2018-06-11 REF Operational Guidelines

# Activities Description
VIII. People and organizational matters
Operations agreements
(non-regular and/or not
1. budgeted; such as
changing offices, key
vendors)
2.
3.
4.
5.
Engagement of
professional services
(non-regular and/or not
budgeted)
Nomination of Network
Coordination Committee
Employment of country
directors
Employment & personnel
actions related to key HR
positions (directors,
managers)
Agreements related to:
- the operations of REF Entities that (i) have significant impact
on the operations of the respective REF Entity (such as
changing offices for example) and/or (ii) have not been
previously budgeted;
- engagement of professional services that are (i) not regular
and/or (ii) not budgeted in the framework of donor funded
educational project and/or (iii) to be covered by the core
funding provided by REF to the REF Entity
shall be consulted and approved by the ED or DD following
consultation with the CFO.
Network Coordination Committee consists of the member of the
EBs except for those who only serve on the Entity Board of REF
Switzerland. The Chair of the NCC is also member of the Governing
Board.
NCC members are approved by the Governing Board and are
appointed as Entity Board members pursuant to the applicable local
laws in their respective jurisdictions.
Country Directors are nominated by the ED in consultation with the
Network Coordination Committee based on an open national
tender.
The employer of the Country Director is the respective REF Entity,
thus the Country Director shall be appointed by the respective
Entity Board.
Country Directors exercise the employers’ rights at REF Entities with
respect to that REF Entity’s employees, and in doing so they are
required to follow applicable regulations in selection and employing
employees. Country Directors are required that they consult and
get approval of the ED/DD for:
- any change in organizational structure,
- increasing and decreasing the number of employees,
- changing the employment status of any employee from
fixed term employee to unlimited term employee, and
- hiring and firing, of key personnel at the REF Entity,
6.
IT infrastructure and data
management
Key personnel are second level managers, including project
managers, directors, local CFO and operational managers, who are
regularly required to communicate/interact with the HQ or other
REF Network Entities.
REF strives to maintain an integrated IT infrastructure for REF
Network that facilitates exchange of information, knowledge
management and effective management processes. In order to
develop and maintain such integrated IT infrastructure, major IT
infrastructure investments that are related to the core IT
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