2018-06-11 REF Operational Guidelines

More documents

Recommendations

Info

• Senior Communications Officer: leads the development, coordination and implementation of communication strategies for REF and the advancement of its goals through media, publications and digital tools. • Research, Monitoring and Evaluation Officer: plans and manages the research portfolio; contributes to all REF publications and programs. He/she oversees the whole monitoring process of the grants and higher education scholarship program, by ensuring liaison with the program managers and officers. He/she Identifies needs for external project evaluations and makes arrangements so that external evaluation reports are carried out in time and are of adequate quality. • Advocacy and Policy Officer: prepares, in coordination with the Research, Monitoring and Evaluation Officer and Country Directors, advocacy plans to advance REF’s goals and to promote sustainability of REF’s programs at national and international level. • Program Officers: carry out REF activities in the project grant and scholarship programs, conduct the policy discussions in various countries and manage specific REF activities as assigned by the Executive Director and/or Deputy Director. • Communication and Fundraising Officers: undertake tasks related to the dissemination of REF messages and information produced through various programs; carry out advocacy campaigns and manage fundraising activities. • Finance and Administrative Officers, Coordinators and/or Assistants: assist the CFO and other programmatic units in tasks related to REF administration. • Project staff: implement activities under their respective projects in accordance with their terms of reference. 4.3 Country Facilitators Country Facilitators are long-term consultants in countries where REF maintains very active programs and primarily report to Program Officers of the Grants Program. The Country Facilitator provides support to requesting and implementing organizations for REF financed projects. The Country Facilitator provides information to the REF on Roma education issues in the concerning country and helps the REF identify major policy or program and project implementation issues including areas for potential REF support. REF Country Facilitators provide information about REF to local stakeholders, and facilitate communication and coordination between REF and other organizations involved in Roma education, in particular NGOs, development agencies and donor organizations. Country Facilitators ensure smooth flow of information between REF and all country based stakeholders and builds up capacity of local institutions as requested by REF. The selection of Country Facilitators is carried out by the Program in collaboration with the Grant Program Officers and the Deputy Director. 4.4 Country Coordinators 15
The Country Coordinators are consultants covering in-country administration and coordination of the Scholarship Program. County Coordinators report to program officers of the Scholarship Program. The selection of a Country Coordinator is carried out by the Program in collaboration with the to program officers of the Scholarship Program and the Deputy Director. 4.5 Committees and Bodies of REF HQ 4.5.1 Project Management Committee The Executive Director has established a Project Management Committee (PMC) composed of all staff concerned, primarily the Grants Program Manager and Program Officers, to analyze and review project proposals. The Deputy Director facilitates the work of the PMC in close collaboration with the Grants Program Officers. Additionally, a finance officer appointed by the CFO serves as a member with a voting right. Senior Communications Officer, Research, Monitoring and Evaluation Officer join the PMC meeting as observers. The PMC members decide on immediate rejections of project proposals that do not meet REF criteria and analyze other proposals before they are transmitted with a recommendation to the Governing Board (and, if applicable, the Entity Board) for final discussion for approval or rejection. The PMC members discuss project’s monitoring activities and the findings of monitoring visits and discuss actions to be taken by the REF on certain projects. The PMC members also decide on projects requiring external evaluation. The PMC members discuss the REF program related to studies and evaluations, the composition of the teams that will carry out the studies and evaluations, and the draft studies as well as the dissemination of findings of the program on studies and policy development. The PMC also discusses and prepares proposals related to standardization of processes and procedures and submits these to the Executive Director for approval. Decisions, including recommendations to the Board, are made by majority votes or by consensus. In the event a majority or consensus cannot be reached, the Executive Director shall make decisions after having consulted with the PMC, or, if necessary, shall bring the issue to the attention of the Board. 4.5.2 Fundraising Committee The Executive Director has established a Fundraising Committee composed of the directors from the REF Network (REF HQ Executive Director and/or Deputy Director, Country Directors or nominated staff from REF Entities), as well as the CFO and Fundraising Officer from REF HQ. As appropriate and relevant, additional staff members are also invited to join meetings and provide input and feedback to Fundraising Committee issues. The Fundraising Committee is responsible for overseeing the organization's overall fundraising strategy by: • establishing a fundraising action plan that incorporates a series of appropriate goals, activities, and tools (channels) for cultivating relationships with existing and potential donors; • making recommendations to the Board for Board fundraising involvement, and 16
Page 1 and 2: REF Operational Guidelines For Upda
Page 3 and 4: 8 ANNEXES .........................
Page 5 and 6: 1 Mission, Principles and REF Entit
Page 7 and 8: • carries out leverage of additio
Page 9 and 10: 2.3 Communication and Cross-Country
Page 11 and 12: 3 Governance 3.1 REF Network In 201
Page 13 and 14: of the Governing Board, the Network
Page 15: 4 Management and Organization 4.1 E
Page 19 and 20: Until the end of 2017, REF Romania
Page 21 and 22: Among its program in Montenegro, th
Page 23 and 24: # Activities Description 6. Data Pr
Page 25 and 26: # Activities Description 5. 6. Reso
Page 27 and 28: # Activities Description 3. 4. 5. A
Page 29 and 30: # Activities Description IX. Legal
Page 31 and 32: # Activities Description 3. Impleme
Page 33 and 34: 7 Administration 7.1 REF’s offici
Page 35 and 36: well as in the Conflict of Interest
Page 37 and 38: 8.1 REF HQ and REF Network Organogr
Page 39: 38

2018-06-11 REF Operational Guidelines

Create successful ePaper yourself

Delete template?

Save as template?