALL Day Saturday ................................................................................................ $ 123.00 $172.20 

Double Time - ALL Day Sunday, and Holidays .................................................................................. $ 164.00 $229.60 

• Show Site prices will apply to all labor orders placed at show site. 

• Price is per person/per hour 

• Start time guaranteed only when labor is requested for the start of the working day (8:00 a.m.), unless the offi cial set up time 

begins later in the day. 

• One hour minimum per man--labor thereafter is charged in half (1/2) hour increments. 

• Supervisor must check in at Service Desk to pick up laborers. Upon completion of work, supervisor must return to Service Desk 

to release laborers. 

• Labor must be cancelled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker. 

• When scheduling dismantle labor, be sure to allow suffi cient time for empty containers to be returned to your booth. 

• Freeman supervising jobs will be completed at our discretion prior to show opening and before the hall must be cleared. 

Please include setup plan/photo, special instructions and inbound shipping information with this order. 

INSTALLATION LABOR 


DEADLINE DATE 





NAME OF SHOW: ____________________________________________________________________________________________________ 



E-MAIL ADDRESS____________________________________________________________________________________________________ 



SUPERVISION BY FREEMAN I & D Please complete the information on the reverse side 

• Installation of your exhibit will be completed at our discretion prior to show opening. 

• The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00. 

Emergency Contact: ___________________________________ Phone Number: _____________________________ 

FREEMAN installation & dismantle 

SUPERVISION BY EXHIBITOR PERSONNEL 

Supervisor will be: _____________________________________ Phone Number: _____________________________ 

Date Time No. of People Approx.Hours Total Hours Hourly Rate Total 

Estimated Cost 

________ _________ ___________ x ___________ = ________ @ $ ___________ = $ ___________ 

________ _________ ___________ x ___________ = ________ @ $ ___________ = $ ___________ 

Freeman Supervision (30%/$45.00) = $ ___________ 

Total Installation = $ ___________ 

DISMANTLE LABOR 

SUPERVISION BY FREEMAN I & D Please complete the information on the reverse side 

• Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor. 

• The charge for this service is 30% of the total dismantle labor bill, with a minimum of $45.00. 

Emergency Contact: ___________________________________ Phone Number: _____________________________ 

SUPERVISION BY EXHIBITOR PERSONNEL 

Supervisor will be: _____________________________________ Phone Number: _____________________________ 

Date Time No. of People Approx.Hours Total Hours Hourly Rate Total 

Estimated Cost 

______ _________ ___________ x ___________ = ________ @ $ ___________ = $ ___________ 

______ _________ ___________ x ___________ = ________ @ $ ___________ = $ ___________ 

Freeman Supervision (30%/$45.00) = $ ___________ 

Total Dismantle = $ ___________ 

WORK TRUCK 2017 JOB #: 14-412301 Page 1 of 2

NAME OF SHOW: 




FREEMAN SUPERVISED LABOR 

IN ORDER TO BETTER SERVE YOU--PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR 

DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY FREEMAN AND YOU WILL NOT BE PRESENT TO 

SUPERVISE THE INSTALLATION AND/OR DISMANTLE. 

INBOUND SHIPPING INFORMATION AND SET-UP INFORMATION: 

Freight will be shipped to: Warehouse _____________ Show Site ____________ Date ___________________ 

Total No. of: Crates _________________Cartons __________________ Fiber Cases ___________________ 

Other (Specify) _____________________________________ 

Setup Plan/Photo: Attached ________ To Be Sent With Exhibit ________ In Crate No. ___________________ 

Carpet: With Exhibit ______________ Rented From Freeman _________ Color ____________ Size _________ 

Electrical Placement: Drawing Attached _______ Drawing With Exhibit ______ Electrical Under Carpet _______ 

Comments: _______________________________________________________________________________ 

_________________________________________________________________________________________ 

Graphics: With Exhibit ____________ Shipped Separately ___________ 

Comments: _______________________________________________________________________________ 

_________________________________________________________________________________________ 

Special Tools/Hardware Required: _____________________________________________________________ 

_________________________________________________________________________________________ 

OUTBOUND SHIPPING INFORMATION: 

Ship To: ________________________________________________________________________________ 

________________________________________________________________________________ 

________________________________________________________________________________ 

METHOD OF SHIPMENT 

FREEMAN installation & dismantle 


Common Carrier 

Air Freight Next Day 2nd Day Deferred Expedited 

OTHER CARRIER: (Please indicate the carrier’s name) 

Other Common Carrier: _____________________________________________________________________ 

Other Air Freight: ___________________________________________________________________________ 

Van Line: _________________________________________________________________________________ 

FREIGHT CHARGES 

Prepaid 

Collect 

Bill To: _________________________________________________________________________________ 

_________________________________________________________________________________ 

_________________________________________________________________________________ 

In the event your selected carrier fails to show on final move-out day, please select one of the following 

options: 

Reroute via Freeman’s choice 

Delivery back to warehouse at Exhibitor’s Expense. 

PLEASE NOTE: Freeman will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel. 

WORK TRUCK 2017 JOB #: 14-412301 

Page 2 of 2



(773) 473-7080 • Fax (469) 621-5603 



DEADLINE DATE 




NAME OF SHOW: ____________________________________________________________________________________________________ 



E-MAIL ADDRESS____________________________________________________________________________________________________ 



INSTRUCTIONS 

• All ceiling rigging must conform to Show Management rules 

and regulations and facility limitations. 

• All overhead hanging signs or banners must be assembled, 

installed and removed by Freeman. Exhibitors, display 

company and/or I&D representatives may supervise, but will 

not be allowed to assemble or install and remove the hanging 

sign. Please complete the enclosed Labor Order Form to 

assemble your hanging sign. 

• All overhead electrical hanging signs must be certifi ed for 

structural integrity and safety in order to be approved and 

hung. Hanging signs greater than 500 lbs. must be certifi ed 

for structural integrity and safety in order to be approved. 

• Set up instructions must be provided for signs needing assembly. 

• Hanging anchor points must be pre-fabricated and ready for use. 

• Electrical signs must be in working order and in accordance 

with the National Electrical Code. ELECTRICAL SERVICE 

requirements must be ordered in advance on the enclosed 

Indiana Convention Center ELECTRICAL SERVICE Order Form. 

• If any hang point supports over 250 lbs., notify Freeman 

immediately for special authorization. 

• Overhead hanging signs are to be sent in separate containers 

directly to advance warehouse using the enclosed Hanging 

Sign Labels. This container MUST arrive no later than FRIDAY, 

MARCH 3, 2017. If these procedures are not followed‚ Freeman 

cannot guarantee the hanging of your sign. Ship to: 

HOURS 



Exhibiting Company & Booth # 

Freeman 




Straight Time 

8:00 a.m. to 5:00 p.m., Monday through Friday 

Overtime 

5:00 p.m. to Midnight, Monday through Friday; and 

ALL DAY Saturday 

HANGING SIGN LABOR AND EQUIPMENT 

EQUIPMENT AND LABOR RATES 

FOR CEILING RIGGING 

Crews (Hanging Signs/Truss/Lights) 

Crew Size - MINIMUM of two people under normal 

circumstances. However; at Freemans discretion, based on 

the scope of work and safety, 3 or more men may be required. 

Materials 

Cable, clamps, etc. additional and charged accordingly 

Crews (Chain Motors) 

Stagehand Riggers - Minimum Two riggers for 4 Hours Each. 

Stagehand Riggers are required anytime a motor has to be 

hung from the ceiling. Riggers will require a condor. 

Equipment With Crew 

• Standard prices will apply to all orders placed after 

the deadline date. 

• Rates are per lift and two person crew per hour 

• Half hour minimum per lift/crew - lift/crew thereafter is 

charged in half hour increments. 

• Straight Time cannot be guaranteed. 

• Date/Time for Install/Removal of hanging signs will be at 

Freeman's discretion. 

STRAIGHT 

DOUBLE 

TIME OVERTIME TIME 

Condor 

Condor With Crew ..................$ 475.00 $ 475.00 $ 475.00 

Show Site Pricing ...........$ 665.00 $ 665.00 $ 665.00 

Condor With Rigger Crew.$ 475.00 $ 475.00 $ 595.00 


Assembly Crew/Additional Labor 

Display Assembly Labor ...$ 90.00 $ 90.00 $ 90.00 

(Per Person/Per Hour) 


*Stagehand Rigger ...........$ 99.60 $ 99.60 $ 199.20 

(Per Person/Per Hour) 


*Please Note: These rates are in addition to Condor with 

Crew rates. 

FREEMAN hanging sign / hanging truss / lighting labor 

Double Time 

Midnight to 8:00 a.m., Monday through Friday; 

ALL DAY Sunday, and Holidays 

INDY Rev. 4-13 Project # 14-412301 - Work Truck 2017 

Page 1 of 3

SIGN DESCRIPTION, SIZE & WEIGHT 

• For signs other than banners, include blueprint or 

drawing with detailed information so hanging anchor 

points can be determined. 

Type: 

Cloth Banner __________________ 

Metal or Wood _________________ 

Other ________________________ 

Shape: Square _______________________ 

Triangle ______________________ 

Rectangle ____________________ 

Other ________________________ 

Size: 

Height _______________________ 

Length _______________________ 

Width ________________________ 

Weight of Sign _________________ 

Supervision for assembly and disassembly of overhead 

hanging can be provided by Freeman at an additional 

cost, or by your company representative, display house, 

independent or lighting contractor. 

Please indicate method of supervision you 

require for assembly and disassembly: 

____No Supervision Required 

____Freeman I&D 

____Exhibitor Personnel 

____Display House 

** Additional crew and/or equipment will be used if the 

supervisor deems it necessary to safely complete the 

installation and/or dismantling of a job and it will be 

charged accordingly. 

Does Your Sign Require: 

Electricity _____________________ 

Assembly _____________________ 

*Chain Motor __________________ 

* Any sign that requires Chain Motor Lifts or Chain 

Hoist lifts will require Stagehand Riggers. The 

minimum crew size is 2 Riggers to install and 

remove chain motors. There is a minimum 4 

hour call for each Stagehand Rigger. 

TRUSS / LIGHTING 

• Indicate Estimated arrival date IF shipping directly 

to Show Site 

Arrival Date: __________________________ 

PLACEMENT DIAGRAM 

• Use diagram below to represent your booth space. 

Indicate how far in from each boundary you would like 

your sign placed. 

• The ceiling structure and relation to the support 

beams may require your sign to be moved from 

your specified location. 

_____ Feet in from the back Aisle # ___ 

_____Feet in 

from the left 

Aisle # ____ 

_____Feet in 

from the right 

Aisle # ____ 

_____ Feet in from the front Aisle # ____ 

Number of feet from floor to top of sign: ___________ 

INDY Rev. 4-13 Project # 14-412301 - Work Truck 2017 

Page 2 of 3



(773) 473-7080 Fax: (469) 621-5603 


PLEASE INCLUDE THIS FORM 

WITH YOUR HANGING SIGN 

ORDER FORM 

STRUCTURAL INTEGRITY STATEMENT 

THIS FORM MUST BE RETURNED 

FOR ALL SUSPENDED STRUCTURES 

_______________________________________________, the contracted 

exhibitor at the THE WORK TRUCK SHOW / MARCH 15 - 17, 2017 and (if 

applicable), the display house or builder for the aforementioned exhibitor, do 

hereby certify and guarantee that the stress points for the hanging structure 

have been properly engineered and tested. We further certify that the structure 

can be hung safely and has been constructed to meet all applicable regulations 

and safety measures. 

We hereby release, indemnify and forever hold harmless the ASSOCIATION, 

INDIANA CONVENTION CENTER, FREEMAN, and its subsidiaries, their 

directors, officers, employees, representatives, agents and contractors from 

and against any and all liability, claims, damage, loss, fines, or penalties 

arising from the installation, use or dismantling of this structure. All hang points 

supporting in excess of 200 lbs. may be verified (metered) on site at exhibitor’s 

expense. 

Exhibiting Company: _________________________________ 

Booth #:________ 

Authorized Signature: _______________________________________________ 

Printed Name: _______________________________________ 

Date:_________ 

E-Mail: ____________________________________________________________ 

Display House/Builder (if applicable): __________________________________ 

Authorized Signature: _______________________________________________ 

FREEMAN structural integrity statement 

Printed Name: _______________________________________ 

Date:_________ 

E-Mail: ____________________________________________________________ 

Complete and return form to address listed at the top 

of this form. 

7/12 

(412301)

R U S H 

D O N O T D E L A Y 

RECEIVING DATE BEGINS: FEBRUARY 13, 2017 

R U S H 


RECEIVING DATE BEGINS: FEBRUARY 13, 2017 

DEADLINE DATE IS: MARCH 03, 2017 

DEADLINE DATE IS: MARCH 03, 2017 

TO: 

EXHIBITOR NAME 

TO: 


C/O: 

FREEMAN 

TF LOGISTICS 

4200 INDUSTRIAL BLVD 


C/O: 

FREEMAN 

TF LOGISTICS 

4200 INDUSTRIAL BLVD 


WAREHOUSE 

WAREHOUSE 

EVENT: 


EVENT: 


BOOTH NO: 

NO. OF PCS BOOTH NO: NO. OF PCS 

THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. 

PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. 

IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.

R U S H 


CANNOT DELIVER BEFORE MARCH 13, 2017 

TO: 

C/O: 

FREEMAN 



100 S CAPITOL AVE 


SHOW SITE 

R U S H 


CANNOT DELIVER BEFORE MARCH 13, 2017 

TO: 

C/O: 

FREEMAN 





SHOW SITE 

EVENT: 


EVENT: 


BOOTH NO: NO. OF PCS OF PCS 

NO. 

BOOTH NO: 

THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. 

PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. 

IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.

F R E E M A N 

F R E E M A N 

R U S H 

DO NOT DELAY 

R U S H 

DO NOT DELAY 

DELIVER BY MARCH 3, 2017 DELIVER BY MARCH 3, 2017 

TO: _____________________________ 


FREEMAN 




HANGING SIGN 


BOOTH # __________ NO. OF PIECES _________ 

CARRIER _________________________________ 

TO: _____________________________ 


FREEMAN 




HANGING SIGN 


BOOTH # __________ NO. OF PIECES _________ 

CARRIER _________________________________ 

THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE.

WHAT ARE FREIGHT SERVICES? 

As the official service contractor‚ Freeman is the exclusive provider of freight 

services. Material handling includes unloading your exhibit material‚ storing up 

to 30 days in advance at the warehouse address‚ delivering to the booth‚ the 

handling of empty containers to and from storage‚ and removing of material from 

the booth for reloading onto outbound carriers. It should not be confused with the 

cost to transport your exhibit material to and from the convention or event. You 

have two options for shipping your advance freight — either to the warehouse or 

directly to show site. 

How do I ship to the warehouse? 

• We will accept freight beginning 30 days prior to show move-in. 

• To check on your freight arrival‚ call Exhibitor Services at the location listed on 

Quick Facts. 

• To ensure timely arrival of your materials at show site‚ freight should arrive by 

the deadline date listed on Quick Facts. Your freight will still be received after the 

deadline date‚ but additional charges will be incurred. 

• The warehouse will receive shipments Monday through Friday, except holidays. 

Refer to Quick Facts for warehouse hours. No appointment is necessary. 

• The warehouse will accept crates‚ cartons‚ skids‚ trunks/cases and carpets. 

Loose or pad-wrapped material must be sent directly to show site. 

• All shipments must have a bill of lading or delivery slip indicating the number of 

pieces‚ type of merchandise and weight. 

• Certified weight tickets must accompany all shipments. 

• Warehouse freight will be delivered to the booth prior to exhibitor set up. 

How do I ship to show site? 

• Freight will be accepted only during exhibitor move-in. Please refer to Quick 

Facts for the specific exhibitor move-in dates and times. 

• All shipments must have a bill of lading or delivery slip indicating the number of 

pieces‚ type of merchandise and weight. 

• Certified weight tickets must accompany all shipments. 

What about prepaid or collect shipping charges? 

• Collect shipments will be returned to the delivery carrier. 

• To ensure that your freight does not arrive collect‚ mark your bill of lading 

“prepaid.” 

• “P repaid” designates that the transportation charges will be paid by the exhibitor 

or a third party. 

How should I label my freight? 

• The label should contain the exhibiting company name‚ the booth number and 

the name of the event. 

• The specific shipping address for either the warehouse or show site is located 

on Quick Facts. 

How do I estimate my Material Handling charges? 

• Charges will be based on the weight of your shipment. Each shipment received 

is considered separately. The shipment weight will be rounded to the next 100 

pounds. Each 100 pounds is considered one “cwt.” (one hundred weight). All 

shipments are subject to reweigh. 

• On the Order Form‚ select whether the freight will arrive at the warehouse or be 

sent directly to show site. 

• Next‚ select the category that best describes your shipment. There are four 

categories of freight: 

Crated: material that is skidded or is in any type of shipping container that can 

be unloaded at the dock with no additional handling required. 

Special Handling: material delivered by the carrier in such a manner that it 

requires additional handling‚ such as ground unloading, stacked and constricted 

space unloading‚ designated piece unloading, loads mixed with pad-wrapped 

material, loads failing to maintain shipping integrity, and shipments that 

require additional time, equipment or labor to unload. Federal Express and 

UPS are included in this category due to their delivery procedures. 

Uncrated: material that is shipped loose or pad-wrapped, and / or unskidded 

machinery without proper lifting points. 

Carpet and/or Pad Only: shipments that consist of loose carpet and/or 

padding only require additional labor and equipment to unload. 

• Add overtime charges for inbound if material is delivered to the booth during 

the overtime period stated on Quick Facts. This includes both warehouse and 

show site shipments. 

• Ad d overtime charges for outbound if material is loaded onto the outbound 

carrier during the overtime period stated on Quick Facts. 

• Add the late delivery charge listed on the Order Form if the shipment is accepted 

at the warehouse or at show site after the deadline date listed on Quick Facts. 

• The above services‚ whether used completely or in part‚ are offered as a package 

and the charges will be based on the total inbound weight of the shipment. 

• Sh ipments received without receipts or freight bills, such as UPS and Federal 

Express, will be delivered to the booth without guarantee of piece count or condition. 

What happens to my empty containers during the show? 

• Pick up “Empty Labels” at the Service Center. Place a label on each container. 

Labeled containers will be picked up periodically and stored in non-accessible 

storage during the show. 

• At the close of the show‚ the empty containers will be returned to the booth in 

random order. Depending on the size of the show‚ this process may take several 

hours. 

How do I protect my materials after they are delivered to the show or 

before they are picked up after the show? 

• Co nsistent with trade show industry practices‚ there may be a lapse of time 

between the delivery of your shipment(s) to your booth and your arrival. The 

same is true for the outbound phase of the show — the time between your 

departure and the actual pick-up of your materials. During these times‚ your 

materials will be left unattended. We recommend that you arrange for a 

representative to stay with your materials or that you hire security services to 

safeguard your materials. 

How do I ship my materials after the close of the show? 

• Each shipment must have a completed Material Handling Agreement in order to 

ship materials from the show. All pieces must be labeled individually. 

• To save time‚ complete and submit the Outbound Shipping Form in advance‚ or 

you may contact the Service Center at show site for your shipping documents. 

The Material Handling Agreement and labels will be processed and available 

prior to show closing. 

• After materials are packed‚ labeled‚ and ready to be shipped‚ the completed 

Material Handling Agreement must be turned in at the Service Center. 

• Call your designated carrier with pick-up information. Please refer to Quick Facts 

for specific dates and times. In the event your selected carrier fails to show on 

final move-out day‚ your shipment will either be rerouted on Freeman’s carrier 

choice or delivered back to the warehouse at the exhibitor’s expense. 

• For your convenience‚ show recommended carriers will be on site to handle 

outbound transportation. 

Where do I get a forklift? 

• Forklift orders to install or dismantle your booth after materials are delivered 

may be ordered in advance or at show site. We recommend that you order in 

advance to avoid additional charges at show site. Refer to the Order Form for 

available equipment. 

• Advance and show site orders for equipment and labor will be dispatched once a 

company representative signs the labor order at the Service Center. 

• Start time is guaranteed only when equipment is requested for the start of the 

working day. 

Do I need insurance? 

• Be sure your materials are insured from the time they leave your firm until 

they are returned after the show. It is suggested that exhibitors arrange all-risk 

coverage. This can be done by riders to your existing policies. 

• All materials handled by Freeman are subject to the enclosed Terms and Conditions. 

Other available services (may not be available in all locations) 

• Cranes 

• Scissor lifts‚ condors 

• Access storage at show site 

• Exhibit transportation services (see enclosed brochure) 

• Security storage at show site 

• Short-term and long-term warehouse storage 

• Local pick-up and delivery 

• Priority empty return 

03/15



(773) 473-7080 • Fax (469) 621-5603 


Crated: 

Special Handling: 

(See defi nitions on back) 

Uncrated: 

Straight Time - 

Overtime - 


MATERIAL HANDLING SERVICES 

METHOD OF PAYMENT MUST 

ACCOMPANY YOUR ORDER 

NAME OF SHOW: ____________________________________________________________________________________________________ 



E-MAIL ADDRESS____________________________________________________________________________________________________ 


Let Freeman OnLine ® estimate your material handling charges for you. Log on to www.myfreemanonline.com, 

select your show and click on “Estimate My Material Handling Costs”. From Freeman OnLine ® you can print extra shipping 

labels, get tips on how to package your freight and much more. 

Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no 

additional handling required. 

Material delivered by a carrier in such a manner that it requires additional handling, such as 

ground unloading, stacked or constricted space unloading, designated piece unloading, shipment integrity, 

alternate delivery location, loads mixed with pad wrapped material, carpet and/or pad only shipments, 

no documentation and shipments that require additional time, equipment or labor to unload. Federal 

Express and UPS are included in this category due to their delivery procedures. 

Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or 

hooks. 

8:00 A.M. to 4:30 P.M. Monday through Friday 

4:30 P.M. to 8:00 A.M. Monday through Friday; ALL DAY Saturday, Sunday and Holidays 

(Overtime will be applied to all freight received at the warehouse and/or show site that must be moved into 

or out of booth during above listed times.) 

Description Price 200 lbs. 

per CWT Minimum 

RATE CLASSIFICATIONS: 

Warehouse Shipment (200 lb. minimum) 

Crated or Skidded Shipment .................................................................................... $ 85.00 $ 170.00 

Special Handling Shipment ....................................................................................... $ 110.50 $ 221.00 

Showsite Shipment (200 lb. minimum) 

Crated or Skidded Shipment .................................................................................... $ 75.50 $ 151.00 


Uncrated or Pad Wrapped Shipment ........................................................................ $ 113.25 $ 226.50 

Small Package - Maximum weight is 30 lbs. per shipment* .........................$ 45.00 

* A small package shipment is a shipment totaling any number of pieces with a combined weight not to 

exceed 30 lbs. that is received on the same day, from the same shipper and delivered by the same carrier. 

ADDITIONAL SURCHARGES: 

Shipment Delivered after Deadline Date (in addition to above rates) 

Warehouse Shipment after MARCH 3, 2017 ............................................................ $ 21.25 $ 42.50 

Showsite Shipment after MARCH 15, 2017 .............................................................. $ 19.00 $ 38.00 

Overtime Charge - Inbound/Outbound 4:30 p.m. to 8:00 a.m. Monday-Friday, 

All Day Saturday, Sunday, & Holidays (in addition to above rates) 

Crated or Skidded Shipment ..................................................................................... $ 19.00 $ 38.00 


Uncrated or Pad Wrapped Shipment ........................................................................ $ 28.50 $ 57.00 

FREEMAN material handling 

Price per Estimated 

Description Weight CWT CWT Total Cost 

÷ 100 = 

Surcharges 

÷ 100 = 

Sub-Total 

TOTAL 

WORK TRUCK 2017 Job #: 14-412301

SPECIAL HANDLING DEFINITIONS 

For frequently asked questions and material handling estimator tools, go to www.myfreemanonline.com 

Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as 

to require additional labor/handling, such as ground unloading, constricted space unloading, designated 

piece unloading, carpet/pad only shipments or stacked shipments. Also included are shipment integrity, 

alternate delivery locations, mixed shipments and shipments without individual bills of lading. Shipments 

loaded in this manner require additional time, labor, or equipment to unload, sort, and deliver. 

What is Ground Loading/Unloading? 

Vehicles that are not dock height, preventing the use of loading docks, such as U-Hauls, fl at bed trailers, 

double drop trailers, company vehicles with trailers that are not at dock level, etc. 

What is Constricted Space Loading/Unloading? 

Trailer loaded “high and tight” shipments that are not easily accessible. Freight is loaded to full capacity 

of trailer--top to bottom, side to side. One example of this is freight that is loaded down one side of a 

trailer that must be by-passed to reach target freight. 

What is Designated Piece Loading/Unloading? 

Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select 

the next piece, having to remove freight from the trailer then reload to fi t or the trailer must be loaded in 

a sequence to ensure all items fi t. 

What are Stacked Shipments? 

Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery 

to booth. Stacked or “cubed out” shipments, loose items place on top of crates and/or pallets constitute 

special handling. 

What is Shipment Integrity? 

Shipment integrity involves shipments on a carrier that are intermingled, or delivered in such a manner 

that additional labor is needed to sort through and separate the various shipments on a truck for delivery 

to our customers. 

special handling definitions 

What is Alternate Delivery Location? 

Alternate Delivery Location refers to shipments that are delivered by a carrier that requires us to deliver 

some shipments to different levels in the same building or to other buildings in the same facility. 

What are Mixed Shipments? 

Mixed shipments are defi ned as shipments of mixed crated and uncrated goods, where the percentage of 

uncrated is minimal and does not warrant the full uncrated rate for the shipment, but does require special 

handling. Freeman defi nes special handling for mixed loads as having less than 50% of the volume as 

uncrated. 

What does it mean if I have “No Documentation”? 

Shipments arrive from a small package carrier (including, among others, Federal Express and UPS) 

without an individual Bill of Lading, requiring additional time, labor, and equipment to process. 

What about Carpet Only Shipments? 

Shipments that consist of carpet and/or carpet padding only require special handling because of additional 

labor and equipment to unload. 

What is the difference between Crated and Uncrated Shipments? 

Crated shipments are those that are packed in any type of shipping container that can be unloaded at 

the dock with no additional handling required. Such containers include crates, fi ber cases, cartons, and 

properly packed skids. An uncrated shipment is material that is shipped loose or pad wrapped, and/or 

unskidded without proper lifting bars and hooks. 

10/05



(773) 473-7080 • Fax (469) 621-5603 


NAME OF SHOW: 

EXHIBITING COMPANY NAME: BOOTH #: 


E-MAIL: 

PLEASE INCLUDE THE FREEMAN 

METHOD OF PAYMENT FORM 

WITH YOUR ORDER 


MACHINERY HANDLING SERVICES 

ATTENTION EXHIBITORS 

SPECIAL MACHINERY HANDLING RATES 

MACHINERY HANDLING INFORMATION 

• Rates include all labor and equipment required to unload machinery at show site, deliver to 

booth, handle any empty containers to and from storage and remove from booth for reloading 

onto outbound carriers. 

• Applies to machinery with proper lifting bars, points, hooks or skids, large refuse containers, 

compactors, balers and similar waste handling equipment which may be moved on or off the 

loading dock, vehicle, or show fl oor by forklift with no special handling. 

• Each shipment received is considered seperately. No cumulative weights will be allowed on 

minimums. 

DATE: 

FREEMAN machinery handling 

RATES ARE ROUND TRIP* 

WEIGHT 

RATE 

1-2,000 lbs ............................... $37.50 / per cwt 

2,001-5,000 .............................. $35.25 / per cwt 

5,001- over ............................... $30.75 / per cwt 

LBS SHIPPED RATE TOTAL COST 

I will ship lbs. of heavy machinery @ $ = $ 

FOR ALL MACHINERY SHIPMENTS, PLEASE BE SURE THAT ALL SHIPPING 

DOCUMENTS INDICATE "MACHINERY" IN THE DESCRIPTION. 

Project# 412301 Work Truck 2017



(773) 473-7080 • Fax (469) 621-5603 

Email: FreemanChicagoES@freemanco. 

NAME OF SHOW: 







DEADLINE DATE 





MOTORS AND TRUSS 

• ELECTRICAL SERVICE requirements to power the motors must be ordered in advance on the Indiana 

Convention Center ELECTRICAL SERVICES ORDER FORM. 

• LABOR requirements to hang the truss and motors must be ordered in advance on the appropriate 

Hanging Sign/Truss/Lighting Labor order form. 

• The cost of Material Handling is included in the rates listed below. 

• Orders received after the deadline date will be be charged the Show Site Price. 

• Truss Orders requiring design will incur a $250.00 Design Fee. 

• NOTE: ALL MOTORS MUST BE RENTED THROUGH FREEMAN. Exhibitors will not be permitted 

to attach anything to the facility without utilizing labor and supervision through Freeman. 

FREEMAN motors & truss 

EQUIPMENT 

Description Advance Show Site Total 

Price 

Price 

______ One Ton Hoist* ................................................................ 463.75 695.65 $ ________ 

______ Half Ton Hoist* ................................................................. 441.25 661.90 $ ________ 

______ Quarter Ton Hoist* ........................................................... 418.50 627.75 $ ________ 

______ 20.5” Silver Box Truss (per foot) .........................................22.50 33.75 $ ________ 

______ 12” Silver Box Truss (per foot) ........................................... 18.25 27.40 $ ________ 

______ Black Truss ...................................................................................................................... 20% additional 

SUBTOTAL FOR EQUIPMENT $__________ 

TAX (7%) $__________ 

TOTAL COST $__________ 

*Hoist prices include unit controls 

Please indicate what you will be hanging with the above equipment: 

_____ Hanging Sign 

_____ Lighting Truss 

_____ Combination of Both 

STRUCTURAL INTEGRITY STATEMENT MUST ACCOMPANY ORDER 

Work Truck 20167 JOB #: 412301



(773) 473-7080 • Fax (469) 621-5603 



NAME OF SHOW: ____________________________________________________________________________________________________ 



E-MAIL ADDRESS____________________________________________________________________________________________________ 



RIGGING EQUIPMENT AND LABOR 


DEADLINE DATE 




STRAIGHT TIME HOURS 

8:00 a.m. to 4:30 p.m., Monday through Friday 

Day the Show Closes - 4:30 p.m. to 8:30 p.m., Monday though Friday 

*Flexible Start Times - 10:00 a.m. to 6:30 p.m. and 12:30 p.m. to 8:30 p.m. Monday through Friday 

• Must be ordered 24 hours in advance 

• Four (4) hour minimum charge 

• Rigger availability not guaranteed 

• After 4:30 p.m. the prorated share of stewards costs may be an additional charge 

• Six (6) hour minimum applies after four (4) hours 

OVERTIME HOURS 

DOUBLE TIME HOURS 

Monday through Friday 

Monday through Friday 

4:30 p.m. to 6:30 p.m. After 6:30 p.m. 

*Flexible Start Times 

*Flexible Start Times 

6:30 p.m. to 8:30 p.m. with 10:00 a.m. start After 8:30 p.m. with 10:00 a.m. start 

8:30 p.m. to 10:30 p.m. with 12:30 p.m. start After 10:30 p.m. with 12:30 p.m. start 

Day the Show Closes - 8:30 p.m. to 12:30 a.m. 

Day the Show Closes - 12:30 a.m. to 8:00 a.m. 

Saturday - All Day 

Sunday and Holidays - All Day 

PLEASE NOTE: There may be situations due to safety concerns or unusual circumstances where 

the contractor, at their discretion, may need to modify crew size. 

Part # Description Price per Hour Show Site 

Forklift Labor 

Prices do not include labor. 

(One hour minimum per forklift) 

3090600 Man Cage for Forklift ..................................................................$ 55.50 $ 77.70 

3090700 Boom for Forklift .........................................................................$ 55.50 $ 77.70 

30405 Sm.Forklift - up to 5,000 lbs ......................................................$ 67.00 $ 93.80 

304015 Lg.Forklift - up to 15,000 lbs.......................................................$ 114.00 $ 159.60 

30404 4- Stage Forklift .........................................................................$ 98.25 $ 137.55 

5K forklift and Operator (Rigger Foreman)* 

(If a larger forklift is needed, other Forklift rates and/or additional crew will apply). 

3020400 Forklift and Rigger - ST ..............................................................$199.75 $279.65 

3020401 Forklift and Rigger - OT .............................................................$266.25 $372.75 

3020402 Forklift and Rigger - DT .............................................................$ 332.50 $465.50 

*Additional riggers may be required due to safety concerns or unusual circumstances. 

Additional Rigging Labor (One hour minimum per person) 

3020200 Rigger Foreman - ST .................................................................$ 132.75 $185.85 

3020201 Rigger Foreman - OT ................................................................$ 199.25 $278.95 

3020202 Rigger Foreman - DT ................................................................$265.50 $371.70 

3020100 Rigger - ST .................................................................................$ 123.75 $173.25 

3020101 Rigger - OT ................................................................................$ 185.75 $260.05 

3020102 Rigger - DT .................................................................................$247.50 $346.50 

FREEMAN forklift / rigging labor 

Work Truck 2017 Project #: 14-412301 

Please complete and return Page 2 with your 

Method of Payment Form



(773) 473-7080 • Fax (469) 621-5603 


NAME OF SHOW: ________________________________________________________________________________________ 

COMPANY NAME ______________________________________________________________ BOOTH #: _________________________ 

CONTACT NAME: _____________________________________________________ PHONE #: _________________________ 

E-MAIL ADDRESS _______________________________________________________________________________________ 



RIGGING EQUIPMENT AND LABOR 

Please complete the forms below and return with your completed Method of Payment Form. 

INSTALLATION 

Part # Description Date Start # of Equip/ Approx Hrs Total Hourly Estimated 

Time Person per Person Hours Rate Total Cost 

Describe work to be done: _____________________________________________________________________________ 

____________________________________________________________________________________________________ 


DEADLINE DATE 





Sub-Total 

Tax 

Total 

DISMANTLE 

Part # Description Date Start # of Equip/ Approx Hrs Total Hourly Estimated 

Time Person per Person Hours Rate Total Cost 

N/A 

FREEMAN forklift / rigging labor 

Describe work to be done: _____________________________________________________________________________ 

____________________________________________________________________________________________________ 

Sub-Total 

Tax 

Total 

N/A 

WORK TRUCK 2017 Project #: 14-412301

Freeman 

TransportationComplete 

Double the convenience... 

zero surprises. 

Freeman’s all-inclusive shipping 

and material handling package 

means transporting your exhibit 

materials has never been simpler 

or as affordable. 

Package includes: 

• Round trip standard ground transportation AND material 

handling services 

• No additional fees, no surprises 

• Pick-up and transportation from point of origin to either advance 

warehouse or show site – your choice. 

• Pre-printed shipping labels & outbound paperwork 

Benefits: 

• Turnkey pricing ensures precise budgeting 

• No additional handling, pick-up or delivery fees 

• No additional fuel surcharges or overtime surcharges 

• No carrier waiting time fees 

• Experienced on-site transportation reps from move-in through move-out 

• All charges on your Freeman invoice 

• LTL (less than truck load) shipping 

To take advantage, call 1-800-995-3579 or email 

exhibit.transportation@freemanco.com for a quote. 

*Services apply to destinations anywhere in the Continental U.S.

(800) 995-3579 Toll Free US & Canada 

(817) 607-5100 Local & International 

NAME OF SHOW: 

COMPANY NAME: 




For Assistance, please call applicable number listed above to speak with one of our experts. 


EXHIBIT TRANSPORTATION 

TIPS FOR EASY ORDERING 


• Credit card information must be on file prior to pick up, as Items to be shipped 

charges will be included on your show services invoice. 

Number of Pieces 

Est. Weight 

• International Exhibitors remember - Shipments originating 

from countries other than the U.S. must be cleared through 

Crates (wooden) 

customs. Please call for additional information: 

Cartons (cardboard) 

(800) 995-3579 Toll Free US & Canada 

(817) 607-5100 Local & International 

Cases/Trunks (fiber) (color ___________ ) 

COMPLETE THE FOLLOWING ITEMS 

Skids/Pallets 

ON THIS FORM: 

Carpet (color ______________________ ) 

PICK UP INFORMATION 

Other ( ______________________ ) 

Total 

Requested Pick Up Date: 

Size of largest piece: (H) (W) (L) 

SHIPPER NAME 

NOTE: Shipments will be weighed and measured prior to delivery. 

SHIPPER ADDRESS 

OUTBOUND SHIPPING 

(City) (State) (Zip) 

DESTINATION 

I will be shipping to the WAREHOUSE 

FREEMAN / Exhibiting Company Name / Booth # 


C/O: FREEMAN 

TF LOGISTICS, 4200 INDUSTRIAL BLVD 


MUST BE DELIVERED BY MARCH 03, 2017 

I will be shipping to SHOW SITE 

FREEMAN / Exhibiting Company Name / Booth # 


C/O: FREEMAN 




CANNOT BE DELIVERED BEFORE MARCH 13, 2017 

TYPE OF SERVICE 

Next Day Air: Delivery next business day by 5:00 PM 

Second Day Air: Delivery second business day by 5:00 PM 

3-5 Day Service: Delivery within 3 - 5 business days 

Declared Value $ 

Air Transportation charges are billed by Dimensional or 

Actual Weight, whichever is greater. 

Standard Ground: Dependent on distance 

Expedited Ground: Tailored to specific requirements 

Specialized: Pad wrapped, uncrated, truck load 

07/15 

COMPLETE THIS FORM ONLY IF YOU ARE 

SHIPPING YOUR EXHIBIT MATERIALS BY 


BOOTH #: 

PHONE #: 

I would like to schedule outbound Freeman Exhibit 

Transportation. Please provide me with a Material Handling 

Agreement at show site for my shipping instructions and 

signature. So we may print your Outbound Material Handling 

Agreement and labels, please complete the following 

information if different from pick up address: 

Ship to address: 

Number of Labels : 

BOOTH SIZE: 

FAX THIS COMPLETED FORM VIA: 

E-mail: 

exhibit.transportation@freemanco.com 

or 

Fax: (469) 621-5810 

A TRANSPORTATION SPECIALIST 

WILL CALL YOU TO CONFIRM 

RECEIPT OF ORDER AND 

FINALIZE DETAILS. 

(412301) 

SHOW # _____________ 

X 

FREEMAN exhibit transportation



(773) 473-7080 Fax: (469) 621-5603 


NAME OF SHOW: 




EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND SHIPPING LABELS. WE 

WOULD BE HAPPY TO PREPARE THESE FOR YOU AND DELIVER THEM TO YOUR BOOTH PRIOR TO SHOW CLOSE. 

TO TAKE ADVANTAGE OF THIS SERVICE, PLEASE COMPLETE AND RETURN THIS FORM. 


SHIP TO: COMPANY NAME: 

DELIVERY ADDRESS: 

SPECIAL INSTRUCTIONS: 

BILL TO: Same as Ship to: 

COMPANY NAME: 

OUTBOUND MATERIAL HANDLING 

AND SHIPPING LABELS 




CITY: 

PHONE#: 

STATE/ 

PROVINCE: 

ATTN: 

ZIP/ 

POSTAL CODE: 

FREEMAN outbound shipping 

DELIVERY ADDRESS: 

CITY: 

METHOD OF SHIPMENT 

Select a Carrier: 

Freeman Exhibit Transportation 

Other Carrier 

No need to schedule your outbound shipment. 

Carrier Name: 

Charges will appear on your Freeman invoice. 

Carrier Phone: 

Freeman will make arrangements for all Freeman Exhibit Transportation shipments. 

Arrangements for pick-up by other carriers is the responsibility of the exhibitor. 

Select a Level of Service: 

1 Day: Delivery next business day 

Standard Ground 

2 Day: Delivery by 5:00 P.M. second business day Specialized: Pad wrapped, uncrated, or truckload 

Deferred: Delivery within 3-5 business days 

Select Shipment Options (if applicable) 

Have loading dock 

Inside delivery 

Pad wrap required 

Do not stack 

Select Desired Number of Labels: 

STATE/ 

PROVINCE: 

Lift gate required 

Air ride required 

Residential 

ZIP/ 

POSTAL CODE: 

Once your shipment is packed and ready to be picked up, please return the Material Handling Agreement to the Exhibitor 

Services Center. Shipments without a Material Handling Agreement turned in will be returned to our warehouse at exhibitor's 

expense. 

1/16 

(412301)

PAYMENT & LABOR 

YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. 

The terms and conditions set forth below become a part of the Contract between FREEMAN and you, the EXHIBITOR. Acceptance of said terms and conditions will be 

construed when any of the following conditions are met: 

• THE METHOD OF PAYMENT FORM IS SIGNED; OR 

• AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN; OR 

• WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN. 

DEFINITIONS 

For purposes of this Contract, ”FREEMAN“ or “The Freeman Companies” means Freeman Expositions, Inc., Freeman Expositions, Ltd., Freeman Audio Visual, 

Freeman Exhibit, Freeman Transportation, Hoffend Xposition, Stage Rigging, Inc., Kerry Technical Services, TFC, Inc., Freeman Electrical Services, and their respective 

employees, directors, officers, agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors FREEMAN may appoint. The term 

“EXHIBITOR” means the Exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). 

PAYMENT TERMS 

Full payment, including any applicable tax, is due in advance or at show site. All payments must be in U.S. funds and all checks must be drawn on a U.S. bank. 

Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form. All materials and equipment 

are on a rental basis for the duration of the show or event and remain the property of FREEMAN except where specifically identified as a sale. All rentals include delivery, 

installation, and removal from EXHIBITOR’S booth. In case of cancellation of any orders or services by EXHIBITOR, a one-hour “per person, per hour” charge will be applied 

for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom-Cut Carpet, Modular Rental Exhibits and any 

other custom-order items or services have already been provided at the time of cancellation, fees will remain at 100% of the original charge. If the Show or Event is canceled 

because of reasons beyond FREEMAN’S control, EXHIBITOR remains responsible for all charges for services and equipment provided up to and including the date of 

cancellation. FREEMAN will not issue refunds to EXHIBITOR of any payments made before the date of cancellation. It is EXHIBITOR’S responsibility to advise the 

FREEMAN Service Center Representative of problems with any orders, and to check the EXHIBITOR’S invoice for accuracy prior to the close of the Show or Event. 

If EXHIBITOR is exempt from payment of sales tax, FREEMAN requires an exemption certificate for the State in which the services are to be used. Resale certificates are 

not valid unless EXHIBITOR is rebilling these charges to its customers. For International EXHIBITORS, FREEMAN requires 100% prepayment of advance orders, and any 

order or services placed at show site must be paid at the show. For all others, should there be any pre-approved unpaid balance after the close of the show; terms will be 

net, due and payable in DALLAS, TEXAS upon receipt of invoice. Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser 

of the maximum rate allowed by applicable law, or 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a prepaid basis only. 

If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and 

any excess finance charge received by FREEMAN shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invoices or invoice 

balances are placed with a collection agency or attorney for collection or suit, EXHIBITOR agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND 

CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the 

EXHIBITOR and FREEMAN relative to any loss, damage, or claim, such EXHIBITOR shall not be entitled to and shall not withhold payment, or any partial payment, due to 

FREEMAN for its services, as an offset against the amount of any alleged loss or damage. Any claims against FREEMAN shall be considered a separate transaction, and 

shall be resolved on its own merits. FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR’S estimate of charges and the actual 

charges incurred by EXHIBITOR, or for any charges that FREEMAN may be obligated to pay on behalf of EXHIBITOR, including without limitation, any shipping charges. 

If EXHIBITOR provides a credit card for payment and charges are rejected by the EXHIBITOR’S credit card company for any reason, FREEMAN hereby provides notice 

that it reserves the right, and EXHIBITOR authorizes FREEMAN, to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on 

the EXHIBITOR’S account. In the event that a THIRD PARTY orders on behalf of the EXHIBITOR and the named THIRD PARTY does not discharge payment of the invoice 

prior to the last day of the show‚ charges will revert back to the EXHIBITOR. All invoices are due and payable upon receipt‚ by either party. 

ELECTRICAL 

Claims will not be considered, or adjustments made unless filed in writing, by Exhibitor, prior to the close of the event. Freeman is not responsible for any damage or 

loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman, its officers, directors, employees and agents harmless from such power loss. 

IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION LOST PROFITS) EVEN IF 

ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, WHETHER UNDER THEORY OF CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCTS LIABILITY OR 

OTHERWISE. Exhibitor shall indemnify and hold harmless Freeman, its officers, directors, employees, and agents from and against any and all claims, liabilities, damages, 

fines, penalties or costs of whatsoever nature (including reasonable attorneys’ fees) arising out of or in any way connected with Exhibitor’s actions or omissions under this 

Agreement. 

LABOR UNDER THE SUPERVISION OF EXHIBITOR 

RESPONSIBILITIES 

EXHIBITOR shall be responsible for the performance of labor provided under this option. It is the responsibility of EXHIBITOR to supervise labor secured through FREEMAN 

in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a manner that is in compliance with FREEMAN’S Safe Work 

Rules and/or Federal, State, County and Local ordinances, rules and/or regulations, including but not limited to Show or Facility Management rules and/or regulations. It is 

the responsibility of EXHIBITOR to check in with the Service Desk to pick up labor, and to return to the Service Desk to release labor when the work is completed. 

INDEMNIFICATION 

EXHIBITOR agrees to indemnify, hold harmless, and defend FREEMAN from and against any and all demands, claims, causes of action, fines, penalties, damages, 

liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for bodily injury, including any injury to FREEMAN 

employees, and/or property damage arising out of work performed by labor provided by FREEMAN but supervised by EXHIBITOR. Further, the EXHIBITOR’S 

indemnification of FREEMAN includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations and/or Rules” as published and/or set forth 

by Facility or Show Management, and/or directing labor provided by FREEMAN to work in a manner that violates any of the above rules, regulations, and/or ordinances. 

IMPORTANT 

PLEASE REFER TO FREEMAN’S “MATERIAL HANDLING TERMS & CONDITIONS” AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO THE “SERVICE 

REQUEST & SHIPPING INSTRUCTIONS CONTRACT” AS IT RELATES TO TRANSPORTATION SERVICES. CONTRACT TERMS DEPEND ON THE NATURE OF 

SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN. TERMS & CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN. 

Freeman REV 01/16

MATERIAL HANDLING 

YOU ARE ENTERING A BINDING CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. Acceptance of said terms and conditions will be 

construed when any of the following conditions are met: This Material Handling Agreement (MHA) is signed; Exhibitor’s materials are delivered to Freeman’s warehouse or to an event site 

for which Freeman is the Official Show Contractor; or an order for labor and/or rental equipment is placed by Exhibitor with Freeman. Please be aware that disposal of exhibit properties is 

not included as part of your material handling charges. Please contact freeman for your quoted rates and rules applicable to disposal of your exhibit properties. 

1. DEFINITIONS. For purposes of this Contract, Freeman means Freeman Expositions, 

Inc., and its employees, directors, officers, agents, assigns, affiliated companies, and 

related entities. In no event shall Freeman be deemed to be the Ultimate Consignee for 

shipping and custom purposes. The term “Exhibitor” means the Exhibitor, its employees, 

agents, and representatives. 

2. PACKAGING/CRATES AND STORAGE. Freeman shall not be responsible for damage 

to loose or uncrated materials, pad wrapped or shrink-wrapped materials, glass 

breakage, concealed damage, carpets in bags or poly, or improperly packed or labeled 

materials. Freeman shall not be responsible for crates and packaging which are unsuitable 

for handling, in poor condition, or have prior damage. Crates and packaging should 

be of a design to adequately protect contents for handling by forklift and similar means. 

Freeman does not accept any crates or packaging containing hazardous materials. 

Goods requiring cold storage and those in accessible storage are stored at Exhibitor’s 

own risk. FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR 

DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE. 

3. EMPTY CONTAINERS. Empty container labels will be available at the show site 

service desk. Affixing labels to the containers is the sole responsibility of Exhibitor or its 

representative. All previous labels must be removed or obliterated. Freeman assumes 

no responsibility for: error in the above procedures; removal of containers with old 

empty labels and without Freeman labels; or improper information on empty labels. 

FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND 

CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER 

STORAGE. 

4. INBOUND/OUTBOUND SHIPMENTS. There may be a lapse of time between the 

delivery of shipment(s) to the booth and the arrival of Exhibitor, or a lapse of time 

between the completion of packing and the actual pickup of materials from the 

booths for loading onto a carrier and during such times, Exhibitor materials will be left 

unattended. FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS, 

DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITOR’S MATERIALS AFTER THEY 

HAVE BEEN DELIVERED TO EXHBITOR’S BOOTH AT SHOW SITE OR BEFORE THEY 

HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT. 

Freeman recommends the securing of security services from Facility or Show 

Management. All MHA’s submitted to Freeman by Exhibitor will be checked at the time of 

pickup from the booth and corrections will be made where discrepancies exist between 

the quantities of items on any form submitted to Freeman and the actual count of such 

items in the booth at the time of pickup. Freeman is not responsible for any wait time 

or other charges including business center charges arising from delivery or pickup of 

Exhibitor’s materials. 

5. DELIVERY TO THE CARRIER FOR RELOADING. Freeman assumes no responsibility 

for loss, damage, theft, or disappearance of Exhibitor’s materials after same have 

been delivered to Exhibitor’s appointed carrier, shipper, or agent for transportation after 

the conclusion of the show. Freeman loads the materials onto the carrier under directions 

from the carrier or driver of that carrier. Any loading onto the carrier will be understood 

to be under the exclusive supervision and control of the carrier or driver of that carrier. 

FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS, DAMAGE, THEFT OR DIS- 

APPEARANCE OF EXHIBITOR’S MATERIALS THAT ARISES OUT OF IMPROPERLY 

LOADED OR LABELED MATERIALS. 

6. DESIGNATED CARRIERS. Freeman shall have the authority to change the Exhibitor 

designated carrier if that carrier does not pick up the shipment(s) at the appointed time. 

Where no disposition is made by Exhibitor, materials may be taken to a warehouse to 

await Exhibitor’s shipping instructions and Exhibitor agrees to be responsible for charges 

relating to such rerouting and handling. IN NO EVENT SHALL FREEMAN BE RESPON- 

SIBLE FOR ANY LOSS RESULTING FROM SUCH REROUTING DESIGNATION. 

7. FORCE MAJEURE. Freeman’s performance hereunder is subject to, and Freeman 

shall not be responsible for loss, delay, or damage due to, strike, work stoppages, natural 

elements, vandalism, Act of God, civil disturbances, power failures, explosions, acts of 

terrorism or war, or for any other cause beyond Freeman’s reasonable control, nor for 

ordinary wear and tear in the handling of Exhibitor’s materials. 

8. CLAIM(S) FOR LOSS. Exhibitor agrees that any and all claims for loss or damage 

must be submitted to Freeman immediately at the show site and in any case not later 

than thirty (30) business days after the date when Exhibitor’s materials are delivered 

to the carrier for transportation from show site or from Freeman’s warehouse. All claims 

reported after thirty (30) days will be rejected. In no event shall a suit or action be brought 

against Freeman more than one (1) year after the date of loss or damage occurred. 

a. PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any dispute 

between the Exhibitor and Freeman relative to any loss, damage, or claim, Exhibitor 

shall not be entitled to and shall not withhold payment due Freeman for its services as 

an offset against the amount of any alleged loss or damage. Any claims against Freeman 

shall be considered a separate transaction and shall be resolved on their own merits. 

b. MAXIMUM RECOVERY. If found liable for any loss, Freeman’s sole and exclusive 

maximum liability for loss or damage to Exhibitors materials and Exhibitor’s sole and 

exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 

(USD) per item, or $1,500.00 (USD) per shipment whichever is a less. For unmarked, unlabeled and 

improperly packaged television monitors, the maximum liability is the lesser of $3.00 (USD) per pound 

or the actual invoice price. All shipment weights are subject to correction and final charges determined 

by the actual or re-weighed weight of the shipment. 

c. LIMITATION OF LIABILITY. IN NO EVENT SHALL FREEMAN BE LIABLE TO THE EXHIBITOR 

OR TO ANY OTHER PARTY FOR SPECIAL, COLLATERAL, EXEMPLARY, INDIRECT, INCIDEN- 

TAL, OR CONSEQUENTIAL DAMAGES, WHETHER SUCH DAMAGES OCCUR EITHER PRIOR 

OR SUBSEQUENT TO, OR ARE ALLEGED AS A RESULT OF, TORTIOUS CONDUCT, FAILURE 

OF THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE PROVISIONS 

OF THIS CONTRACT, REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT OR 

IN TORT, INCLUDING STRICT LIABILITY AND NEGLIGENCE, EVEN IF FREEMAN HAS BEEN 

ADVISED OR HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES. SUCH EXCLUDED 

DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS, LOSS OF USE, AND INTER- 

RUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES. 

9. DECLARED VALUE. Declarations of Declared Value are between the Exhibitor and the selected 

Carrier ONLY, and are in no way an extension of Freeman’s maximum liability stated herein. 

Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the 

selected Carrier; however, FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM 

THE TRANSMITTAL OF, OR FAILURE TO TRANSMIT, DECLARED VALUE INSTRUCTIONS TO 

THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE 

OR ANY OTHER TERM OF CARRIAGE. 

10. JURISDICTION / VENUE. THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS 

OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES. 

EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CON- 

TRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICITON IN DALLAS COUNTY, 

TEXAS. 

11. INDEMNIFICATION. Exhibitor agrees to indemnify and forever hold harmless Freeman 

from and against any and all demands, claims, causes of action, fines, penalties, damages 

(including consequential), liabilities, judgments, and expenses (including but not limited to reasonable 

attorneys’ fees and investigation costs) arising out or contributed to by Exhibitor’s negligent 

supervision of any labor secured through Freeman; Exhibitor’s negligence, willful misconduct, or 

deliberate act, or the negligence, willful misconduct, or deliberate act of Exhibitor’s employees, 

agents, representatives, customers, invitees and/or any Exhibitor Appointed Contractors (EAC) at 

the show or event to which this Contract relates, including but not limited to Exhibitor’s violation of 

Federal, State, County or Local ordinance and/or Exhibitor’s violation of Show Regulations and/or 

Rules as published and set forth by Facility and/or Show Management. 

12. LIEN. Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor’s materials 

that is from time to time in the possession of Freeman and all the proceeds thereof, including 

without limitation insurance proceeds (the “Collateral”), to secure the prompt and full payment and 

performance of all Exhibitor’s indebtedness for monies paid, by Freeman on its behalf, services 

performed, materials and/or labor from time to time provided by Freeman to or for the benefit of 

Exhibitor (“Obligations”). Freeman shall have all the rights and remedies of a secured party under 

the Uniform Commercial Code, as may be amended from time to time (“UCC”), and any notice 

that Freeman is required to give under the UCC of a time and place of a public sale or the time 

after which any private sale or other intended disposition of any Collateral is to be made shall be 

deemed to constitute reasonable notice if such notice is mailed by registered or certified mail at 

least five (5) days prior to such action. Freeman may hold and not deliver any of the Collateral to 

Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied. 

13. WAIVER & RELEASE. Exhibitor, as a material part of the consideration to Freeman for 

material handling services, waives and releases all claims against Freeman with respect to all 

matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract. 

14. DRIVER LIABILITY WAIVER. IN CONSIDERATION OF FREEMAN PERMITTING 

ENTRANCE TO THE PREMISES, YOU, YOUR EMPLOYER, THE OWNER OF THE TRUCK AND OR 

EQUIPMENT THAT YOU ARE OPERATING (TRUCKOWNER) AND YOU AS AGENT OF YOUR 

EMPLOYER AND THE TRUCKOWNER, HEREBY ASSUME ALL RISK OF INJURY OR HARM 

TO YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND PROPERTY 

BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR ACTIVITIES WHILE BEING 

PERMITTED TO ENTER THE PREMISES. YOU AGREE TO ENTER AT YOUR OWN 

RISK. YOU HAVE FULL KNOWLEDGE OF ANY RISK INVOLVED IN THIS ACTIVITY. YOU 

RECOGNIZE THE HAZARDS AND ARE AWARE OF ALL THE RULES FOR SAFE OPERATION. YOUR 

EMPLOYER, THE TRUCKOWNER, AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS 

FREEMAN, ITS EMPLOYEES, OFFICERS, DIRECTORS, AGENTS, ASSIGNS, AFFILIATED 

COMPANIES AND RELATED ENTITIES, AGAINST ANY AND ALL LIABILITY, ACTIONS, CLAIMS, 

AND DAMAGES OF ANY KIND WHATSOEVER ARISING FROM YOUR ACTIVITIES WHILE 

BEING PERMITTED TO ENTER THE PREMISE. 

Freeman REV 01/16

AIR CARGO 

AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT 

In tendering this shipment, the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter. This Air Service Request and Shipping Instruction Contract 

is NON-NEGOTIABLE and has been prepared by Shipper, or if by Freeman or another on Shipper’s behalf, it shall be deemed, conclusively, to have been prepared by the Shipper. The Shipper 

agrees that this shipment is subject to the TERMS stated herein All TERMS, including but not limited to, all the limitations of liability, shall apply to our agents and their contracting carriers. 

1. DEFINITIONS: In this Contract, “Freeman” means Freeman Decorating Services, Inc., and its 

respective employees, officers, directors, agents, assigns, affiliated companies, and related entities 

including any contractors appointed by Freeman. The term “Shipper” means the person or 

business for whom the property is being transported, and includes their respective employees, officers, 

directors, agents, assigns, affiliated companies, and contractors appointed by the Shipper, excluding only 

Freeman. “Property” is all objects of any type received from the Shipper for transport by Freeman as 

described herein. “Consignee” is the party to whom Shipper has designated the goods are to be delivered. 

2. FINAL CONTRACT BETWEEN THE PARTIES: In exchange for Shipper’s payments and Freeman’s 

services, which the parties have specified in this two-page Contract (including the Air Cargo Service Request 

and Shipping Instructions), Freeman and Shipper each agree that this Contact shall govern their respective 

rights and obligations regarding transportation of Shipper’s property. This Contract shall take effect when 

the property first comes into the physical possession of Freeman, and the responsibility of Freeman under 

same shall end when the property has been placed in the possession of the Consignee or the Consignee’s 

designated agent. If any part or provision of this Contract is found by a court of competent jurisdiction to be 

void or unenforceable, the remainder of the Contract shall continue in full force and effect. 

3. Freeman’s RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED: Freeman is responsible 

for the satisfactory performance of only those services which it directly provides under this Contract. 

Freeman shall not be responsible for the performance of individuals of firms who are not under the direct 

supervision or control of Freeman. Freeman shall not be responsible for events or causes of loss, delay, 

or damage beyond its reasonable control, including (by way of illustration only, and not as a limitation on 

the breadth of this clause), strike, lockout, work slowdown or stoppage, power failure, breakdown of plant 

or machinery, facility failure, vandalism, theft, Act of God, effect of natural elements, riot, civil commotion 

or disturbance, terrorism, act of war or belligerent parties, and any other cause or causes beyond the 

reasonable control of Freeman. EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS, 

Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE. 

4. PACKAGING AND CRATES: Shipper’s property must be well packaged for safe and secure handling, 

storage and shipment using ordinary care. Each piece must be legibly and durably marked with the name 

and address, including correct ZIP code of the Shipper and Consignee. When a container is used repetitively 

by Shipper, Shipper must remove all old labels, tags, markings, etc., and Shipper must ensure that 

the container retains adequate strength for transportation. Freeman makes neither representation nor 

any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper 

might use for its property. Freeman shall not be responsible for damage to loose or uncrated materials, 

padwrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, 

or improperly packed or labeled materials. Crates and packaging should be of a design to adequately 

protect contents for handling by forklift and similar means. General guidance as to acceptable packaging 

systems and procedures may be found in publications such as the National Motor Freight Classification, 

published by the National Motor Freight Traffic Association. For shipments of Perishable Commodities, 

U.S. and Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup; 

all International shipments must be packed to travel without spoilage for 24 hours beyond an agreed 

deadline. Freeman reserves the right to periodically embargo regions of the world due to conditions that 

may cause damage to perishable commodities. If the integrity of a shipment is in question, Freeman 

reserves the right to improve packaging at shipper’s expense. 

5. REFUSED SHIPMENTS: If the Consignee refuses a shipment tendered for delivery or if Freeman 

is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee, Freeman’s 

liability shall then become that of a warehouseman. 

(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written communication 

as provided on the face of these shipping instructions, if so indicated, to Shipper or the party, if any, 

designated to receive notice in these instructions. 

(b) Storage charges, based on Freeman’s applicable rates, shall start no sooner than the next business 

day following the attempted notification. Storage may be, at Freeman’s option, in any location that 

provides reasonable protection against loss or damage. Freeman may place the shipment in public storage 

at the owner’s expense and without liability to Freeman. 

(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freeman’s 

attempted first notification, Freeman will attempt to issue a second and final confirmed notification. 

Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that 

notification, Freeman may offer the shipment for sale at a public auction and Freeman has the right to 

offer the shipment for sale. The amount of sale will be applied to Freeman’s invoice for transportation, 

storage and other lawful charges. Shipper will be responsible for the balance of charges not covered 

by the sale of the goods. If there is a balance remaining after all charges and expenses are paid, such 

balance will be paid to the owner of the property sold hereunder, upon claim and proof of ownership. 

(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not 

possible, nothing shall be construed to abridge the right of Freeman, at its option, to sell the property 

under such circumstances and in such manner as may be authorized by law. 

(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time, 

Freeman may dispose of property to the best advantage. Where Freeman is directed by Consignee or 

Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the Agent of 

either is not regularly located, Freeman’s liability for the shipment shall terminate after unloading or delivery. 

