Agenda - Cornelius

CITY OF CORNELIUS
CORNELIUS CITY COUNCIL SPECIAL MEETING
Monday, July 16, 2012
Council Chambers 1310 N. Adair St.
Cornelius, OR 97113
Agenda
7:00 PM Call to Order – Pledge of Allegiance and Roll Call Mayor Jef Dalin
1. ADOPTION OF AGENDA
2. CONSENT AGENDA
A. Resolution No. 2012-15: Approval of New and Revised Job Descriptions
The items on the Consent Agenda are considered routine and all will be adopted by one motion unless a Council Member or
a person in the audience requests, before the vote on the motion, to have any item considered separately. If any item is
removed from the Consent Agenda, the Mayor will indicate when it will be discussed.
3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA
Please sign a citizen participation card and turn it in to the staff table along with any written testimony. Please wait to be
called up to the microphone. Please keep comments to three (3) minutes or less. Please stay on topic and do not repeat
information. Please honor the process; i.e.: do not carry on conversations while others are speaking.
4. APPOINTMENTS
A. Appointment-Library Board re-appoints Kimberly Viera and appoint Primavera
Armendariz Mayor Dalin
B. Recognition-Kristen Steger-Solares for service on Library Board Karen Hill
C. Appointment-Planning Commission appointment: Jennifer Heuer Mayor Dalin
5. PRESENTATION-None
6. PUBLIC HEARING-None
Cornelius City Council
Agenda-July 16, 2012 Page 1 of 2

7. UNFINISHED BUSINESS-None
8. NEW BUSINESS
A. Acceptance of Bid: Sewer Cleaner Truck Mark Crowell
B. Chamber of Commerce Consultant Councilor Schamp
9. REPORTS
A. City Council Report:
Council President Heinrich
Councilor Orozco
Councilor Crowder
Councilor Schamp
B. Mayors Report:
C. City Manager Report:
� Chief Rubenstein-National Night Out-August 7, 2012
10. COUNCIL ANNOUNCEMENTS
A. August 6, 2012: City Council Meeting, 7:00 pm
B. August 7, 2012: 6 th Annual Cornelius National Night Out, Harleman Park 5:30-8:30 PM
C. August 20, 2012: City Council Meeting/Worksession, 7:00 pm
D. August 27, 2012: Cornelius Candidate Filing Deadline, 4:00 pm
E. September 3, 2012: City offices closed in recognition of Labor Day
F. September 4, 2012: City Council Meeting, 7:00 pm
11. ADJOURN MEETING
8:00 PM WORK SESSION
� Gas Tax Initiative
� Charter Amendment
Cornelius City Council
Agenda-July 16, 2012 Page 2 of 2

City of Cornelius Agenda Report
To: Honorable Mayor and Members of the City Council
From: Debby Roth, City Recorder-Treasurer
Date: July 12, 2012
Re: Resolution 2012-15: New and Revised Job Description
Summary: Enclosed are the new job descriptions for the Public Works Director and
the Community Development Director. The recent departure of the Development &
Operations Director provided for an opportunity for restructuring the departments.
Development & Operations has been re-arranged into two departments; Community
Development and Public Works.
Job descriptions identify the duties and responsibilities in which the job is performed. It
is typical for job descriptions to be periodically reviewed and updated particularly prior
to filling a vacant position. In this case, new job descriptions were created for the two
positions. With the restructuring, all job descriptions for positions that are now in
Community Development and Public Works also need to be modified to correctly
identify the new departments. This can be done as a housekeeping measure and will be
included in the motion for approval.
Dick Reynolds, Planning Manager, was promoted to Community Development
Director and accepts the promotion. Dick is considered a department head with
responsibility for directing the activities and services for planning and building.
Mark Crowell, Operations Manager accepted the promotion to Public Works Director.
As a Department Head, Mark will continue to oversee all the various branches of
Public Works; in addition the City Engineer will now report to the Public Works
Director.
Previous Council Action: The council approves revisions to job descriptions as
recommended by staff.
Background/Problem Discussion: The previous job descriptions didn’t fit the new
assignments.
Alternatives/Financial Implications: The new job descriptions required a change in
the classification range. The Public Works Director range increased one level and the
Community Development Director range increased two levels. Both positions are now
in the S14 range, along with the Assistant Police Chief.

