2018-06-11 REF Operational Guidelines

# Activities Description
Budget for facilitator
5
activities
6 Annual workplan for CF
Holiday and field visit
7
approval of CF
8
Annual performance
review
annual work plan and budget shall be communicated to the
relevant Country Director. Holiday plans and field visits and related
approval by the Program Officer shall be preliminary shared with
the Country Director.
The annual performance review is the responsibility of the Program
Officer. The Program Officer is expected to discuss performance
evaluation, key issues and next year objectives/plans with the
Country Director.
XI. Scholarship Program (Country Coordinator is hosted by REF Entity)
1.
Selection of the Country
Coordinator (CC)
2. Contracting CC
Administrative processes
3. (salary payments,
advances, etc.)
CC - Setting and
discussing program
4.
objectives with
coordinators/facilitators
Budget for coordination
5.
activities
6. Annual workplan for CC
Holiday and field visit
7.
approval of CC
8.
Annual performance
review
XII. Project implementation
1. Project design
2.
Partnership agreement or
donation letter defining
roles and responsibilities
within REF
Selection of the CC is arranged and managed by the respective
Program Officer and approved by the DD/ED. The Country Director
shall be consulted during the selection process in countries where
REF Entities operate.
Where REF Entities operate, contracting CC is the responsibility of
the Country Director. Contracting terms shall be consulted with the
CFO and approved by DD/ED.
Administrative process (salary payment, advances, expense
reimbursement, alignment with applicable local policies etc.) is the
responsibility of the Country Director
The setting of key objectives, annual work plan and budget for CC
activities are agreed and approved by the responsible Program
Officer. In order to make sure that the Country Director is able to
manage the administrative processes effectively, the objectives,
annual work plan and budget shall be communicated to the
relevant Country Director. Similarly, holiday plans, field visits, and
Program Officer approval shall be preliminary shared with the
Country Director.
The annual performance review is the responsibility of the Program
Officer. The Program Officer is expected to discuss performance
evaluation, key issues and next year objectives/plans with the
Country Director.
According to the processes of the Fundraising Committee the
proposed design of directly implemented strategic projects shall be
always discussed with the relevant program managers of the HQ
and budgeting issues shall be preliminary discussed with the CFO.
In case there are more REF Entities are involved in the
implementation in one project and one of the REF Entities are a lead
applicant in the project, REF Entities shall enter into a partnership
agreement (or donation letter or MOU), which defines the funding,
roles and responsibilities of the participating REF Entities.
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