Paris Nord Villepinte du 04 au 07 octobre 2012 - Espace Exposant ...

SILMO 

Paris Nord Villepinte 

du 04 au 07 octobre 2012

Contacts 

Contacts SILMO 

Exhibition Director Eric Lenoir 

Sales Director Murielle HIVERT 

Exhibitor Relations Manager Laurence POUSSIER 

Operation Manager Laurent DIALLO 

Useful phone numbers 

Insurance Siaci 

Police station 

Comexposium 

Hygiene and Health 

Protection 

Fire Safety 

Société D.O.T 

Cabinet de Sécurité & 

Incendie Watteau 

Fire Safety Groupement non feu 

Parc des Expositions –de 

Paris Nord Villepinte 

First Aid 

Robert Ballanger Hospital 

+ 33 (0)1 76 77 14 11 

eric.lenoir@comexposium.com 

+ 33 (0)1 76 77 14 65 

murielle.hivert@comexposium.com 

+ 33 (0)1 76 77 15 21 

laurence.poussier@comexposium.com 

+ 33(0)1 76 77 12 68 

laurent.diallo@comexposium.com 

18, rue de Courcelles 

75008 Paris 

Tél : + 33(0)1 44 20 99 99 

Fax : + 33(0)1 44 20 25 00 

E-mail : michel.garrido@s2hgroup.com 

1/3 Rue Jean FOURGEAUD 

93420 VILLEPINTE 

Tél : 17 ou +33(0)1 49 63 46 10 

Immeuble « Le Wilson » 

70, avenue Charles de Gaulle 

92058 Paris La Défense Cedex 

Tél : + 33(0)1 76 77 11 11 

81, rue de Paris 

92100 Boulogne 

Tél : + 33(0)1 46 05 17 85 

Fax : + 33(0)1 46 05 76 48 

E-mail : sps@d-o-t.fr 

41, rue Lazare Carnot 

77340 PONTAULT COMBAULT 

Tél : 06 85 94 49 57 

Fax : 01 70 10 40 11 

Mail : philippewatteau@numericable.fr 

37-39 rue de Neuilly - BP 121 

92582 Clichy 

Tél : + 33(0)1 47 56 30 80 

Fax : + 33(0)1 47 37 06 20 

Site web : www.securofeu.com 

E-mail : securofeu@textile.fr 

ZAC de Paris Nord II – C.D. 40 

93420 VILLEPINTE 

Tél : + 33(0)1 40 68 22 22 

Poste de contrôle central 

+ 33(0) 1 48 63 30 49 

bd Robert Ballanger 

93602 AULNAY SOUS BOIS CEDEX 

Tél : + 33(0) 1 49 36 71 23 

SILMO – du 04 au 07 octobre 2012 – Paris Nord Villepinte 3

Contacts 

Suppliers 

Hostesses MAHOLA 

Guarding services VIP SECURITE 

Forwarding Agent – Handling 

Contractor 

CLAMAGERAN 

3 rue Cambronne 

75740 Paris cedex 15 

Tél : +33 (0) 1 53 58 61 00 

Fax : +33 (0) 1 53 58 61 01 

Contact : Emmanuelle LEBRETON 

Email : elebreton@mahola-hotesses.fr 

Site Internet : www.mahola-hotesses.fr 

94 Avenue Victor Hugo 

92100 BOULOGNE BILLANCOURT 

Tél : +33 (0) 1 46 04 04 85 

Fax : +33 (0) 1 46 05 75 46 

Contact : Marlène MARIE 

Email : marlène@vipsecurite.com 

Site Internet : www.vipsecurite.com 

Parc des Expositions de Paris-Nord Villepinte 

BP 64137 

95976 Roissy CDG CEDEX 

Tél : +33 (0)1 48 63 33 34 

Fax : +33 (0)1 48 63 32 38 

Contact : Dominique FILIBERTI 

Email : d.filiberti@clamageran.fr 

Site Internet : www.clamageran.com 


Getting there 

! PLEASE NOTE: Please check driving limitations for heavy vehicles during weekends 

in France. For more information: www.bison-fute.equipement.gouv.fr in the « Media 

Area ». 

� By RER – Which RER lines should you take? 

* From Paris, RER B line, going to Roissy. 19 min from Gare du Nord. 22 min from Châtelet 

station. 

* From Roissy-Charles de Gaulle airport: 

RER B line, going to Robinson - Saint Rémy les Chevreuse. Get off at the first station "Parc des 

Expositions" going to Paris (5 min from airport Charles de Gaulle 2) 

* From Orly airport: 

Take Orly-Val and get off at Antony, then take RER B going to airport Charles de Gaulle 2 - TGV, 

get off at station "Parc des Expositions" 

* Common arrival station 

"Parc des Expositions" on the RER B line. 

� By car 

* From the north of Paris 

Motorway A1 or A3, then A104 going to Soissons. Follow the signs "Parc des Expositions". 

* From the south of Paris 

Motorways A86 or A6 going to Paris, then A1 or A3, then access road to A104 going to Soissons. 

Follow the signs "Parc des Expositions". Then drive to Exhibitors or Visitors car parks. 

�� Your itinerary on www.mappy.fr 

� By train 

* There is a TGV Station only a few minutes walk to the Exhibition Centre: CDG 2 TGV 

* From Gare du Nord (Thalys / Eurostar) then via RER B 

* From Gare de Lyon via RER A then RER B 

�� For travels in France you can get SNCF discount coupons. For more information: 

http://services.silmoparis.com / section « To visit, practical information » 

� By plane 

* The Roissy Charles de Gaulle (CDG) airport is near the Exhibition Centre. 

From the airport you can take either RER B or the free shuttle buses to the 

exhibition. 


Set-up - Exhibition - Dismantling 

SET-UP 

� Availability of stand spaces 

• Exhibitors and their installers will have access to the halls every day from Monday, October 1st 

to Wednesday, October 3rd, 2012. For fitted stands, stand delivery will take place on Wednesday, 

October 3rd, 2012 from 8:00 am. 

• Removal of goods and empty packaging shall be completed on Wednesday, October 3rd, 2012 

at 12:00 pm. 

Otherwise, pallets and other identified non removed items will be stored outside the buildings. Their 

removal and delivery to the exhibitor's stand will be charged to the exhibitor. 

• Final setting-up operations including cleaning shall be completed on Wednesday, October 3rd, 2012 

at 12:00 pm. 

! No self-propelled equipment will be allowed into the halls on Wednesday, October 3rd, 2012, 

i.e. on the last day of the set-up period (unless special dispensation is granted by the 

organizer). For this reason, orders for suspended items services will stop on October 1st, at 

7:00 pm. 

Note: All orders for slings, lighting bridges and spotlights shall be finalized by MONDAY, 

OCTOBER 01st 7:00 pm; no dispensation will be granted. Spotlight adjustments will be 

authorized until TUESDAY, OCTOBER 2nd at 8:00 pm. 

For safety reasons, work in the halls is forbidden outside the specified hours. 

� Delivery of goods and equipment 

Goods intended for the stand installation must imperatively be delivered to the exhibition centre 48 

hours before the event opens. The day before shall be considered as final deadline. 

Shipments shall be delivered at the exhibitor's risk directly to his stand. It shall be the exhibitor's 

responsibility to be present or represented on the goods' arrival. Parcels shall be properly labelled 

on each side with the following address: 

Parc d’Expositions de Paris-Nord Villepinte – Salon SILMO 

Hall n° – Stand n° (letter + figure) 

ZAC de Paris Nord II – C.D. 40 

93420 VILLEPINTE France 

The Exhibition General Management cannot in any way take delivery of goods nor be held 

liable therefor. 

� Waste materials from stand construction 

Exhibitors shall not leave any rubbish nor waste materials resulting from the installation of their 

stands (e.g. empty packaging, wood offcuts, empty boxes, cans of paint). 

It is strictly forbidden to store waste materials on the stands or in the aisles. 



Exhibitors or their suppliers shall take all appropriate measures to ensure that waste materials and 

empty packaging are removed by the vehicles which delivered the equipment and goods. 

New and mandatory for bare stands: A certificate of commitment to restore your space to its 

original condition is to be filled out and validated in your Exhibitor Area before stand set-up. 

Upon reception of your commitment certificate, the company DECO PLUS will notify you of its 

approval of your stand design. 

� Stand security 

The organizer of SILMO ensures the general security of the exhibition in the best conditions, 

but cannot provide for the individual guarding of stands. This is an obligation to provide 

means, and not to achieve results. 

Exhibitors who intend to have their stands specifically guarded (this is strongly advised) should 

inform the Organizer and give the names of the persons who will be present on the stand, and 

the name of the security company. 

The exhibitor is responsible for his stand and must take all necessary measures to protect his 

equipment and remove it in the evening when the exhibition closes, if he does not provide for 

special guarding. 

Stand storerooms are not secured premises. 

As car parks are not guarded, it is preferable not to leave any valuable items inside vehicles, and to 

place objects likely to be stolen out of sight. 

! There are important risks of theft during the Set-up and Dismantling periods: 

Keep all equipment and items likely to be stolen out of sight (e.g. plasma screens, 

computers, personal effects). To be on the safe side, it is strongly recommended that you watch 

closely over your stand and ensure that someone is always present until dismantling is completed. 

This presence is your only safeguard against theft. 

DISMANTLING 

� Moving out 

Stand removal can begin from Sunday, October 7th, 2012 at 7:00 pm. 

Stand and goods removal shall be completed at the dates and times specified in the exhibitors' 

entrance and exit times schedule. 

All fitted stands shall be dismantled in the morning on Monday, October 8th. Exhibitors are 

therefore kindly requested to remove their goods and personal effects on the evening when the 

exhibition closes, i.e. on Sunday, October 7th between 7:00 pm and 12:00 pm. 

Please note: Self-propelled equipment and vehicles will only be allowed to operate in the 

halls from 7:30 pm on Sunday, October 7th, 2012. 

� Restoration of stand space to original condition – Waste materials from 

stand dismantling 

Exhibitors must strictly comply with the dismantling times. 

The exhibit space must be entirely cleared of all decoration items, equipment and waste materials 

(e.g. empty packaging, wood offcuts, empty boxes, empty cans of paint). 



New : SILMO proposes a waste container rental service to remove waste 

materials from your stand during the set-up and dismantling periods. Find out 

about it in your Exhibitor Area at http://services.silmoparis.com. 

OUR ADVICE: 

If you hire the services of an outside decorator, make sure that his quotation clearly includes 

the "installation" and "removal" of stand decoration items, as well as the removal of all rubbish 

and waste materials. If these "removal" services are not clearly mentioned in the quote, ask 

your decorator to include them. 

CAUTION: 

All machinery/equipment and decoration items must absolutely be removed from the halls at the 

specified dates and times. Otherwise, all installations and decoration structures shall be removed 

and dumped by SILMO, by the companies appointed by the Organizer, at the exhibitor's risk and 

expense. Packaging will always be considered to be empty, and no claims shall be accepted for 

theft or loss of any objects, tools, accessories, etc. that may be contained in such packaging. 

� TRAFFIC AND PARKING 

� Traffic 

Rules for driving in the Paris Nord Villepinte exhibition centre: 

• Observance of the highway code; 

• Speed limit 20 km/h; 

• No stopping and no parking in traffic lanes; 

• No passenger cars will be allowed into the halls; 

•.Lorries will be allowed access under specific conditions and subject to traffic control. 

We would appreciate if you would comply with the above provisions and inform your installers, road 

hauliers and suppliers thereof. 

Don't forget to give them your hall and stand numbers. 

� Parking 

During the set-up and dismantling periods, parking shall be free of charge in the exhibitors' car 

parks. 

There is a lorry parking area outside the Paris Nord Villepinte exhibition centre to allow road hauliers 

to arrive earlier, subject to availability (exhibitor deliveries entrance). 

Our advice: 

• During the set-up period, avoid the 10 am – 1 pm time slot; 

• Avoid deliveries on the day before the opening of the exhibition; 

• Vehicles should drive away as soon as they have been unloaded. 

Traffic facilitators will be present to help you drive and park in the Exhibition Centre. Please follow 

their instructions carefully. 

Camping and caravaning are prohibited! 



DURING THE EXHIBITION 

� Access, driving and parking instructions during the period when the 

exhibition is open to the public 

• Parking and storage of any sort are not authorized within the Paris Nord Villepinte exhibition centre. 

• Parking is prohibited in the safety zones as soon as the exhibition is open to the public. 

All contravening vehicles will be towed away without prior notice at their owners' risk and expense. 

� Hall entry hours for exhibitors 

During the exhibition, exhibitors holding a badge will have access to the halls from 8:00 am, 

except on the first day of the exhibition when access will be granted from 7:30 am. 

� Delivery hours 

Deliveries are authorized every day during the exhibition from 7:00 am to 8:30 am 

� Opening days and hours 

SILMO will be open to the public from Thursday, October 4th to Sunday, October 7th, 2012 

inclusive. 

Opening hours: from 9:00 am to 6:30 pm. 

� General cleaning 

Halls and aisles will be cleaned every morning before the halls are opened to exhibitors. 

� Stand cleaning 

This service is included in the rental price of your bare or pre-fitted stand. It includes daily 

cleaning (vacuum cleaning, emptying waste paper baskets and dustbins, dusting furniture 

within reach of a standing person) of your stand every morning before the exhibition opens. 

• Description of cleaning services: 

Removing plastic protective films; 

Emptying waste paper baskets and dustbins; 

Floor vacuum cleaning; 

Dusting desks and furniture. 

• The service does not include: 

Cleaning exhibited machines and/or equipment; 

Provision of small waste containers; 

Mandatory fluid waste collection and disposal. 

During the dismantling period: 

You can order waste containers to remove your decoration items and waste 

materials. Please refer to the order form "Waste Removal" in your Exhibitor 

Area at http://services.silmoparis.com 



The Exhibitor Service Desk on the exhibition site 

The whole exhibition team will be available in the same place: the Exhibition 

Management Office on the ground floor of Hall 6. 

� Exhibition opening hours 

� Working hours (set-up, power supply, exhibition, dismantling) 

! Advice 

Thursday, October 4th 9:00 am – 6:30 pm 

Friday, October 5th 9:00 am – 6:30 pm 

Saturday, October 6th 9:00 am – 6:30 pm 

Sunday, October 7th 9:00 am – 6:30 pm 

To get power supply outside the above hours, don't forget to order 24-hour power 

supply. 

DATES EXHIBITOR HOURS 

Bare Stand Monday, October 1st from 7 am to 7 pm 

Bare Stand 

Bare Stand – Pre-fitted 

Stand 

EXHIBITION 

Bare and Pre-fitted 

Stands 

Tuesday, October 

2nd 

Wednesday, Oct. 3rd 

Thursday, October 

4th 

POWER SUPPLY 

HOURS 

from 7 am to 8 pm from 8 am to 8 pm 

from 7 am to 12 pm from 8 am to 12 pm 

from 7:30 am to 8 pm from 7:30 am to 7:30 

pm 

Friday, October 5th from 8 am to 7 pm from 8 am to7:30 pm 

Saturday, October 6th 

Sunday, October 7th 

Sunday, October 7th 

from 8 am to 8 pm from 8 am to 7:30 

pm 

from 8 am to 6:30 pm from 8 am to 7:30 

pm 

from 6:30 pm to 12 

pm 

Bare Stand Monday, October 8th from 7 am to 12 pm 

Bare Stand Tuesday, October 9th from 7 am to 2 pm 


You reserved a Bare Stand 

� The following is included in your exhibit space rental fee: 

� Floor marking of your space; 

� A wooden partition (2.50 m high) covered with beige brushed cotton fabric (except for 

island stands); 

� The stand sign; 

� One parking pass; 

� Wifi connection (non secure); 

� Daily stand cleaning; 

� General guarding of the hall. 