6. LIMITATION ON SHIPPER’S RECOVERABLE DAMAGES: FREEMAN’S LIABILITY FOR DAMAGES 

ON DOMESTIC SHIPMENTS, INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM 

OR RELATED TO MISDELIVERY, INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY 

(INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE 

INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT), 

NONDELIVERY, MISSED PICKUP, AND LOSS OF OR DAMAGE TO CARGO, SHALL BE LIMITED 

TO THE HIGHER OF $50.00 (USD) PER SHIPMENT OR $.50 (USD) PER POUND ($1.10 (USD) PER 

KILOGRAM) OF CARGO ADVERSELY AFFECTED THEREBY, PLUS TRANSPORTATION CHARGES 

APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY, UNLESS AT 

TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE 

SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND 

PAYS THE APPROPRIATE VALUATION CHARGE. IN NO EVENT SHALL FREEMAN’S LIABILITY 

EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE 

ACTUALLY SUSTAINED, WHICHEVER IS LOWER. IF CARRIAGE OF THE SHIPMENT IS SOLELY OR 

PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER 

THAN THE COUNTRY OF DEPARTURE, Freeman’s LIABILITY FOR CARGO LOST, DAMAGED OR 

DELAYED SHALL BE LIMITED TO $9.07 PER POUND ($20.00 PER KILOGRAM) FOR CARRIAGE 

SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS 

AMENDED BY THE HAGUE PROTOCOL OF 1955, 17 SPECIAL DRAWING RIGHTS PER KILOGRAM 

FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL 

PROTOCOL NO. 4 OF 1975, OR $9.07 PER POUND ($20.00 PER KILOGRAM) FOR CARRIAGE 

WHERE THE WARSAW CONVENTION, INCLUDING ITS AMENDMENTS, DOES NOT APPLY FOR 

ANY REASON, UNLESS A HIGHER DECLARED VALUE IS REQUESTED, AND THE FEES SET 

FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID. FOR INTER- 

NATIONAL SHIPMENTS, THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION CONTRACT 

SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION. 

Notwithstanding the above limitations, domestic shipments containing the following items of extraordinary value are 

limited to a maximum declared value of $500.00 (USD): 

(a) artworks and objects of art, including without limitation original paintings, drawings, etchings, water colors, 

tapestries and sculpture; 

(b) clocks, watches, jewelry (including costume jewelry), furs and fur-trimmed clothing; 

(c) personal effects; 

(d) and other inherently fragile or unique items, including prototypes, etc. 

Any declared value in excess of the maximums allowed herein is null and void, and the acceptance by Freeman 

for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver 

of these maximums. Shipper understands that even if Shipper is not able to participate or fully participate in a 

show due to loss of, theft of, or damage to its property, Freeman shall never be liable or responsible for damages 

identified by the terms (by way of example only and not in limitation of the breadth of this clause) such as the 

following: consequential damages, loss of use damages, loss of profits damages, business interruption damages, 

delay damages, special damages, collateral damages, exemplary damages, damages awarded for gross 

negligence, direct damages, indirect damages, damages for failure of performance, breach of contract damages, 

fraud damages, or any other sort of damage for tort or breach of contract. This limitation shall bind the parties: 

(a) whenever or wherever the claimed loss or damage may occur; 

(b) even though the alleged loss or damage is claimed to result from negligence, strict liability, products liability, 

breach of contract, breach of statute or regulation, or any other legal theory or cause, and; 

(c) even though Freeman may have been advised or be on notice of the possibility or even the probability of such 

damages. Freeman makes no warranties, express or implied, and expressly disclaims any and all warranties. 

Except for Freeman’s failure to deliver in accordance with the Guaranteed Service section of the Service Guide, 

Freeman will not be liable for misdelivery, incomplete or otherwise inadequate delivery (including but not limited to 

failure to follow Shipper or Consignee instructions or failure to collect or properly deliver a payment instrument), 

non-delivery, missed pickup, delay on International shipments, loss or damage unless caused by Freeman’s sole 

negligence. 

7. SHIPPER’S RESPONSIBILITIES AND INDEMNIFICATION: 

(a) Shipper must pay in full for the services rendered under this Contract at the time the services are requested. The 

existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing 

on this duty of payment. No claim submitted by or on behalf of Shipper will be processed unless Shipper’s account 

is current. 

(b) Shipper understands and acknowledges that Freeman does not accept or transport illegal, dangerous or 

hazardous materials of any kind or nature. Shipper warrants and ensures that its property is inert, and contains no 

Hazardous Substances, Hazardous Materials, Chemicals, Gases, Explosives, Radioactive Materials, Biologically 

hazardous agents, or any other substance, matter or object in any form that could pose a threat to the health or 

safety of persons, property or the public welfare in general. Such goods may be warehoused at owner’s risk and 

expense or destroyed without compensation. 

(c) Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents from and against 

any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, 

judgments, and expenses (including but not limited to reasonable attorneys‟ fees and investigation costs) on 

account of personal injury, death, or damage to or loss of property or profits arising out of or contributed to by any 

of the following: Shipper’s negligence, willful misconduct, or deliberate act; Shipper’s violation of Federal, State, 

County or Local ordinances; Shipper’s violation of Show Regulations and/or Rules as published and set forth by 

Facility and/or Show Management; and/or Shipper’s failure to comply with (b) of this Agreement regarding the 

inclusion of any dangerous substances in the property placed with Freeman. 

8. CLAIMS: Shipper, Consignee, or any other party claiming an interest in the shipment must notify Freeman 

immediately upon delivery, or in the case of loss or damage which could not have been noted at the time of 

delivery, within five (5) days of delivery, of any loss or damage to the shipment. Notice of concealed damage must 

be confirmed in writing. If Carrier schedules an inspection, claimant must hold the shipping container, all packaging 

material and contents in the same condition as they were in when damage was discovered. Receipt of the shipment 

by the Consignee or the Consignee’s agent without written notice on the delivery receipt and/or delivery manifest 

will be prima facie evidence that the shipment was delivered in good condition. The amount of the claim may 

not be deducted from the transportation charges. Notice of loss or damage MUST be reported to Freeman at 

800-995-3579. The shipment, its container(s), and packing material must be made available to Freeman for 

inspection at the delivery location. All shipments are subject to opening for inspection by Freeman; however, 

Freeman is not obligated to perform such inspection. All claims for loss or damage MUST be made in writing to 

Freeman within one hundred and twenty (120) calendar days after the date of acceptance of the shipment by 

Freeman. Please refer to the Service Guide for claim procedures. All claims for service failure must be made 

within thirty (30) calendar days from the date of shipment and Freeman’s sole liability for such claims arising from 

Guaranteed Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service 

section of the Service Guide. All claims for overcharge must be made in writing to Freeman within sixty (60) calendar 

days after the invoice date. No action for loss or damage may be maintained against Freeman unless (a) claimant 

complies with all requirements of this section and (b) for domestic shipments, if the claimant commences the action 

within one (1) year of the shipment by Freeman unless otherwise required by International, Federal or State Law. 

If the claim is for loss or damage involving International shipments, claimant must commence the action within 

two (2) years from the date of acceptance of the shipment by Freeman unless otherwise required by International, 

Federal or State Law. For purposes of this section, no action shall be deemed to have commenced until receipt by 

Freeman of service of process of the action on Freeman. Claims for loss or damage must be delivered to the following 

address: Sedgwick, PO Box 14151, Lexington, KY 40512-4151. 

9. CHOICE OF FORUM: THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED 

STATES [INCLUDING ADOPTED INTERNATIONAL CONVENTIONS] AND THE STATE OF TEXAS WITHOUT 

GIVING EFFECT TO THE STATE‟S CONFLICT OF LAWS RULES. FREEMAN AND SHIPPER AGREE THAT 

ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT, 

ITS PERFORMANCE OR NONPERFORMANCE, OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL 

BE ARBITRATED IN THE CITY OF DALLAS, TEXAS, AND THE RULES OF THE AMERICAN ARBITRATION 

ASSOCIATION WILL APPLY. IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY 

AND IT IS NECESSARY TO LITIGATE THE DISPUTE, THE DISPUTE SHALL BE LITIGATED IN A COURT OF 

COMPETENT JURISDICTION IN DALLAS COUNTY, TEXAS. 

10. MISCELLANEOUS: Shipper warrants the accuracy of the weight and dimension data furnished in this Contract. 

Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this 

Contract, Shipper has no right to control the shipment; stop the shipment in transit, or divert or reschedule same, 

and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this 

Contract. Shipper agrees that this Contract may be provided to any third party, including common or contract 

carriers of cargo by air, water, rail, or road, for the purpose of confirming the right of Freeman to control the handling 

of the property and all matters related to payment for the shipment. 

Freeman REV 01/16

MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT 

This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation. It specifically limits your rights and 

possible recovery if your property is lost or damaged. You must accept all terms and conditions of this Contract. You confirm that you have read and agree with all the terms and 

conditions of this Contract by receipt without contest. This Contract may not be waived or varied, except in writing, and then only by an authorized representative of Freeman. 

1. DEFINITIONS. In this Contract, “Freeman” means Freeman Expositions, Inc., and its respective employees, 

officers, directors, agents, assigns, affiliated companies, and related entities including any contractors 

appointed by Freeman. The term “Shipper” means the person or business for whom the property is being 

transported, and includes their respective employees, officers, directors, agents, assigns, affiliated companies, 

and contractors appointed by the Shipper, excluding only Freeman. “Property” is all objects of any type 

received from the Shipper for transport by Freeman as described herein. “Consignee” is the party to whom 

Shipper has designated the goods are to be delivered. 

2. FINAL CONTRACT BETWEEN THE PARTIES. In exchange for Shipper’s payments and Freeman’s 

services, which the parties have specified in this Contract, Freeman and Shipper each agree that this 

Contact shall govern their respective rights and obligations regarding transportation of Shipper’s property. 

This Contract shall take effect when the property first comes into the physical possession of Freeman for 

inbound shipments and after loading on the applicable carrier for outbound shipments, and the responsibility 

of Freeman under same shall end when the property has been placed in the possession of the 

Consignee or the Consignee’s designated agent. If any part or provision of this Contract is found by a court 

of competent jurisdiction to be void or unenforceable, the remainder of the Contract shall continue in full 

force and effect. 

3. FREEMAN’S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED. Freeman shall not be 

responsible for the performance of individuals or firms who are not under the direct supervision or control of 

Freeman. Freeman shall not be responsible for events or causes of loss, delay, or damage beyond its reasonable 

control, including (by way of illustration only, and not as a limitation on the breadth of this clause), 

strike, lockout, work slowdown or stoppage, power failure, breakdown of plant or machinery, facility failure, 

vandalism, theft, Act of God, effect of natural elements, riot, civil commotion or disturbance, terrorism, act 

of war or belligerent parties, and any other cause or causes beyond the reasonable control of Freeman. 

Freeman shall not be liable for delay caused by highway obstructions, or faulty or impassable highways, or 

lack of capacity of any highway, bridge, or ferry, or caused by breakdown or mechanical defects of vehicles 

or equipment, or from any cause other than the negligence of Freeman. Freeman shall not be bound to 

transport by any particular schedule, means, vehicle or otherwise, other than with reasonable dispatch. 

4. PACKAGING AND CRATES. Shipper’s property must be well packaged for safe and secure handling, 

storage and shipment using ordinary care. Freeman makes neither representation nor any warranty regarding 

the acceptability or suitability of any packaging system or procedure that Shipper might use for 

its property. Freeman shall not be responsible for damage to loose or uncrated materials, padwrapped 

or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, or improperly 

packed or labeled materials. Crates and packaging should be of a design to adequately protect contents 

for handling by forklift and similar means. General guidance as to acceptable packaging systems and procedures 

may be found in publications such as the National Motor Freight Classification, published by the 

National Motor Freight Traffic Association. If the integrity of a shipment is in question, Freeman reserves the 

right to improve packaging at shipper’s expense. 

5. PERISHABLE GOODS. Goods of a perishable nature are carried in dry trailers without environmental 

or atmospheric control or other special services unless Shipper states on the face of the “Service Request 

and Shipping Instructions” that the goods are to be carried in a refrigerated, heated, specially ventilated 

or otherwise specially equipped trailer. This carriage may be subject to additional charges. Shipper is responsible 

for bringing the goods to the proper temperature before loading the goods into the trailer, for the 

proper stowage of the goods within the trailer, and for setting the temperature (including maintenance and 

repair), during all times after the trailer is spotted by Freeman and before the trailer is received by Freeman. 

Freeman is not responsible for product deterioration caused by inherent vice, defects in the merchandise or 

transit times in excess of product shelf life. Refrigerated, heated, specially ventilated or otherwise specially 

equipped trailers are not equipped to change the temperature of goods (they are equipped only to maintain 

temperature). Shipper will give written notice of requested temperature setting of the thermostatic controls 

before receipt of the goods by Freeman. When a loaded trailer is received, Freeman will verify that the 

thermostatic controls are set to maintain trailer temperature as requested. Freeman is unable to determine 

whether the goods were at the proper temperature when they were loaded into the trailer or when the 

trailer is delivered to Freeman. Air temperature at the unit sensor will be maintained within a proper range 

of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the face of the “Service 

Request and Shipping Instructions” if the goods were at that temperature when loaded into the container 

and if the temperature controls were properly set when the container was loaded. 

6. REFUSED SHIPMENTS. If the Consignee refuses a shipment tendered for delivery or if Freeman is 

unable to deliver a shipment because of fault or mistake of Freeman, Freeman’s liability shall then become 

that of a warehouseman. 

(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written communication as 

provided on the face of these shipping instructions, if so indicated, to Shipper or the party, if any, designated 

in these instructions to receive notice. 

(b) Storage charges, if applicable, shall start no sooner than the next business day following the attempted 

notification. Storage may be, at Freeman’s option, in any location that provides reasonable protection 

against loss or damage. Freeman may place the shipment in public storage at the owner’s expense and 

without liability to Freeman. 

(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freeman’s attempted 

first notification, Freeman will attempt to issue a second and final confirmed notification. Such notice shall 

advise that if Freeman does not receive disposition instructions within 10 days of that notification, Freeman 

may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for 

sale. The amount of sale will be applied to Freeman’s invoice for transportation, storage and other lawful 

charges. Shipper will be responsible for the balance of charges not covered by the sale of the goods. If there 

is a balance remaining after all charges and expenses are paid, such balance will be paid to the owner of 

the property sold hereunder, upon claim and proof of ownership. 

(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible, 

nothing shall be construed to abridge the right of Freeman, at its option, to sell the property under such 

circumstances and in such manner as may be authorized by law. 

(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time, 

Freeman may dispose of property to the best advantage. When Freeman is directed by Consignee or 

Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the Agent of 

either is not regularly located, Freeman’s liability for the shipment shall terminate after unloading or delivery. 

(THE “FAIR MARKET VALUE” EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE LOCA- 

TION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD AGREE IN AN 

ORDINARY COURSE OF BUSINESS, ARM’S LENGTH SALE.) OR $5.00 (USD) PER POUND OF CARGO LOST 

OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR 

CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE 

VALUATION CHARGE. Even if Shipper has made a declaration of value, liability shall never exceed the depreciated 

original invoice value or the fair market value of the property, whichever is less. The value per pound for applying 

declared valuation charges shall be determined by dividing Shipper’s declared value for carriage by the actual weight 

of the shipment. In all cases not prohibited by law, where a lower value than the actual value of the said property has 

been stated in writing by Shipper or has been agreed upon in writing as the released value of the property upon which 

the rate is based, such lower value plus freight charges, if paid, shall be the maximum recoverable amount for loss or 

damage. Notwithstanding the above limitations, all shipments containing the following items of extraordinary 

value are limited to a maximum declared value of $500.00 (USD): (a) Artworks and objects of art, including without 

limitation, original paintings, drawings, etchings, watercolors, tapestries and sculptures or prototypes; (b) Clocks, 

jewelry, including costume jewelry, furs, and fur-trimmed clothing; (c) Personal effects, including without limitation, 

papers and documents; or (d) Coin money, currency, gift certificates, debit cards, credit cards, and any other items of 

extraordinary value. (e) For unmarked, unlabeled and improperly packaged television monitors, the maximum liability 

is the lesser of $3.00 (USD) per pound or the actual invoice price. 

Any declared value in excess of the maximums allowed herein is null and void, and the acceptance by Freeman for 

carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of 

these maximums. In any event, (excluding small package program shipments) Freeman’s MAXIMUM LIABILITY 

WILL NEVER BE MORE THAN $100,000 PER SHIPMENT. Shipper understands that even if Shipper is not able 

to participate or fully participate in a Show due to loss of, theft of, or damage to their property, Freeman shall not be 

liable or responsible for damages identified by the terms (by way of example only and not in limitation of the breadth 

of this clause) such as the following: consequential damages, loss of use damages, loss of profits damages, business 

interruption damages, delay damages, special damages, collateral damages, exemplary damages, damages awarded 

for gross negligence, direct damages, indirect damages, or damages for failure of performance, breach of contract 

damages, fraud damages, or any other sort of damage for tort or breach of contract. This limitation shall bind the 

parties: (a) WHENEVER OR WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR; (b) EVEN THOUGH 

THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO RESULT FROM NEGLIGENCE, STRICT LIABILITY, PROD- 

UCTS LIABILITY, BREACH OF CONTRACT, BREACH OF STATUTE OR REGULATION, OR ANY OTHER LEGAL 

THEORY OR CAUSE, AND; (c) EVEN THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF 

THE POSSIBILITY OR EVEN THE PROBABILITY OF SUCH DAMAGES. 

9. SHIPPER’S RESPONSIBILITIES AND INDEMNIFICATION: 

(a) Shipper must pay in full for the services rendered under this Agreement at the time the services are requested. 

The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing 

on this duty of payment. No claim may be submitted by or on behalf of Shipper to Freeman unless Shipper’s account 

is current. 

(b) Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous materials 

of any kind or nature. Shipper warrants and will ensure that its property is inert, and contains no Hazardous Substances, 

Hazardous Materials, Chemicals, Gasses, Explosives, Radioactive Materials, Biologically hazardous agents, or 

any other substance, matter or object in any form that could pose a threat to the health or safety of Freeman persons, 

property, or the public welfare in general. Such goods may be warehoused at owner’s risk and expense or destroyed 

without compensation. 

(c) Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents from and against any 

and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, 

and expenses (including but not limited to reasonable attorneys‟ fees and investigation costs) on account of personal 

injury, death, or damage to or loss of property or profits arising out of or contributed to by any of the following: Shipper’s 

negligence, willful misconduct, or deliberate act; Shipper’s violation of Federal, State, County or Local ordinances; 

Shipper’s violation of Show Regulations and/or Rules as published and set forth by Facility and/or Show Management; 

and/or Shipper’s failure to comply with subsection (b) of this section regarding the inclusion of any dangerous substances 

in the property placed with Freeman. 

10. CLAIMS. Claims must be filed in writing within nine (9) months after the date of delivery of the property (or in the 

case of export traffic, within nine (9) months after delivery at the port of export), except that claims for failure to make 

delivery must be filed within nine (9) months after a reasonable time for delivery has elapsed. Suits for loss, damage, 

or delay shall be instituted against Freeman no later than two (2) years and one (1) day from the day when written 

notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or parts of the claim 

specified in the notice. Shipper shall deliver notice of claim for loss or damage by hand, U.S. mail, courier, facsimile, or 

electronic means to Sedgwick, PO Box 14151, Lexington, KY 40512-4151 as soon as loss or damage is discovered. 

The notice of claim shall invite a prompt joint survey of the damage, at a time and place to be agreed between the 

parties, and such survey shall go forward promptly. However, if in any case the property is received by the Consignee 

or the Consignee’s agent without notice of loss or damage to property being served on Freeman within 5 calendar 

days of the receipt of the property, it is agreed between Freeman and Shipper that in that instance the presumption 

shall arise that the property was delivered in proper quantity and in good condition. Notice of concealed damage must 

be confirmed in writing. If Carrier schedules an inspection, claimant must hold the shipping container, all packaging 

material and contents in the same condition as they were in when damage was discovered. 

Claims filed more than nine (9) months following the date on which the property was delivered or should have been 

delivered are agreed to be forever time barred. 

11. CHOICE OF FORUM / ARBITRATION. THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE 

STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES. EXCLUSIVE VENUE FOR 

ALL DISPUTES ARISING OUT OF CONTRACT, TORT, COMMON LAW OR RELATING TO THE ENFORCEMENT 

OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN 

DALLAS COUNTY, TEXAS. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or 

relating to this Agreement, or the breach thereof, shall be exclusively settled by arbitration administered by the American 

Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered 

by the arbitrator(s) may be entered by any court having jurisdiction thereof. 

12. MISCELLANEOUS. (a) Shipper warrants the accuracy of the weight and dimension data furnished in this Contract; 

(b) Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this 

Contract, Shipper has no right to control the shipment, stop the shipment in transit, or divert or reschedule same. (c) 

Shipper agrees that this Contract may be provided to any third party, including common or contract carriers of cargo 

by air, water, rail, or road, for the purpose of confirming the right of Freeman to control the handling of the property and 

all matters related to payment for the shipment. Shipper agrees that all shipments are subject to correction and final 

charges determined by the actual or re-weighed weight of the shipment. 

7. INSURANCE. Freeman IS NOT AN INSURER. Shipper is responsible for obtaining insurance for its 

property. Freeman provides no insurance for Shipper or its property. 

8. LIMITATION ON SHIPPER’S RECOVERABLE DAMAGES. Shipper understands that even if shipper’s 

property is lost, stolen, or damaged, Freeman does not pay replacement or restoration cost of any property. 

FREEMAN’S MAXIMUM LIABILITY SHALL BE THE AMOUNT OF PROVEN ACTUAL VALUE NOT EX- 

CEEDING THE LOWER OF FAIR MARKET VALUE. 

