City Council Meeting - Cornelius

CITY OF CORNELIUS 

CORNELIUS CITY COUNCIL MEETING 

Monday, November 5, 2012 

Council Chambers-1310 N. Adair St. 

Cornelius, OR 97113 

Agenda 

7:00 PM Call to Order – Pledge of Allegiance and Roll Call Mayor Jef Dalin 

1. ADOPTION OF AGENDA 

2. CONSENT AGENDA 

A. Liquor License Applications: 

Tienda Mexicana La Galaxia Inc, Brianna Guaman-Lopez, 81 N. 11 th Ave., Off Premise Sale 

Temporary Liquor LIcense 

Orozco’s Stables and Arena, Jose Woe Orozco Garcia, 1085 S. Flax Plant Rd., 

B. Minutes: 9-6-2011, 10-6-2011, 10-10-2011, 11-7-2011, 12-5-2011, 3-5-2012, 5-7-2012, 

6-18-2012, 7-14-2012 

C. Resolution No. 2012-24; Intergovernmental Agreement-City of Forest Grove Fire Administrative 

Services 

Items under the Consent Agenda are considered routine and all will be adopted with a motion, without separate discussion. 

Council members who wish to remove an item from the Consent Agenda may do so prior to the motion to approve the 

items(s). Any item(s) removed from the Consent Agenda will be discussed and acted upon following the approval of the 

Consent Agenda item(s). 

3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA 

Please sign a citizen participation card and turn it in to the staff table along with any written testimony. Please wait to be 

called up to the microphone. Please keep comments to three (3) minutes or less. Please stay on topic and do not repeat 

information. Please honor the process; i.e.: do not carry on conversations while others are speaking. 

4. APPOINTMENTS-NONE 

5. PRESENTATION 

A. Five Year Service Award: Kevin Oppenlander Mark Crowell 

B. Library Board Appointment-David Dorman, Position 8, Term Expires 12-31-2015 

Cornelius City Council 

Agenda-November 5, 2012 Page 1 of 2

C. Community Oriented Policing Citizen Advisory Board Appointment-Zack Gallinger-Long, 

Position 7, Term Expires 12-31-2015 

D. Metro Quarterly Update-District 4, Metro Councilor Kathryn Harrington 

6. PUBLIC HEARING-NONE 

7. UNFINISHED BUSINESS-NONE 

8. NEW BUSINESS 

A. Intergovernmental Agreement between Forest Grove and Hillsboro related to the 

Council Creek Trail Master Plan 

Dick Reynolds 

9. REPORTS 

A. City Council Report: 

Council President Heinrich 

Councilor Orozco 

Councilor Crowder 

Councilor Schamp 

B. Mayors Report: 

C. City Manager Report: 

10. COUNCIL ANNOUNCEMENTS 

A. November 12, 2012-City Offices Closed – Recognition of Veterans Day 

B. November 19, 2012-City Council Meeting 7:00 PM 

C. November 22 & 23, 2012-City Offices Closed- Thanksgiving and Day after 

D. December 3, 2012-City Council Meeting 7:00 PM 

11. EXECUTIVE SESSION 

12. ADJOURNMENT 


Agenda-November 5, 2012 Page 2 of 2

C ITY OF C ORNELIUS 

City of Cornelius Meeting 

Minutes-September 6, 2011 Page 1 of 4 

CITY COUNCIL MEETING MINUTES 

Tuesday, September 6, 2011 

City Council Chambers 

1310 N. Adair St. 


Council Present: Steve Heinrich, Mari Gottwald, Jeff Dalin, Jamie Minshall, and Mayor Neal Knight 

Staff Present: Paul Rubenstein, Acting City Manager and Chief of Police; Michael Kinkade, Fire Chief; 

Debby Roth, City Recorder‐Treasurer. 

Mayor Knight called the regular City Council meeting to order at 7:00 PM and led the Pledge of 

Allegiance and roll call. 


A motion was made by Councilor Heinrich to adopt the agenda as presented, seconded by Councilor 

Dalin. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Dalin, Councilor Minshall, Councilor 

Gottwald, and Mayor Knight. 

2. CONSENT AGENDA- None 


Dave Schamp, 390 South 28 th , stated that at the August 8 th meeting, the City Council authorized 

the Acting city manager to initiate a third party investigation into several complaints filed 

against Mayor Knight pertaining to possible City Charter violations. He understood the 

investigation is underway and progressing. He noted that the recall election for Mayor Knight 

and Councilors Gottwald and Minshall has been authorized and will take place on September 

27 th and ballots mailed on September 12 th . Regardless of the outcome of the investigation, he 

believes it important for the citizens to have the information prior to the election. He 

acknowledged the timeline is tight, but requested that the Council make the outcome of the 

investigation public on or before September 12 th . He noted a Council worksession scheduled 

for September 12 th would be an excellent opportunity to share the investigation’s findings with 

the public. He thanked the Council for hearing his request. 