� Stages to prepare the installation of your stand 

� First stage: Allocation of space 

• As soon as the allocation of your stand space has been validated, SILMO will send you (by post or 

by e-mail) a block plan of your stand together with login codes to log onto your Exhibitor Area at 

http://services.silmoparis.com 

The plan will allow you to prepare your stand construction and fitting-out with your decorator. 

! Our advice: Make your stand construction easier: Reserve a pre-fitted stand package 

in your Exhibitor Area at: http://services.silmoparis.com 

� Second stage: Orders for services and supplies (e.g. power supply, telephone, parking 

passes) 

• Additional services and supplies should be ordered as soon as possible, before the exhibition 

opens, to ensure that you get the best quality, the desired colours and volume, and the best 

delivery times. 

• Additional supplies that will be ordered during the set-up period will be supplied while stocks last. 

Note: All orders for slings, lighting bridges and spotlights shall be finalized by 

MONDAY, OCTOBER 01st 7:00 pm; no dispensation will be granted. Spotlight 

adjustments will be authorized until TUESDAY, OCTOBER 2nd at 8:00 pm. 

� Third stage: Approval of your stand layout plan 

• Your stand design plan must be submitted for approval to the Architectural Service Firm 

of SILMO by September 10th, 2012 at the following address: 

DECO PLUS 

1, rue Paul Delaroche 

75116 PARIS - FRANCE 

Tel: +33 (0)1 47 63 94 84 - Fax: +33 (0)1 43 80 59 63 

E-mail: w.decoplus@free.fr 

Details about the information to be provided are available in the Decoration Regulations in your 

Exhibitor Area at http://services.silmoparis.com 

� Fourth stage: Installation of your stand from Monday, October 1st, 2012 at 7:00 am 

During the set-up period, suppliers will be present in the Exhibition Management Office in hall 

6. 


Custom-built stands » 

A stand suited to your corporate image and your budget: If you are looking for personalized fittings, 

Comexposium's Custom-Built Stand service, Créatifs Studio, can submit a detailed project based 

on your specifications.. 

YOUR CONTACT 

Safety and Health Protection 

• Lucie ALPHAIZE : + 33(0)1 45 91 41 15 - fax : + 33(0)1 45 91 41 50 

standscomexposium@creatifs-studio.fr 

MANDATORY 

Hygiene Safety & Health Protection Instructions 

(PPSPS: specific safety and health protection plan) 

� To get into the exhibition halls everyone must hold a SILMO access badge (i.e. Exhibitor 

Badge or Supplier Badge) and must wear the relevant safety equipment, in particular safety 

shoes. Anyone who does not comply with these requirements will be denied access to the 

halls. 

� The document Hygiene Safety and Health Protection Instructions is to be returned, duly 

signed, to the firm D.Ö.T., and circulated to all your suppliers and subcontractors. 

� Access to the halls will be refused, unless this document has been validated. 

Additional services and supplies 

SILMO proposes a comprehensive range of services to improve your stand organization 

and optimize your presence at the exhibition. 

� Additional supplies to be ordered before stand set-up: 

• Stand carpeting; 

• Floor, storeroom, partitions and lighting. 

Range of carpets and other services and supplies in your Exhibitor Area on: 


� Cleaning / Waste Removal 

This service is included in the rental price of your stand. It includes the daily cleaning of your 

stand every morning before the exhibition opens. 

We remind you that your suppliers are responsible for removing waste materials generated 

during the set-up and dismantling of your stand. Waste containers can be rented in your 

Exhibitor Area at http://services.silmoparis.com 

! Find out about the complete cleaning and waste management offerings in your 

Exhibitor Area at: http://services.silmoparis.com 


You reserved a pre-equiped stand 

Deadline for reservations : September 10th, 2012 

Included Fittings 

� Carpeting : Choice of 3 colours 

Royal blue 

Examples of stand design 

� Wooden partition covered with a coton fabric : Choice of 3 colors 

Nut 

� Sign : One flag-type sign 45 x 45 cm (mentioning corporate name only and the number of your 

stand) 

Buff 

Grey 

� Lockable storeroom, 1 sqm (1m x 1m) or one office, 4 spm (2m x 2m). 

(for stands less than 12 sqm, it is not possible to choose the office). 

By default, the construction will be placed in the corner of your stand. 

� Lighting : one 3-spotlight rack per each 6 sqm. 

� Power supply : 3 kW limited supply. 

Your fuse box will be placed, by default, directly in your storeroom. 

� Daily cleaning of your stand (including on the day before the exhibitions opens). 

Black 

Black 


You reserved a pre-equiped stand 

Stages to prepare the installation of your Pre-equiped stand 

� Stages to prepare the installation of your Pre-Fitted Stand 

� First stage: Allocation of stand 

• As soon as the allocation of your stand space has been validated, SILMO will send you (by post or by email) 

a block plan of your stand together with login codes to log onto your Exhibitor Area at 


• You can usefully refer to this plan to position any additional fittings that you would like to add to your stand. 

� Second stage: Confirmation of your colour schemes and your stand sign 

A "Pre-equiped Stand" form is to be filled in your Exhibitor Area to choose colours for your carpeting and 

partitions. You can also specify whether you want a storeroom or an office on your stand. When the form 

has been validated, a Customer Adviser will contact you to confirm the decoration and construction of your 

stand. 

� Third stage: Safety and health protection 

• Please make sure that you absolutely validate the Safety and Health Protection Instructions form in your 

Exhibitor Area at: http://services.silmoparis.com 

� Fourth stage: Orders for additional services and supplies (e.g. Internet connection, telephone, 

parking passes, increased power supply) 

• Supplies and services to be ordered before the exhibition: 

If you order additional services and supplies, orders should be placed as soon as possible, before the 

exhibition opens, to ensure that you get the best quality service, the desired colours and volume, and the 

shortest delivery times. 

Look out for all the additional services and supplies to be ordered or reserved in the catalogue available in 

your Exhibitor Area at http://services.silmoparis.com 

- Additional fittings; 

- Furniture 

- Flower decorations; 

- Video / office automation equipment; 

- Coffee machine, fridge. 

Note: All orders for slings, lighting bridges and spotlights shall be finalized by MONDAY, OCTOBER 01st 

at 7:00 pm; no dispensation will be granted. Spotlight adjustments will be authorized until TUESDAY, 

OCTOBER 2nd at 8:00 pm. 

• Supplies ordered during the set-up period: 

• Other additional services: 

Supplies / equipment stocks are limited during the set-up period. 

On site, they will be supplied subject to availability. 

Guarding, hostesses, catering companies, handling contractors… 

Refer to the list of official service providers in your Exhibitor Area at http://services.silmoparis.com 

� Fifth stage: Delivery of your stand from Wednesday, October 3rd, 2012 at 8:00 am. 


Services 

ESSENTIAL DATES 

� Set-up 

• Bare stands : Monday October 01 st , 2012 at 7:00 am. 

• pre-equiped stands : Wednesday, October 03th, 2012 at 7:00 am. 

� Exhibition 

From Thursday, October 4th to Sunday, October 7th, 2012 from 9:00 am to6:30 pm. 

� Dismantling 

• Sunday, October 7th,2012, from 6:30 pm to 12:00 pm (bare stands and pre-equiped stands), 

• Monday, October 8th, 2012, from 7:00 am to 12:00 pm (bare stands), 

• Tuesday October 9th, 2012, from 7:00 am to 2:00 pm à 14h (stands nus). 

Special events on stands 

SILMO has set out rules to ensure the proper operation of the exhibition and optimum visit comfort. Exhibitors 

are entirely free to organize special events, presentations and demos on their stands provided they comply 

with the following requirements and with the Exhibitors' Schedule of Hours. 

. 

� The following is not permitted: 

• Distribution or display of leaflets in the aisles of the show, at the exhibition entrance, on the 

esplanade and near the station (unless specially agreed with the Organizer); 

• Operations in the aisles (e.g. robots, hostesses, sandwich-men …). 

Architecture 

The Decoration Regulations for the exhibition SILMO 2012 cover the stand layout, construction and fitting-out 

rules. They also include the safety rules applicable to fairs, exhibitions and trade shows. 

Your stand construction and decoration file 

Each stand project must be submitted by September 10th, 2012 at the latest to SILMO's Architectural Firm: 

Together with the following documents: 

DECOPLUS 

1 rue Paul Delaroche – 75116 Paris – France 

Tél. : + 33 (0)1 47 63 94 84 – Fax : +33 (0)1 43 80 59 63 

E-mail : w.decoplus@free.fr 

• • your stand construction and decoration file; 

• • the Hygiene Safety & Health Protection Instructions form, duly signed; 

• • you must have filled the Commitment Certificate to restore your stand space 

to original condition (form available in your Exhibitor Area at 

http://services.silmoparis.com). 


Services (suite) 

Additional insurance 

Exhibitors can take out an additional insurance with SILMO to cover the actual value of the goods exhibited on 

their stand. 

• • If the value of the exhibited items is higher than the sum insured by SILMO, the exhibitor 

can take out a supplemental insurance to cover the difference between the value of the 

exhibited items, as assessed by the exhibitor, and the sum basically insured by SILMO. 

• • To find out about the regulations for your insurances during the exhibition and/or order an 

additional insurance, please refer to the Insurance Regulations in your Exhibitor Area at 


� Plasma Screen Insurance 

The Plasma Screen Insurance is a specific damage coverage for plasma screens securely 

attached or wired to the stand structure. The insurance will become effective in the morning of the 

first exhibition day (at 9:00 am) and coverage will cease in the evening of the last exhibition day (at 

6:30 pm). The premium will amount to 4% (incl. taxes) of the value of the screens with a minimum 

of € 250 excl. VAT per insured screen. 

� Property Damage 

The coverage of goods and the coverage of stand equipment shall cease on Sunday, October 7th, 

2012 at 6:30 pm. 

No claim shall be accepted unless it has been notified to the SILMO Exhibition Management within 

24 hours, and on Sunday, October 7th, 2012 at 6:30 pm at the latest. 

Thefts which are not covered by SILMO, but which have been specifically insured by the exhibitor, 

shall be reported within the specified time limit to the police station of the city of Villepinte to file a 

complaint. 

Badges 

Commissariat de Villepinte 

1/3 Rue Jean Fourgeaud - 93420 VILLEPINTE - FRANCE 

Tél. : 17 ou +33(0)1 49 63 46 10 

To get into the exhibition halls everyone must hold a SILMO 2012 access badge, and must wear the relevant 

safety equipment, in particular safety shoes, during the set-up and dismantling periods. Anyone who does not 

comply with these requirements will be denied access to the halls. 

The Exhibitor Badge provides access to the Exhibition Centre during the set-up, exhibition and dismantling 

periods during the time slots specified in the Exhibitor's Schedule of Hours. 

Customs 

The exhibitor declares and personalizes his badges at http://services.silmoparis.com 

� Customs service 

Badges must be worn. 

Douane Française - Gare routière et CRD 

87, avenue du Bois de la Pie - BP 50108 

95950 ROISSY-CHARLES DE GAULLE CEDEX - FRANCE 

Tél. : +33 (0)1 48 63 26 15 - Fax : +33 (0)1 48 63 25 73 

• Economic procedures department 

• Indirect taxes department 

• Opening time : Every day except Saturday and Sunday 

• Hours : de 9:00 am at 5:00 pm 



� CLEARANCE FOR EQUIPMENT ORIGINATING FROM FOREIGN COUNTRIES 

(non-EEC countries) 

During the exhibition SILMO, the premises of the Paris-Nord Villepinte exhibition centre are entitled to be 

governed by the temporary importation regulations under customs surveillance. 

Temporary importation begins on the day when the equipment arrives within the exhibition's precincts and 

ends thirty days after the exhibition closure. 

Foreign goods must be submitted for inspection to the Customs before being placed on the exhibitors' stands. 

� COMMON CUSTOMS TARIFF 

Arrival of goods: 

Goods must be presented to the Customs under cover of one of the following documents: 

A) TIR carnet (International Road Transit) 

For vehicles coming directly from abroad where goods have been checked and sealed by the Customs of the 

country of origin. 

It is reminded that carriers travelling under cover of a TIR carnet covering various goods, only part of which is 

intended for the show, must take all necessary measures to ensure that the exhibition's customs office is their 

last unloading point. When arriving at the customs office, TIR vehicles must therefore only contain goods 

which are intended to be exhibited within the exhibition precincts. 

No dispensation shall be granted. 

B) Transit Declaration 

Issued by Customs at either land, sea or airport frontiers when the goods went through such frontiers. 

. 

C) International Waybill 

D) Transit Document 

Documents to be provided together with documents a, b, c and d: Number 

CMR waybill (only with TIR carnet) 3 

Detailed packing list for each package (gross weight and net weight) 

drawn up by the consignor 

Proforma invoice in French including unit values 6 

Machine description leaflets 2 

� TEMPORARY IMPORTATION 

(goods from third countries) 

The above mentioned documents cannot in any way serve as a substitute for the declaration for temporary 

import. 

On their arrival at the Exhibition's Customs office, goods must be immediately declared for temporary import 

via a customs clearance agent. 

After the declaration has been registered, the goods will be checked by the Customs. 

Upon completion of the above procedures, the goods will then be allowed to be delivered to the exhibitor's 

stand. 

During the exhibition, goods must be presented on the stand at any request from the Customs. 

SILMO – du 04 au 07 octobre 2012 – Paris Nord Villepinte 20 

5


� GOODS EXIT : 

At the end of the exhibition no foreign goods from third countries may leave the exhibition precincts unless one 

of the following declarations has been previously submitted to the Customs via a customs clearance agent. 

Once the goods have been registered, checked and sealed, this declaration will cover their transport. 

A) For re-exportation : 

The following documents must be submitted for the exit visa: Declarations EX 3 T1. 

B) For transit : 

To a bonded warehouse where the goods will be placed under permanent customs control: Visa issued by an 

international freight forwarder 

C) For the sale and supply to consumers of goods firmly purchased by an importer residing 

in the French metropolitan customs territory: 

depending on individual cases, either declaration EU 4 or declaration IM 4. 

• Foreign goods which have been exempted from duties for temporary import and which 

remain in the French metropolitan territory to be supplied for embassies' consumption must 

be declared to the Customs to pay the applicable duties and taxes. 

• Only the above mentioned documents can allow the Customs to terminate the temporary 

importation procedure. In the event of non termination – either partial or total – of the 

temporary importation, legal action would be taken against exhibitors or customs clearance 

agents who would be guilty of abstraction of bonded goods. 

� ATA CARNET PROCEDURE FOR EXHIBITIONS 

(excluding foodstuffs) 

Even after it has been endorsed at the EU frontiers, the ATA carnet must be presented to the Customs at the 

exhibition centre. It can be used for goods intended to be displayed or used at an exhibition. 

The advantage of this international document is that it can be used in place of national documents. Under the 

transit procedure goods can be transported from the frontier Customs to the competent Customs office under 

cover of a transit voucher of the ATA carnet. 

On arrival of the goods at their destination, the Customs discharge the transit voucher and endorse the goods 

on the basis of an entry voucher. 

At the end of the exhibition, goods are re-exported using a second transit voucher. It is therefore not 

necessary to make the usual warehouse entry and re-export declarations. However, in order to be validly used 

in the French customs territory the ATA carnet must include: 

o �� 1 importation voucher; 

o �� 1 re-exportation voucher; 

o �� 2 transit vouchers for re-exportation (one remains at the exhibition's customs office, 

the other serves as accompanying document). 

It should be noted that the deadline for re-exportation is usually one month after the exhibition closure, and it 

shall not exceed the expiry date of the ATA carnet. The deadline will be specified by the Customs on the entry 

voucher and on the corresponding counterfoil. 

On the other hand, consignment sale will not be strictly excluded, on the understanding that, after a 

declaration has been made using COM 5, IM 4 or EU 4 forms and goods have been presented to the 

Customs, the goods sold on the domestic market can be used for consumption in the same conditions as if 

they were covered by national documents. 