Recommendation: Approve the job descriptions of the Community Development
Director and Public Works Director. Authorize staff as a housekeeping measure, to
modify job descriptions that were impacted by the restructuring of Development and
Operations.
Proposed Motion: Approved through the consent agenda.
HR/AR job PW &COMDEV 07162012
July 12, 2012
2

City of Cornelius
Resolution No.2012-15 Job Descriptions
RESOLUTION NO. 2012-15
CORNELIUS, OREGON
A RESOLUTION OF THE CORNELIUS CITY COUNCIL UPDATING AND CREATING JOB
DESCRIPTIONS FOR THE CITY OF CORNELIUS AND ESTABLISHING JOB CLASSIFICATIONS
FINDINGS:
The recent restructuring of Development and Operations allowed for the division of duties and
promotion of managers to Department Heads. New job descriptions were created for the
Community Development Director and Public Works Director positions.
The restructuring of the departments impacted all the job descriptions within Community
Development and Public Works; the job descriptions list the wrong department and supervisor.
As a housekeeping measure, Human Resources will make the modifications necessary to any
effected job description, without bring each forward to the City Council.
The City of Cornelius requires job descriptions that identify the duties and responsibilities;
setting minimum standards to be met by city employees.
The new job descriptions required a change in the classification range, Community
Development Director and Public Works Director are classified S14 in the City of Cornelius
salary schedule.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:
Section 1. The City Council adopts the job descriptions as presented in Exhibit A and
authorizes Human Resources to modify job descriptions impacted by the
reorganization of Development and Operations.
Section 2. The changes approved by this resolution become effective July 1, 2012.
PRESENTED AND PASSED this 16 th day of July 2012.
ATTEST:
By:
Debby Roth, MMC, City Recorder-Treasurer
By:
City of Cornelius, Oregon
Jeffrey C. Dalin, Mayor

City of Cornelius-Community Development Director-Draft-Counter Draft
Draft 7-1-2012 Page 1 of 3
Exhibit A
CITY OF CORNELIUS
COMMUNITY DEVELOPMENT DIRECTOR
FLSA-Exempt Salary Range-S14
Class specifications are intended to present a descriptive list of the range of duties performed by employees in
the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION:
Under general administrative direction of the City Manager, plans, manages, oversees and directs the
operations and services of the Community Development Department which includes planning, building
inspection and compliance, code enforcement, housing and economic development; services, and activities;
coordinates assigned activities with other departments and outside agencies; and provides highly responsible
and complex administrative support to the City Manager.
DISTINGUISHING CHARACTERISTICS:
The Community Development Director is considered a Department Director with responsibility for directing the
activities of a Department within the City. Positions at this class level serve as a member of the City’s senior
management team and provide advice and counsel to the City Manager regarding strategic policy and
problem solving issues relating to the assigned Department and the City overall. The nature of the work
performed requires that an employee in this class establish and maintain positive, cooperative and team
working relationships with representatives of community organizations, state/local agencies and associations,
City management and staff and the general public on an on going basis.
Essential Functions:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties
and/or may be required to perform additional or different duties from those set forth below to address
business needs and changing business practices.
� Assumes full management responsibility for all Community Development and Building Department
activities and services which includes comprehensive planning, economic development, zoning and land
use, building inspection and compliance, code enforcement, housing, coordinates activities with other City
officials, departments, outside agencies, organizations and the public.
� Develops, implements and maintains departmental goals, objectives, policies and procedures; reviews
and evaluates work methods and procedures for improving organizational performance, enhancing
services and meeting goals; ensures that goals are achieved.
� Plans, directs, coordinates and participates in the department’s work plan; assigns work activities and
responsibilities to appropriate department personnel; reviews and evaluates work methods and
procedures; identifies and resolves problems and/or issues.
� Oversees the selection, training and evaluation programs for all Community Development personnel;
provides or coordinates staff training; identifies and resolves staff deficiencies; fulfills discipline
procedures; reviews the work of department personnel to ensure compliance with applicable federal, state
and local laws, codes and regulations; interprets and enforces a variety of laws, codes, ordinances and
regulations.
� Directs and participates in all advanced and current planning, building, and design review activities for the
City; directs and participates in the maintenance and update of the City’s Comprehensive Plan; evaluates
projects for consistency with the Comprehensive Plan, zoning and subdivision ordinances, and other
applicable rules, regulations and policies; directs building inspection and code compliance activities and
ensures compliance with appropriate laws, ordinances and regulations.
� Assists in the administration of the Parks and Recreation program; participates in the planning,
development and funding of public parks and natural areas; implements the Parks Master Plan for
development and acquisition of park and natural resource land.
� Serves as liaison with federal, state, regional, county, City and special agencies; provides responsible and
complex staff support to the City Council, Planning Commission and City Manager; develops