Acting City Manager Rubenstein stated the City had no way of guaranteeing the investigation 

would be complete by September 12 th , so there was no way to provide information by the 12 th . 

If the report is concluded by September 12 th , he would bring the report to Council and let them 

decide whether to provide the information to the community.

4. APPOINTMENTS- None 

5. PRESENTATION - None 

6. PUBLIC HEARING - None 

7. UNFINISHED BUSINESS - None 

8. NEW BUSINESS - None 

9. REPORTS 


Councilor Heinrich reported on the COLPAC meeting he attended last Thursday in 

Rockaway, noting COLPAC has about $600,000 to loan out to small businesses not able 

to qualify for bank loans. COLPAC is also compiling a list of ready properties, which 

include green and brown field properties, as well as commercial and industrial 

properties, which could qualify for OCEE and other funding. The next COLPAC meeting 

will be held at Clatsop Community College in Seaside on either the first Thursday or 

second Thursday of November. 

Councilor Dalin believed he had received enough feedback for going into the next 

Washington County Coordinating Committee meeting, which would be held Wednesday 

due to the holiday. He will also go to JPACT on Thursday. 

Councilor Gottwald reported on the results of the discrimination testing done 

throughout Washington County that were presented at the last CDBG meeting. She 

noted the County has received complaints but is unsure how to address the complaints 

due to the lack of information needed for prosecution. The County was considering 

providing education for landlords to keep them abreast of what they should and should 

not do. 

Acting City Manager Rubenstein noted at the Governor’s office, this issue has been an 

important subject of conversation with regard to the Fair Housing Act and the related 

discriminations, and the figures were scary. The testing results were shared with all 

Washington County jurisdictions, and all were working together to determine how to 

address the issue. 

B. Mayors Report: Discussion on Removal of Commercial Excise Tax 

Mayor Knight stated he found that no surrounding cities were charging the Commercial 

Excise Tax and to get commercial or industrial businesses to locate to Cornelius, the City 

should be as competitive with their neighbors as possible, which would include not 

having the extra fee. If Forest Grove and Hillsboro do not believe they needed the tax, 


Minutes-September 6, 2011 Page 2 of 4

then Cornelius likely did not need it either. He asked that the issue be officially placed 

on Council’s agenda for a vote on whether to keep the tax. 

Following a brief discussion, the Council consented to include the Commercial Excise Tax 

on the October 17 th worksession agenda. Staff was asked to bring an analysis of the fee 

structures used by other cities to raise funding and information about how much money 

the tax has benefited the City. After considering the information, Council would 

determine whether to continue the public process to remove the ordinance on the 

Commercial Excise Tax. 


 

Update on Charter Violations Complaints 

Acting City Manager Rubenstein reported the Local Government Personnel Institute 

(LGPI) has been actively conducting the investigation and interviewing people. The 

investigator could not give a date on which he would be finished as he still needs to 

interview about one-third of the people. He did not believe the investigator would be 

finished by the end of September, but noted that when received, the report would 

become public record. 

 

Update on City Services Review 

Acting City Manager Rubenstein reported that the LGPI advised that the City Council 

redefine and reduce scope of the review, because the current scope, which included all 

departments would cost $50,000 to $100,000. Council consented to postpone the 

review in light of the research requested of Staff for the October 17 th worksession. 

 

Update on City Attorney RFP 

Acting City Manager stated he had significant concerns about the RFP process having 

some liability issues and recommended that Council start the process over to avoid any 

potential litigation. Those who previously submitted proposals would be notified, and 

the City would advertise the RFP process again. He explained that not all of the Council 

did the reviews on the proposals and some public comments made about attorney firms 

would allow those not getting the position to challenge the process. Starting a new RFP 

process with no public comments and no discussion away from the dais until the public 

process began would accomplish the same objective while minimizing the liability 

exposure. He agreed that having the League of Oregon Cities do an education session 

for Council and Staff could be helpful and would be a wise use of the City’s membership 

fees. He would see whether the item could be added to Council’s next worksession. 

 

Merina & Company Letter of Engagement 



Acting City Manager Rubenstein noted the letter included in the meeting packet from 

Merina & Company, LLP; the firm currently in the process of doing an audit. He 

explained the letter’s purpose, emphasizing that the letter was intended solely for the 

use of the Mayor and City Council and City management, not for use by other parties. 

He and City Recorder Roth responded to clarifying questions from the Council. 