Inventory of fixtures for your stand space 

When the stand set-up and dismantling are completed and when the space is cleared of all constituent parts 

(waste materials, rubbish), SILMO will issue a space vacation certificate upon request of the exhibitor or his 

decorator to the Exhibition Management. This certificate exempts the exhibitor from any liability for damage to 

the space and rented items after he has vacated the stand space. 

This certificate must be issued by Monday, October 9th, 2012 at 12:00 am at the latest. 

Accommodation 

Get special rates for your hotel room reservations during the exhibition from the central hotel booking agency 

WIP. 

� Make your reservations online: 

• www.wipresa.net/wipresa/salon_silmo 

� For more information: 

• Tel : +33 (0)1 70 36 04 30 

• E-mail : s.elaounu@wipresa.com 

Hygiene and health protection 

� The Hygiene Safety & Health Protection Instructions (PPSPS: specific safety and 

health protection plan) 

o To get into the exhibition halls everyone must hold a SILMO access badge (i.e. Exhibitor 

Badge or Supplier Badge) and must wear the relevant safety equipment, in particular safety 

shoes. Anyone who does not comply with these requirements will be denied access to the 

halls. 

o The document Hygiene Safety and Health Protection Instructions is to be filled out in your 

Exhibitor Area, printed, signed and returned to the firm D.Ö.T. It must be circulated to all 

your suppliers and subcontractors. 

o Access to the exhibition halls will be refused, unless this document has been validated. 

Badge Readers 

All the visitors who enter the exhibition wear badges bearing their names. From these badges you can have 

access to the following information: company, holder's name, position, department, area of business. 

You can rent a badge reader to retrieve these data and build up a database via a computer connection. The 

database can then be directly input into your customer file. 

Pour commander votre lecteur de badge : http://services.silmoparis.com 

Stand cleaning 

Stand cleaning is included in the rental price of pre-fitted stands, and in the rental fee for bare stands. 



� Description of cleaning services: 

• Collection and disposal of waste materials; 

• Emptying paper baskets; 

• Vacuum cleaning of floors, including on raised levels (double-deck stands); 

• Dusting furniture within reach of a standing person. 

� The service does not include 

• Cleaning exhibited machines and/or equipment; 

• Provision of waste containers; 

• Mandatory waste fluid collection and disposal; 

• Cleaning partitions and sign; 

• Cleaning glazing and showcases; 

• Removal of carpeting and adhesives at the end of the exhibition (except when carpeting has been 

ordered from the exhibition services, for instance for pre-fitted stands). 

The exhibitor or his decorator is responsible for the management of waste materials resulting from the set-up 

and dismantling of his stand. The exhibitor shall take all appropriate measures to ensure waste material and 

rubbish removal. 

Exhibition suppliers 

� Guarding 

To ensure the security of your stand it is important that you choose the right security company that will 

provide you with high-quality services adapted to your needs. SILMO proposes tailored services in your 

Exhibitor Area at http://services.silmoparis.com. 

IMPORTANT: In the event of inspection by the occupational safety and health agency, the 

security company must be able to present employment contracts and URSSAF certificates. Ask 

your supplier to provide these documents, your responsibility is involved. 

� Handling 

Handling contractors are available on the exhibition centre's site. Handling services will be invoiced by the 

handling contractor that you chose on a time-spent basis. Go to http://services.silmoparis.com. 

Advice: To facilitate your set-up and dismantling operations book your handling contractor right 

now. 

� Hostesses 

To welcome your customers and prospects on your stand, to be fully informed and take full advantage of Paris- 

Nord Villepinte facilities and services, to continuously liaise with the site and exhibition management to answer 

your needs, … SILMO proposes a complete range of services, i.e. hostesses, interpreters, handling 

contractors, … 

Reportez-vous à la liste officielle des fournisseurs dans votre Espace Exposants sur 

http://services.silmoparis.com. 

Supplies and services ( electricity, water, parking passes, phone, internet…) 

FOR YOUR COMFORT: A SINGLE-WINDOW SERVICE 

Place all your orders, including for services provided by the Paris Nord Villepinte exhibition centre in your 

Exhibitor Area at http://services.silmoparis.com. 

Note: All orders for slings, lighting bridges and spotlights shall be finalized by MONDAY, 

OCTOBER 1st at 7:00 pm; no dispensation will be granted. Spotlight adjustments will be 

authorized until TUESDAY, OCTOBER 2nd at 8:00 pm. 



VAT refund for non-french exhibitors 

For all information and practicalities regarding the application for VAT refund, exhibitors can directly contact 

our tax representative: 

TEVEA International 

64 Rue du Ranelagh - 75016 PARIS – France 

Tél. : +33 (0)1 42 24 96 96 – Fax : +33 (0)1 42 24 89 23 

E-mail : mail@tevea.com 

TEVEA International specializes in applications for VAT refund, and will handle all procedures up to the 

payment of the refunded amount. 

TEVEA International, in cooperation with SILMO, proposes a simplified, safe and quick procedure for your 

company. 

Important : 

Only original invoices are accepted by the tax department for VAT refund. Keep them carefully. 

If you lose your invoices, the amount of refundable VAT will not be reimbursed. 

No copies, duplicates or certified copies will be accepted by the French Tax Department.The 

Organizer is not allowed to issue a second original of the invoice. 

� Non-French service providers working for exhibitors : 

Stand constructors, equipment rental companies, decorators, … may not benefit from this procedure. All the 

services they have provided in France are subject to French VAT. 

These foreign service providers must invoice their customers with French VAT, and pay the collected VAT 

back to the Tax Department via a French fiscal representative, after deducting the VAT paid on their 

purchases. 

Catering services for exhibitors 

SILMO together with the restaurants of the Paris Nord Villepinte exhibition centre have developed a renewed 

and enlarged foodservice offering to meet visitors' and exhibitors' expectations: 

o New businesses have opened in the exhibition centre: 

Hippopotamus, Oliviers & Co, Lecointre Paris, Fauchon, Manhattan Hotdog… 

o Take-away food has been expanded with a wider variety of products: sushis, vegetarian 

meals, organic food, mediterranean cuisine, club sandwiches… 

o To ensure optimum service during SILMO 2012, terraces offer a greater number of seats, 

and menus and product information are available in several languages. 

� For deliveries on stands, two catering companies : 

o HORETO : +33 (0)1 48 63 33 45 – info@horeto.com 

• ROSELL : +33 (0)1 48 63 32 00 – www.rosell.fr 

Exhibitors can hire the services of either the exhibition centre's caterers or of catering companies approved by 

the exhibition centre. 

For non approved catering companies, a special agreement must be obtained from the exhibition centre. The 

calculation of fees on the basis of turnover (8% of total turnover excl. VAT) shall be specified in a contract. 

� To get the list of approved catering companies or obtain agreement : 

Tél. : +33 (0)1 48 63 30 68 - Fax : +33 (0)1 48 63 31 49 



Meeting rooms 

You can reserve meeting rooms during the exhibition. 

To receive a proposal for meeting room rental, please contact : Bettina LANCEREAU : 

Tel: +33 (0)1 76 77 13 95 – bettina.lancereau@comexposium.com 

Stand security and Guarding 

The Organizer ensures the general security of the exhibition, in the best conditions. However, this is an 

obligation to provide means, and not to achieve results. 

Exhibitors who intend to have their stands specifically guarded should inform the Organizer and give the 

names of the persons who will be present on the stand, as well as the name and details of the security 

company. 

There are important risks of theft during the set-up and dismantling periods. 

The exhibitor is responsible for the security operations conducted on his stand. He must take all necessary 

measures to protect his equipment and remove it in the evening when the exhibition closes, if he does not 

provide for special guarding. 



COMEXPOSIUM 

70 avenue du Général de Gaulle 

F-92058 Paris La Défense Cedex 

Tél : +33 (0)1 76 77 11 11 

Fax : +33 (0)1 76 77 12 12 

www.comexposium.com

General regulations for trade fairs and 

exhibitions in France 

CHAPTER 1: GENERAL PROVISIONS 

01.01These regulations are of a general nature and apply to 

all commercial events organised by members of the 

Federation. 

All events listed in article R762-4 of the Commercial Code 

shall be qualified as commercial events. Each commercial 

event is independent from previous or subsequent sessions: 

it is a unique event defined by a name, venue, date and 

presentation of the offer made to the public usually known 

as the “schedule ». Where necessary, these regulations are 

supplemented by the particular regulations for each event or 

by an “exhibitor guide” or “handbook”. 

Particular regulations” means the specific provisions 

applicable to the said event, thus supplementing the general 

regulations for commercial event. On no account may the 

particular regulations contradict the general regulations. 

Where necessary they may be supplemented by an 

“exhibitor guide” or “handbook”. 

“Exhibitor guide” or “handbook” means the document 

provided, sent or made available on the Internet by the 

organiser at the time of the exhibitor’s application to 

participate, containing information relating to the event, the 

rules and regulations, forms for ordering services and any 

other relevant information relating to the exhibitor’s 

participation in the commercial event. It shall be binding in 

its entirety on the exhibitor. 

“Stand” means the space occupied for the presentation of 

products or services or the space used for meeting 

customers or colleagues. 

“Commercial event catalogue” means an electronic or 

hardcopy document containing the list of exhibitors, their 

contact details, stand numbers and any other information 

relating to the commercial event 

« In the event of doubt regarding a definition, the document 

“ISO 25639-1 Norme Internationale – Terminologie du 

secteur des foires, salons, congrès ou manifestations 

commerciales” should be referred to ». 

By signing their application for registration, exhibitors accept 

all their regulations as well as all those imposed by 

particular or new circumstances. They also undertake to 

adhere to all the legal and regulatory provisions in force, in 

particular labour legislation and safety regulations. 

01.02The organiser alone determines the venue, the 

duration, and the opening and closing times of the event, 

the price of stands and admissions, as well as the closing 

date for registrations. He alone determines the categories of 

people or companies allowed to exhibit and/or visit the event 

as well as the list of products or services presented. 

CHAPTER 2: APPLICATION FOR 

PARTICIPATION AND PERMISSION TO 

EXHIBIT 

02.01The participation application is made by means of the 

form provided by the organiser and disseminated in 

hardcopy or electronic format. Requests for a participation 

application form, dispatch of this form, and/or receipt of shall 

not constitute permission to exhibit. 

02.02The organiser shall examine the participation 

applications and decide on admissions. Admission shall 

become effective only when written confirmation has been 

sent to the exhibitor. 

02.03The organiser shall be the sole arbiter of the definition 

and organisation of the offer at its commercial event. The 

organiser (or selection committee) therefore reserves the 

right to reject, either provisionally or definitively, any 

participation application which does not meet the required 

conditions, as stipulated on the participation application form 

or those in the general regulations for commercial events 

and/or the particular regulations or the event’s schedule, or 

due to Public Order considerations or the protection of 

certain protected interests. 

02.04Grounds for rejection may include incomplete 

provision of the required information, default on payments or 

guarantees required by the organiser, failure to honour 

previous obligations, in particular those arising from these 

General Regulations, the unsuitability of the applicant, their 

products or services for the purpose, spirit or image of the 

event, the legally-enforced liquidation of the exhibitor, their 

proven insolvency, failure to obtain administrative or legal 

permissions necessary for their presence at the event, the 

risk of their presence harming the protected interests of 

consumers and young people, and more generally causing 

a disturbance to Public Order, the peace of other exhibitors 

and the safety and enjoyment of visitors. 

02.05The exhibitor shall inform the organiser of any element 

or event, having occurred or been noted since their 

participation application, which may be deemed to constitute 

grounds for a fresh examination of their participation 

application in the light of articles 02.03 and 02.04 of these 

regulations. 

02.06In addition, the organiser reserves the right to request 

further information relating to the above at any time, and if 

necessary review any admission decision made on the 

basis of information which is untruthful, erroneous or has 

become inaccurate. 

The paid deposit then remains with the organiser who 

reserves the right, moreover, to demand payment of the 

balance of the total fee. 

02.07The rights acquired through registration are personal 

and inalienable. Admission shall not entail any right of 

admissibility to other events organised by the organiser. 

02.08Unless there is special dispensation from the 

organiser at their express request, groups can only exhibit 

on collective stands if each member company in the group, 

has been admitted individually and has undertaken to pay 

the registration fees. 

CHAPTER 3: REGISTRATION AND 

PARTICIPATION FEES 

03.01Applications forms, to avoid being rejecting out of 

hand, must be accompanied by the first payment, as 

determined by the organiser. Administration and registration 

fees may be forfeit to the organiser, irrespective of the 

outcome of the participation application 

03.02The overall amount of participation fees for the event 

shall become the definitive property of the organiser 

following the admission decision sent in writing to the 

exhibitor. Failure to pay the balance or any instalment 

payment by the stipulated deadline, shall, with no prior 

notice required, be deemed to constitute termination of the 

admission to exhibit, the down payment made remaining the 

irrevocable property of the organiser. 

SILMO 2012 – 4 October to 7 October – Paris Nord Villepinte

General regulations for trade fairs and exhibitions in France 

03.03Furthermore, the organiser reserves the right to 

pursue payment of the balance of the price payable, 

notwithstanding non-participation, irrespective of the 

reasons for this, by the exhibitor admitted to exhibit. In the 

event of an exhibitor not occupying their stand for whatever 

reason on the day of the opening of the event, or by the setup 

deadline set by the organiser, they shall be deemed to 

have waived their right to exhibit. Without prejudice to any 

other measures taken and to the risk of the exhibitor, the 

organiser may use the stand of the defaulting exhibitor 

without the latter being able to claim either refund, or 

compensation, even if the stand is allocated to another 

exhibitor. 

03.04The regulations specific to each event may define the 

procedures and conditions according to which the 

definitively registered exhibitor will be able, if necessary, to 

withdraw. 

CHAPTER 4: ALLOCATION OF STAND SITES 

04.01The organiser establishes the plan of the event and 

distributes the sites. The organiser establishes the plan of 

the event and distributes the sites. 

04.02The organiser or selection committee may, pursuant to 

the particular regulations for each event, determine a 

maximum exhibition area for each type of activity or service 

marketed and/or a maximum number of exhibitors. 

Acceptance of the participation application of each exhibitor 

therefore depends on the spaces remaining vacant in the 

relevant sector of business at the time of the participation 

application. In order to take into account the specific 

characteristics of each event, they nonetheless maintain, in 

consideration of objective elements applicable 

indiscriminately to all exhibitors, the possibility of altering the 

originally planned allocation. 

04.03Unless otherwise specified by the organiser or 

selection committee, admission to exhibit shall not grant any 

right to occupy any given site. Participation in previous 

events does not presuppose the right of the exhibitor to any 

given site. 

04.04In the constitution of lots and allocation of sites, the 

organiser or selection committee shall do its utmost to take 

into account wishes expressed by exhibitors, the nature and 

interest of the articles or services they propose to present 

and the layout of the stand they plan to install. 

04.04Where made possible by the event venue, the plans 

supplied and designations of lots include measurements 

which are as accurate as possible and specify the venues 

and types of special event which will be of three during the 

commercial event. Having been informed by the organiser 

about the advantages and any drawbacks arising from the 

fact that their stand is in the vicinity of special events, and in 

the absence of any complaint prior to the beginning of the 

commercial event, the exhibitor is deemed to have accepted 

such considerations and to have waived their right to take 

any action against the organiser due to their immediate 

environment about which they did not receive prior 

information. 

04.06In the event of absolute necessity, the organiser 

reserves the right to alter the following if they deem this 

necessary in the interest of the event, at any time, before 

and during the event, without it being necessary to inform 

the exhibitor: the general and particular decoration; opening 

times; the programming of special events; provided that 

these changes do not constitute a substantial change to the 

original contract signed between the organiser and exhibitor. 

Should this contract be substantially modified, the organiser 

shall do its utmost to find an acceptable solution for the 

exhibitor. 

CHAPTER 5: INSTALLATION AND 

CONFORITY OF STANDS 

05.01The specific “exhibitor guide” or “manual” for each 

event as defined in article 01.01 shall determine the time 

granted to the exhibitor, before the event opens, to proceed 

with fitting out their stand and placing there the items they 

will need during the event. 

