hisd-pro-card-policy-and-procedure-refresher-3qrosIlA
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UNACCEPTABLE: Does not show items purchased or amount paid.<br />
Missing Receipts<br />
<br />
NOTE: only (3) Missing Receipt Documentation Forms are allowed per <strong>card</strong>holder per scal year.<br />
1<br />
Contact the merchant to obtain a copy. If the Cardholder is unable to obtain a copy, complete the Missing Receipt<br />
Documentation Form<br />
2<br />
Provide detailed information regarding the transaction on the form. The form must be signed by the Cardholder <strong>and</strong> the<br />
Principal/Department Head.<br />
3<br />
Scan the form <strong>and</strong> attach to the ap<strong>pro</strong>priate transaction during the allocation <strong>pro</strong>cess<br />
Returns/Credits<br />
Check the boxes as you review them to record your <strong>pro</strong>gress.<br />
Supplier/merchant must credit the ProCard account<br />
Credits (X) must be allocated/ap<strong>pro</strong>ved prior to the 15th of each month. Both the original transaction <strong>and</strong> credit must be allocated<br />
Attach credit receipt <strong>and</strong>/or explanation of credit transaction; reference original transaction charge<br />
Fraud/Disputes<br />
Item must still be allocated; if found to be fraudulent, then the campus/department will be reimbursed.
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