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The district will pay for refreshments and/or meals for business meetings and in-services (both for District and Non-District personnel)
where such meetings are directly related to District operations and are subject to the following limitations, based on meeting length.
NOTE: District policy and funding DOES NOT provide for the serving of breakfast for morning meetings, regardless of meeting length.
Meetings or in-services lasting less than 2 hours
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District policy and funding does not provide for the serving of food and refreshments for meetings lasting less than 2 hours.
Meetings or in-services lasting 2 hours or more, but less than 4 hours
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District policy and funding allows for the serving of co
ee, soft drinks, snacks, not to exceed $5.00 per person.
Meetings or in-services lasting 4 hours or more
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District policy and funding allows for the serving of co
person.
ee, soft drinks, snacks plus lunch, not to exceed $12.00 per person, or dinner not to exceed $16.00 per
The end user must obtain 3 quotes for each catering purchase with 1 quote being from HISD Nutrition Services. It is not required that the
purchase be from the supplier of the lowest quote.
The meeting agenda and sign-in sheet are required for each purchase.
Attach all three quotes, the agenda and the sign in sheets at allocation.
Sales Tax, Tips, and Credits
HISD is a Tax Exempt entity. The tax exempt number is printed on the card.
If taxes are paid on the transaction, the cardholder will be responsible for reimbursing HISD for the taxable amount.
Check the receipt for sales tax charges prior to signing the receipt.
Sales tax must be credited by the merchant to the card account or reimbursed to the district by the Cardholder
Reimbursement for tax and gratuity payments is required
Review all tabs and check all boxes before you can continue.