13. SMALL PACKAGE PROGRAM. If items shipped via Freeman’s Small Packages program are lost, damaged 

or destroyed while in Freeman’s possession, FREEMAN’S MAXIMUM LIABILITY SHALL BE $100 per 

package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE IN THE 

SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION 

CHARGE. If small packages are received by the Shipper and notice of loss or damage is not received by 

Freeman within 15 days of the delivery of the property, the parties agree that the presumption shall arise that 

the property was delivered in proper quantity and in good condition. 

Freeman REV 01/16

CompuSystems Lead Retrieval 

The smart way to collect leads 

App works with all iPhone, iPad and Android devices with 

this year’s and the previous year’s operating system. 

CompuLEAD Smart Lead Retrieval App 

Download the app and activate it via a unique activation code on your own 

smart device 

• Transfer activations between your staff’s devices 

• Custom qualifiers and survey questions 

• Edit lead information and add notes 

• Scan badges on and off the show floor even when cellular/Wi-Fi 

connection is lost 

• Send your own marketing materials to your leads from the app 

• Get personal in-booth training (additional charges apply) 

• Wireless printer (additional charges apply) 

CompuLEAD Smart Mobile Badge Scanner 

A rental device equipped with the CompuLEAD Smart app 

• Custom qualifiers and survey questions 

• Edit lead information and add notes 

• Scan badges on and off the show floor even when celluar/Wi-Fi 

connection is lost 

• In-booth delivery, setup and training (additional charges apply) 

• Wireless printer (additional charges apply) 

Mobile Badge Scanner 

Optional Wireless Printer 

Follow-up 

Included FREE with your CompuLEAD order is myLeads, 

CompuSystems premier post show follow up service. 

myLeads allows you to view all of your leads and provides 

a powerful suite of post-show follow-up services. 

• Download leads directly to your own CRM or database 

• Print leads and mailing labels 

• Send broadcast emails to your leads 

• Run reports to help measure ROI 

Order online 

compusystems.com/order 

Please note that if you’re using your own 

lead capturing equipment, the QR code on 

the badge only contains limited information. 

To receive full lead information post-show 

call 708.786.5565 for information and pricing.

Lead Retrieval Order Form 


The Work Truck Show 2017 

March 15–17, 2017 • Indiana Convention Center • Indianapolis, IN 

Packages 

01/13/17 

EARLY BIRD 

01/30/17 

ADVANCE STANDARD QTY TOTAL 

CompuLEAD Smart App 3 User Activation (115) 

• Custom qualifiers and surveys 

• 15 pieces of literature (15 PDFs, 5 MB each) 

• 5 links to videos 

CompuLEAD Smart Mobile Badge Scanner (114) 

• Custom qualifiers and surveys 

• Wireless printer* 

• Delivery, setup and in-booth training 

Individual Items 

Best 

value 

• 15 pieces of literature (15 PDFs, 5 MB each) 

• 5 Links to videos 

$575 $615 $655 $ 

$755 $825 $910 $ 

CompuLEAD Smart App 3 User Activation (173A) $455 $495 $540 $ 

CompuLEAD Smart Mobile Badge Scanner (174A) $455 $495 $540 $ 

Add-ons 

Wireless Printer* for Smart App (287A) - only pairs to 1 device/app at a time +$115 +$130 +$150 $ 

Wireless Printer* for Mobile Badge Scanner (187A) - only pairs to 1 device/app at a time +$115 +$130 +$150 $ 

Setup and In-Booth Training for Smart App (108) +$105 +$120 +$140 $ 

Delivery, Setup and In-Booth Training for Mobile Badge Scanner (08) +$105 +$120 +$140 $ 

Follow-up 

Included FREE with your CompuLEAD order is 

myLeads, CompuSystems premier post show 

follow up service. myLeads allows you to view 

all of your leads and provides a powerful suite of 

post-show follow-up services. 

• Download leads directly to your own CRM or 

database 

• Print leads and mailing labels 

• Send broadcast emails 

to your leads 

• Run reports to help measure ROI 

Included 

FREE 

Payment Subtotal $ 

Processing Fee $ 15.00 

TOTAL $ 

Contact Name/Title Company Name Booth # (Required) 

All applicable taxes will be added. 

All prices in U.S. dollars 

Address 

City State Zip Code Country 

Phone Onsite Cell Fax 

All orders subject to a $100 cancellation fee. 

No refunds after 02/13/17. 

No refunds on the CompuLEAD Smart App. 

*Printer can only be paired to 1 device/app at a time. 

Email 

Alternate Email (to receive leads post-show) 

Credit card deposit required for all rentals. Order will appear as LEAD RETRIEVAL on credit card statement. 

By signing this order form, I declare that I have fully read, understand and agree 

to abide by the Terms and Conditions listed below. 

Visa MC AmEx 

Card Number 

Expiration Date 

Order 


Fax: +1 708.344.4444 

For assistance 

Inside the U.S. (Toll-free): 866.600.LEAD (5323) 

Outside the U.S.: +1 708.786.5565 

Exhibitor-support@compusystems.com 

Cardholder Name 

Cardholder Signature 

TERMS AND CONDITIONS. By completing this Lead Retrieval Order you agree to be held liable for the safekeeping and return of the 

CompuLEAD unit and its accessories. If the unit or Bluetooth printer is not returned, returned damaged or stolen, a replacement fee 

of $500 per item will be charged to the credit card used when placing the order. If the power cord is not returned, a $100 replacement 

fee will be charged. If the Portable Android Charger w/ Cord is not returned, a $100 replacement fee will be charged. If the unit is not 

returned within one hour after the show floor closes, a $100 late fee will be charged. CompuSystems is not liable in the event of any 

hardware or software malfunction, service interruption or loss of saved leads.


Connect with customers 

FINAL ATTENDANCE DATABASE 

NTEA offers Work Truck Show 2017 exhibitors the opportunity to purchase the entire Show registration 

database — complete with demographic fields you can sort and manipulate. Use this official attendance 

list to follow up with prospects you encountered at the Show or didn’t have the chance to meet. 

Demographics and email addresses are included only from attendees opting to share (fax numbers 

are excluded). 

This service is available only through NTEA. To order, please complete the following: 

Date_________________________________________ Booth number ________________________________________ 

Name____________________________________________________________________________________________ 

Company_________________________________________________________________________________________ 

Address__________________________________________________________________________________________ 

City_________________________________________ 

State_____________________ ZIP_______________________ 

Phone_______________________________________ Fax________________________________________________ 

Email____________________________________________________________________________________________ 

r Yes, please email us the complete Work Truck Show 2017 database. 

Order by Feb. 27, 2017: $299; on or after Feb. 28, 2017: $449. 

Total $__________________ 

Payment method 

r Check enclosed (payable to NTEA) or charge to: r VISA r MasterCard r_ American Express 

Card number______________________________________________________ Exp. date_________________________ 

Name on card_____________________________________________________ Billing ZIP code___________________ 

Signature_________________________________________________________________________________________ 

Email receipt to____________________________________________________________________________________ 

By purchasing this registration database, you agree the names, addresses and other information provided are the property of NTEA. 

In addition, you guarantee you will not resell, distribute or utilize this database outside your company. 

Databases emailed 

end of March 2017. 

Return this form to: 

NTEA 



Print name 

NTEA use only 

Check# 

Amt. 

Signature (required) 

Date 

Initials

Order Online at http://www.icclos.com 


317-262-3467 

utilities@icclos.com 

ELECTRICAL SERVICE – Includes set-up and disconnect at rear of booth. See 

Rule #4 on back for placement policies. Note: All booth power is 

connected from the floor. 

120 volts Qty Advance Standard TOTAL 

5 amp (550 watts) $ 92.00 $ 131.00 $ 

10 amp (1100 watts) $ 119.00 $ 168.00 $ 

15 amp (1650 watts) $ 146.00 $207.00 $ 

20 amp (2200 watts) $159.00 $225.00 $ 

If 24 hr service, 

is required - 

Add 50% to 

original 

connection chg 

5A $ 46.00 $ 65.50 $ 

10A $ 59.50 $ 84.00 $ 

15A $ 73.00 $ 103.50 $ 

20A $ 78.00 $ 112.50 $ 

Labor Charge for Requested Placement 

Location of ANY electrical (per hour) $ 91.00 $ 

**NOTE: For requested placement – attach diagram with location measurements and 

direction orientation. 

SPECIAL ELECTRICAL SERVICE includes set-up and disconnect. Notify Utility 

Desk personnel when equipment is in place for connection. (Rule #4) 

208 VOLTS / SINGLE PHASE 

Per Single 

Connection 

Qty Advance Standard TOTAL 

20 amp $288.00 $460.00 $ 

30 amp $350.00 $559.00 $ 

40 amp $399.00 $638.00 $ 

60 amp $530.00 $848.00 $ 

100 amp $800.00 $1280.00 $ 

200 amp $1513.00 $2421.00 $ 

208 VOLTS / 3 PHASE 

20 amp $357.00 $571.00 $ 

30 amp $450.00 $719.00 $ 

40 amp $545.00 $872.00 $ 

60 amp $722.00 $1155.00 $ 

100 amp $1144.00 $1830.00 $ 

200 amp $2000.00 $3200.00 $ 

Standard USA voltages are available (call 317-262-3467 for pricing) 

208(220)v/120v 3ph or single phase / 480v/277v 3ph or single phase 

$ $ $ 

$ $ $ 

All other voltages are special order and require 30 day notice prior to show 

setup 

RENTAL ITEMS 

Includes 7% IN Sales Tax Qty Advance Standard TOTAL 

Quad Box (4 outlets) $ 24.92 $ 41.50 $ 

Extension Cord $ 24.92 $ 41.50 $ 

3/250 Watt Floodlight 

Stanchion (electric 

included) 

$ 141.10 $199.23 $ 

TOTAL ELECTRIC ORDER (U.S. FUNDS) $ 

NO REFUNDS AFTER INSTALLATION OF SERVICE. 

CANCELLATIONS MUST BE RECEIVED PRIOR TO SET-UP OF EVENT 

TO RECEIVE REFUND. 

PLEASE RETAIN THIS ORDER FORM AS YOUR INVOICE 

Event 

Name_______________________________________________________ 

Event 

Date_____________________________ 

Booth/ 

Room#________________________ 

Exhibitor 

Firm 

Name____________________________________________________________ 

Exhibitor 

Contact 

Name____________________________________________________________ 

Street 

Address___________________________________________________________ 

City/ 

Province____________________________________________________ 

State, ZIP, 

Country____________________________________________________ 

Phone 

No.___________________________ 

Fax 

No.________________________ 

E-MAIL ADDRESS______________________________________________ 

ADVANCE RATES apply only to orders paid in full and payment received 14 

days prior to the first event day. Orders received after that time will be at 

STANDARD RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming 

payment do NOT reserve the advance rate. Full payment MUST be received 

before service can be connected. See reverse side for additional information. 

We accept AMX, MC, VISA and DISCOVER only. 

Check #___________________________________________________________ 

Payable to Capital Improvement Board. Mail to address at the top of the form. 

No checks accepted onsite. 

A purchase order may be used in lieu of payment. The formal purchase order 

must accompany the order. 

PO# ____________________________________________________________ 

I authorize the Capital Improvement Board to bill my credit card for 

the charges listed and any additional charges incurred. 

Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____ __ __ __ 

Expiration Date ___ ___ / ___ ___ Security code (___ ___ ___) 

(Must be valid one month after event) 

______________________________________________________ 

AUTHORIZED BY (PRINTED NAME) 

______________________________________________________ 

AUTHORIZED BY (SIGNATURE) 

IN ORDER TO PROCESS FORM, NAME MUST BE LEGIBLE 

Prices effective 1/1/17 – subject to change without notice.

ICCLOS ELECTRICAL RULES AND REGULATIONS 

1. NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT HAS BEEN RECEIVED. 

2. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS: Payment in full must accompany the service order form. 

Date payment is received by the ICCLOS will determine applicable rate. All order form information must be completed in 

full for order to be processed. Incomplete order forms could result in delayed processing and a possible delay of service 

installation. Advance orders (received 14 days prior to first scheduled event day) will receive priority installation of service. 

3. UNDER NO CIRCUMSTANCES will there be sharing of utilities between Exhibitors. 

4. REQUESTED PLACEMENT: Rates quoted for all connections cover only the bringing of service to the booth in the most 

convenient manner as determined by the ICCLOS and DO NOT include connecting equipment to provide services nor 

placement of service in a specific manner or area. These services are considered Special Placement and incur 

additional charges. Note: All booth power is connected from the floor. Payment IN FULL must be received for such 

services prior to installation. 

5. ALL ELECTRICAL CONNECTIONS, installations, assemblies, motors or any electrical operating gear must conform to all 

federal, state and local electrical, fire and safety codes. 

6. ICCLOS RESERVES THE RIGHT to inspect and reject any and all electrical connections, equipment and facilities which 

any customer uses while in the Center/Stadium. “House electricians” may at any time check voltage and amperage 

at any booth. Any discrepancy found on electrical systems must be corrected immediately or power shall be 

discontinued. 

7. ALL EQUIPMENT must be properly tagged and wired with complete information as to type and/or amount of current, 

voltage, phase, frequency, horsepower, etc. 

8. EXHIBITORS’ 120 Volt cords must be of the 3 wire, grounded type. All exposed non-current carrying metal parts of fixed 

equipment, which are liable to be energized, shall be grounded. 

9. UNDER NO CIRCUMSTANCES shall anyone other than a “house electrician” make electrical connections to any building 

equipment. 

10. EXHIBITORS SHALL BE PROHIBITED from using equipment not properly protected by some type of overload circuit 

breaking device. Such device may be a part of the equipment or ICCLOS can install as part of the initial installation. 

When approved by a “house electrician,” normal circuit protection will be adequate. 

11. USE OF NON-GROUNDED open clip sockets, latex or lamp cord wire in displays, duplex or multiple outlet plugs are 

prohibited. 

12. EXHIBITORS SHALL BE PROHIBITED from overloading electrical circuits regardless of voltage and amperage. 

Overloading of circuitry due to equipment failure will be excusable only on the first interruption of power. Equipment must 

not be restarted until a “house electrician” has checked equipment for source of problem and corrected malfunction. 

13. SPECIAL EQUIPMENT requiring company engineers or technicians for assembly, servicing, preparatory work and 

operation may be executed without “house electrician,” however, all service connections and overload protection to such 

equipment must be made by a “house electrician” only. 

14. SOME SPECIAL REQUIREMENT REQUESTS may require 30 days prior notice to event move-in. Please call 317-262- 

3467 if questionable equipment or materials required. 

15. ALL MATERIAL and equipment furnished by the Center/Stadium for this service order shall remain the Center/Stadium’s 

property and shall be removed ONLY by the Center/Stadium at the close of the show. 

16. BOOTH POWER will be turned on one hour prior to event opening and turned off 30 minutes after close. 24 hour service 

will be provided only to those locations that have ordered and paid for 24 hour service. 

17. ALL WALL, COLUMN, AND FLOOR MOUNTED RECEPTACLES in meeting rooms, corridors, or exhibit halls including 

all points in utility floor plates are not part of the booth space. The outlets are not to be used by Exhibitor unless service 

has been ordered and paid for in advance of setup. 

18. OBSTRUCTIONS: The exhibit hall utility floor plates must remain accessible at all times! All Exhibitor equipment, 

displays, or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS Electrical Staff 

deems necessary to gain access to any part of these utility floor plates for any reason during setup or show hours. 

19. EXHIBITOR OWNED CARPET / FLOOR COVERING may need to be cut in the event ICCLOS Staff deems necessary to 

gain access to any part of the utility floor plates for any reason during setup or show hours.. 

20. POWER REQUIREMENTS crossing aisles will not be installed unless approved by show management. 

21. MISCELLANEOUS MATERIALS, if required, will be billed at time of service at cost plus15% plus 7% Indiana Sales tax. 

22. INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption Certificate 

on file in order to receive non-tax status. 

23. CLAIMS for no service, lost service or damage will not be considered unless filed by Exhibitor prior to close of event. 

24. CANCELLATIONS: Cancellations must be received prior to set-up of event to receive refund. 

25. REFUNDS: After installation — NO REFUND. 

26. REFUNDS or credits in excess of $15.00 dollars will be made automatically by our accounting department by mail. Claims 

for refunds less than $15.00 must be made in writing. 

27. NON-SUFFICIENT FUND CHECKS (NSF): There will be a service charge of $30.00 for all NSF checks. NO checks will 

be accepted from an Exhibitor that has previously submitted a NSF to us. 

28. FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the close of the 

event. Credit card receipts or confirmations of orders can be faxed after processing, upon request.

FLOOR PLAN – TELEPHONE LINES 

Booth/Room #:_______________________ Event Name:_____________________________________ 

Date:_______________________________ 

IMPORTANT!! Standard placement is the bringing of the service to your booth in the most convenient manner. 

Should you request special or specific placement of your services additional labor will be billed. 

Adjacent Booth or Aisle # ___________________ 

Adjacent Booth or Aisle# _______________ 

Adjacent Booth or Aisle# __________ 

Adjacent Booth or Aisle # ____________________ 

X = Unless specified, the default location of your requested service will be the back of the booth or the most 

convenient location. 

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # 

is required (two or more would be more helpful) for staff to accurately install your services. 

Size = Booth dimensions (example 10x10) __________________. Scale = 1 Box is equal to ____________ft



317-262-3467 


NATURAL GAS with a rating of 900 BTU per cubic ft. at 6” 

water gauge pressure. One piece of equipment constitutes one 

hook-up. Manifolds will be charged as multiple hook-ups. 

Normal service is scheduled show hours. 

CONNECTIONS QTY Advance Standard TOTAL 

First – up to ½” Max. $ 282.00 $ 451.00 $ 

Each add’l conn. $ 193.00 $ 309.00 $ 

COMPRESSED AIR 95-100 lbs. PSI 650 Free Air CFM at 

compressor outlet 

First – Up to ½” Max. $ 252.00 $ 353.00 $ 

Each add’l conn. $ 176.00 $ 246.00 $ 

WATER (continuous) Outlet ½”. Minimum pressure 45 PSI – 

maximum pressure 60 PSI 

First Connection $ 259.00 $ 363.00 $ 

Each add’l conn. $ 163.00 $ 228.00 $ 

DRAINAGE 

First Connection $ 168.00 $ 269.00 $ 

Each add’l conn. $ 96.00 $ 154.00 $ 

UTILITY SERVICE SUB-TOTAL $ 

RENTAL ITEMS (includes 7% Indiana Sales Tax) 

Water Heater 

(electrical hook-up 

must be ordered with 

water heater) 

Sink ( sink hook-up 

must be ordered with 

water connection and 

drain connection) 

$ 88.81 $ 175.48 $ 

$ 43.99 $ 61.60 $ 

**Repairs, non-standard hook-ups, and/or special placement 

requires additional charge (1 hour minimum). 

Labor Charge for Requested Placement 

Location of ANY Connection (per hour) 

$91.00 $ 

**NOTE: For requested placement – attach diagram with location measurements and 

direction orientation. 

One time water tank or other fill-up occasions – contact the 

Utility Department for pricing (317) 262-3467. 

____________________ gallons of water 

$_____________ 

Event 

Name_______________________________________________________ 

Event 

Date_____________________________ 

Booth/ 

Room#________________________ 

Exhibitor 

Firm 

Name_____________________________________________________________ 

Exhibitor 

Contact 

Name_____________________________________________________________ 

Street 

Address___________________________________________________________ 

City/ 

Province____________________________________________________ 

State, ZIP, 

Country_____________________________________________________ 

Phone 

Fax 

No.____________________________ No._________________________ 

E-MAIL ADDRESS______________________________________________ 


days prior to the first event day. Orders received after that time will be 

at STANDARD RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming 

payment do NOT reserve the advance rate. Full payment MUST be received 

before service can be connected. See reverse side for additional information. 

We accept AMX, MC, VISA and DISCOVER only. 

Check #___________________________________________________________ 





PO# ____________________________________________________________ 



Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____ __ __ __ 

TOTAL SERVICE ORDER 

(U.S. DOLLARS) 

$_____________ 

EXPIRATION DATE ___ ___ / ___ ___ SECURITY CODE (___ ___ ___) 

(MUST BE VALID ONE MONTH AFTER EVENT) 


Cancellations must be received prior to set-up of event 

to receive refund. 

PLEASE RETAIN THIS ORDER FORM AS YOUR 

INVOICE. 

______________________________________________________ 


______________________________________________________ 




UTILITY RULES AND REGULATIONS 

1. NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED. 

2. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS. Payment in full must accompany the service 

order form. Date payment is received by the ICCLOS will determine applicable rate. All order form information 

must be completed in full for order to be processed. Incomplete order forms could result in delayed processing 

and a possible delay of service installation. Advance orders (received 14 days prior to first scheduled event 

day) will receive priority installation. 

3. RATES quoted for all connections cover only the bringing of service to the booth in the most convenient 

manner as determined by the ICCLOS and DO NOT include connecting equipment to provided services. 

Special placement or relocation of service will result in a labor charge. Payment IN FULL must be rendered for 

such services before the close of the event day. 