05.02. Throughout the set-up period, the exhibitor is 

required to adhere to the “professional charter for organising 

health and safety at work in situations of co-activity during 

set-up and break-down operations for commercial events” 

drafted by FSCEF and adopted at the general meeting on 2 

July 2010. 

05.03The exhibitor is required to conform to the organiser's 

instructions relating to the regulation of entry and exit of 

goods, in particular concerning the movement of vehicles 

within the enclosure of the event. 

05.04Exhibitors or their agents, must have finished their 

installation on the dates and times set by the organiser; after 

these dates and times, no packaging, equipment, transport 

vehicle or outside contractor be granted access to, be held 

or remain in the event venue, for any reason and 

irrespective of any adverse consequences for the exhibitor. 

05.05Each exhibitor, or their agents, shall provide for the 

transport, receipt and dispatch of their packages or other 

items dispatched as well as the recognition of their contents. 

All packages and other items dispatched shall be 

unwrapped on arrival. If exhibitors or their agents are not 

present to receive their packages or other items dispatched, 

in view of the attendant liability, the organiser shall refuse 

packages and other items dispatched to the exhibitor in their 

absence, unless specified otherwise in the contract. The 

exhibitor may not claim compensation for any loss due to 

receive their packages or other items dispatched to them. 

05.06The installation of stands must not, under any 

circumstances, damage or modify the permanent 

installations of the exhibition site, nor must they be 

detrimental to the convenience or safety of other exhibitors 

and of visitors. The exhibitor shall bear the cost of any 

damage caused by them. In this respect, the exhibitor shall 

take out damage insurance. 

05.07Particular decoration of stands shall be carried out by 

exhibitors who shall assume full responsibility for same. This 

decoration must not impede the visibility of signs and safety 

equipment and must blend in with the general decorations of 

the event, not hinder the visibility of neighbouring stands 

and not be in breach of any stipulations in the particular 

regulations of the organiser, the host venue and/or the 

“exhibitor guide” or “handbook”. 

05.08In the exhibition spaces, all the materials used, 

including hangings and carpets, shall comply with the 

regulations in force; the organiser reserves the right to have 

any non-conforming material or installation removed or 

destroyed at any time at the expense of the exhibitor. 

05.09At its own initiative or at the request of a penalised 

exhibitor, the organiser reserves the right, before the 

opening and during the event, to have removed or altered 

installations which are detrimental to the overall aspect of 

the event, which inconvenience neighbouring exhibitors, or 

which do not comply with the previously submitted particular 

plans or projects. The organiser shall be the sole arbiter for 

such matters and is bound only by an obligation of means if 

it decides to intervene in response to a request made by a 

penalised exhibitor. 

05.10The exhibitor shall be present or shall mandate a duly 

authorised person to be present on their stand during the 

inspection of the safety department, and shall comply, 

throughout the event, with the safety measures imposed by 

the Public Authorities and safety measures taken by the 

organiser or site manager, and adhere to the “professional 

charter for organising health and safety at work in situations 

of co-activity during set-up and break-down operations for 

commercial events ». 



CHAPTER 6: OCCUPATION AND USE OF 

STANDS 

06.01Exhibitors participating in the event are expressly 

prohibited from subletting, exchanging all or part of the site 

allocated by the organiser, whether free of charge or against 

payment. 

06.02 Without the prior written authorisation of the 

organiser, the exhibitor cannot present any materials, 

products or services on his site other than those listed in his 

admission application and which correspond to the list of 

products or services established by the organiser. Unless 

otherwise expressly stipulated, the presentation and 

provision of second-hand equipment are strictly prohibited. 

06.03The exhibitor may not, in any form whatsoever, 

present products or services or make publicity for 

companies or contractors who are not exhibitors, without the 

prior written authorisation of the organiser. 

The exhibitor may not advertise in any form whatsoever – it 

being understood that having a stand is not a form of 

advertising – for a practitioner or establishment belonging to 

a regulated profession, whose official national body 

representing the profession has advertising restrictions in 

place. 

06.04. The upkeep of the stands must remain impeccable 

throughout the event. Each stand must be cleaned each day 

at the exhibitor's expense before opening of the event to the 

public 

06.05The rental of a stand does not constitute a deposit 

contract. In the event of theft on a stand, the exhibitor may 

not hold the organiser liable. 

06.06. Exhibitors must not dismantle their stand and must 

not withdraw any of their articles before the end of the 

event, even if the event is prolonged. 

The organiser’s particular regulations may supplement this 

article with the application of a deposit policy. 

06.07Any bulk packaging, covers used during closing times 

and objects not being used for the presentation of the stand 

as well as the staff cloakroom, must be out of sight of the 

visitors. It is also forbidden to leave exhibits covered during 

opening hours of the event. The organiser reserves the right 

to remove anything that would cover objects without being 

held responsible for any damage or loss which may result. 

06.08Failure to adhere to any of these provisions shall be 

noted in writing by the organiser. This may serve as grounds 

for refusal for the exhibitor to participate in future events. 

CHAPTER 7: ACCESS TO THE EVENT 

07.01 No-one will be allowed into the enclosure of the event 

before presenting a certificate issued by the organiser or 

being admitted by him directly. 

07.02 The organiser reserves the right to ban admittance or 

have evicted any person, visitor or exhibitor whose 

presence or behaviour are deemed to represent a threat to 

the safety, peace or image or the event and/or the integrity 

of the site. 

07.03 Organisers or site managers who hold a category II, 

III or IV licence and an operating permit to serve alcoholic 

beverages shall refuse their sale to minors under 18 years 

of age. In the event of an accident caused by drunkenness 

the licence-holder shall be liable. 

07.04 Smoking is strictly prohibited within public access 

premises other than in specific areas. 

Smoking outside designated areas shall be subject to a set 

fine of 68 euros (category 3 offence). Failure to implement 

the standards applicable to designated areas or the relevant 

signage shall be subject to a set fine of 135 euros (category 

4 offence). Knowingly encouraging breach of the smoking 

ban shall also be subject to a category 4 offence; the 

penalty is not a set fine, as this offence must be 

substantiated. It shall entail a report made to the public 

prosecutor’s office, which will decide whether or not to press 

charges. 

07.05 Admission tickets for the event shall be issued to 

exhibitors under the conditions determined by the organiser. 

07.06 Invitation cards intended for people or companies that 

the exhibitor wishes to invite are issued to exhibitors under 

conditions determined by the organiser. Unused admission 

tickets may not be returned, refunded or exchanged. 

07.07 The distribution and/or sale of admission tickets 

issued by the organiser or by the exhibitor, free or against 

payment, is strictly prohibited. The reproduction or sale of 

these admission tickets is liable to prosecution. 

CHAPTER 8: CONTACT AND 

COMMUNICATION WITH THE PUBLIC 

08.01 Exhibitors and their staff must be dressed 

appropriately and behave appropriately toward all persons: 

visitors (no hustling for customers, no encroachment outside 

the stand), other exhibitors, organisers, watchmen, 

hostesses or all other service providers. 

Any failure to observe this provision will be the subject of a 

written report by the organiser, which may also give him the 

right to deny the exhibitor participation in future events. 

08.02 The stand shall be constantly occupied by the 

exhibitor or their representative during exhibitor opening 

hours (including set-up, deliveries and break-down) and 

constantly during official visitor opening hours. 

Any failure to observe this provision will be the subject of a 

written report by the organiser, which may also give him the 

right to deny the exhibitor participation in future events. 

08.03 The organiser alone retains the right to produce, 

publish and circulate the exhibitor catalogue for the event, 

whether free of charge or against payment. He will be able 

to concede all or part of this right as well as the publicity 

included in this catalogue. Information necessary for drafting 

the catalogue will be provided by the exhibitors at their 

responsibility and, at the risk of not being inserted, within the 

time limit allowed by the organiser. 

08.04 The organiser may, without their specific agreement, 

include exhibitors’ company names on informational 

documents, including in visitor and/or exhibitor catalogues 

and on their website. 

Organisers who wish to circulate the personal details of 

exhibitors supplied at registration on informational 

documents shall inform them before doing so. 

However, the organiser shall ask exhibitors at the time of 

registration, for their agreement to use their image 

(tradename, logo, products or services, photos of the stand) 

and their name for advertising and promotion purposes for 

the commercial event, in any format and prospection 

document. Having given their agreement, the exhibitor is 

deemed to have obtained the agreement of their employees 

and/or subcontractors for any use of their image by the 

organiser during the commercial event. 

If such an agreement exists, no claim may be made against 

the organiser, producer or distributor for the dissemination 

of exhibitors’ image, that of their stand, tradename, brand, 

staff, products or services, for the purposes of the event, in 

France or abroad, by television, video or any other media 

including virtual media (books, leaflets). 

08.05 The organiser reserves the exclusive right to display 

posters within the confines of the event. Within the confines 

of their stand, exhibitors may use only posters and signs for 

their own company, as designated on registration for the 

commercial event, to the exclusion of any others, within the 

limits of the provisions relating to general decoration. 

The organiser may have posters and signs which do not 

comply with this provision removed. 

08.06 Circulars, booklets, catalogues, printed papers, gifts 

or objects of any nature, may be distributed by exhibitors 

only on their stand. No brochure relating to products, brands 

or services not exhibited may be distributed without the 

written permission of the organiser. 



08.07 The distribution or sale of newspapers, periodicals, 

leaflets, tombola tickets, badges, market surveys queries or 

participation vouchers are prohibited, even if associated with 

a charity or charitable event, on the site of the event or its 

immediate surroundings, unless otherwise specified by the 

organiser. 

08.08 Any illuminated or audible advertising, and any 

special events, shows or demonstrations liable to result in 

people gathering in the aisles, shall be submitted for the 

prior approval of the organiser, who may reconsider 

permission which may have been granted in the event of 

circulation being impeded and/or inconvenience to 

neighbouring exhibitors and the event. 

08.09 Advertisement by calling out or touting, in any way 

whatsoever, is strictly prohibited. The exhibitors must not 

block the aisles or encroach on them under any 

circumstances, unless exceptional prior written authorisation 

has been obtained from the organiser. 

08.10 The exhibitors must take scrupulous care to inform 

the public honestly as to the quality, price, sale and 

guarantee conditions of their products or services in a 

complete and objective way and in compliance with the 

regulations. They must not make any publicity or perform 

any action likely to misinform or constitute unfair 

competition. 

Exhibitors are informed that purchases made at the 

commercial event are not subject to articles L 311-10 and L 

311-15 of the Consumer Code (seven-day cooling-off 

period) except for those for which a consumer loan is taken 

out and those resulting from a personal invitation to come to 

a stand to receive a gift. 

Any exhibitor caught in the act of claiming otherwise may 

cause the organiser to take sanctions up to and including 

immediate closure of the stand. 

08.11 Exhibitors undertake to present only products, 

services or equipment which comply with French and EU 

regulations. They accept full liability for their products with 

respect to third parties; the organiser declines all liability for 

exhibitors failing to abide by these laws. 

08.12 Whenever necessary, it will be up to each exhibitor to 

complete the formalities required for participation in the 

event, in particular as regards work regulations, customs 

procedures for materials or products from outside France 

and with respect to food and animal hygiene. 

CHAPTER 9 “INTELLECTUAL PROPERTY”; 

OPERATING AND MARKETING RIGHTS 

09.01 In accordance with the Charter against intellectual 

property infringement adopted by the FSCEF general 

meeting in July 2008 , any exhibitor who wishes to take 

administrative or legal action for infringement against a 

competing exhibitor, shall undertake to inform the organiser 

of the event or its designated correspondent beforehand, to 

adopt fair behaviour and to act in good faith. 

09.02 The exhibitor shall be responsible for the protection of 

intellection property, operating and marketing rights for the 

equipment, products and services displayed by them 

(patents, brands, models, etc.), in accordance with the legal 

and regulatory provisions in force. These measures must be 

taken before the presentation of the materials, products or 

services. The organiser will not accept liability in this regard, 

particularly in the event of litigation with another exhibitor or 

a visitor. 

09.03 Each exhibitor shall be responsible for fulfilling their 

obligations towards the S.A.C.E.M if they use music on their 

stand and in their own special events, including for 

demonstrations of audio equipment; the organiser declines 

all liability in this respect. 

09.04 Unless specified otherwise by the organiser or 

following written permission issued by it, photos and video 

footage other than those specific to the exhibitor’s stand are 

not allowed in the event venue. Accreditation shall constitute 

written permission to take photos and video footage subject 

to non-violation of third parties’ image rights. 

09.05 The photographing of certain objects on the stands 

may be prohibited at the request and diligence of the 

exhibitors. 

CHAPTER 10 « INSURANCE » 

10.01In addition to the insurance covering exhibited objects 

and more generally all items belonging to him, whether 

mobile or otherwise, the exhibitor is required to take out total 

or third- party insurance covering the risks that he and his 

personnel may incur, at his own expense, either with his 

own insurer or with the insurer approved by the organiser,. 

He must support this when his registration is confirmed by 

producing the relevant certificate. The organiser will be 

considered free of all liabilities, in particular in the event of 

any loss, theft or damage. 

10.02 For his protection, the organiser can, if necessary, 

require the exhibitor to take out his insurance only with an 

insurer appointed by the organiser, who will then specify his 

rates and conditions. 

CHAPTER 11: BREAK-DOWN OF STANDS 

AT THE END OF THE COMMERCIAL EVENT 

11.01 The exhibitor, or his duly authorised representative, is 

required to be present on his stand from the start of 

dismantling until it has been entirely cleared. 

11.02 During the break-down period, the exhibitor is 

required to observe the “professional charter for organising 

health and safety at work in situations of co-activity during 

set-up and break-down operations for commercial events” 

drawn up by FSCEF. 

11.03 The removal of stands, goods, articles and particular 

decorations, along with any remaining waste from materials 

used to decorate the stands, shall be carried out by the 

exhibitors within the timescale and hours allowed by the 

organiser in accordance with the laws, regulations and local 

practices regarding waste. Beyond these deadlines, the 

organiser will be able to have the materials transported to a 

furniture depository of his choice, at the exhibitor's expense 

and risks and without assuming liability for any damage or 

loss, whether total or partial. 

11.04 Exhibitors must leave the sites, decorations and 

materials placed at their disposal in the state in which they 

found them. The cost of making good any damage caused 

by installations or goods to equipment, the building or to the 

occupied floorspace shall be borne by the exhibitors 

responsible, on presentation of proofs of expenditure. 

CHAPTER 12: LOSSES 

12.01 Loss” here means “material or moral damage suffered 

by a person and caused by a third party ». 

During a commercial event, the type of losses liable to occur 

may include the following: 

• Between exhibitors 

• between exhibitors/organisers 

• between organisers/exhibitors 

• between organisers/customers 

12.02 When a loss to an exhibitor is caused by another 

exhibitor, they shall both, whenever possible, attempt to 

settle the conflict, in a responsible fashion ». The organiser 

shall be kept informed of the conflict but is under no 

obligation to act as mediator or arbitrator. Its role is to check 

that the contractual provisions binding it to the exhibitor are 

adhered to. If one of the parties decides to appeal to an 

authority, they shall inform the organiser in order to protect 

the image of the commercial event as far as possible. 



12.03 If a loss arises from a conflict between an organiser 

and an exhibitor and this affects an exhibitor, the exhibitor 

shall make a written request to the organiser. The organiser 

shall reply to the request of the exhibitor as soon as 

possible provided that the request is legitimate and 

grounded; it is bound only by an obligation of means. 

12.04 If the exhibitor’s loss affects the organiser, the 

organiser shall make a formal demand for them to cease 

and desist. Any failure to observe this provision will be the 

subject of a written report by the organiser, which may also 

give him the right to deny the exhibitor participation in future 

events. 

12.05The organiser shall be required to provide general 

information about the overall running of its commercial 

event. 