ecommendations for policies, laws, ordinances, resolutions and programs related to Community
Development activities.
� Prepares, manages and coordinates the development of the Community Development and Building
Department budgets; prepares forecasts of necessary funds for staffing, materials and supplies; presents,
justifies and defends programs, operations and activities; monitors and approves expenditures; discusses
and resolves budget issues with appropriate staff; implements adjustments as necessary.
� Serves as a resource for department personnel, City staff, other organizations and the public; coordinates
pertinent information, resources and work teams necessary to support a positive and productive
environment.
� Attends and participates in professional and community meetings; stays current on issues relative to the
field of planning, building inspection and relative service delivery responsibilities; responds to and resolves
sensitive and complex community and organizational inquires, issues and complaints; establishes and
maintains a customer service orientation within the department.
� Performs other directly related duties consistent with the role and function of the department.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned
within a short period of time in order to successfully perform the assigned duties.
Knowledge:
Modern principles, practices and techniques related to Community Development; administration, organization
and operation; methods and techniques of supervision, training and motivation; principles and practices of
building inspection, code enforcement and planning; applicable federal, state and local laws, codes and
regulations including City, county and state building codes; current social, political and environmental issues
influencing community development programs; principles and practices of budget administration; modern
office practices, methods and equipment, including a computer and applicable software; occupational hazards
and standard safety procedures.
Ability to:
Manage and direct a comprehensive community/economic development program. Develop and administer
departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational
needs and make appropriate adjustments. Identify and respond to sensitive community and organizational
issues, concerns, and needs. Plan, organize, direct, and coordinate the work of lower level staff. Delegate
authority and responsibility. Select, supervise, train, and evaluate staff. Analyze problems, identify
alternative solutions, project consequences of proposed actions, and implement recommendations in
support of goals. Research, analyze, and evaluate new service delivery methods and techniques.
Facilitate group participation and consensus building. Prepare clear and concise administrative and
financial reports. Prepare and administer large and complex budgets. Interpret and apply applicable
federal, state, and local policies, laws, and regulations. Operate office equipment including computers and
supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely,
both orally and in writing. Establish and maintain effective working relationships with those contacted in
the course of work.
EDUCATION AND EXPERIENCE GUIDELINES-Any combination of education and experience that would
likely provide the required knowledge and abilities is qualifying. A typical way of obtaining the knowledge
and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in urban or regional
planning, environmental planning, public administration, business administration, or related field. A
Master’s degree is desirable.
Experience:
Eight years of broad and extensive experience in urban planning, community development, economic
development, or related experience including three years of management and administrative
responsibility.
City of Cornelius-Community Development Director-Draft-Counter Draft
Draft 7-1-2012 Page 2 of 3

License or Certificate:
Possession of an appropriate driver’s license. Possession of certification as a professional planner from
the American Institute of Certified Planners is highly desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different
sites; incumbents may be required to work extended hours including evenings and weekends and may be
required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to
stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to
lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring
repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other
locations using various modes of private and commercial transportation; and to verbally communicate to
exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
City of Cornelius-Community Development Director-Draft-Counter Draft
Draft 7-1-2012 Page 3 of 3

