2018-06-11 REF Operational Guidelines

Table of Contents
1 MISSION, PRINCIPLES AND REF ENTITIES .................................................................................................. 4
1.1 REF ENTITIES ................................................................................................................................................ 4
1.1.1 Main information of REF Entities ..................................................................................................... 4
1.2 MISSION OF REF ............................................................................................................................................ 5
1.3 PRINCIPLES .................................................................................................................................................... 5
2 REF PROGRAMS ....................................................................................................................................... 7
2.1 PROJECT GRANTS PROGRAM ............................................................................................................................ 7
2.2 POLICY DEVELOPMENT AND CAPACITY BUILDING PROGRAM ................................................................................... 7
2.3 COMMUNICATION AND CROSS-COUNTRY LEARNING PROGRAM .............................................................................. 8
2.4 HIGHER EDUCATION SCHOLARSHIPS PROGRAM .................................................................................................... 8
2.5 DIRECTLY IMPLEMENTED STRATEGIC PROJECTS (ESF, IPA, EEA, OTHER) .................................................................. 8
3 GOVERNANCE ........................................................................................................................................ 10
3.1 REF NETWORK ............................................................................................................................................ 10
3.2 GOVERNING BOARD OF REF ........................................................................................................................... 10
3.3 REF HEADQUARTERS .................................................................................................................................... 13
3.4 EXECUTIVE COMMITTEE ................................................................................................................................. 13
4 MANAGEMENT AND ORGANIZATION ..................................................................................................... 14
4.1 EXECUTIVE DIRECTOR .................................................................................................................................... 14
4.2 STAFF POSITIONS.......................................................................................................................................... 14
4.3 COUNTRY FACILITATORS ................................................................................................................................ 15
4.4 COUNTRY COORDINATORS ............................................................................................................................. 15
4.5 COMMITTEES AND BODIES OF REF HQ............................................................................................................. 16
4.5.1 Project Management Committee .................................................................................................. 16
4.5.2 Fundraising Committee .................................................................................................................. 16
4.6 REF ENTITIES .............................................................................................................................................. 17
4.6.1 Country Directors ........................................................................................................................... 17
4.6.2 REF Romania .................................................................................................................................. 17
4.6.3 REF Slovakia ................................................................................................................................... 18
4.6.4 REF Serbia ...................................................................................................................................... 19
4.6.5 REF Montenegro ............................................................................................................................ 19
5 DELEGATION OF AUTHORITY MATRIX FOR NETWORK RELATED PROCESSES .......................................... 21
5.1 AREAS OF COOPERATION ............................................................................................................................... 21
6 MONITORING, REPORTING AND EVALUATION ....................................................................................... 31
7 ADMINISTRATION .................................................................................................................................. 32
7.1 REF’S OFFICIAL AND WORKING LANGUAGES ....................................................................................................... 32
7.2 FINANCIAL MANAGEMENT ............................................................................................................................. 32
7.3 PROCUREMENT ............................................................................................................................................ 32
7.4 WEBSITE ..................................................................................................................................................... 32
7.5 INFORMATION SYSTEMS................................................................................................................................. 33
7.6 ANNUAL AND AUDIT REPORTS ........................................................................................................................ 33
7.7 CONFLICT OF INTEREST POLICY ........................................................................................................................ 33
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