12.06The organiser shall not intervene in disputes which 

may occur between an exhibitor and a customer and 

declines all liability for disputes which may occur between 

exhibitors and visitors. 

CHAPTER 13: VARIOUS PROVISIONS 

13.01The organiser may cancel or postpone the event if he 

notes a manifestly insufficient number of registered 

exhibitors. The registered exhibitor is then refunded the 

amount of his deposit or his participation fee. Until the date 

limit for registrations, the exhibitor assumes responsibility for 

all risks related to the event's possibly not taking place and 

in particular the exclusive responsibility for expenses which 

he may have incurred in preparation for the event. 

13.02The organiser can also cancel or postpone the event 

due to Force Majeure or any cause beyond his control. 

The following constitute force majeure circumstances, 

providing grounds at any time for the cancellation or 

postponement of the event: any new circumstances 

pertaining to health, the climate, the economy, politics or 

society on a local, national or international level which 

cannot be reasonably foreseen at the time of advertising the 

event to exhibitors, and which are beyond the control of the 

organiser, which make impossible the performance of the 

event or which imply risk of disturbance or disorder liable to 

seriously affect the organisation and smooth running of the 

event or the safety of individuals or property. Any 

postponement of the event and/or the final status of sums 

paid are specified in the particular regulations of each 

organiser. 

13.03Any infringement of the provisions of these 

regulations, the additional special regulations or the 

specifications of the "exhibitor's guide" or the "handbook" on 

the part of the exhibitor, may incur the closure of the stand, 

if necessary with the assistance of the police force and 

without prejudice to any other proceedings. 

13.04In such a situation, the amount paid to participate in 

the exhibitor shall be kept by the organiser, without 

prejudice to payment of the balance of the price, any sums 

remaining due, and/or any other costs engaged to close the 

stand. The organiser reserves the right to take legal action 

against the offending exhibitor for reparation of the loss 

suffered. 

13.05However valid they may be, any complaints on the 

part of an exhibitor with respect to another exhibitor or to the 

organiser will be discussed outside the confines of the event 

and must in no way disturb the peace or the image of the 

event. 

13.06The exhibitor undertakes not to take matters to court 

without having first sought an out-of-court settlement with 

the organiser. 

13.07In the event of dispute, in principle, the courts in the 

locality in which the commercial event takes place have sole 

jurisdiction. Exceptionally, if a commercial event is 

organised in a foreign country by a company with its 

registered head office in France, the competent court shall 

be that of the registered head office of the organiser. 

13.08Any difficulties in interpretation of these General 

Regulations in their English, German, Spanish, Chinese or 

Italian version will be referred to the intended meaning of 

the French version. 


General conditions of sale 

1. 1•ACCEPTANCE OF THE GENERAL 

TERMS AND CONDITIONS OF RENTAL OF 

SURFACE AND STAND OUTFITTING 

These general conditions are applicable to all exhibitors 

(hereinafter referred to as the “Exhibitor(s)”) requesting 

admission to the SILMO, organised by the company 

COMEXPOSIUM SAS (with capital of €60,000,000, 

Immeuble le Wilson, 70 avenue du Général de Gaulle, 

92058 Paris La Défense, France; Nanterre RCS business 

reg. no. 316 780 519 RCS) hereinafter referred to as the 

“Organiser”). Consequently, any admission to the Exhibition 

implies the full and complete acceptance by the Exhibitor of 

these general terms and conditions of sale. Any alteration 

or reservation made in any manner whatsoever to these 

terms and conditions by the Exhibitor shall be deemed to be 

null and void. 

2. ADMISSION 

Applications are subject to prior examination. In particular, 

the applicant’s solvency shall be checked, as shall the 

compatibility of their business with the Exhibition list and the 

neutrality of the message they may communicate at the 

Exhibition; any form of proselytism or militantism which may 

impede the smooth running of the Exhibition is prohibited. 

In the event of refusal, the applicant or their company shall 

be notified of this decision by the Organiser. Applications 

from candidates owing sums of money to the Organiser or a 

company in the COMEXPOSIUM Group and/or in litigation 

with the Organiser or a company in the COMEXPOSIUM 

Group may not be taken into account. Admission shall be 

confirmed either by the Organiser's official notification or via 

an invoice stating the stand's location, number and surface 

area. Unless the Organiser refuses the application, the 

signature on the application or online validation constitutes 

a firm and irrevocable commitment. The rejection of an 

application shall not constitute grounds for compensation. 

The Organiser reserves the right not to examine 

applications sent after the registration deadline (date as 

postmark). After this date, the Organiser does not 

guarantee the availability of the stand offer. 

3. FIRST INSTALMENT 

Payment of the first instalment, the amount of which is 

specified in the pricing terms and conditions, shall be sent 

by the Exhibitor to the Organiser when the application is 

sent. An invoice corresponding to this first instalment shall 

be sent to the Exhibitor on receipt of this payment. This 

sum shall be refunded if the applicant is not admitted to the 

exhibition. However, this sum shall be forfeit to the 

Organiser in full as lump sum compensation if the applicant 

withdraws their application or cancels their participation. 

Part of this sum shall be forfeit to the Organiser as lump 

sum compensation if the applicant cancels part of their 

participation (in this case, an amount corresponding to the 

part of the payment relating to the cancelled part shall be 

forfeit to the Organiser as lump sum compensation). 

4. TERMS OF PAYMENT 

The booking fees shall be paid in accordance with the 

payment terms and deadlines as set out below: 

• first instalment (deposit): when the application is sent by 

cheque or bank transfer. 

• second instalment: No later than fifteen days after the 

date of issuance of the invoice for the balance due, 

payable by cheque or bank transfer; no discounts shall 

be granted for early or cash payments. 

All registrations made less than thirty (30) days before 

the Trade Fair must be accompanied by payment in full 

of the booking fees and/or cost of fitted stand order. 

All orders for stand fit-out made after enrolment of the 

exhibitor are payable in full with the order. 

5. PAYMENT - FAILURE OR DELAY 

Failure to pay any sums by the deadline stipulated on the 

invoices, whether this matches the date on the application 

form or not, shall result in the application of penalties at a 

rate equal to three times the legal interest rate beginning on 

the day after the invoiced sums become due. 

Stands shall not be made available to Exhibitors until the 

balance has been paid. 

Following allocation of the stand, the balance of payment 

shall be made no later than the deadline given on the 

invoice. 

6. V.A.T 

Foreign Exhibitors may claim a VAT refund under the 

following conditions: 

• EU Member States 

Send a refund request to Direction Générale des Impôts, 

Centre des non-résidents, 9 rue d'Uzès - 75084 PARIS 

Cedex 02 (France). 

Provide original copies of invoices received, certifying on 

the applications that that they do not conduct taxable 

business in France. 

• Non-EU Member Countries 

They must appoint a tax representative in France to carry 

out these formalities. 

7. WITHDRAWAL 

Any cancellation by the Exhibitor shall be notified to the 

Organiser in writing. 

If the Exhibitor cancels all or part of their participation in the 

Exhibition and/ or their fitted stand order, for any reason, 

prior to 01/02/11, they shall owe the Organiser 

compensation equal to the amount of the 1st. 

If the Exhibitor cancels all or part of the booking at the 

Trade Fair and/or stand order for any reason whatsoever 

after the 01/02/11, the amounts paid and/or due - in whole 

or in part - for stand hire and/or stand orders and/or invoice 

for the balance due shall remain with the Organiser, even if 

the stand is subsequently allocated to another Exhibitor. 

Moreover, if an Exhibitor fails for whatever reason to occupy 

the assigned stand twenty-four (24) hours before the Trade 

Fair opens, the Organiser may deem that the Exhibitor has 

cancelled the booking at the Trade Fair and the 

aforementioned conditions will apply. 

8. INSURANCE 

The Organiser shall take out an insurance policy with an 

insurance company of known sound financial standing on 

behalf of Exhibitors. The main terms and conditions 

(insurance cover, reimbursement ceiling, cover exclusions, 

etc.) are reproduced in the Exhibitor Guide, a copy of 

which will be sent to the Exhibitor at a later date. 

a) Automatic insurance 

The Organiser shall take out insurance policies on behalf of 

the Exhibitors to provide automatic cover against damage 

to property. The coverage amounts shall be specified in the 


General conditions of sale (Cont'd) 

Insurance Regulations included in the Exhibitor's Guide, 

subject to price increases by the insurance company. 

b) Additional insurance 

The Exhibitor may take out specific insurance for plasma 

screens by making a request to the Organiser 

This insurance does not cover civil liability, which 

remains the responsibility of the Exhibitor 

In this regard, the Exhibitor acknowledges having taken out 

all the insurance policies necessary to cover its third party 

liability and that of any person involved directly or indirectly 

in the exercising of its activities and/or those of its company, 

for any physical injuries, material or intangible damage 

caused to a third party during his attendance and/ or that of 

its company at the Salon SILMO, with an insurance 

company, that shall take place from 4 October to 7 October 

2012 (including during the assembly and dismantling 

periods). 

d) Claim waiver 

By virtue of their participation alone, all Exhibitors hereby 

waive any claim thatthey or their insurers might otherwise 

be entitled to make against the Organiser, the company 

operating the premises where the event is held and these 

parties’ insurers for any direct or indirect damage that these 

parties may cause to their property or representatives. 

9. ALLOCATION OF STAND SITES 

The Organiser shall draw up the Exhibition plan and 

allocate sites taking into account the sectorisation of the 

exhibition as admissions progress. 

As far as possible, the Organiser shall take into account 

Exhibitors’ wishes and the nature of products exhibited. In 

this respect, taking account of the constraints imposed by 

the placement of all the exhibitors, the Organiser reserves 

the right to modify the surface areas requested by the 

Exhibitor and the corresponding billing by up to 20%, in 

which case the Exhibitor shall not be entitled to request the 

cancellation of the booking. 

The Organiser has absolute discretion in allotting space for 

exhibition stands. 

Participation in previous events does not presuppose the 

right of the Exhibitor to any given site. 

Any complaints about the site allocated to the Exhibitor 

shall be sent in writing to the Organiser within (7) days of 

dispatch of the layout plan. These complaints must be 

supported by a dossier providing the actual, serious 

grounds for such queries. 

The organiser shall make every effort to reply to such 

requests for site changes. 

On expiry of the seven (7) days from dispatch of the siting 

proposal, the allocated site shall be deemed to have been 

accepted by the Exhibitor. 

On no account shall the Organiser be accountable to the 

Exhibitor for consequences which may result from the site 

allocated to them. 

10. SUBLETTING / CO-EXHIBITING 

The Exhibitor may not advertise in any form whatsoever for 

non-Exhibiting companies. It is prohibited for them to sublet 

all or part of the allocated site without the prior written 

approval of the Organiser. In the event of acceptance by 

the Organiser, the Exhibitor shall pay individual registration 

fees for each company present on the stand. The Exhibitor 

undertakes to ensure that the companies present on its 

stand observe these General Terms and Conditions, 

including automatic insurance costs, and fill in the form for 

this purpose. 

11. STAND 

The information relating to the installation and evacuation of 

stands will be available in the Exhibitor Guide due to be 

published in June 2012. 

a) Outfitting of stands 

• Products should only be presented inside the stand, in 

such a way as not to encroach on the aisles or 

inconvenience neighbouring Exhibitors in any way. In the 

event of a breach of this rule, the Organiser may 

withdraw the products and materials at the Exhibitor's 

expense. 

• Exhibitors must create a setting to match the products 

they are displaying and pay particular attention to the 

general design of their stand. 

• Materials and products must be placed in an aesthetic 

way. 

• Stalls are strictly prohibited. Stocks of merchandise must 

be stored in a storeroom. 

• The Exhibitor is required to respect the maximum height 

restrictions set by the Organiser for stands and signs 

(see details in the Exhibitor's Guide) unless prior written 

agreement has been received from the Organiser; stand 

decorations must not exceed these height restrictions. 

Any infringement of this obligation may result in the 

immediate dismantling of the stand at the Exhibitor's 

expense. For island stands, the Exhibitor must have the 

prior written agreement of the Organiser for the 

construction of additional partitions. 

A plan for outfitting the stand and layout of equipment 

must be submitted for the approval of the Organiser 

within the timeframe allowed by the latter. 

It should be noted that all Exhibitors must have their plan 

validated by the Organiser, either directly, or through an 

outside service provider chosen by the Organiser on a 

case-by-case basis. 

b) Use of the stand 

The Exhibitor undertakes not to cause any disturbance 

(noise, smells, etc.) for neighbouring Exhibitors or harm the 

organisation of the Exhibition. 

c) Damage 

The site rented and/or equipment supplied with the stand 

fittings must be returned in their original condition. Any 

damage caused by the Exhibitor’s installations, goods or 

equipment to the building or the occupied floor space shall 

be invoiced to the Exhibitor. 

12. PERMITTED PRODUCTS, BRANDS AND 

SERVICES 

The Exhibitor may present only the permitted products, 

brands and services listed in their application on their stand. 

Exhibitors shall certify that the products or services 

displayed comply with the safety standards stipulated by 

the regulations in force and shall assume full responsibility 

for any defects in the said products or services, for which 

the Organiser shall not be held liable. 

13. INTERNET SERVICES 

The Exhibitor is solely responsible for the content of the 

information it provides concerning products and/or services, 

features, performance, prices, etc., to be posted on the 

Trade Fair website. 

The Exhibitor shall guarantee the legality of the said 

information, particularly its compliance with current 

legislation regarding the designation, offer, presentation, 

user instructions, and description of guarantee conditions 

and scope of an item, product or service that it presents 

online, and more generally compliance with the advertising 

and consumer protection laws. 

The publication of texts, logos, illustrations, photographs 

and visuals, products and brands is the sole responsibility 

of the Exhibitor who shall alone bear the cost of any licence 

fees related to reproduction. 

The Exhibitor guarantees the Organiser against any 

amicable or legal action by third parties. 



14. INVITATION CARDS 

The resale or reproduction of the invitation cards is 

prohibited and may lead to prosecution and penalties. 

In this regard, the Organiser reserves the right to confiscate 

any invitation card of which the fraudulent use (resold, 

reproduced or stolen) has been brought to his attention. 

15. DEMONSTRATIONS SPECIAL EVENTS 

a) Demonstrations 

Demonstrations may only take place for products requiring 

specific technical explanations. Furthermore, these 

demonstrations shall be subject to special, prior and written 

authorisation. Demonstrations conducted on a raised 

platform instead of on the floor initially provided are 

prohibited. Demonstrations with the assistance of a 

microphone, loud sales pitches and touting in any way 

whatsoever are strictly prohibited. The total or partial 

closure of stands during the opening hours of the Trade 

Fair to the public, including during any demonstrations, is 

prohibited, except with the Organiser's prior, written 

authorisation. 

b) Special events 

Any attraction, show or special event within the confines of 

stands shall be subject to the prior permission of the 

Organiser. In this respect, the Exhibitor shall present a 

precise project (equipment and sound source used, type of 

event etc.). 

In all cases, the power of the speakers cannot exceed 30 

Decibels (dB), and are to be turned towards the inside of 

the stand and angled towards the floor. The sound volume 

may not exceed 85 decibels (dBA). 

c) Demonstrations and special events must not in any 

way cause a disturbance to neighbouring Exhibitors, the 

free circulation of visitors or, more generally, the 

smoothrunning of the Exhibition, failing which the approval 

granted may be withdrawn without notice. 

16. ADVERTISING 

Any illuminated or audible advertising shall comply with the 

Exhibition decoration regulations and is subject tothe prior 

written approval of the Organiser. This approval will remain 

subject to the condition that the advertising does not in any 

way inconvenience neighbouring exhibitors, circulation or, 

from a general perspective, the smooth running of the 

Trade Fair, failing which approval may be withdrawn without 

further notice. 

The distribution of leaflets, vouchers and 

miscellaneousprinted matter in the aisles or anywhere 

within the Exhibition Centre with the aim of diverting visitors 

to exhibitors’ benefit is strictly prohibited. Only the 

presence of brochures, vouchers and printed matter placed 

within the Exhibitor's stand is authorised. 