City of Cornelius-Draft Public Works Director - Job Description
Draft 7/1/2012 Page 1 of 3
Exhibit A
CITY OF CORNELIUS
PUBLIC WORKS DIRECTOR
FLSA-Exempt Salary Range S14
Class specifications are intended to present a descriptive of the range of duties performed by employees in
the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under administrative direction of the City Manager, plans, directs, evaluates, and oversees the Public Works
Department Operation and Engineering divisions including water distribution, sewer collection, street
maintenance, pavement management program, street lighting, street cleaning, storm drainage, equipment
maintenance and procurement, and facilities; facilitates, develops, and implements short and long term goals
for the divisions; coordinates assigned activities with other departments and outside agencies; and provides
highly responsible and complex administrative support to the City Manager.
IDENTIFYING CHARACTERISTICS
The Public Works Director is considered a Department Director with responsibility for directing the activities of
a Department within the City. Positions at this class level serve as a member of the City’s senior management
team and provide advice and counsel to the City Manager regarding strategic policy and problem solving
issues relating to the assigned Department and the City overall. The nature of the work performed requires
that an employee in this class establish and maintain positive, cooperative and team working relationships with
representatives of community organizations, state/local agencies and associations, City management and
staff and the general public on an ongoing basis.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties
and/or may be required to perform additional or different duties from those set forth below to address business
needs and changing business practices.
� Assumes full management responsibility for all Public Works Department services and activities
including engineering, street maintenance, water distribution and maintenance, wastewater collection
and maintenance, public infra-structure and Capital Improvement Program, storm drainage, facilities
maintenance, equipment maintenance and procurement as well as right-of-way acquisition, public
works construction management, project inspection and contract management.
� Manages the development and implementation of departmental goals, objectives, and priorities for
each assigned service area; recommends and administers policies and procedures.
� Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the
efficiency and effectiveness of service delivery methods and procedures; allocates resources
accordingly.
� Assesses and monitors work load, administrative and support systems, and internal reporting
relationships; identifies opportunities for improvement; directs and implements changes.
� Plans, directs, and coordinates, through subordinate level staff, the Public Works Department’s work
plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods
and procedures; meets with key staff to identify and resolve problems.
� Selects, trains, motivates, and evaluates assigned personnel including departmental staff and
program contractors; provides or coordinates staff training; works with employees to correct
deficiencies; implements discipline and termination procedures.
� Oversees and participates in the development and administration of the department budget; approves
the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures
and implements budgetary adjustments as appropriate and necessary.
� Oversees and participates in preparing the Capital Improvement budget for the department; monitors
capital improvement projects to ensure projects are completed within budget.