4. ALL EQUIPMENT MUST CONFORM to all federal, state and local state fire and safety codes. 

5. UNDER NO CIRCUMSTANCES will there be sharing of utilities between Exhibitors. 

6. ICCLOS RESERVES THE RIGHT TO INSPECT and reject any and all connections, equipment and facilities 

which any customer uses while in the Center/Stadium. 

7. ALL EQUIPMENT using water must have inlet and outlet properly tagged. 

8. UNDER NO CIRCUMSTANCES shall anyone other than a “house plumber” make utility connections to any 

building equipment. 

9. The ICCLOS WILL NOT BE RESPONSIBLE for moisture or water in the air lines. Exhibitors should supply 

their own filter or other equipment to handle moisture or water. 

10. SPECIAL EQUIPMENT requiring company engineers or technicians for assembly, servicing, preparatory work 

and operation may be executed without a “house plumber,” however, all service connections to such equipment 

must be made by a “house plumber” only. 

11. ALL MATERIAL and equipment furnished by the Center/Stadium for this service order shall remain the 

Center/Stadium’s property and shall be removed ONLY by the Center/Stadium at the close of the show. 

12. UNLESS OTHERWISE DIRECTED, ICCLOS plumbers are authorized to cut floor coverings to permit 

installation of service. 

13. OBSTRUCTIONS: The Exhibit Hall Utility Floor Plates must remain accessible at all times! All Exhibitor 

equipment, displays, or other types of Exhibitor material are subject to removal or relocation in the event 

ICCLOS Utility Staff deems necessary to gain access to any part of these utility floor plates for any reason 

during setup or show hours. 

14. EXHIBITOR OWNED CARPET / FLOOR COVERING may need to be cut in the event ICCLOS Staff deems necessary to 

gain access to any part of the utility floor plates for any reason during setup or show hours. 

15. UTILITY REQUIREMENTS crossing aisles will not be installed unless approved by show management. 

16. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS: Payment in full must accompany the service 

order form. Date payment is received by the ICCLOS will determine applicable rate. All order forms must be 

completed in full for order to be processed. Incomplete order forms could result in delayed processing and a 

possible delay of service installation. 

17. ANY SPECIAL EQUIPMENT OR MATERIALS that must be purchased in order to complete an assembly, will 

be charged to the Exhibitor and will remain the property of ICCLOS. 

18. MISCELLANEOUS MATERIALS will be charged for on site at cost plus 15% plus 7% Indiana Sales Tax. 

19. INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax 

Exemption Certificate on file in order to receive non-tax status. 

20. CLAIMS FOR NON-SERVICE or damage will not be considered unless filed by Exhibitor prior to close of 

event. 

21. CANCELLATION: Cancellations must be received prior to set-up of event to receive refund. 

22. REFUNDS: After installation — NO REFUNDS. 

23. REFUNDS OR CREDITS in excess of $15.00 dollars will be made automatically by our Accounting Department 

by mail. Claims for refunds for less than $15.00 must be made in writing. 

24. NON-SUFFICIENT FUND CHECKS (NSF): There will be a service charge of $30.00 for all NSF checks. NO 

checks will be accepted from an Exhibitor that has previously submitted a NSF check to us. 

25. FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after 

the close of the event. Credit card receipts or confirmations of orders can be faxed after processing, upon 

request.



317-262-3467 


Event 

Name_________________________________________________ 

INDIANA CONVENTION CENTER AND 

LUCAS OIL STADIUM SERVICES 

Event 

Date_________________________ 

Booth/ 

Room#__________________ 

Exhibitor 

Firm 

Name______________________________________________________ 

SERVICE 

ADVANCE 

RATE 

STANDARD 

RATE 

TOTAL 

QTY 

Exhibitor 

Contact 

Name______________________________________________________ 

DIGITAL Telephone 1 

VOIP Service with 

Unlimited Local 

Calling 

ANALOG Service with 

Unlimited Local 

Calling(CREDIT 

CARD MACHINE, 

FAX, modem) 

Unlimited Domestic 

Long Distance per 

Phone 

$271.00 $376.00 $ 

$271.00 $376.00 $ 

$50.00 $50.00 $ 

Dry Pair 2 $271.00 $376.00 $ 

Additional Services: 

(ISDN,T1 Extension, 

Dark Fiber) 

Call for Quote $ 

TOTAL (U.S. FUNDS) $ 

1 

No charge or deposit is required for the basic phone set. If the 

phone set is not returned to the Utility Department at the close of the 

show, a fee of $250.00 will be billed. 

2 

Dry pairs may require additional time and material charges. 

DIALING “9” IS REQUIRED TO GET AN OUTSIDE 

LINE 

NO REFUNDS AFTER INSTALLATION OF SERVICE 

Cancellations must be received prior to set-up of 

event in order to receive refund. 


INVOICE. 

Street 

Address____________________________________________________ 

City/ 

Province______________________________________________ 

State, ZIP, 

Country_______________________________________________ 

Phone 

No.______________________ 

Fax 

No.___________________ 

E-MAIL ADDRESS______________________________________________ 

ADVANCE RATES apply only to orders paid in full and payment received 14 days 

prior to the first event day. Orders received after that time will be at STANDARD 

RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming payment do NOT 

reserve the advance rate. Full payment MUST be received before service can be 

connected. See reverse side for additional information. We accept AMX, MC, VISA 

and DISCOVER only. 

Check#_____________________________________________________ 



A purchase order may be used in lieu of payment. The formal purchase 

order must accompany the order. 

PO#_______________________________________________________ 

I authorize the Capital Improvement Board to bill my credit 

card for the charges listed and any additional charges 

incurred. 

Credit Card # _____________________________________________ _ 



______________________________________________________ 


______________________________________________________ 


Prices effective 1/1/17 – subject to change without notice. 

INTERNET ACCESS: Provided by an exclusive contracted provider to the Indiana Convention Center and Lucas Oil Stadium. Please see 

www.icclos.com for additional information.

TELEPHONE RULES AND REGULATIONS 

1. NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED. 

2. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS. Payment in full must accompany the service 

order form. Date payment is received by the ICCLOS will determine applicable rates. All order forms must be 

completed in full – incomplete order forms could result in delayed processing and possible delay of service 

installation. Advance orders (received 14 days prior to first scheduled event day) will receive priority installation of 

service. 

3. RATES quoted for all connections cover only the bringing of service to the booth in the most convenient manner 

as determined by ICCLOS and DO NOT include connecting equipment to provided services. Special placement, 

connecting of equipment, relocation of service will result in additional charges. Payment IN FULL must be 

rendered for such services before the close of business the day service is connected. 

4. ALL EQUIPMENT must conform to all federal, state and local state fire and safety codes. 

5. ICCLOS RESERVES THE RIGHT to inspect and reject any and all connections, equipment and facilities, which 

any customer uses while in the Center/Stadium. 

6. UNDER NO CIRCUMSTANCES shall utilities be shared between Exhibitors. 

7. ALL MATERIAL AND EQUIPMENT furnished by ICCLOS for this service order shall remain ICCLOS’s property 

and shall not be removed from the Center/Stadium at the close of the show. 

8. UNLESS OTHERWISE DIRECTED, ICCLOS electricians/telecom personnel are authorized to cut floor coverings 

to permit installation of service. 

9. OBSTRUCTIONS: The Exhibit Hall Utility Floor Plates must remain accessible at all times! All Exhibitor 

equipment, displays, or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS 

Electrical Staff deems necessary to gain access to any part of these utility floor plates for any reason during setup 

or show hours. 

10. EXHIBITOR OWNED CARPET/ FLOOR COVERING may need to be cut in the event ICCLOS Staff deems necessary to 


11. UTILITY REQUIREMENTS crossing aisles will not be installed unless approved by Show Management. 

12. ANY SPECIAL EQUIPMENT that must be utilized in order to complete an assembly, will be charged to the 

Exhibitor and will remain the property of ICCLOS. 

13. MISCELLANEOUS MATERIALS purchased in order to complete an assembly, will be charged on site at cost 

plus 15% plus 7% Indiana Sales Tax. 

14. SOME SPECIAL REQUIREMENT REQUESTS may require 30 days prior notice to event move-in. Please call 

317-262-3467 if questionable equipment or materials required. 

15. CLAIMS for lost service, no service, or damages will NOT be considered unless filed by Exhibitor prior to close of 

show. 

16. CANCELLATION must be received prior to set-up of event in order to receive refund. 

17. REFUNDS will not be considered after installation of service. 

18. REFUNDS or credits in excess of $15.00 dollars will be made automatically by our Accounting Department by 

mail or refunded on the credit card used. Claims for refunds for less than $15.00 must be made in writing to the 

ICCLOS Accounting Department. 

19. NON-SUFFICIENT FUND CHECKS (NSF): There will be a $30.00 service charge for all NSF checks. NO checks 

will be accepted from an Exhibitor that has previously submitted a NSF check. 

20. FINAL CHARGES (INVOICES) AND REFUNDS FOR OVER PAYMENT will not be available until 30 days after the 

of the event. Credit card receipts or confirmations of orders can be faxed after processing.

FLOOR PLAN – TELEPHONE LINES 

Booth/Room #:_______________________ Event Name:_____________________________________ 

Date:_______________________________ 

IMPORTANT!! Standard placement is the bringing of the service to your booth in the most convenient 

manner. Should you request special or specific placement of your services additional labor will be billed. 

Adjacent Booth or Aisle # ___________________ 

Adjacent Booth or Aisle# _______________ 

Adjacent Booth or Aisle# __________ 

Adjacent Booth or Aisle # ____________________ 

X = Unless specified, the default location of your requested service will be the back of the booth or the most 

convenient location. 

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle 

# is required (two or more would be more helpful) for staff to accurately install your services. 

Size = Booth dimensions (example 10x10) __________________. Scale = 1 Box is equal to ____________ft.

Exhibitor Company Name: 

Show Name: 

Billing Company Name: 

Show Dates: 

/ / To / / 

Billing Company Address: 

Incentive Order Deadline: 

14 Days Prior to 1st Day of Show Move-in 

City, State / Country, Zip: Booth / Room #: 

Contact Name: 

Phone Number: 

( ) - 

Contact Email: 

Cell Number: 

( ) - 

On-Site Contact: 

On-Site Number: 

( ) - 

When your order is processed, you will receive an email with a link to Smart City Networks payment portal. 

Payment in full is required prior to the event. 

With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such 

services and acknowledges full and complete understanding of the Terms and Conditions and Attachments. 

View complete Terms & Conditions at: orders.smartcitynetworks.com/tc.aspx?center=014 

Print Authorized Name Accepting Terms and Conditions: 

Authorized Signature Accepting Terms and Conditions: 

Dedicated Wired Internet 

Routers Allowed 

Connection speeds of 3Mbps and up 

Required for: 

Web Casting 

HD Streaming 

Routers(wired or wireless) 

Includes 5 Static Public IP Addresses 

Premium Wired Internet 

No wired or wireless routers 

Shared Connection speeds up to 10Mbps 

Recommended for: 

Wired Cyber Cafe 

Social Media Feeds 

Multi Media Downloads 

Includes 1 Static Private IP Address 

Basic Wired Internet 

No wired or wireless routers 

Shared Connection speeds up to 1.54Mbps 

Recommended for: 

Email 

Surfing the Internet 

Supports 1 device only 

Wireless services are NOT included on this form – please contact us for specific rates 

ORDER ONLINE: orders.smartcitynetworks.com/Ordering.aspx 

***Incentive rate applies to orders received with payment 14 days prior to 1 st day of show move-in*** 

1. Shared Internet Services – Routers Prohibited QTY Incentive Base Total 

a. Premium Internet Service $1,095 $1,395 

b. Additional Devices for Premium Service $150 $185 

c. Upgrade to Public IP Address for Premium Internet Service $199 $299 

d. Basic Internet Service $695 $895 

2. Dedicated Internet Services – Routers Supported 

a. Dedicated 3Mbps $3,495 $4,370 

b. Dedicated 6Mbps $5,900 $7,375 

c. Dedicated 10Mbps $7,850 $9,810 

d. Upgrade to 29 Public Static IP Addresses $995 $1,194 

Higher Bandwidth Services Available – Please call (888) 446-6911 for quote. 

3. Internet Equipment & Labor 

a. Switch Rental – up to 24 ports $185 $225 

b. Patch Cable (up to 50’) – Cat5e $50 $62 

c. Labor / Floor Work – Fee Per Hour $125 $125 

4. Special Quote – Attachment A or Statement of Work (if applicable) 

5. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines) 

For extension of 3 rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote. 

SUBTOTAL 

Send Completed Orders with Payment and Floor Plan To: 

SMART CITY NETWORKS 

ESTIMATED 10% TAX / FEES 

5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 

(888) 446-6911 FAX (702) 943-6001 csr@smartcity.com GRAND TOTAL 

Effective January 1, 2017 – December 31, 2017 Customer No: 2017 - 014 - 

INTERNET – NETWORK SERVICE CONTRACT

Network Security Declaration 

Center: Indiana CC + Lucas Oil Stdm (014) - IN 

Company Name: 

Show: Booth / Room #: 

Customer / Ref #: 2017 - 014 - 

The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for 

Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as 

noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer 

representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage. 

Network Security Policy: 

Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, 

Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others 

from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may 

cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or 

without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately 

resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem 

resolution. 

Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol 

(ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable 

troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City 

network(s). 

Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on 

the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444. 

Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service 

representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a 

customized alternative. 

Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident 

that we can provide network services that perform as expected for all clients. 

*** Please inform all show site personnel about the importance of Smart City’s Network Security 

compliance issues *** 

*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our 

network security requirements *** 

Device(s) Operating System: 

Total # of Devices 

Connecting to Smart 

City’s Network: 

Type of Anti-Virus Software Installed: Norton McAfee Other: 

Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / / 

Are You Renting Computers? Yes No Rental Company Name: 

Rental Company Contact: 

Contact Number: 

With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s 

network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest 

patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s 

equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges 

may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer 

acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested 

service(s) and is subject to change without notice. 

Signature 

Printed Name 

Date 

Title 

5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001

Floor Plan – Communications Cable 

Center: Indiana CC + Lucas Oil Stdm (014) - IN 

Company Name: 

Show: Booth / Room #: 

Customer / Ref #: 2017 - 014 - 

Data communications cabling. Smart City is the exclusive installer of Data communications cabling. Smart City provides 

cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 5 and 6), and all 

other data related cabling fall under Smart City’s area of expertise. 

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own 

floor plan to send us. You may use a different floor plan for each service group (Internet, etc.) or combine all services on one floor plan. 

For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated 

location of items within the booth, surrounding booths, scale-length and width). 

Adjacent Booth or Aisle# 




X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be 

delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the 

default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of 

services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services 

within your booth after they have been engineered and / or installed. 

I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to 

perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, 

hubs, and patch cables early and in advance of the show moving in. 

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or 

more would be more helpful) for Smart City to accurately install your services. 

Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft. 


Floor Plan – Communications Cable 

Center: Indiana CC + Lucas Oil Stdm (014) - IN Company Name: A B C E X A M P L E C O M P A N Y 

Show: ABC EXAMPLE SHOW Booth / Room #: 1234 

Customer / Ref #: 2017 - 014 - XXX - XXXX 

Data communications cabling. Smart City is the exclusive installer of Data communications cabling. Smart City provides 

cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 5 and 6), and all 

other data related cabling fall under Smart City’s area of expertise. 

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own 

floor plan to send us. You may use a different floor plan for each service group (Internet, etc.) or combine all services on one floor plan. 

For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated 

location of items within the booth, surrounding booths, scale-length and width). 

X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be 

delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the 

default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of 

services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services 

within your booth after they have been engineered and / or installed. 

I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to 

perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, 

hubs, and patch cables early and in advance of the show moving in. 

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or 

more would be more helpful) for Smart City to accurately install your services. 

Size = Booth dimensions (example 10x10) 20 x 20 . Scale = 1 Box is equal to 2 ft. 



317-262-3467 


Order Online at http://www.icclos.com or 

This form should be used for rebroadcasting 

video and audio signals between two points 

within the building (i.e. overflow areas,) or to a 

point outside the facility (i.e. conference 

meetings, special speakers, etc.). 

VIDEO (including 2 Audio Connections) 

From Point A 

(location)_____________________________________________ 

To Point B 

(location)_____________________________________________ 

QTY 

Analog 

(Per Day) 

Digital 

(Per Day) 

$1,050.00 $1,470.00 $ 

Miscellaneous Service --- 

Call for Rates (317-262-3467) 

SERVICE SUB-TOTAL $ 

One-time $200.00 connect and test 

fee added to the per day charge for 

in-house video only. 

SERVICE TOTAL (U.S. DOLLARS) $ 


$ 

$ 

$ 

TOTAL 

Event 

Name_________________________________________________ 

Event 

Date_______________________ 

Booth/ 

Room#__________________ 

Exhibitor 

Firm 

Name______________________________________________________ 

Exhibitor 

Contact 

Name______________________________________________________ 

Street 

Address____________________________________________________ 

City/ 

Province______________________________________________ 

State, ZIP, 

Country_______________________________________________ 

Phone 

No._____________________ 

Fax 

No.___________________ 

E-MAIL ADDRESS________________________________________ 


days prior to the first event day. Orders received after that time will be at 

STANDARD RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming 

payment do NOT reserve the advance rate. See reverse side for additional 

information. We accept AMX, MC, VISA and DISCOVER only. 

Check #____________________________________________________ 





PO# _______________________________________________________ 



Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____ 


CANCELLATIONS MUST BE RECEIVED PRIOR TO SET-UP OF EVENT TO 

RECEIVE REFUND. 


INVOICE. 



______________________________________________________ 


______________________________________________________ 




ICCLOS POLICIES & CONDITIONS 

1. FULL PAYMENT MUST BE RECEIVED BEFORE SERVICE CAN BE INSTALLED. 

2. ALL equipment must conform to all federal, state and local state fire and safety codes. 

3. ICCLOS reserves the right to inspect and reject any and all connections, equipment and facilities which any 

customer uses while in the Center/Stadium. 


Center/Stadium’s property and shall be removed ONLY by the Center/Stadium at the close of the event. 

5. OBSTRUCTIONS: The Exhibit Hall utility floor pockets must remain accessible at all times! All Exhibitor 

equipment, displays, or other types of Exhibitor material are subject to removal or relocation in the event 

ICCLOS Staff deems necessary to gain access to any part of these utility floor plates for any reason during 

set-up or show hours. 

6. UTILITY REQUIREMENTS CROSSING AISLES will not be installed unless approved by show management. 

7. ANY SPECIAL EQUIPMENT that must be purchased in order to complete an assembly will be charged to the 

Exhibitor and will remain the property of ICCLOS. 

8. MISCELLANEOUS MATERIALS will be charged for on-site at cost plus 15% plus 7% Indiana Sales Tax. 

9. INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax 

Exemption Certificate on file in order to receive non-tax status. 

10. CLAIMS FOR NON-SERVICE or damage will not be considered unless filed by Exhibitor PRIOR to close of 

event. 

11. CANCELLATIONS: Cancellations must be received prior to set-up of event in order to receive refund. 

12. REFUNDS: NO REFUNDS after installation of service. 

13. REFUNDS or credits in excess of $15.00 will be made automatically by our Accounting Department by mail or 

credit card refund. Claims for refunds for less than $15.00 must be made in writing. 

14. NON-SUFFICIENT FUND CHECKS (NSF) service charge of $30.00 on NSF checks will be assessed. NO 

checks will be accepted from an Exhibitor that has previously submitted a NSF check to us. 

15. FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days 

after the close of the event. Credit card receipts or confirmations of orders can be faxed after processing, 

upon request.



317-262-3467 


BASIC CABLE TELEVISION SERVICE / LOCAL HD 

PROGRAMMING charges include the cost of a single 

cable connection and a temporary line to your booth. All 

facility equipment and cables must remain at the close of the 

event or the Exhibitor will be billed for their replacement. To 

receive HD programming, you, the Exhibitor, must provide 

your own HD receiver capable of receiving Off-Air 

programming (an RF cable connection). 

QTY 

ADVANCE 

RATE 

STANDARD 

RATE 

$ 300.00 $ 426.00 $ 

TOTAL 

ORDERS RECEIVED LESS THAN TEN (10) DAYS PRIOR 

TO CONNECTION WILL NOT BE CONSIDERED. 

SPECIAL CABLE TELEVISION SERVICE 

Special Cable service and/or placement TOTAL 

requires additional labor of $91.00/hr. 

$ 

SERVICE TOTAL (U.S. FUNDS) $ 


Event 

Name_________________________________________________ 

Event 

Date_______________________ 

Booth/ 

Room#__________________ 

Exhibitor 

Firm 

Name______________________________________________________ 

Exhibitor 

Contact 

Name______________________________________________________ 

Street 

Address____________________________________________________ 

City/ 

Province______________________________________________ 

State, ZIP, 

Country_______________________________________________ 

Phone 

No._____________________ 

Fax 

No.___________________ 

E-MAIL ADDRESS_____________________________________________________ 

ADVANCE RATES apply only to orders paid in full and payment received 14 days 

prior to the first event day. Orders received after that time will be at STANDARD 

RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming payment do NOT 

reserve the advance rate. Full payment MUST be received before service can be 

connected. See reverse side for additional information. We accept AMX, MC, VISA 

and DISCOVER only. 