Any document (such as business cards, order forms, etc.) 

given to visitors on the stand must include the stand's 

brand name or the company name of the Exhibitor as given 

on the application form. 

17. SALES TECHNIQUES/UNFAIR 

COMPETITION 

Bonus sales (Article L 12135-4422 of the French Consumer 

Code), loss leader sales (Article L 1226-1221 of the French 

Commercial Code), pyramid selling (Article L 122-6 of the 

French Consumer Code) and conditional sales (Article L 

122-1 of the French Consumer Code) as well as spurious 

sales and auctions are prohibited. 

Any auction must comply with legislation in force (law No. 

2000642 of 10 July 2000 governing voluntary public 

furniture auctions). 

Throughout the entire duration of the event, the Exhibitor 

expressly undertakes not to engage in unfair competition, 

including surveys and/or the distribution of promotional 

items outside their stand liable to divert visitors to the event 

for their own benefit. 

Exhibitors are bound to perform the contracts concluded in 

good faith with visitors. 

18. COUNTERFEITING 

The Exhibitor must do his utmost to protect the intellectual 

and/ or industrial property rights of his materials, products, 

services and brands exhibited, in accordance with the legal 

and regulatory requirements in force; the Organiser shall 

not be held liable in this respect, particularly in the event of 

a dispute with another Exhibitor or visitor. 

In the event of counterfeiting duly declared as such by the 

courts, at whatever date, the Organiser may require the 

Exhibitor to comply with the decision of the courts. 

Failing this, the Organiser reserves the right to refuse 

admission to the Exhibitor or to apply the penalties provided 

herein without compensation. 

19. DISPLAY OF PRICES 

The product prices displayed shall adhere to the terms and 

conditions of legislation in force and appear clearly in order 

to provide the public with the correct information. 

Any announcement of price reductions (rebates, reductions 

or discounts) made via labelling, marking or posters shall 

comply with the legal and regulatory conditions in force as 

regards the advertisement of prices to consumers, and may 

be carried out only by means of flyers placed within the 

confines of stands. The maximum format of these small 

leaflets is set at 30 cm x 20 cm. 

20. TAKE AWAY SALES. 

The Organiser reserves the right to prohibit or restrict sales 

entailing immediate delivery to the buyer on site. In 

addition, in cases where such sales are authorised by the 

Organiser, the Exhibitor shall abide by the regulations 

applicable to take away sales in force at the date of the 

event. 

21. SACEM COPYRIGHT DECLARATION 

Exhibitors wishing to play music on their stand shall inform 

the Organiser of this beforehand in writing. It is also 

specified that the Exhibitor shall be solely responsible for 

observing infringing intellectual property rights relating to 

the playing of music. Consequently, the Exhibitor shall 

make the declaration for playing music on their stand to the 

SACEM and make payment for this. The Exhibitor shall hold 

the Organiser harmless against any complaint and/or claim 

made by third parties due to failure to honour obligations on 

their part. 

22. IMAGES / BRANDS 

The Exhibitor expressly authorises the Organiser and the 

COMEXPOSIUM Group to do the following free of charge 

and the latter’s discretion: 

• take photos and/or films of them and the members of 

their team, as well as the products displayed on their 

stand. 

• to make free use of these images on all types of media, 

in particular for the purposes of advertising (including on 

the Internet), in France and elsewhere, for a period of five 

years from the date of signature of this registration 

application. 

• to quote and reproduce their brand or company name 

free of charge, as a commercial reference for marketing 

purposes, on all types of media (in particular the 

Internet), both in France and elsewhere, for a period of 

five years from the date of signature of this registration 

application. 

Exhibitors who do not wish part or all of their stand or any 

of the elements displayed on it (logo, tradename, model, 

etc.) to appear in photographs and/or video 

footageand/or Internet content used to promote the 



Exhibition must notify the Organiser in writing before the 

openingof the Exhibition. 

In addition, Exhibitors wishing to take photographs 

orvideo footage of the Exhibition must inform the 

Organiser beforehand in writing. In this respect, the 

Exhibitor shall take personal responsibility for the 

necessary authorisations totake photographs and/or 

video footage at the Exhibition and sole liability for 

observance of individualExhibitors' image rights. 

23. CATALOGUE 

The Organiser shall have the exclusive right to publish, 

have published, and distribute the ExhibitionCatalogue. 

Exhibitors are responsible for supplying the information 

required for the production of the catalogue. The Organiser 

declines all liability for omissions and/or reproduction, 

typesetting or other errors which may occur. 

24. REGULATIONS 

Exhibitors are required to acquaint themselves with and 

comply with the regulations in force at the time of theEvent, 

as laid down by the public authorities and by the Organiser. 

This refers in particular to the ban on smokingin public 

places and the fire, health and safetyregulations. 

The fire, health and safety regulations will be included in the 

Exhibitor Manual, supplied to Exhibitors. 

The Organiser will prohibit the operation of stands which 

doComply with these regulations. 

25. EXHIBITOR HANDBOOK 

All the information pertaining to the Exhibitor's participation 

in the Exhibition shall be supplied, after the stand has been 

allocated, in the “Exhibitor Guide” sent to each participant 

or available on the Exhibition website. 

Furthermore, the Exhibitor agrees to comply with the 

insurance conditions, regulatory safety and prevention 

measures, customs formalities, etc., as well as the 

directives pertaining to the layout of stands. 

26. CUSTOMS 

Each exhibitor shall be responsible for completing all the 

necessary customs formalities for products and equipment 

from outside France. 

The Organiser may not be held liable for any difficulties 

which may arise during these formalities. 

The exhibitor therefore agrees to hold the Organiser 

harmless from any action or claim in this respect and topay 

compensation for any loss arising from failure to observe 

the necessary customs formalities. 

27. CANCELLATION OF THE EXHIBITION 

In the event of force majeure circumstances, as defined by 

legal precedent, making it impossible for the Organiser to 

use the premises needed to hold or organise the Exhibition, 

the Organiser reserves the right to cancel the Exhibition, at 

any time, by notifying Exhibitors in writing. In this case 

Exhibitors shall not be entitled to any compensation. 

Sums remaining available after payment of all expenses 

incurred shall be divided among Exhibitors on apro-rata 

basis of the sums paid by them. However, it is expressly 

agreed that this shall in no way constitute grounds for a 

claim of any kind or nature whatsoever against the 

Organiser. 

28. LIABILITY OF THE ORGANISER 

The Organiser may not be held liable for any loss suffered 

by the Exhibitors (including disturbance of use and or any 

commercial loss) for any reason whatsoever. 

29. CLAIMS AND DISPUTES 

Any claims shall be made in writing and sent by registered 

letter with return receipt within ten days of the end of the 

Exhibition. In the event of a dispute, the courts of Nanterre 

(France) shall have jurisdiction. 

30. PENALTIES 

In the a breach of the general terms and/or special 

regulations, the Organiser may, after serving notice where 

applicable in the presence of a bailiff, immediately close the 

stand and prohibit the Exhibitor from entering it, in which 

case, the Exhibitor shall not be entitled to claim any 

financial or material compensation from the Organiser. Any 

costs incurred by the Organiser in this regard (bailiff's fees 

and fees relating to the closure) will be charged to the 

Exhibitor. In any case when a breach has been recorded, 

the Organiser shall be entitled to terminate the contract and 

will not be liable for any damages or interest that could be 

claimed by the Exhibitor. 

As a consequence of the above, the Organiser shall also 

have the right to refuse admission of the Exhibitor to all 

Exhibitions organised by the COMEXPOSIUM Group for a 

period of three years. The general regulations of Fairs, 

Exhibitions and Conferences in France (the text of which is 

included in the Exhibitor Guide and on the 

www.silmoparis.fr website) remain applicable to Exhibitors 

at the Exhibition inasmuch as its provisions do not 

contradict the clauses of this registration application and 

particular regulations. 


Insurance regulations 

The organiser may not be held liable for damage caused by 

exhibitors to third parties, or damage to the property of 

exhibitors. 

However, on behalf of exhibitors, the organiser holds an 

insurance policy with a company of known sound financial 

standing providing cover for damage to property (loss, theft, 

destruction), subject to enrolment for this policy by 

exhibitors. 

It should be noted that the insurance subscription 

signed by the exhibitor does not cover his third party 

liability. In this regard, the exhibitor acknowledges having 

taken out all the insurance policies necessary to cover its 

third party liability and that of any person involved directly or 

indirectly in the exercising of its activities and/or those of its 

company, for any physical injuries, material or intangible 

damage caused to a third party during his attendance and/ 

or that of its company at the Salon SILMO, with an 

insurance company, that shall take place from 4 October to 

7 October 2012 (including during the assembly and 

dismantling periods). 

I – COVER 

A - PURPOSE AND SCOPE OF THE COVER 

1/ Insured events 

The insurance covers any material damage, losses and 

damage caused to the goods exhibited, including the fittings 

of the stands pursuant to any non-excluded event. 

Acts of terrorism, bomb attacks and Natural Disasters are 

only covered in France. 

2/ Goods insured 

The insurance covers the goods of the exhibitors and the 

fittings of the stands. 

B - EXCLUSIONS OF COVER 

1/ Excluded Events 

Damage, losses and deterioration suffered by the insured 

goods are excluded from the cover where they result from: 

• foreign war or civil war, 

• the direct or indirect effects of an explosion, discharge of 

heat or radiation resulting from atomic transmutation or 

radioactivity as well as losses due to the effects of 

radiation caused by artificial particle acceleration, 

• confiscation, sequestration, seizure or destruction by 

order of any government or public authority, as well as 

the consequences of any infringements, 

• flooding or overflowing of natural or artificial waterways, 

rain water, floods, tidal wave, moving volumes of snow or 

ice or other natural disasters (except those covered 

under the Law on natural disasters no 82-600 of 

13.07.82, see Article 2 above), 

• a specific defect, wear and tear, age, slow deterioration, 

from moths, parasites and rodents of any kind, 

• insufficient or inadequate packaging or wrappings, 

• simple thefts or misappropriations committed by the 

employees of the Insured Party or of the beneficiary as 

well as from the intentional or fraudulent fault of the 

insured party or of the beneficiary, who are strictly 

obliged to act in all circumstances as if they were not 

insured. 

• the influence of atmospheric agents in the case of objects 

exposed outdoors, 

• epizootic with regard to animals, 

• the fading of flowers, trees and floral decorations as well 

as of any other plants. 

• any loss or disappearance on the stands where 

distributions or tasting of goods or beverages are offered 

freely, 

• any sanitary or disinfection measures or cleaning, repair 

or renovation operations, 

• defective assembly or dismantling of insured objects, 

• breakage of fragile items, such as: china, glass, mirrors, 

marble, pottery, terracotta, earthenware, ceramic, 

alabaster, plaster, wax, cast iron, coasters, display 

cabinets. 

2/ Goods excluded 

The following goods are excluded from the cover: 

• Artefacts, 

• Objects of special value. An object of special value 

means an object whose intrinsic value is not related to 

the costs incurred to obtain it, 

• Furs, skins and carpets, 

• Cash and notes, 

• Personal effects and objects, jewels, cameras, radios, 

electronic pocket calculators and all the objects 

belonging specifically to any person attending the event 

directly or indirectly, 

• Connected telephones, 

• Removable software and software packages, 

• Plasma or LCD screens (the exhibitor can take out a 

specific insurance policy to cover this equipment). 

3/ Damage excluded 

The following items are always excluded from the cover 

granted by the Insurer: 

• Indirect losses of any nature whatsoever, such as: 

shortfall, compensation, miscellaneous duties and taxes, 

penalties of any nature and in particular those resulting 

from any delay for whatever reason, 

• Animal droppings, 

• Damage caused to materials, clothes, fur, carpets, 

tapestries and covering (floors, walls, partitions) by 

marks, stains, dirty marks and cigar, cigarette or pipe 

burns, except burns resulting from water damage, fire or 

theft, 

• Scratches, scrapes, rust or any oxidation and/or 

corrosion, 

• Damage to the objects exhibited under stands, when 

these goods are located outside of the stand, 

• Damage, loss and deterioration suffered by insured 

goods when this damage is the result of the operating or 

mechanical or electrical malfunction of the said objects. 

C - AMOUNT OF THE COVER 

The cover is minimum of € 763 per square metre rented 

with a minimum of € 15.260 and a maximum of € 

229.000 €. 

In the event of theft, the payment of the compensation shall 

be made after deduction of an excess of € 300 per loss. 

II – TERMS AND CONDITIONS OF 

INSURANCE 

A - SCOPE OF EFFECT OF THE COVER 

The cover applies to the stands provided to the exhibitors 

from the day before the opening to visitors (19 p.m.) to the 

last day of opening to visitors (closing time). 


Insurance regulations (Cont'd) 

B – OBLIGATIONS OF THE INSURED PARTY 

The cover for Theft without break-in applies when the 

following preventive measures have been taken: 

• During the hours of opening to the public and/or to 

exhibitors, as well as during the period of installation and 

dismantling, the stand must be permanently guarded by 

the Exhibitor or by one of his employees. 

• During the hours of closure to the public and/or to 

exhibitors, any audiovisual equipment used for publicity 

purposes (such as video recorders, cameras, video 

cameras and portable microphones) must be stored in a 

locked cupboard and/or specific area. 

C - PROVISIONS APPLYING TO OBJECTS OF VALUE 

Objects made of precious metals (gold, silver or platinum), 

precious stones, pearls, gold or silver plate, time-pieces 

and any objects of a small size and/or of great value must 

be locked up: 

• During the public opening hours of the exhibition: in solid 

showcases equipped with thick glass and securely 

locked ; 

• During other times (installation - closure - dismantling): in 

a safe approved by the insurer. 

Theft risks are covered only in the event of break-in, or in 

the event of assault of the watchman or watchmen. 

D - PROVISIONS APPLYING TO TAKEAWAY SALES 

Goods intended for takeaway sales are covered. 

The insurance only covers goods in locked storerooms or 

placed in solid closed and securely locked cabinets. The 

Theft cover is restricted to theft by break-in from storerooms 

and/or cabinets. 

In the event of partial or total loss, the cover of the Insurer 

is automatically reduced by the amount of the loss. 

Reimbursement is made solely on the basis of the cost 

and/or purchase price. 

E - ADDITIONAL INSURANCE 

Upon request made to the organisers, the exhibitor may 

take our additional insurance for plasma and LCD screens. 

III – CLAIMS 

A - DECLARATION OF DAMAGES 

The damages must be immediately declared to the 

Organiser. 

The losses must be declared subject to forfeiture within a 

period of: 

• 2 working days in the event of theft, 

• 5 business days for the other damage. 

Every claim for damages must state the date, the 

circumstances and the approximate amount of damages 

and must be accompanied by the original police report in 

the event of theft. 

B - MEASURES TO TAKE WHEN DAMAGES OCCUR 

The victim must also take any necessary measures to 

ensure the protection of undamaged objects and, when the 

liability of a third party may be involved, must take all the 

measures required by the laws and regulations in force to 

consolidate the insurance claim. 

C - ASSESSMENT OF DAMAGES 

It should be noted that the insurance may not be a source 

of profit for the insured party ; It only covers compensation 

for his material losses in accordance with the principle of 

compensation stipulated by the French Code des 

Assurances in Article L 121-1. 

The damages are assessed by mutual agreement. 

IV – CLAIM WAIVER 

Every exhibitor, through his participation in the event, 

renounces any claim that he or his insurers may otherwise 

have the right to make against the organiser and the 

operating company of the venue of the event and their 

insurers, for any direct or indirect damages that they may 

cause to his goods. 

The insurance conditions that are the subject of these 

Articles are governed by the Code des Assurances 

V - DETAILS OF THE BROKER 

SIACI SAINT HONORE 

18 rue de Courcelles 


Tel.: +33(0)1 44 20 96 17 


DECORATION REGULATIONS 

IMPORTANT 

In order to avoid disputes, it is mandatory to submit the stand layout plan for approval by July 13th, 2012. 

