hisd-pro-card-policy-and-procedure-refresher-3qrosIlA
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Lesson 7 of 13<br />
Controls<br />
Spending Limitations<br />
The ProCard has the following spending limits imposed on all <strong>card</strong>s:<br />
Single Transaction Limit - $1000<br />
Monthly Limit - $7500<br />
A Merchant Category Code (MCC) is the four-digit number the credit <strong>card</strong> industry uses to classify a merchant’s business. The MCC is what<br />
allows HISD to track <strong>and</strong> <strong>pro</strong>hibit certain purchases.<br />
Continuous Monitoring Process<br />
Offenses<br />
Delay in allocating/ap<strong>pro</strong>ving transactions<br />
Incorrect receipts submitted that do not match the transaction<br />
Transaction to a non-ap<strong>pro</strong>ved vendor<br />
Allowing another individual to use your <strong>card</strong><br />
Using your <strong>card</strong> once you have left the campus<br />
Splitting transactions to circumvent the dollar limit<br />
F I R ST O F F E N SE SE C O N D O F F E N SE T H I R D O F F E N SE<br />
Cardholders, Requisitioners <strong>and</strong> Principals will receive email noti cation from a ProCard Rep<br />
F I R ST O F F E N SE SE C O N D O F F E N SE T H I R D O F F E N SE<br />
Letter from Purchasing ProCard Manager Campus/Department<br />
ProCards become inactive for 30 days<br />
All Cardholders will be required to re-train on the use of the ProCard to review policies & <strong>pro</strong>cedures<br />
F I R ST O F F E N SE SE C O N D O F F E N SE T H I R D O F F E N SE
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