� Monitors the condition of the City’s infrastructure, including streets, sidewalks, curbs, gutters,
buildings, equipment, storm drains, sewer collection and other related facilities and equipment for
maintenance, repair and replacement.
� Manages capital facility planning, design and construction management related to water, wastewater,
drainage, streets and transportation; advises on problems having to do with drainage, sewage and
development for areas within or immediately adjacent to the City; oversees public facilities
construction field inspections.
� Negotiates and administers contracts and agreements with outside contractors and developers;
resolves problems and complaints as necessary. .
� Manages and oversees the NPDES program; ensures program is in compliance with all federal, state,
and local laws, codes and regulations.
� Oversees activities related to the acquisition and disposition of public property for the purposes of
right-of-way or CIP projects.
� Serves as the “responsible charge” person of all public infrastructure and subdivisions; manages and
troubleshoots problems in design, construction, maintenance, and development of the City’s
infrastructure.
� Facilitates, develops, and implements short and long term goals for each assigned division.
� Provides staff assistance to the City Manager; prepares and presents staff reports and other
necessary correspondence.
� Represents the Public Works Department to other departments, elected officials, and outside
agencies; coordinates assigned activities with those of other departments and outside agencies and
organizations.
� Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves
sensitive and controversial issues.
� Participates on a variety of boards, commissions, and committees.
� Attends and participates in professional group meetings; maintain awareness of new trends and
developments in the field of engineering; incorporates new developments as appropriate.
� Responds to and resolves difficult and sensitive citizen inquiries and complaints.
� Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned
within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operations, services, and activities of a comprehensive public works program. Advanced principles and
practices of program development and administration. Modern principles, practices, and techniques of
public works administration, organization and operation. Principles and practices of street maintenance,
pavement management, equipment maintenance, storm drainage system maintenance, water system
maintenance, facilities maintenance, storm drainage, capital improvement projects and public utilities.
Principles and practices of public relations. Occupational hazards and standard safety practices.
Principles and practices of municipal budget preparation and administration. Principles of supervision,
training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations.
Office procedures, methods, and equipment including computers and applicable software applications
such as word processing, spreadsheets, and databases.
Ability to:
Oversee and manage comprehensive public works program that pertain to assigned divisions. Oversee
implementation of goals, objectives, and procedures for assigned divisions. Review programs, policies,
and operational needs and make appropriate recommendations. Identify and respond to sensitive
community and organizational issues, concerns, and needs. Oversee, direct, and coordinate the work of
lower level staff. Select, supervise, train, and evaluate staff. Analyze problems, identify alternative
solutions, project consequences of proposed actions, and implement recommendations in support of
goals. Research, analyze, and evaluate new service delivery methods and techniques. Facilitate group
participation and consensus building. Prepare clear and concise administrative and financial reports.
City of Cornelius-Draft Public Works Director - Job Description
Draft 7/1/2012 Page 2 of 3

Participate in the preparation and administration of large and complex budgets. Interpret and apply
applicable federal, state, and local policies, laws, and regulations. Operate office equipment including
computers and supporting word processing, spreadsheet, and database applications. Communicate
clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with
those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and
abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in civil engineering,
construction, public administration, or a closely related field.
Experience:
Five years of public works related administration, budgeting, maintenance and repairs, operations and
contract administration experience including at least three years in a responsible supervisory or
management capacity.
License or Certificate:
Possession of valid State Commercial Driver’s License “Class A”, and a safe driving. Certification in the
following is highly desirable: Water Distribution and Wastewater Collection Level II; Backflow Inspector;
additional certificate(s) specific to functional area of assignment may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard
office environment with some travel to different sites; incumbents may be required to work extended hours
including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand
or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry,
push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer keyboard; to travel to other locations using
various modes of transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer
screens and other printed documents.
Hearing: Hear in the normal audio range with or without correction.
City of Cornelius-Draft Public Works Director - Job Description
Draft 7/1/2012 Page 3 of 3

City of Cornelius Agenda Report
To: Honorable Mayor and Members of the City Council
From: Karen Hill, Library Director
Through: Rob Drake, City Manager
Date: July 12, 2012
Subject: Library Board Appointments
Summary: Request appointment of new Library Board member and reappointment of one expiring position
on the Library Board.
Previous Council Action: Council approves appointments to serve on the Library Board as recommended
by the Library Board.
Background Discussion: Two library board members terms will expire on June 30, 2011. Kimberly Viera
was appointed to fill an unexpired term in May 2007. Her first full term is expiring and she is available for
reappointment.
Primavera Armendariz has met with the Board and applied for the position vacated by Kristin Steger-
Solares who has served the maximum number of terms.
Financial Implications: The Library Board is responsible for recommending policy and direction for the
Cornelius Public Library, therefore, it is in the public’s best interest to retain a full membership on the
Library Board.
Advisory Committee Vote (if needed): The Library Board voted unanimously to recommend Viera for
reappointment and Armendariz for a new appointment at their meeting on Thursday, May 10, 2012.
Recommendation: Staff recommends Ms. Viera and Ms. Armendariz be appointed to serve on the Library
Board.
Proposed Motion:
I move that the Cornelius City Council reappoint Kimberly Viera and appoint Primavera Armendariz to the
Library Board and that this action take effect immediately.
Page 1 of 1