The stand layout plan must necessarily include the following elements: 

• Plan view including scale and dimensions; 

• Elevation view including scale, dimensions, and heights of projected volumes. 

Any project that will not comply with the Regulations will be rejected, and any stand that would be erected 

without the approval of the following architectural firm would be dismantled at the exhibitor's expense. 

. 

DECO PLUS 

MR Wilfrid TOUGARD 

1, RUE PAUL DELAROCHE 

75116 PARIS 

Tel : +33 (0)1 47 63 94 84 

Fax : +33 (0)1 43 80 59 63 

E-mail : w.decoplus@free.fr 

The SILMO Architectural Regulations cover the stand fitting-out and construction rules which have 

been set out to guarantee the proper operation of the exhibition as well as optimum visit comfort. 

No agreement made between exhibitors will be authorized; only the Organizer or DECO PLUS are 

entitled to grant dispensation upon submission of a written request. 

1- HALL FLOOR, PILLARS AND WALLS 

It is strictly forbidden to drill, screw, nail or embed the walls, cladding panels, pillars and floors of the halls, in 

particular to anchor exhibited machines. 

A fixed price of € 300 excl. VAT per hole will be charged to the exhibitor in case of non compliance with these 

instructions. Furthermore, it is forbidden to paint or mark the walls, pillars and floor of the halls. 

Allowed floor loading: 35 tonnes or 13 tonnes per axle. 

Overload: 5 tonnes / sqm. 

Resistance to puncture: 6.5 tonnes maxi per 10 sqcm. 

Your space must be restored to its original condition. An outgoing inventory of fixtures will be requested; it will 

be issued by the exhibition's technical support office on completion of the stand dismantling. 

All waste materials (e.g. carpeting, adhesives) must be removed. Otherwise COMEXPOSIUM will charge 

you a package depending on the surface of your booth is: 

- Booth less than about 99sqm = 1000 €, 

- Booth between 100sqm and 199sqm = 2000€, 

- Booth from 200sqm = 3000€ 

Any damage reported on stand dismantling will be charged to the exhibitor who is liable for the damage. 

The exhibitor is personally responsible for his suppliers, i.e. decorators, installers, contractors. 

2- STAND INSTALLATION AND DISPLAY OF EXHIBITS 

Exhibits on display must not disturb nor damage neighbouring stands. Equipment and machinery must not 

project beyond the stand boundaries.

3- SOUND PRESENTATIONS 

Exhibitors who wish to use sound equipment on their stands must comply with the following rules: 

The sound power reflected by the decoration or presentation items shall not exceed 80 dB(A) – when 

measured within a 2.50 metre area surrounding the stand. The rules laid down for the use of sound 

equipment on stands are intended to minimize inconvenience to neighbouring stands. 

Moreover, for playing music or organizing musical presentations on your stand, you must pay fees before the 

exhibition opening to the French music rights body: -- 

SACEM 

16, avenue Gabriel PERI 

95210 ST GRATIEN 

Tel. +33 (0)1 39 34 19 10 

sylvie.bizouard@sacem.fr 

Please comply with the above sound level without exception and even for a short time. Continuous and 

severe inspection will be carried out to ensure that these rules are strictly observed. 

The organizer reserves the right to take all appropriate measures to stop any sound presentation performed 

in violation of the above rules. 

4- ELECTRICAL INSTALLATIONS ON STANDS 

For obvious safety reasons, it is strictly forbidden to use the private installations of the exhibition centre (e.g. hall 

ducts, water ducts) for laying electrical cables to the stands. 

5- STAND CONSTRUCTION 

Maximum height for stand decoration: 4.00m 

Structures, decoration items and signs (stand sign, advertising panels, balloons) must not be higher than 

4.00m above the building floor. 

No setback is required from adjoining stands and from aisles. 

ATTENTION: Office backsides, decoration items and panels facing neighbouring stands (from 2.40 m to 

4.00 m high) must be smooth, plain, painted in neutral colours, and must not include any signs or 

advertisements. 

Electrical cables must not be visible. 

Stand enclosing: 

Entirely enclosed stands are prohibited. 

An opening of at least one third of the stand perimeter must be provided. 

Stand on your project we will find through openings in compliance with fire safety regulations (see regulations 

for fire safety of exhibitor's guide Chapter 3.2.3 page 42). 

6- DOUBLE-DECK STANDS 

Double-deck constructions in halls are authorized subject to the express approval of the Organizer, 

and provided their floor surface is at least 250 sqm and they are located along hall periphery walls. 

7- SIGN 

An offer combining signs and kakemonos is proposed to exhibitors with a stand surface area of 144 sqm and 

above. These signs and kakemonos are manufactured and installed by the Organizer; they will be placed at 

6 m above the building floor. 

8- LIGHTING BRIDGES 

Lighting bridges will be authorized at a height of 4.50 m above the building floor. They shall include no 

signs and do not need to be set back from adjacent stands and aisles.

Gobos shall be confined to your stand surface area; light sweeping shall not be authorized outside your stand 

limits. 

Flashing lights and beacons are prohibited. 

9- PILLAR COVERING 

Maximum height 4.00 m from the floor. Covering materials can rest on the pillar, but must be kept away or, at 

least, isolated with a soft material (e.g. felt, soft board) placed at contact points. 

10- HANGING FROM THE FRAMEWORK 

Hanging operations from the hall framework must be carried out exclusively by the technical services of the 

exhibition centre. Requests must be submitted directly to the Comexposium/SILMO platform 

(http://services.silmoparis.com). 

In all cases, suspended elements must comply with the exhibition's decoration rules. 

The slinging point shall be controlled at a maximum height of 4.30 m. 

11- LEAFLETS AND MUSIC 

Unless a commercial agreement has been specifically reached, it is strictly forbidden to distribute leaflets, 

handouts, etc. outside the stands, including in the areas around the halls (i.e. check-in gallery, car parks, front 

square). 

12- MACHINERY AND EQUIPMENT IN OPERATION 

All machines and equipment shown in operation during the exhibition must be declared to the exhibition 

Organizer, otherwise they will have to cease operation. All presentations and demonstrations shall be carried 

out under the exhibitor's full responsibility. A protected area shall be provided to ensure that the public is kept 

at a minimum distance of 1.00 m from operating machines. This distance may be increased depending on the 

exhibit's features. Only machines and equipment approved by the Safety Commission as complying with the 

regulations will be allowed to be exhibited in operation. 

13- ACCESSIBILITY FOR PERSONS WITH REDUCED MOBILITY 

According to the applicable regulations, when the stand floorboard height is greater than 2.00 cm, a ramp is 

required to provide access for people with reduced mobility. Access ramps are not permitted to project into 

aisles. 

Access ramps shall be at least 0.90 m wide with slopes between 2% and 5%.

Rules for panic and fire risk prevention 

1. GENERAL REMARKS 

The safety regulations to prevent risk of fire and panic in 

establishments open to the public are determined by the 

Decree of 25 June 1980 (general provisions). The Decree 

of 18 November 1987 defines the special provisions 

applicable in exhibition halls. The text below highlights 

extracts of these regulations in order to make them easier 

to understand. 

Any large project must be submitted for the approval of the 

Security Officer assigned to the trade show. All plans and 

technical information must be sent for this purpose to the 

organiser at least one month before the show opens. 

During the assembly period, the Safety Officer oversees the 

application of the safety measures mentioned above. All 

further information concerning fire safety can be obtained 

from: 

Cabinet WATTEAU – Philippe Watteau 

41, rue Lazare Carnot 

77340 PONTAULT COMBAULT 

Tél : 06 85 94 49 57 

Fax : 01 70 10 40 11 

Mail : philippewatteau@numericable.fr 

2. REMINDER OF IMPORTANT RULES 

APPLICABLE AT THE EVENT 

2.1 - DISABLED ACCESS 

Refer to the regulations on accessibility for the disabled. 

STANDS WITH UPPER FLOORS – MEZZANINE FLOORS 

(RAISED STANDS ABOVE 1 METRE) 

(send a file for opinion and approval to the cabinet 

WATTEAU) 

• if S50 m2, resistance of 350 kg/ m2, 

• handrails compliant with standards NF P 01-012 and NF 

P01- 013 (see diagrams in appendix) 

• following assembly, solidity and stability of the 

mezzanine to be checked by a certified inspection body, 

• if capacity > 19 people, 2 evacuation staircases, 

• extinguishers suited to the risks will be available on each 

mezzanine 

• no electrical box (energy and distribution) with total 

power > 100kVA under the mezzanine, 

• use of mesh canopy or "smoke out" canopy for any cover 

above the mezzanine. 

All raised surfaces in excess of 1.00 metre must comply 

with mezzanine regulations. 

2.3 – FIRE HOSE REEL 

• the Fire Hose (RIA) must remain free of any enclosure, 

door or decoration, 

• it must be accessible: a path at least 1.00 m wide from 

the nearest aisle must be kept free. 

COOKING AREAS (restaurants, counter sales, etc.) 

• 1 cooking point per stand only 

• total power of cooking and/or heating equipment < 20 kW 

(stove, hotplate, oven, gas burner, etc.) 

• if P > 20 kW, only standardised modules or containers 

authorised (consult Cabinet WATTEAU), 

• if cooking produces greasy vapours: filtering hood with 3 

filters to trap grease and odour, 

• if liquefied gas is used: only butane is authorised in 13 kg 

cylinders (propane is prohibited). A cylinder may supply 

one device only. One cylinder per 10 m2 of stand with a 

maximum of 6 cylinders, 

• a "declaration of installation of cooking or heating 

appliances for catering" form describing the nature and 

power of cooking devices to be installed, will be sent to 

the organiser one month before the show opens. 

2.5 - BIOETHANOL HEATER 

Ethanol heaters presented in operation for demonstrative 

aims, are allowed, subject to respect by the Exhibitor of the 

following measurements of prevention: 

• the appliance must comply with the standard. 

• perimeter of security of 2,00 m around the apparatus 

(absence of inflammable subjects), 

• direct contact between the public and the flame will be 

impossible. 

• surface temperature < 40°C 

• the quantity of liquid fuel will be limited to 5 l maximum on 

the stand, 

• drums containing ethanol will be kept closed and labelled 

with the relevant standardised pictograms, 

• tanks will be filled away from public reach, 

Exhibitors displaying bioethanol fireplaces are reminded 

that these must comply with the provisions of article 5 of the 

Fire Prevention Regulations: "Machines and appliances 

presented in operation for demonstration purposes" 

2.6 - SWIMMING POOLS – SPA 

Electrical connection of swimming pools and Spa under 

water will be made using equipment, cables and 

connections with a minimum protection index of IP X4. 

Installations will be protected by differential circuit breakers 

- DDR 30mA. 

2.7 - HELIUM FILLED BALLOONS 

No storage of helium bottles (full or empty) in the pavilion). 

No inflating of balloons in the presence of the public. 

Balloon to fit in stand limitations. 

In the case of a lighting balloon, M2-class covering 

required. 

3. STAND FITTINGS 

3.1 . materials classification requirements 

3.1.1 - General remarks 

The materials used must meet fire resistance 

characteristics (French or European classification). 

3.1.2 - Requirements 

• stand frame and partitions with at least a minimum M3 

classification,* 

• wall coverings (natural or plastic textiles with at least M2 


• curtains, hangings and free-hanging net curtains with at 

least M2 classification,* 

• firmly fixed floor covering with at least M4 



Rules for panic and fire risk prevention (Cont'd) 

• coverings for podiums, platforms or terraces (if h > 0.30 

metres and if S > 20 m²) with a minimum of M3 


• decorative items with at least M1 classification,* 

• full velums with at least M2 classification,* 

• ceilings and suspended ceilings, with at least M1 

classification.* 

* M1 classification, EU class B 

M2, EU class C 

M3, EU class D 

M4, EU class D 

3.1.3. Equivalences 

• solid non-resinous wood: if thickness >14 mm, classified 

M3*, 

• solid resinous wood: if thickness >18 mm, classified M3*, 

• panels derived from wood (plywood, slats, fibres, 

particles): if thickness >18 mm, classified M3*. 

3.2 . construction and outfitting rules 

3.2.1 Are Forbidden: 

• curtains, hangings and net curtains in front of exits, 

• paints and varnishes classified flammable (nitrocellulose 

or glycerophthalic paints for example), 

• use of signs or billboards in white letters on a green 

background. 

3.2.2 – Covered stands (ceiling, awning, raised level) 

• surface < 300 m², 

• -if S> 50: 

- appropriate extinguishers, 

- presence of one SSIAP1 qualified fire safety officer, 

- be fitted with standalone emergency lighting units. This 

emergency lighting must be placed in sleep mode 

when the normal lighting installation is intentionally 

turned off. 

• for canopies, secure attachment and crossed wire-mesh 

support (1m2 maximum). 

3.2.3 - Stands or closed rooms (contact Cabinet 

WATTEAU) 

• number and width of exits according to number of people, 

but if > 19 pers: 2 exits, 

• exits clearly indicated. 

3.3 - Fire-proofing 

Fire-proofing may give M2 quality to materials that are 

normally moderately or highly flammable. A list of approved 

fireproofing firms may be obtained from: 

Groupement Technique Français de l’Ignifugation 

10, rue du Debarcadere 


Tel: + 33 (0)1 40 55 13 13 

3.4. Material fire reaction reports 

Exhibitors must keep fire reaction reports at their stands for 

coverings and materials used, or failing that, be in 

possession of the equivalent fireproofing certificates. 

Exhibitors should obtain these coverings and materials from 

specialist suppliers or retailers, thus avoiding the need for 

fireproofing on site, which involves some drawbacks (the 

salts used attack metals and the fireproofing is valid for only 

3 months). Contact: 

Groupement NON FEU 

37-39, rue de Neuilly BP 121 

92113 Clichy Cedex 

Tel: + 33 (0)1 47 56 30 80 ou + 33 (0)1 47 56 31 48 

4. ELECTRICITY 

4.1 - General remarks 

• installations must comprise only fixed cable runs, 

• cables or conductors must be category C 2, 

• ducts and sections used for the cable runs and cable 

masks must be of the type that does not propagate 

flame, in compliance with current standards, 

• all ducts must comprise an earth conductor connected to 

the cabinet earth terminal. 

• if, in exceptional cases, class 0 materials on display have 

an electrical supply, they must be protected by residual 

current devices with a differential of 30mA maximum, 

• class I appliances must be connected to the earth 

conductor of the duct supplying them. 

4.2 Electricity cabinets: 

• inaccessible to the public, 

• easily accessible for staff and the emergency services, 

• a safe distance from all inflammable and combustible 

materials or products. 

IMPORTANT: if P > 100 KVA 

• electrical cabinet in a closed room reserved for this use 

only, 

• room signposted, 

• CO2 or powder type extinguisher installed, 

• M3 partitions, 

• not located under a mezzanine accessible to the public. 

Send back the "declaration of appliances and equipment in 

operation" form, attached in the appendix. 

4.3 Halogen lamps (standard EN 3 60,598) 

Any stand lights consisting of halogen lamps must: 

• be placed at a minimum height of 2.25 metres, 

• be equipped with a safety screen (glass or fine mesh 

grill) to protect against any risk should the light bulb 

burst. 

4.4 High voltage illuminated signs 

• protected by a screen made of M3-category material. 

• off switch indicated, 

• transformers located out of normal reach, 

• Danger, high voltage" signs, if necessary. 

5. MACHINES AND APPLIANCES 

PRESENTED IN OPERATION FOR 

DEMONSTRATION PURPOSES 

5.1. General remarks 

• must be the subject of a preliminary declaration to the 

show organiser 30 days before the event opens (model 

appended), 

• must not present any risk to the public 

• if working machines or appliances are presented in atrest 

status: 

- dangerous parts more than 1m from the public aisle or 

protected by a rigid screen. 