Check #____________________________________________________ 



A purchase order may be used in lieu of payment. The formal purchase 

order must accompany the order. 

PO# _______________________________________________________ 

Service installed to the rear center of the booth. If other than 

a standard booth, please attach a drawing. 

_____Island Booth _____Standard Booth _____Two Story Booth 


CANCELLATIONS MUST BE RECEIVED PRIOR TO SET-UP OF EVENT TO 

RECEIVE REFUND. 

PLEASE RETAIN THIS ORDER FORM AS YOUR INVOICE. 

I authorize the Capital Improvement Board to bill my credit 

card for the charges listed and any additional charges 

incurred. 

Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____ 



______________________________________________________ 


______________________________________________________ 



Prices effective 1/1/17 

– subject to change without notice.

ICCLOS POLICIES & CONDITIONS 

1. NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED. Date payment is received by the 

ICCLOS will determine applicable rate. All order form information must be completed in full for order to be 

processed. Incomplete order forms could result in delayed processing and a possible delay of service installation. 

Advance Orders will receive priority service. 

2. UNDER NO CIRCUMSTANCES will there be sharing of services between exhibitors. 

3. ALL equipment must conform to all federal, state and local state fire and safety codes. ICCLOS reserves the right to 

inspect and reject any and all connections, equipment and facilities which any customer uses while in the 

Center/Stadium. 


Center/Stadium’s property and shall be removed ONLY by the Center/Stadium at the close of the event. 

5. OBSTRUCTIONS: The Exhibit Hall Utility Floor Pockets must remain accessible at all times! All Exhibitor 

equipment, displays, or other types of exhibitor material are subject to removal or relocation in the event ICCLOS 

staff deems necessary to gain access to any part of these utility floor plates for any reason during set-up or show 

hours. 

6. EXHIBITOR OWNED CARPET/ FLOOR COVERING may need to be cut in the event ICCLOS Staff deems necessary to 


7. UTILITY REQUIREMENTS CROSSING AISLES will not be installed unless approved by show management. 

8. RATES quoted for all connections cover only the bringing of service to the booth in the most convenient manner as 

determined by the ICCLOS and DO NOT include connecting equipment to provide services. Special placement or 

relocation of service will result in a labor charge. Payment IN FULL must be rendered for such services before the 

close of the first event day. 

9. ANY SPECIAL EQUIPMENT that must be purchased in order to complete an assembly will be charged to the 

exhibitor and will remain the property of ICCLOS. 

10. REQUESTS for “Special Service” (see form) must be received by the ICCLOS 30 days prior to scheduled exhibitor 

arrival and move-in. 

11. MISCELLANEOUS MATERIALS will be charged for on site at cost plus15% plus 7% Indiana Sales Tax. 

12. INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption 

Certificate on file in order to receive non-tax status. 

13. CLAIMS FOR NON-SERVICE or damage will not be considered unless filed by exhibitor PRIOR to close of event. 

14. CANCELLATIONS: Cancellations must be received prior to set-up of event to receive refund. 

15. REFUNDS: NO REFUNDS after installation of service. 

16. REFUNDS or credits in excess of $15.00 will be made automatically by our Accounting Department by mail or credit 

card refund. Claims for refunds for less that $15.00 must be made in writing. 

17. NON-SUFFICIENT FUND CHECKS (NSF): service charge of $30.00 on NSF checks. NO checks will be accepted 

from an Exhibitor that has previously submitted a NSF to us. 

18. FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the 

close of the event. Credit card receipts or confirmations of orders can be faxed after processing, upon request.

MAC Meetings & Events can provide customized service for: 

• Offsite dinner arrangements for groups of 15 or more 

• Booth décor for after-hours entertaining 

• Transportation for facility tours 

Contact MAC Meetings & Events for all your customer entertaining needs.

Professional Floral Services Cost Ea Qty. Total Notes 

SPECIAL MONEY SAVING PACK AGE RENTALS 

Assortment A 

(For typical 100 foot booth) 

Assortment B 

(For typical 200 foot booth) 

FLORAL ARRANGEMENTS 

Antique Keepsake "Side Board" Wooden 

Truck 

Color of Gerbera daisy: 

Fresh Floral Arrangement:: NTE 12X12” 

Height: Width: Color: 

Fresh Floral Arrangement : NTE: 18x18” 

Height: Width: Color: 

$115.00 

$162.50 

$95.00 

$80.00 

$95.00 

GREEN & BLOOMING PLANT RENTALS 

Mum Plants (Indicate number & color) 

___ Yellow ___ White ___ Lavender 

$35.00 

___ Seasonal Bronze Flowering Plants (azaleas, etc.) $45.00 

Small Ivy $35.00 

ASSORTMENT A (for typical 100’ 

booth): two 3-foot green plants & one 

mum, all with Black or White containers 

ASSORTMENT B (for typical 200’ 

booth): three 3-foot green plants & one 

mum, all with Black or White containers 

RENTAL POLICY 

• See Antique Truck picture here 

• Truck floral color your choice...15" 

long...the perfect work truck booth 

accent 

• All materials and plants available on a 

rental basis only. 

• Items missing from booth upon distantling 

are the responsibility of the exhibitor 

and an additional charge will be applied. 

• All prices include: delivery, installation, 

servicing, top dressing, decorative 

containers, and removal at the end of 

show. 

Large: Fern Ivy $45.00 PAYMENT POLICY 

3 Foot green plant $47.50 • All orders must be paid in full prior to or 

4 Foot green plant $57.50 

upon delivery unless accompanied by an 


authorized purchase order. 


• Adjustments cannot be made after the 

Taller plants & trees priced upon request 

Call 

close of the show. 

INDICATE YOUR CHOICE OF CONTAINERS BELOW 

• A 1.5% per month finance charge applies 

Container Colors: 

___White ___Black 

No 

Charge 

to balances over thirty days. 

• US funds or credit card. Tax ID # 72 - 

Upgraded Container Colors (6” to 10”): 

1141497 

$35.00 

___ Black Sq ___White Sq 

• All wire transfer fees to be paid by 

Upgraded Container Colors (12” to14”): 

exhibitor. Call for information. 

$50.00 

___ Black Sq ___White Sq 

• If tax exempt, you must include a copy of 

Bubble Bowl (great for business cards) $35.00 

your tax-exempt form. 

FLORAL ORDER TOTAL 

CALL US AT 

Sub Total of Above Order $ Contact: Linda Wineski 

Cell: (504) 329-3633 

Office: (504) 524-6066 

Linda@conventionplant.com 

On site mark up if ordered after 2/26/17 15% $ 

Sales Tax 7% $ 

Grand Total $ 

ADDITIONAL SERVICES AVAILABLE ON REQUEST 

• Please have a designer see us in our booth on: Date: __________ Time: _____Contact: ___________________ 

Also, plant design for hospitality suites, luncheons, banquets and parties. 

The Work Truck Show 2017 | March 15-17 | Indiana Convention Center 

Company Booth # 

Booth Rep 

Authorized Signature 

Address Phone # 

City State Postal Code 

E Mail 

Convention Plant Creations Inc. 

Send Payment To: Corporate Office 

827 Magazine Street / New Orleans, LA 70130 

(800) 749-4524 Fax: (504) 524-5958 

www.conventionplant.com 

Payment Amount Enclosed $ Check Credit Card 

CREDIT CARD PAYMENTS, PLEASE COMPLETE ATTACHED FORM

Convention Plant Creations, Inc. 

www.conventionplant.com 

827 Magazine Street / New Orleans, LA 70130 1-800-749-4524 Fax: (504)524-5958 

CREDIT CARD AUTHORIZATION FORM: 

I, ________________________________________, hereby authorize Convention Plant 

Creations, Inc. to charge my credit card account in the amount of $_______________________. 

( )VISA ( ) MASTERCARD ( ) AMERICAN EXPRESS ( ) DISCOVER 

Card Number:___________________________________________ 

Expiration Date: _______ /_________ 

VID Code:____________ 

Credit Card Billing Address: 

Street:___________________________________________________________________ 

City:_______________________________ State:________________________________ 

Zip Code: _____________________ 

Country: (if not USA) ___________________ 

Phone Number:_______________________ E mail address:_______________________ 

Convention Name or Event Name: 

Booth #:________ 

Company Name:______________________________________________ 

As the credit card holder, I hereby authorize receipt of goods and services at the event listed 

above. 

________________________________ 

Cardholder’s Signature 

__________________________ 

Date 

As the credit card holder, I also authorize Convention Plant Creations, Inc. to charge my credit card for 

any additional floral items add on site, verbally approved by me or my staff. 

Your completion of this form helps us to protect you, our valued customers, from credit card fraud. 

Convention Plant Creations will keep all information entered on this form strictly confidential.

OFFICIAL SERVICE PROVIDER 

PHOTOGRAPHY ORDER FORM 

8862 Snowbunting Court 

Littleton, CO 80126 

TEL (303) 471-2220 

FAX (303) 471-2224 

E-MAIL photos@lagniappestudio.com 

WEBSITE www.lagniappestudio.com 

ONSITE CONTACT: ______________________ 

CONVENTION NAME: ______________________________________________________ONSITE THE WORK TRUCK SHOW 2017 

CELL #:______________________ 

CONVENTION LOCATION: ____________________________________________ INDIANA CONVENTION CENTER, INDIANAPOLIS TRADESHOW DATES :___________________________ 

MARCH 14-17, 2017 

EXHIBITOR: __________________________________________________________________ BOOTH #: _____________________ 

YOUR NAME:__________________________________________________________________ PHONE #: _____________________ 

MAILING ADDRESS: _______________________________________________________________ FAX #: _____________________ 

CITY, STATE, ZIP: _______________________________________________EMAIL: _______________________________________ 

LAGNIAPPE 

DISCOUNT 

PACKAGES 

PHOTOGRAPHIC 

& DIGITAL IMAGING 

OF EXHIBITS 

_____ 12- 8x10 original views with photo, digital file and transfer of copyright $2,500.00/Package_______________ 

_____ 8- 8 x 10 original views with photo, digital file and transfer of copyright $1,800.00/Package_______________ 

_______ 

4- 8 x10 original views with photo, digital file and transfer of copyright $950.00/Package________________ 

_____ 1- 8 x 10 original view with photo, digital file and transfer of copyright $260.00/Package________________ 

Handling & U.S. Shipping (7 day delivery) + $15.00 

_____________ 

Yes, add $50 (per view) to email digital image within 5 days 

MUST INDICATE: 

□ without people □staff (date ____/time ____) □ activity 

Total Due_______________ 

_____ 12 Digital image views on CD with transfer of copyright 

$2,000.00/pkg _______________ 


$1,360.00/pkg _______________ 


$700.00/pkg_________________ 

_____ 1 Digital image view on CD with transfer of copyright 

$185.00 each________________ 

_____ Each 8 x 10 original view photo 

$160.00 each________________ 

_____ Each 8 x 10 photo reprint from original 

$ 40.00 each________________ 

_____ Unmanipulated view(s) of “on-site delivery” digital photography 

$250.00 each________________ 

_ 

______ 

____ 

Handling & U.S. Shipping (7 day delivery) + $15.00 

_ 

____ 

Yes, add $50 (per view) to email digital image within 5 days _____________ 

MUST INDICATE: 

_ 

□ without people □ staff (date ____/time ____) □ activity 

Total ____________ Due_______________ 

______ 

Evening events, press conferences, award 

______ One hour set up ______ 

ceremony (not booth photos without people). 

$375.00 

______ First hour minimum 

____ Hours @ $375.00 per hour with unlimited digital 

_____ 

$940.00 

Consecutive addl. hours __________ 

images (2 hour min. for offsite or evening) 

MUST 

Handling & U.S. Shipping+ $15.00 

at $650.00 each 

ORDER 

Additional copy of footage 

2 WEEKS 

Onsite Delivery + $50.00 

IN 

at $75.00 each 

ADVANCE 

Total Due____________ 

Handling & U.S. Shipping $15.00 

Location_______________________________________ 

Total Due 

__________ 

Date________________Time______________________ 

MUST ORDER 2 WEEKS IN ADVANCE 

INDICATE FORM OF ADVANCE PAYMENT: 

□ AMEX □ VISA □ MC Account No.____________________________________________ID#__________Exp. Date____________ 

SPECIAL EVENTS 

PHOTOGRAPHY 

□ U.S. dollar check payable to Lagniappe Studio, Inc. 

______________________________________ 

Printed Name 

PROFESSIONAL 

VIDEO 

PRODUCTION 

___________________________________________________ 

Signature of Cardholder 

SPECIFY METHOD OF SHIPMENT: □ First Class U.S. Mail □ FEDEX acct.# ___________________________________ 

If you wish FEDEX Shipment but do not have an account #, add $30 for delivery within the U.S. or $60 for international. 

EMAIL, MAIL OR FAX THIS ORDER FORM TO US AT THE ABOVE ADDRESS! 

All claims must be made in writing within 7 days of receipt of materials. 

Cancellation Fees: Within 2 weeks of convention 25% fee, within 1 week 50% fee, on site 75% 

Office use only: 

DR ___________________________________Inv # _____________________ AP$ _________________________ DM ________________________

CENTERPLATE BOOTH CATERING ORDER FORM 

Phone: (317) 262-3500 Fax: (317) 634-0541 

Show Name: _______________________________________________________________________ 

Show Date: ________________________________________________________________________ 

Booth #____________________________________________________________________________ 

Contact Name: ______________________________________________________________________ 

Company:__________________________________________________________________________ 

Phone:_____________________________________________________________________________ 

Fax:_______________________________________________________________________________ 

Email:_____________________________________________________________________________ 

Address: ___________________________________________________________________________ 

City/State: _________________________________________________________________________ 

Zip Code: __________________________________________________________________________ 

Delivery Date(s): ____________________________________________________________________ 

Delivery Time(s): ___________________________________________________________________ 

Once complete, fax this order form to 317.634.0541. A Sales Representative will contact you to confirm and prepare a contract agreement. 

Pre-payment is required for all services. 

Orders must be placed two weeks in advance of event date. 

WELCOME TO THE INDIANA CONVENTION CENTER 

& LUCAS OIL STADIUM 

A house charge of 21% and 9% sales tax will be added to all food and beverage items. 

All items are served with disposable cups, plates, napkins and utensils where appropriate 

PAYMENT: CREDIT CARD #___________________________________________________________ 

Visa, MasterCard, American Express or Discover 

CARDHOLDERS NAME: _______________________________________________________________ 

EXPIRATION DATE: _____________________________ 

SIGNATURE:____________________________________

QTY COFFEE SERVICE PRICE QTY COLD HORS DEUVRES PRICE 

Freshly Brewed Hubbard & Cravens Coffee $54.00++/gal International Cheese Display (serves 50) $325.00++/platter 

Freshly Brewed Hubbard & Cravens Decaf Coffee $54.00++/gal Vegetable Crudité Display (serves 50) $250.00++/platter 

Freshly Brewed Coffee $48.00++/gal Fresh Fruit Display (serves 50) $250.00++/platter 

Freshly Brewed Decaffeinated Coffee $48.00++/gal BLT Cone (100 pieces) $325.00++/platter 

Hot Tea $48.00++/gal Jumbo Shrimp Cocktail (100 each) $400.00++/order 

Keurig Single Cup Brewing Machine $65.00/day Antipasto Skewer(100 pieces each) $375.00++/order 

Keurig Pods (Regular, Decaf, Hazelnut,Tea) 

24 Pod minimum first order, 12 Pod Refill $1.75++/each Fig & Blue Cheese Flatbread (100 pieces each) $295.00++/order 

QTY COLD BEVERAGES PRICE QTY HOT HORS D’OEUVRES PRICE 

Canned Soft Drinks $3.00++/ ea Crispy Chicken Strips (100 pieces) $250.00++order 

Bottled Water $3.25++ /ea Mac & Cheese Bites (100 pieces) $275.00++/order 

Bottled Juice $3.50++/ ea Smoked Chicken Quesadilla (100 pieces) $350.00++/order 

Iced Tea or Lemonade $34.00 ++/gal Southwestern Spring Roll (100 pieces) $300.00++/order 

Assorted VitaminWater $5.75++/ ea Mini Cheeseburger Bites (100 pieces) $425.00++/order 

QTY BREAKFAST BAKERY PRICE QTY DESSERTS PRICE 

Assorted Bagels (per dozen) $35.00++/doz Fresh Baked Cookies (per dozen) $32.00 ++dozen 

Assorted Muffins (per dozen) $35.00++/doz Chocolate Fudge Brownies (per dozen) $33.00++dozen 

Assorted Danish (per dozen) $30.00++/doz Butterscotch Blondie’s (per dozen) $34.00++dozen 

Breakfast Breads (per loaf) $34.00++/doz Lemon Bars (per dozen) $43.00++dozen 

QTY SANDWICHES PRICE QTY SNACK ITEMS PRICE 

Classic Circle City Boxed Lunch 

Includes sandwich, chips, fruit, cookie & water $18.25++/ ea Roasted Gourmet Cocktail Nuts (pound) $24.00++/pound 

Gourmet Wrap Box Lunch 

Includes sandwich wrap, chips, fruit, cookie & 

water $22.00++/ea Tortilla Chips w/Salsa $3.75++/person 

Gourmet Salad Box Lunch 

Cobb Salad or Grilled Chicken Caesar Salad with 

chips, fruit, cookie and water $23.00++/ea Pita Chips with Red Pepper Hummus $3.25++/person 

Whole Fresh Fruit (each) $2.25 ++/ea Snack Mix-Traditional or Spicy (per pound) $17.25++/pound 

BAR SERVICE (State Law Requires a 

Centerplate Bartender-included if $375 

minimum is met or $140.00 for 3 hours) PRICE QTY 

EQUIPMENT RENTAL 

(does not include electrical hookup) 

Hosted Deluxe/Premium Mixed Drinks $6.75/$7.50++/drink Water Cooler $55.00/day 

PRICE 

Hosted Deluxe Wine/Premium Wine $6.25/$6.75++drink Water Jug (5 gallon) $55.00+/each 

Hosted Domestic Bottle Beer/Imported Beer $5.25/$5.50++drink Attendant (4 hour minimum) $120.00/4 hrs 

Domestic & Import Keg Beer (for most types) 

ICE by the pound (25 pound minimum) 

$400.00/$500++keg 

$1.00+/pound 

21% HOUSE CHARGE AND APPLICABLE STATE SALES TAX WILL BE ADDED TO ALL FOOD & BEVEREAGE ORDERS

Contemporary Services Corporation 

EXHIBITOR ORDER 

BOOTH/DISPLAY SERVICES 


NAME: ________________________________________________________________________________ 

COMPANY: ______________________________________ BOOTH NO: 

ADDRESS: _____________________________________________________________________________ 

PHONE: _________________________________________ FAX: 

ONSITE CONTACT: 

HOTEL DURING EXPO: 

BOOTH PERSONNEL RATES 

* Order and payment received more than seven days prior to start of service. . . . . . $16.50 

* Order and payment received less than seven days prior to start of service. . . . . . . $19.50 

* Order and payment received on-site. . . . . . . . . …. . . . . . . . . . . . . . . . . . . . . . . . . . $21:50 

* Rates are for uniformed, booth personnel services and payment must accompany order . 

SPECIFIC SCHEDULE REQUIREMENTS 

NUMBER OF PERSONNEL __________ TOTAL HOURS ____________ 

Date(s) Time Period (4 Hour Minimum) Date(s) Time Period (4 Hour Minimum) 

*NOTE: Exhibitor should make certain that the contents of this booth area are insured. CSC is not 

an insurer or guarantor against loss of Exhibitor's property. The service ordered above is for personnel 

whose presence is intended for the purpose of reducing the risk of loss and/or damage to property 

contained within the booth or display area. 

AUTHORIZED SIGNATURE: ____________________________________ 

DATE: ________________ 

METHOD OF PAYMENT: _________________________________ 

500 South Capitol Avenue - Indianapolis, Indiana 46225 - (317) 262-3493 - Fax (317) 262-4410

Proud to Serve as Your 

Official Audio Visual Provider 


March 15 ‐ 17, 2017 



*Order By: February 20, 2017 to Receive Early Order Pricing! 