City of Cornelius Agenda Report
To: Honorable Mayor and Members of the City Council
From: Karen Hill, Library Director
Through: Rob Drake, City Manager
Date: July 12, 2012
Subject: Recognition of Library Board Member
Summary: Kristen Steger-Solares has fulfilled the maximum two full terms as Library Board member.
Kristen has served since July 7, 2003 when she took over a vacant Board position. She subsequently filled
two full terms ending June 30, 2012, for a total nine years of service. Kristen has been an active and
valuable member of the Board.
Recommendation: Staff recommends that Kristen Steger-Solares be recognized by the City Council for
her service on the Library Board.
Page 1 of 1

City of Cornelius Agenda Report
To: Honorable Mayor and Members of the City Council
From: Mark Crowell, PW Director
Through: Rob Drake, City Manager
Date: July 11, 2012
Re: 2012 Sewer Cleaner Truck
Summary:
The City currently owns a 1987 sewer cleaner truck and its due for replacement. Through a
public bidding process, two bids were received for a new Sewer Cleaner truck. The bid also
included a provision for the trade in of the current vehicle. Delivery lead-time for this vehicle
is estimated to be approximately 4-6 months.
Previous Council Action:
The FY 2013 budget includes $270,000.00 in Sewer Fund, 06-6300-6200, Equipment-
Operations for this purchase.
Background/Problem Discussion:
Our goal is to sustain our city sewer system in good and safe condition. In order to reach that
goal, we need to perform routine maintenance of the 32 miles of piping. Regular high
velocity cleaning is necessary. The 1987 truck was purchased from Clean Water Services
used and is now completely worn out.
Alternatives/Financial Implications:
The funds are a budgeted cost in the Sewer Fund. There is a significant potential for
expensive repairs to this 25-year-old vehicle if not replaced soon.
Advisory Committee Vote (if needed):
The Public Works Advisory Board is supportive of and recommends this purchase
Recommendation:
City Council approval and authorization for the City Manager to sign a contract with General
Equipment Company (low bidder) for a 2012 Aquatech SJ-1500 sewer cleaner in an amount
not to exceed $187,566.00.
Proposed Motion:
I make a motion that the Cornelius City Council acting as the Contract Review Board,
authorize the City Manager to sign a contract up to $187,566.00 with General Equipment
Company for the purchase of a 2012 Aquatech sewer cleaner truck.

City of Cornelius Agenda Report
To: Honorable Mayor and Members of the City Council
From: Rob Drake, City Manager
Date: July 11, 2012
Re: Chamber of Commerce Formation
Summary: The Cornelius Chamber of Commerce disbanded in late 2010. Since then, there
has been no formal representation for the business community in Cornelius. Membership at
the time was approximately 187 members. Near the first of this year, City Councilor Dave
Schamp and other members of the City Council began hosting some morning meetings in the
City Council Chambers to open a dialogue with the business community and hear their
concerns about the city.
Background/Problem Discussion: Traditionally, a Chamber of Commerce serves as a
voice for the business community. A Chamber also provides feedback, support and
constructive criticism to local governments. The strong business voice has been lost to
Cornelius since the Chamber of Commerce disbanded.
Alternatives/Financial Implications: City Councilor Dave Schamp, Bank of the West
Branch Manager Michelle Gilbertson, and City Manager Rob Drake met with the Chamber
Executives for the Hillsboro and Forest Grove Chambers of Commerce to discuss the
formation of a Chamber of Commerce in Cornelius. Both Executives recommended that we
meet with Mike McLaren, who is the Executive Director for the Oregon State Chamber of
Commerce. We met with Mr. McLaren and asked him to send us a proposed budget that
begins the process of forming a new Chamber. Mike suggested that a core team of 12-15
interested business people meet, led by Mike McLaren and Michelle Gilbertson, to ascertain
interest in formation of a new Chamber. An initial meeting to pull a core group of 12-15
interested business people together would cost $750 and last approximately two hours.
Recommendation: The City Council should support the funding for an initial exploratory
meeting to form a new Chamber of Commerce. While the city has a strong interest in the
formation of a new Chamber of Commerce, Mike McLaren strongly recommended the core
group should be comprised of only the private business community. The initial core group
meeting should be held away from City Hall and hosted by a private business.
Proposed Motion: I move that the City Council allocate $750 to be taken from the Internal
Service Fund-Admin for the consulting services of Mike McLaren to lead an initial
discussion group about the formation of a new Cornelius Chamber of Commerce.
Exhibits: Mike McLaren’s professional resume.

