DM1805

Dm STRATEGY: MANAGED PRINT
The fine print
A managed print strategy can help organisations make tangible cost savings, states
Chris Strammiello, VP, Global Alliances & Strategic Marketing, Nuance
Communications
For many private and public sector
firms, understanding the opportunities
to reduce their printing can make the
difference between having an unmanaged,
costly print service or providing a wellmanaged,
cost-effective print environment.
In many cases, the cost saving and
productivity results of the latter option can
be dramatic.
Through the active measurement and
management of printing, industry analysts
estimate that printing costs can be reduced
by up to 30%. With improved access to
printing, employee productivity could
increase, while the elimination of print jobs
sitting in paper trays means documents are
more secure and less likely to disappear.
Finally, by helping and encouraging staff
to print less, you are also helping your
company to be more environmentally
friendly. There are several steps that
businesses can take in order to print less
and start saving money.
ELIMINATE PERSONAL PRINTERS
There's no doubt that personal printers are
convenient. But providing all employees
with one isn't cost effective and it carries
high ink costs. For instance, the difference
in cost per page on personal printers vs.
shared networked printers averages £0.01
per page. This equates to £500 for every
50,000 pages printed. Removing personal
printers is the first step businesses can take
to saving money, by migrating users to
shared printers and adding user
convenience by letting staff print to any
printer on the network.
SCAN MORE
Most Multifunctional Printers (MFP) and
copiers can scan and create a PDF. The cost
recovery terminal that is attached to them
can preview the scanned document, then
give you the options of where to send the
scan, such as via your email, or even to your
Document or Case Management System,
while confirmation of the scan gives you
peace of mind.
The efficient scanning, creating, sharing
and storing of PDFs can save money too:
within one of the legal teams at national
law firm Dickinson Dees, an efficient
scanning solution enabled that team to
save approximately £5,000 in fee-earner
time alone.
THINK BEFORE YOU PRINT
Does your team think twice about printing
a document? The simple act of making
users aware of the impact of printing will
get them thinking. If you start tracking
printing and produce reports for each
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@DMMagAndAwards
May/June 2018
www.document-manager.com