Exhibiting Company Name: Booth #: 

Packages 

Apple iPad with Floor Stand ‐ Choose Color of Stand: Black ‐or‐ White 

QTY. Early Order Show Rate Total 

$295.00 $383.50 

32" Flat Screen Package ‐ 1080P, with Dual Post Stand and External USB Media Player $720.00 $936.00 

42" Flat Screen Package ‐ 1080P, with Dual Post Stand and External USB Media Player $870.00 $1,131.00 

46" Flat Screen Package ‐ 1080P, with Dual Post Stand and External USB Media Player $1,035.00 $1,345.50 

55" Flat Screen Package ‐ 1080P, with Dual Post Stand and External USB Media Player 

$1,445.00 $1,878.50 

Flat Screen Monitors 

24" Flat Screen ‐ 1080P, with Dell Sound Bar ‐ Choose One: Table Top ‐or‐ Wall Mounted 

32" Flat Screen ‐ 1080P, with Internal Speakers ‐ Choose One: Table Top ‐or‐ Wall Mounted 







Please call for pricing on Flat Screens 90" and larger, LED & LCD Video Wall Options 

Flat Screen Accessories 

Mounting Bracket ‐ (32"‐ 80" Flat Screen) *Only required if providing your own Flat Screen 

Single Post Stand ‐ (up to 24" Flat Screen; Mounting Bracket Required ‐ Charges May Apply) 

Dual Post Stand ‐ (32"‐ 80" Flat Screen; Mounting Bracket Required ‐ Charges May Apply) 


$290.00 $377.00 

$475.00 $617.50 

$625.00 $812.50 

$790.00 $1,027.00 

$1,200.00 $1,560.00 

$1,400.00 $1,820.00 

$1,800.00 $2,340.00 

$2,800.00 $3,640.00 

Please call for pricing! 


$150.00 $195.00 

$150.00 $195.00 

$225.00 $292.50 

Touchscreen Displays QTY. Early Order Show Rate Total 

32" Touchscreen ‐ Choose One: Table Top ‐or‐ Wall Mounted $800.00 $1,040.00 

46" Touchscreen ‐ Choose One: Table Top ‐or‐ Wall Mounted $1,300.00 $1,690.00 

Please call for pricing on Touchscreens 65" and larger 

Please call for pricing! 

Computing 


Desktop Computer with Monitor (3.2 GHz or faster) $275.00 $357.50 

Laptop Computer (Core i5/2.5ghz/4GB/300GBHD/DVD) $325.00 $422.50 

Apple iPad $175.00 $227.50 

iPad Floor Stand ‐ Choose Color: Black ‐or‐ White 

$150.00 $195.00 

Apple 21.5" iMac (Intel Core 2 Duo/3.06 GHz) $300.00 $390.00 

Apple 15" MacBook Pro (2.3 GHz Quad Core with Thunderbolt) $450.00 $585.00 

Apple 17" MacBook Pro (2.3 GHz Quad Core with Thunderbolt) $550.00 $715.00 

Additional Audio Visual Equipment 


USB Media Player $120.00 $156.00 

Choose: Blu‐ray ‐or ‐ DVD Player 

$150.00 $195.00 

Sound Bar ‐ 2.1 Full Range, with Built‐in Subwoofer $75.00 $97.50 

Small High Performance PA System (2 speakers, 1 Mixer/Amp) $330.00 $429.00 

Wireless Microphone ‐ Choose One: Handheld ‐or‐ Headset ‐or‐ Lavalier 

$240.00 $312.00 

Quoted Equipment 


*Early order rate is subject to a 30% increase when ordering equipment after February 20, 2017. 

Contact Your Freeman Representative 

CASSIE MALONE 

cassie.malone@freemanco.com 

Phone: 214.623.1397 

Fax: 469.621.5603 

Online at: www.freemanco.com 

Don't see what you are looking for? 

Please call to discuss the options! 

Total Your Order 

Equipment Sub‐Total 

31% Handling Charge ($126.00 Min) Includes Delivery, Install & Dismantle 

Added Labor to Mount Client Owned Flat Screen to Stand ($75) 

State Rental Tax on Equipment Only (7%) 

TOTAL CHARGES: 

** Please note for Monitor Stand & Mount Rentals: 

Additional labor may be required to mount client provided monitors 

** Electrical Services are not included in equipment pricing. 

Project# 14‐412301 ‐ Work Truck 2017 Order Online at: www.freemanco.com 1 of 3

Please Fill in All Information Below Before Submitting Your Order 

Contact Information 

Your Name: 

Exhibiting Company Name: 

Company Address: 

City / State: 

Phone: 

Email: 

Third Party (If Applicable): 

Signature: 

Booth Number: 

Zip Code: 

Fax: 

Delivery Information 

A representative must be in your booth at the time of delivery unless alternate arrangements are made. 

Delivery subject to readiness of the booth structure and set‐up. Please call us at 214.623.1397 with questions. 

On‐Site Contact Person: 

Please Select Your Preferred Date and Time of Delivery (Choose One): 

Cell Phone: 

Monday, March 13, 2017 

Tuesday, March 14, 2017 

8am ‐ 12pm 

8am ‐ 12pm 

1pm ‐ 5pm 

1pm ‐ 2pm 

If You Have a Special Delivery Request, Please Note it Here: 

Payment Information 

Method of Payment (Choose One): 

Credit Card * In an effort to maximize the security of customer payments, a Freeman representative will include a link to our 

secure portal to provide credit card payment, with your order confirmation. 

Check *Checks must be in U.S. funds drawn on a U.S. or Canadian bank. "U.S. Funds" must be pre‐printed on Canadian 

checks. 

Key Account *Key Account customers have been pre‐approved with net 30 terms. 

Bank Transfer * Please reference the Show Name and Booth Number so we may properly credit your account. 

Wire Transfer: Bank Transfer to Bank of America, N.A.; Dallas, TX 

ABA#: 026‐009‐593, ACCT #: 4426831545 Freeman Audio Visual, Inc. 

Physical address routing identifiers: 100 West 33rd Street, New York, NY 


Swift Code: BOFAUS3N ACCT # 4426831545 Freeman Audio Visual, Inc. 

CHIPS address: 0959 Freeman Audio Visual, Inc. 

Physical address for international routing identifiers: 100 West 33rd Street, New York, NY 


ABA# 111‐000‐012 ACCT # 4426831545 Freeman Audio Visual, Inc. 

ABA routing transit number physical bank address: 901 Main Street, Dallas,TX 

Note: Customers assume responsibility for any bank processing fees. 

** For your convenience, Freeman will use your authorization to charge your credit card account for advanced and on site orders placed 

by your company representative. These charges may include all Freeman companies, or any charges which Freeman may be obligated to 

pay on behalf of the Exhibitor including without limitation, any shipping charges. 

** All payments must be made in advance in US funds. 

Cancellation Policy: Any cancellation must be received within 7 days of show open to avoid being charged one day's rental 

rate. Cancellations after delivery will result in a day's charge and labor incurred. 


TERMS & CONDITIONS 

YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set forth below become 

a part of the Contract between Freeman and you, the EXHIBITOR. Acceptance of said terms and conditions will be construed when any of the following 

conditions are met: THE METHOD OF PAYMENT FORM IS SIGNED; OR AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY 

EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN. 

DEFINITIONS 

For purposes of this Contract, ”Freeman” means Freeman Decorating Services, Inc. (“FDSI”), Freeman Decorating Ltd. Freeman Audio Visual Solutions, Inc., 

and their respective employees, directors, officers, agents, assigns, affiliated companies, and related entities. The term “Exhibitor” means the Exhibitor, its 

employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). 

PAYMENT TERMS 

Full payment, including any applicable tax, is due at the time the order is placed. Purchase orders are not considered payment. All payments must be in U.S. 

funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional After Deadline 

charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of 

Freeman except where specifically identified as a sale. All equipment rentals are based on Show Rates and apply only to Show Days. Rental prices on Audio 

Visual equipment (including computers) do not include labor, delivery, electrical services or removal of the equipment from the booth. Exhibitor agrees to use 

all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to Freeman’s property. Exhibitor will notify Freeman 

immediately of any damage to rental equipment and agrees to be billed for any damage to, or loss of, rental equipment rented to Exhibitor. In case of 

cancellation of any labor orders by Exhibitor, a one‐hour “per person, per hour” charge will be applied for all labor and equipment orders that are not 

canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom‐Cut Carpet, Modular Rental Exhibits, Audio Visual and/or 

Computer Equipment and any other custom‐order items or services have already been provided at the time of cancellation, fees will remain at 100% of the 

original charge. If the Show or Event is canceled because of reasons beyond Freeman’s control, Exhibitor remains responsible for all charges for services and 

equipment provided up to and including the date of cancellation. Freeman will not issue refunds to Exhibitor of any payments made before the date of 

cancellation. It is Exhibitor’s responsibility to advise the Freeman Service Center Representative of problems with any orders, and to check the Exhibitor’s 

invoice for accuracy prior to the close of the Show or Event. If Exhibitor is exempt from payment of sales tax, Freeman requires an exemption certificatefor 

the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International 

Exhibitors, Freeman requires 100% prepayment of advance orders, and any order or services placed at show site must be paid at the show. For all others, 

should there be any preapproved unpaid balance after the close of the show; terms will be net, due and payable in Dallas, Texas upon receipt of invoice. 

Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5% 

per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre‐paid basis only. If any finance charge hereunder exceeds the 

maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess finance charge 

received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invoices or invoice balances are 

placed with a collection agency or attorney for collection or suit, Exhibitor agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND 


Exhibitor and Freeman relative to any loss, damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, 

due to Freeman for its services, as an offset against the amount of any alleged loss or damage. Freeman reserves the right to charge Exhibitor for the 

difference between the Exhibitor’s estimate of charges and the actual charges incurred by Exhibitor, or for any charges that Freeman may be obligated to pay 

on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the 

Exhibitor’s credit card company for any reason, Freeman hereby provides notice that it reserves the right, and Exhibitor authorizes Freeman, to continue to 

attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor’s account. Exhibitor hereby grants a lien on its 

property in Freeman’s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor. 

LABOR UNDER SUPERVISION OF EXHIBITOR: Exhibitor shall be responsible for the performance of labor provided under this section. It is the responsibility of 

Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to 

work in a manner that is in compliance with Freeman’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules and/or regulations, 

including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of Exhibitor to check in with the Service Desktopick 

up labor, and to return to the Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees to indemnify, hold harmless, 

and defend Freeman from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including 

but not limited to reasonable attorneys’ fees and investigation costs) arising out of work performed by labor provided by Freeman but supervised by 

Exhibitor. Further, the Exhibitor’s indemnification of Freeman includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations 

and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labor provided by Freeman to work in a manner that violates 

any of the above rules, regulations, and/or ordinances. 


Proudly Serving as Your 

Official Audio Visual Provider 


March 15 ‐ 17, 2017 



*Order By: February 20, 2017 to Receive Early Order Pricing! 

Company Name: 

Meeting Room Audio Visual Packages (Daily Rentals) QTY. Early Order Daily Rate Total 

Small Meeting Room Package (Up to 50 people) 

96” Tripod Screen with Skirt, Projector(4000 Lumens), Projection Stand with Skirt, Sound 

System, Computer Direct Interface Box, Wireless Microphone, and Microphone Stand 

$650.00 $845.00 

Medium Meeting Room Package (50 ‐ 150 people) 

7.5’ X 10’ Fast fold Screen, Projector (4000 Lumens), Projection Stand with Skirt, Sound 

System, Computer Direct Interface Box, Wireless Microphone, and Microphone Stand. 

$1,100.00 $1,430.00 

Large Meeting Room Package (150 people +) 

10’ X 14’ Fast fold Screen, Projector (6000 Lumens) , Projection Stand with Skirt, Sound 

System, Computer Direct Interface Box, Wireless Microphone, and Microphone Stand. 

$1,450.00 $1,885.00 

Meeting Room Flat Screen Packages (Daily Rentals) 

46" Flat Screen Package ‐ 1080P, with Dual Post Stand and External USB Media Player $520.00 $676.00 


$725.00 $942.50 


$1,015.00 $1,319.15 

A La Carte Meeting Room Equipment (Daily Rentals) QTY. Early Order Daily Rate Total 

LCD XGA Computer Projector (4000 Lumens) 

$425.00 $552.50 

Projection Stand (for LCD and Overhead Projectors) 

$20.00 $26.00 

Tripod Screen Circle One: 70” $30 • 84” $35 • 96” $45 

$ $ 

Choose: Blu‐ray ‐or ‐ DVD Player 

$75.00 $97.50 

Small High Performance PA System (2 speakers, 1 Mixer/Amp) $165.00 $214.50 

Wireless Microphone ‐ Choose One: Handheld ‐or‐ Headset ‐or‐ Lavalier 

$120.00 $156.00 

Computer Direct Interface Box (Audio) 

$40.00 $52.00 

Laptop Computer (Core i5/2.5ghz/4GB/300GBHD/DVD) $165.00 $214.50 

HP Laser Printer (40 PPM) 

$97.50 $126.75 

Wireless Presentation Mouse 

$30.00 $39.00 

Flip Chart w/ Pad with Markers 

$40.00 $52.00 

Quoted Additional Equipment 

QTY. Early Order Daily Rate Total 

Freeman has a full complement of Computer, Audio, Video and Lighting Inventory, as well as design 

capabilities. Whether your needs are big or small, our experts are available to help you! 

Please contact us at: 214.623.1397 for a custom quote. 

*Early order rate is subject to a 30% increase when ordering equipment after February 20, 2017. 

Contact Your Freeman Representative 

Total Your Order 

CASSIE MALONE 

Equipment Sub‐Total 

cassie.malone@freemanco.com 31% Handling Charge ($126.00 Min) Includes Delivery, Install & Dismantle 

Phone: 214.623.1397 

Added Labor to Mount Client Owned Flat Screen to Stand ($75) 

Fax: 469.621.5603 

State Rental Tax on Equipment Only (7%) 

Online at: www.freemanco.com TOTAL CHARGES: 

** Please note for Monitor Stand & Mount Rentals: 

Don't see what you are looking for? 

Additional labor may be required to mount client provided monitors 

Please call to discuss the options! 

** Electrical Services are not included in equipment pricing. 


Please Fill in All Information Below Before Submitting Your Order 

Contact Information 

Name: 

Exhibiting Company Name: 

Company Address: 

City / State: 

Phone: 

Zip Code: 

Fax: 

Email: 

Third Party (If Applicable): 

Signature: 

Meeting Information 

A representative must be in your meeting room at the time of delivery unless alternate arrangements are made. 

Delivery subject to readiness of the meeting room and set‐up. Please call us at 214.623.1397 with questions. 

On‐Site Contact Person: 

Date of Meeting: 

Start Time: 

Seating Style: 

Cell Phone: 

Meeting Room Location: 

End Time: 

Seating Capacity: 

Rehearsal Required: Yes No If so, what time? 

Additional Meeting Days: 


Start Time: 



Start Time: 



End Time: 



End Time: 


Payment Information 

Method of Payment (Choose One): 

Credit Card * In an effort to maximize the security of customer payments, a Freeman representative will include a link to our 

secure portal to provide credit card payment, with your order confirmation. 

Check *Checks must be in U.S. funds drawn on a U.S. or Canadian bank. "U.S. Funds" must be pre‐printed on Canadian 

checks. 

Key Account *Key Account customers have been pre‐approved with net 30 terms. 

Bank Transfer * Please reference the Show Name and Booth Number so we may properly credit your account. 

Wire Transfer: Bank Transfer to Bank of America, N.A.; Dallas, TX 

ABA#: 026‐009‐593, ACCT #: 4426831545 Freeman Audio Visual, Inc. 

Physical address routing identifiers: 100 West 33rd Street, New York, NY 


Swift Code: BOFAUS3N ACCT # 4426831545 Freeman Audio Visual, Inc. 

CHIPS address: 0959 Freeman Audio Visual, Inc. 

Physical address for international routing identifiers: 100 West 33rd Street, New York, NY 


ABA# 111‐000‐012 ACCT # 4426831545 Freeman Audio Visual, Inc. 

ABA routing transit number physical bank address: 901 Main Street, Dallas,TX 

Note: Customers assume responsibility for any bank processing fees. 

** For your convenience, Freeman will use your authorization to charge your credit card account for advanced and on site orders placed 

by your company representative. These charges may include all Freeman companies, or any charges which Freeman may be obligated to 

pay on behalf of the Exhibitor including without limitation, any shipping charges. 

** All payments must be made in advance in US funds. 

Cancellation Policy: Any cancellation must be received within 7 days of show open to avoid being charged one day's rental 

rate. Cancellations after delivery will result in a day's charge and labor incurred. 


TERMS & CONDITIONS 

YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set forth below become 

a part of the Contract between Freeman and you, the EXHIBITOR. Acceptance of said terms and conditions will be construed when any of the following 

conditions are met: THE METHOD OF PAYMENT FORM IS SIGNED; OR AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY 

EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN. 

DEFINITIONS 

For purposes of this Contract, ”Freeman” means Freeman Decorating Services, Inc. (“FDSI”), Freeman Decorating Ltd. Freeman Audio Visual Solutions, Inc., 

and their respective employees, directors, officers, agents, assigns, affiliated companies, and related entities. The term “Exhibitor” means the Exhibitor, its 

employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). 

PAYMENT TERMS 

Full payment, including any applicable tax, is due at the time the order is placed. Purchase orders are not considered payment. All payments must be in U.S. 

funds and all checks must be drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional After Deadline 

charges as indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of 

Freeman except where specifically identified as a sale. All equipment rentals are based on Show Rates and apply only to Show Days. Rental prices on Audio 

Visual equipment (including computers) do not include labor, delivery, electrical services or removal of the equipment from the booth. Exhibitor agrees to use 

all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to Freeman’s property. Exhibitor will notify Freeman 

immediately of any damage to rental equipment and agrees to be billed for any damage to, or loss of, rental equipment rented to Exhibitor. In case of 

cancellation of any labor orders by Exhibitor, a one‐hour “per person, per hour” charge will be applied for all labor and equipment orders that are not 

canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom‐Cut Carpet, Modular Rental Exhibits, Audio Visual and/or 

Computer Equipment and any other custom‐order items or services have already been provided at the time of cancellation, fees will remain at 100% of the 

original charge. If the Show or Event is canceled because of reasons beyond Freeman’s control, Exhibitor remains responsible for all charges for services and 

equipment provided up to and including the date of cancellation. Freeman will not issue refunds to Exhibitor of any payments made before the date of 

cancellation. It is Exhibitor’s responsibility to advise the Freeman Service Center Representative of problems with any orders, and to check the Exhibitor’s 

invoice for accuracy prior to the close of the Show or Event. If Exhibitor is exempt from payment of sales tax, Freeman requires an exemption certificate for 

the State in which the services are to be used. Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers. For International 

Exhibitors, Freeman requires 100% prepayment of advance orders, and any order or services placed at show site must be paid at the show. For all others, 

should there be any preapproved unpaid balance after the close of the show; terms will be net, due and payable in Dallas, Texas upon receipt of invoice. 

Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5% 

per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre‐paid basis only. If any finance charge hereunder exceeds the 

maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess finance charge 

received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invoices or invoice balances are 

placed with a collection agency or attorney for collection or suit, Exhibitor agrees to pay all legal and collection costs. THESE PAYMENT TERMS AND 


Exhibitor and Freeman relative to any loss, damage, or claim, such Exhibitor shall not be entitled to and shall not withhold payment, or any partial payment, 

due to Freeman for its services, as an offset against the amount of any alleged loss or damage. Freeman reserves the right to charge Exhibitor for the 

difference between the Exhibitor’s estimate of charges and the actual charges incurred by Exhibitor, or for any charges that Freeman may be obligated to pay 

on behalf of Exhibitor, including without limitation, any shipping charges. If Exhibitor provides a credit card for payment and charges are rejected by the 

Exhibitor’s credit card company for any reason, Freeman hereby provides notice that it reserves the right, and Exhibitor authorizes Freeman, to continue to 

attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor’s account. Exhibitor hereby grants a lien on its 

property in Freeman’s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor. 

LABOR UNDER SUPERVISION OF EXHIBITOR: Exhibitor shall be responsible for the performance of labor provided under this section. It is the responsibility of 

Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to 

work in a manner that is in compliance with Freeman’s Safe Work Rules and/or Federal, State, County and Local ordinances, rules and/or regulations, 

including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of Exhibitor to check in with the Service Desk to pick 

up labor, and to return to the Service Desk to release labor when the work is completed. INDEMNIFICATION: Exhibitor agrees to indemnify, hold harmless, 

and defend Freeman from and against any and all demands, claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses (including 

but not limited to reasonable attorneys’ fees and investigation costs) arising out of work performed by labor provided by Freeman but supervised by 

Exhibitor. Further, the Exhibitor’s indemnification of Freeman includes any and all violations of Federal, State, County or Local ordinances, “Show Regulations 

and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labor provided by Freeman to work in a manner that violates 

any of the above rules, regulations, and/or ordinances. 



DRIVEAWAY & 

DETAILING SERVICES 

Should you require driveaway or detailing services, the EAC listed below is currently 

pre-approved by the Indiana Convention Center. 

Spiff Services Inc. 

PO Box 18136, Erlanger, KY 41018 

9695 Manassas Dr. 

Florence, KY 41042 

Bethany Swain, operations assistant 

bethany@spiffservices.com 

859-393-8489 cell 

859-384-1510 office 

859-384-3222 fax 

Jeannie Carnes, V.P. (signatory officer) 

jeannie@spiffservices.com 

859-393-8477 cell 

spiffservices.com 

Initial start date: Feb. 28, 2012

WTS17 exhibitor services manual

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