MIKE MCLARAN
As President of McLaran Enterprises, Mike invests much of his time in education issues in
Oregon. His clients include the Salem Area Chamber of Commerce, the Oregon State Chamber
and the Marion County Farm Bureau. Mike is asked frequently to facilitate strategic planning
sessions and provide consultation for businesses and not for profit organizations. He uses his
experience in business, organizational management and team building to move organizations to
new levels of excellence.
Mike McLaran served as a CEO of Chambers in Oregon for over twenty-two years. For over
sixteen years, he headed the Salem Area Chamber of Commerce and has also served as President
of the Oregon State Chamber of Commerce. In 2007, Mike received the Russel E. Pettit
Memorial Excellence in Leadership Award for exemplary professionalism and contributions to
other chambers of commerce from the Western Association of Chamber Executives (WACE)
which represents 18 states in the Western United States.
In July 8, 2009, Mike received the Vern Miller Distinguished Service Award from the City of
Salem for his long-term leadership and positive impact on numerous projects and efforts in the
city. He is currently a member of the Salem Downtown Rotary Club and on the board of the
Healthy Communities Initiative. Mike has served as a Trustee on the Salem Hospital Board and
as a director on the boards of the Salem Leadership Foundation and the Cascade Pacific Council
of the Boy Scouts of America. In 2004 he was recognized by the Scouts with a Distinguished
Citizen Award. Mike has also served twice as the campaign chairman for United Way. He has
been and continues to be involved in numerous committees, task forces and advisory councils.
He was recognized as the Oregon Chamber Executive of the Year in 1997 and Albany’s Jr. First
Citizen in 1993. On May 5 of this year, Mike was presented an honorary doctorate from Corban
University for his years of leadership and positive influence in the region.
Mike is a graduate of the University of Oregon in the field of Business Management and also a
graduate of the UCLA Institute for Organization Management. Mike and his wife Diane stay
very involved in various community issues and projects and when not working like to travel and
spend time with their six grandchildren.

City of Cornelius Agenda Report
To: Honorable Mayor and Members of the City Council
From: Rob Drake, City Manager
Date: July 16, 2012
Re: Work Session - Gas Tax Initiative
Summary: The City Council approved a City Motor Vehicle Fuel Tax on August 10,
2009 and referred it to a public vote for the March 9, 2010 special election. Voters
approved the new motor vehicle tax by a 55% yes vote.
Background/Problem Discussion: After the voters approved the new tax, one of the
fuel dealers, Cornelius Fast-Serv, challenged the enactment date of the fuel tax
ordinance in Washington County Circuit Court and subsequently an appeal to the
Oregon Court of Appeals. In both cases, the Courts have ruled in the favor of the City
of Cornelius. A similar motor fuel tax enacted by the City of Sisters has been upheld by
the Deschutes County Circuit Court and Oregon Court of Appeals.
After the motor fuel tax was approved by Cornelius voters in March 2010, the motor
fuel dealers in Cornelius initiated a petition to compel another election on the same
motor fuel ordinance. The petition and signatures were not approved in time for the
November 2010 General Election, so the City Council decided to place the motor fuel
tax ordinance on the November 2012 General Election ballot.
Alternatives/Financial Implications: The voters of Cornelius must decide the fate of
the motor fuel tax at the November 2012 General Election. By placing the measure on
the upcoming November 2012 General Election ballot, the City of Cornelius will not be
required to pay extra charges to hold an election.
Recommendation: Listen to the City Attorney’s explanation of the ballot measure and
direct staff to place the approved initiative on the November 2012 General Election
ballot.
Exhibit: Copy of Initiative Ballot Title.