- dangerous parts = moving parts, hot surfaces, sharp 

points or edges 

• if machines or appliances are presented in moving 

status: 

- protected area placing the public at least one metre 

away from the machines. 

• correctly stabilised equipment 


Rules for panic and fire risk prevention (Cont'd) 

6. VEHICLES - MOTORISED MACHINERY 

• Fuel tanks of machinery presented at rest must be empty 

or provided with locked fuel caps, 

• Battery terminals must be covered in order to be 

inaccessible. 

7. RADIOACTIVE SUBSTANCES 

X RAYS 

• pursuant to the public health code, the use of appliances 

containing radioactive sources or electrical generators of 

ionising rays at an exhibition requires a permit issued by 

the Nuclear Safety Authority (ASN). 

• exhibitors using this type of appliance shall supply the 

organiser with the following, 30 days before the exhibition 

opens: 

- the declaration for an appliance in operation (see form) 

- a description of the appliances presented, 

- the relevant permits issued by the ASN. 

• specific stand outfitting measures, relating to the use of 

this type of appliance may be required. These will be 

passed on by the safety officer, once the above 

documents have been received. 

8. LASER 

8.1 General remarks 

• Any laser installation requires a request for authorisation 

addressed to the proper administrative authority at least 

30 days before the event opens). Contact the Cabinet 

WATTEAU. 

8.2 Completing the dossier (in French): (contact the 

cabinet WATTEAU) 

• a declaration on paper of the use of a laser, 

• the declaration for an appliance in operation (in the 

appendix), 

• a technical note accompanied by the installation plan, 

• a document drawn up and signed by the fitter, certifying 

conformity with the present provisions. 

9. PROHIBITED MATERIALS, PRODUCTS 

AND GASES 

The following are forbidden: 

• the distribution of samples or products containing a 

flammable gas 

• balloons filled with a flammable or toxic gas, 

• items made of celluloid, 

• the presence of fireworks or explosives, 

• the presence of ethyl oxide, carbon disulphide, sulphuric 

ether or acetone, 

• the use of acetylene, oxygen, hydrogen or other 

gases presenting similar hazards, 

• pyrotechnic effects, firecrackers, sparks and flames. 

10. INFLAMMABLE LIQUIDS 

The use of flammable liquids is limited to the following 

quantities per stand: 

• 10 litres of 2nd-category inflammable liquids for 10m2 of 

stand area, up to a maximum of 80 litres, 

• 5 litres of 1st-category inflammable liquids. 

11. EMERGENCY EQUIPMENT 

• must remain visible at all times 

• must remain accessible at all times 

• if a fire hose is available on the stand, allow permanent 

1m-wide access from the aisle. The instruction label must 

remain visible. 

12. OPERATING INSTRUCTIONS 

• The presence of crates, cardboard boxes or wood on the 

stands and in passages is prohibited, 

• daily cleaning necessary. 


Disabled access within exhibitions 

PREAMBLE 

Making a location accessible means to enable persons in a 

temporary or prolonged condition of handicap to exercise 

their rights as citizens, and offer well-being for all. 

Accessibility forms part of the general building rules, in the 

same way as safety does. The dimensional aspects that 

characterise it have been defined on the basis of a standard 

occupied wheel chair. This size makes it possible to make 

arrangements likely to satisfy the functional requirements of 

all persons with reduced mobility. 

In accordance with the legislative and regulatory provisions 

in force, the effective implementation of accessibility must 

be translated by the possibility: 

• of moving around without knocking into obstacles created 

by designers or other building professionals 

• of accessing buildings of all descriptions 

• of using all the service provisions placed at the disposal 

of the general public. 

Accessibility does not eliminate physical deficiency but it 

should contribute to abolishing disadvantages. It makes it 

possible to preserve a degree of independence for those 

who are affected by a motor deficiency. 

Accessibility is an essential condition for safety, 

independence and the social integration of persons with 

reduced mobility. 

Accessibility of establishments and facilities open to the 

general public. 

Technical guide for the application of legal texts: 

Law no. 05-102 of 11 February 2005 (Journal Officiel 12 

February 2005). Law N 75-534 of 30 June 1975 (JO July 1, 

1975) Law N 91-663 of 13 July 1991 (JO July 19, 1991) 

(L.111-7, L. 111-8 to 111-8-4 of the Building and Housing 

Code and L. 421-1 and L. 421-3 of the Town Planning 

Code). Decree no. 94-86 of 26 January 1994 (JO of 28 

January 1994) (R. 111-19 - R. 111-19-3 of the Building and 

Housing Code). 

Decree no. 95-260 of 8 March 1995 relating to CCDSA (JO 

10 March 1995) Decree of 31 May 1994 (JO 22 June 1994) 

Circular no. 94.55 of July 7, 1994 (BO Equipment facilities 

no. 94/20) 

GENERAL REGULATORY REQUIREMENTS 

1. Horizontal circulation 

The route that is the most easily negotiable should be the 

most common or one of the most common routes. It must 

lead as directly as possible and without interruption from 

the limit of the defined building permit or works areas to the 

spaces or installations open to the public. 

The floors must not be soft or slippery and must present no 

obstacles to the passage of wheels. Throughout its length it 

should ideally be horizontal with no irregularities. If a slope 

is unavoidable, the values on the drawing opposite are 

acceptable. Any uneven surface must be crossed by a 

sloping surface if there is no lift. The positioning of the 

handrail does not apply to bays. 

Horizontal rest landings of a minimum length of 1.40m, not 

including clearance for doors, are required every 10m for 

ramps of between 4% and 5%, at the top and bottom of 

each slope in front of all doors and inside each double 

entrance door. 

Changes in floor level, or lips, must be rounded or 

chamfered. The minimum distance is 2.50m between two 

lips. Slopes with "coltsfoot" steps or successive lips are 

forbidden. 

If a transverse or sideways slope cannot be avoided, it must 

be under 2%. The minimum width of passageways is 

1.40m (1.20m if there are no walls on either side). 

Care must be taken to avoid grills, gaps and holes that 

present an obstacle to wheels or walking sticks (see 

diagram below). 

Visually impaired persons must be able to detect various 

obstacles with their stick while moving around, and for the 

partially sighted, obstacles must be in colours that contrast 

with their immediate surroundings. 

DIMENSION AND QUALITY REQUIREMENTS 

2. Vertical circulations (and raised stand) 

LIFTS 

Accessible lifts are obligatory if: 

• the establishment can receive fifty persons on the upper 

floor. 

• the facility receives fewer than fifty persons when 

services cannot be provided on the ground floor or at 

access level. 

The lift is deemed to be practicable if its characteristics 

allow use by a person in a wheelchair (see diagram below). 

Sliding doors are obligatory. 

The controls are at a maximum height of 1.30m and 

stopping position accuracy is ±2cm maximum 

If the lift has more than one entrance, the minimal 

dimensions required are 1m (parallel to each door) x 1, 30m 

(perpendicular to each door). 

The lift must be validated by an inspection bureau 

subsequent to assembly. 


Disabled access at the Exhibition (Cont'd) 

STAIRS 

Unless there is also a lift, one of the staircases must be 

suitable for use by reduced-mobility persons who have 

difficulty moving about. 

The minimum width is 1.20m if there is no wall, 1.30m if 

there is a wall on one side and 1.40m if it is between two 

walls. The maximum height of the steps is 16cm and the 

minimum stair width is 28cm. 

The front edges of the steps must be clearly visible. 

Stairs of more than three steps, whether inside or outside, 

must have handrails on both sides. 

The handrail extends beyond the first and last steps of each 

flight. 

Comments 

• The width of the staircase is measured between 

handrails when there are no walls and between handrail 

and wall when there is only one wall. 

• On a curved or circular staircase, the step width is 

measured in an area situated between 0.60m from the 

inner side and 0.60m from the outer side. 

• Whether inside or outside, any staircase without a 

corresponding lift must be accompanied by a ramp. 

TABLE, BANK, TICKET OFFICE 

The height of at least one of the ticket offices, counters etc., 

where they exist, must be accessible to persons with 

reduced mobility (room for arms and knees). 

An area with minimum dimensions of 1.30m x 0.80m must 

be provided in front of or beside each accessible table or 

ticket office. 

Recommendations 

• Persons with walking difficulties should be offered the 

possibility of sitting down in all places where the public 

are required to wait (offices, waiting rooms, etc.). 

• The installation of various sound amplification and 

transmission systems would be desirable, to be able to 

cater for persons with hearing impairments. 

• Sound alarms must have corresponding light signs and 

vice versa. 

3. Signposting 

The international symbol for disabled accessibility, of a 

stylised side view of a person sitting in a wheelchair, will be 

the only sign used to indicate reduced-mobility facilities that 

are not easy to find. 

Comments 

• Parking spaces are indicated by panels and only public 

transport vehicles for persons of reduced mobility or 

vehicles displaying the "GIG" or "GIC" initials may park in 

thesespecially provided spaces. 


Health, Safety & Security regulation 

Regulations applicable to the safety and 

organisation of health and safety coordination 

during set-up and break-down operations. 

Installation and dismantling specifications are included in 

the Exhibitor's Guide. 

The French Health and Safety Inspectorate and the 

Regional Health Insurance Fund (C.R.A.M.) make no 

distinction between the installation and dismantling of 

stands at exhibitions and activities on building sites. 

Consequently, the following apply: 

• Law No 93-1418 of 31 December 1993 (which 

implements the European Community Council directive 

No 92-57 of 24 June 1992). 

• Decree of application no. 94-1159 of 26 December 

1994 / amended and completed by decree No. 2003- 

68 of 24 January 2003. 

In application of this legislation, the SILMO, the Organiser 

designated as “Project Manager for construction 

operations”, has entrusted the mission of General Health 

and Safety Coordination to the inspection bureau, D.Ö.T. 

D.O.T.'s role is to manage the joint operations of 

contractors to guarantee the Health and Safety of all 

persons involved in installation and dismantling at the 

exhibition. 

D.O.T. 

81, rue de Paris - F - 92100 BOULOGNE 

Tel.: +33 (0)1 46 05 17 85 - Fax: +33 (0)1 46 05 76 48 

Email: sps@d-o-t.fr 

Accordingly, the coordinator D.O.T. has drawn up A 

General Health & Safety Coordination Plan (GHSCP) and 

Individual Health & Safety Notice (I.H.S.N.) for exhibitors 

attached to the Exhibitors' Guide. 

These documents list a certain number of organisational 

rules applicable at the Viparis Paris Expo Exhibition Centre 

during the set-up and break-down phases of the event; 

these rules must be adhered to by all parties involved: the 

organiser’s subcontractors and exhibiting companies (and 

their subcontractors) (1). 

(1) No work may be performed outside the hours stated in 

the General Coordination Plan for Safety and Protection 

(PGCSPS) without prior declaration to the Labour 

Inspectorate and presentation of a statement of exemption 

from this Plan. 

EXHIBITORS: H.S.S. COORDINATION AND 

MEASURE 

The Exhibitor is wholly responsible for the construction, 

fitting out, dismantling and removal work carried out by 

exhibitors and their subcontractors (service providers, 

decorators, etc.). 

You may have contracted one or more contractors to build 

your stand. You are thus considered to be a contractor and 

project owner for construction operations. 

In compliance with Article L.235-4 of the French Labour 

Code, you must appoint a safety coordinator , who should 

drawn up General Coordination Plan specific to your 

project and based on the General Specifications (2). 

This General Coordination Plan (G.C.P.) must be brought to 

the attention of all companies, in particular all suppliers 

working on your stand. 

D.O.T. is on hand should you require any information on 

implementing the measures set down in the General 

Coordination Plan. 

Furthermore, if the installation and/or dismantling of your 

stand is liable to disrupt the general organization of the 

exhibition, the organizer must be informed. 

IMPORTANT 

Every company involved in on-site installation or 

dismantling operations ins responsible for its own safety 

particularly as regards third parties. 

All persons involved in installation/dismantling operations: 

• Must hold insurance policies that provide full coverage for 

their activities and site activities. 

• must comply with all health, safety and security 

regulations (e.g. speed limits, direction of traffic, use of 

handling and all other equipment, etc…), 

• must obtain an access badge form the organizer in order 

to perform all installation an dismantling operations on 

site. 

• must wear the obligatory equipment (safety shoes) and 

hard hat for overhead work. 

In any event, you are wholly responsible for all installation 

and dismantling operation at your stand. 

(2) When an H.S.S. Coordinator is required.: You must 

engage a Health & Safety Coordinator., possibly through 

your stand company or decorator, and supply the name and 

details of the latter to the Health and Safety Coordinator 

(D.Ö.T.) The Coordinator you have appointed must adhere 

to the General H.S.S. Coordination Plan. 


Health, Safety & Security regulation (Cont'd) 

YOU MUST COMPLY WITH SAFETY REGULATIONS IN FORCE AT ALL TIMES WHEN 

LOADING AND UPLOADING YOUT PRODUCTS AND EQUIPMENT 

Your stand is supplied by the 

organiser 

You are installing your own 

stand without subcontractors 

You are having your stand built 

by engaging several 

independent contractors 

directly. E.g: joiner, electrician, 

decorator, etc. 

Your stand includes 

constructions with a height in 

excess of 3m50 

Your stand includes a 

mezzanine floor 

Your decorator/stand company 

uses its own employees 

without any subcontractors 

Your decorator/stand company 

uses at least 2 subcontractors 

You are not required to set up a 

Health and Safety Coordination 

Plan 

You are required to set up a 


Plan 

Please refer to the Safety Instructions 

Certificate attached 

Your stand is being installed by a decorator or stand fitter 

You are not required to set up a 


Plan 

You are required to set up a 


Plan 

DÖT- 81 rue de Paris - 92100 BOULOGNE BILLANCOURT 

Fax: +33 (0)1 46 05 17 85 - Email: sps@d-o-t.fr 

7 EMPLOYMENT, HEALTH AND SAFETY ORGANISATIONS 

You must complete and signTHE SAFETY 

INSTRUCTIONS CERTIFICATE (p2)and return it 

to us 

You must return the SAFETY NOTICE 

CERTIFICATE, filled in and signed. 

You must appoint an HS (Health and Safety 

Coordinator) who must draw up a GCP (General 

Coordination plan) for set-up and break-down of 

your stand. 

To this end you must supply the SAFETY NOTICE 

to your Coordinator. 

You must supply the Coordinator’s details to DÖT. 

You must return only the SAFETY NOTICE 

CERTIFICATE, filled in and signed. Your stand 

company must provide you with a PPSPS 

(Particular Health and Safety Plan) 

You must return the SAFETY NOTICE 

CERTIFICATE, filled in and signed. 

You must appoint an HS (Health and Safety 

Coordinator) who must draw up a GCP (General 

Coordination plan) for set-up and break-down of 

your stand. 

To this end you must supply the SAFETY NOTICE 

to your Coordinator. 

You must supply the Coordinator’s details to DÖT. 

Post Address Representative Contact information 

LABOUR INSPECTORATE 

C.R.A.M.I.F. 

O.P.P.B.T.P. 

GLOSSARY 

1 avenue Youri Gagarine 

93000 BOBIGNY 

29 rue Delizy 

93698 PANTIN 

1 rue Heyrault 

F – 92660 BOULOGNE Cedex 

• P.G.C.S.P.S.: General Health & Safety Coordination Plan (GHSCP) 

• P.P.S.P.S.: Individual Health & Safety Plan (IHSP) 

• Notice S.P.S.: Health and safety Notice 

• C.R.A.M.: Regional Health Insurance Fund 

• C.R.A.M.I.F.: Ile de France Regional Health Insurance Fund 

• O.P.P.B.T.P.: Professional Building and Public Works Insurance Organisation 

Tel: + 33 (0)1 41 60 53 00 

Tel: + 33 (0)1 49 15 98 20 

Tel: + 33 (0)1 40 31 64 00

Paris Nord Villepinte du 04 au 07 octobre 2012 - Espace Exposant ...

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