{00104810; 1 }
CITY OF CORNELIUS
INITIATIVE BALLOT TITLE FOR REPEAL
OF CITY FUEL TAX CODE CHAPTER 3.15
CAPTION: Cornelius Motor Vehicle Fuel Tax Repeal by Initiative Petition
QUESTION: Shall City of Cornelius repeal motor vehicle fuel tax approved by voters?
SUMMARY: The City Council adopted Ordinance No. 910 on August 10, 2009. It
imposed a $0.02 per gallon tax on motor vehicle fuel sold in the City. The ordinance also
ended the $2.25 monthly streetlight fee. The streetlight fee will end after motor vehicle
fuel tax net revenues reach $100,000.
The ordinance requires use of fuel tax revenue for construction, financing, maintenance,
design, repair, operation and use of City streets. Fuel tax revenue will be used to
“match” state and federal grants. The City plans to use the revenue for specific street
construction projects and annual repair of substandard streets.
The fuel tax ordinance was referred to City voters by a referral petition. City voters
approved the ordinance at the March 9, 2010 election. The ordinance took effect on
April 1, 2010. Collection of the tax began on June 14, 2010. The fuel tax is City Code
Chapter 3.15.
If voters approve this measure, the fuel tax will be repealed. If voters reject this measure,
the fuel tax will continue in effect.

City of Cornelius Agenda Report
To: Honorable Mayor and Members of the City Council
From: Rob Drake, City Manager
Date: July 16, 2012
Re: Charter Amendment – Municipal Court Venue
Summary: Both the Cities of Cornelius and Forest Grove have separate Municipal
Courts. We have been talking with the City of Forest Grove about contracting our
Municipal Court services with them to provide a higher level of service and save costs.
Forest Grove is willing to consider our request, but there is specific Municipal Charter
wording that limits Court to be held within the City of Cornelius.
Background/Problem Discussion: Without the Municipal Charter authority to move
our Municipal Court services to Forest Grove, the City of Cornelius is prohibited from
holding Court outside the City.
Alternatives/Financial Implications: Cornelius staff has discussed merging Municipal
Court services with Forest Grove to improve efficiencies and save costs. We currently
share the same Municipal Judge and both courts operate in a similar manner. There are
operational savings in merging the two Courts, though citations would be handled
separately for both cities.
Recommendation: We recommend that the City Council authorize and direct staff to
prepare a Ballot Measure Charter Amendment to go before the Cornelius voters in the
November 2012 General Election. The measure would seek voter support to modify the
Municipal Charter to allow the City Council to designate a Municipal Court venue
outside the city.
Exhibits: Recommended Charter Language change for Section 35. Municipal Court
and Judge.

Section 35. Municipal Court and Judge.
(a) A majority of the council may appoint and remove a municipal judge. The municipal judge
will hold court in the city at such place as the council directs. The court will be known as the
municipal court. The municipal judge must be admitted to practice in the Supreme Court of
Oregon.
(b) All proceedings of this court will conform to state laws governing justices of the peace and
justice courts.
(c) All areas within the city and areas outside the city as permitted by state law are within the
territorial jurisdiction of the court.
(d) The municipal court has jurisdiction over every offense created by city ordinance. The court
may enforce forfeitures and other penalties created by such ordinances. The court also has
jurisdiction under state law unless limited by city ordinance.
(e) The municipal judge may:
(1) Render judgments and impose sanctions on persons and property;
(2) Order the arrest of anyone accused of an offense against the city;
(3) Commit to jail or admit to bail anyone accused of a city offense;
(4) Issue and compel obedience to subpoenas;
(5) Compel witnesses to appear and testify and jurors to serve for trials;
(6) Penalize contempt of court;
(7) Issue processes necessary to enforce judgments and orders of the court;
(8) Issue search warrants; and
(9) Perform other judicial and quasi-judicial functions assigned by ordinance.
(f) The council may appoint and may remove municipal judges pro tem.
(g) The council may transfer some or all of the functions of the municipal court to an appropriate
state court.
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