A. City Council Worksession – Monday, September 12, 2011 7:00 pm; The subject will be 

the City Manager Hiring Process. 

B. Election-Tuesday, September 27, 2011 

C. City Council Meeting – Monday, October 3, 2011 7:00 pm 

Acting City Manager Rubenstein noted the worksession now scheduled for October 17 th at 7:00 

p.m. He reminded everyone that the 10 th Anniversary of 9/11 was this coming weekend. A large 

ceremony with representatives from the public safety community would be held under the 

large flag in Forest Grove on Sunday morning, September 9 th . He agreed to send the event’s 

start time to the Councilors. 

11. EXECUTIVE SESSION - None 

12. ADJOURN MEETING 

A motion was made by Council Gottwald to adjourn the meeting, seconded by Councilor Minshall. 

Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Dalin, Councilor Minshall, Councilor Gottwald, 

and Mayor Knight. 

The meeting was adjourned at 7:53 pm. 

Date 

Debby Roth, CMC, City Recorder-Treasurer 




CORNELIUS CITY COUNCIL MEETING MINUTES 

Monday, October 10, 2011 

Council Chambers 1310 N. Adair St. 


Council Present: Steve Heinrich and Acting Mayor Jef Dalin. 

Staff Present: Paul Rubenstein, Acting City Manager; Terry Keyes, City Engineer; Ellie Jones, Accounting 

Manager; Nancy Werner, City Attorney; and Debby Roth, City Recorder‐Treasurer. 

Council President Dalin called the regular City Council meeting to order at 7:00 PM and led the pledge 

of allegiance. 

Certification of Votes-Recall Election September 27, 2011 City Recorder Roth 

City Recorder Roth received the official summary report of the recall election of September 27, 

2011 from Washington County. The recall vote stood as submitted on September 28 th , recalling 

Mayor Neal Knight with 1, 017 yes, and 419 no votes; recalling Councilor Jamie Minshall with 

969 yes, and 416 no votes; and recalling Councilor Mari Gottwald with 979 yes, and 404 no 

votes. 

 

Select Options to Fill Council Vacancies 

Council discussed how the Council Vacancies should be filled, consenting to interview each 

candidate and appoint one Councilor tonight in order to have an emergency quorum of three, 

as identified in the City Charter, to address current business. Based on discussions with the 

public, Council agreed to allow more time to receive additional applications for the remaining 

two positions. 

Actin Mayor Dalin clarified that he was not elected mayor, although he would pursue the 

position in the future. He noted legal counsel recommended that Council President Dalin be 

Acting Mayor until an entire Council of five is appointed, and then the mayor and new council 

president will be selected from amongst the five at that time. He explained that Council 

Heinrich and his terms both expire in 2012, as does the mayoral term. In 2014, three Council 

positions would be up for election again. He invited the City’s legal counsel to provide feedback 

as this situation of filling Council vacancies is unprecedented for the City. 

Cornelius City Council Meeting 

Minutes-October 10, 2011 Page 1 of 8

Nancy Werner, City Attorney, stated the charter was not particularly clear; it states “the 

remaining Council will fill the vacancy,” and Council would take that first step tonight. The 

charter does not speak to the different terms or how Council would decide who would get 

which term, nor does it address the fact that the mayor is a two-year term and a different 

position. She interpreted the charter to mean that the choice on who would fill which positions 

would be at the Council’s discretion. An applicant’s preference for length of term may be taken 

into account, if desired. She confirmed that whatever process is determined in the public forum 

would be the official process by which Council would proceed. 

City Council candidate interviews were conducted by alphabetical order. Candidates Bill Bash, 

Harley Crowder and David Alan Logan II responded to questions asked by Councilor Heinrich 

and Council President Dalin which included: 

• Why the applicant should be selected at that point to fill one of the vacancies, and why it 

would be the best decision for the Council to make? 

• Where do you see the City going? What is your vision of Downtown? 

• What do you feel is your role as a Councilor? Do you have certain goals and ideas you would 

bring up? 

• What is a Councilor’s job besides policy? 

• What brought you to the community? 

• Are there any concerns about making the three meetings in a month? What about the 

ability to cover any inter-jurisdictional meetings during normal work hours? 

Candidate Robert Ferrie, Sr. officially withdrew his name from consideration. Candidate Carla 

Richesin was not present, so her application was returned with the others for consideration at a 

later time. 

Council President Dalin and Councilor Heinrich discussed the responses and experience of each 

candidate interviewed. Both Council members recommended Candidate Crowder, most notably 

for his experience and length of residence, as well as bringing a fresh face to Council to provide 

an opportunity for change. 

A motion was made by Council President Dalin to appoint Harley Crowder to the first position of City 

Council with the term expiring in 2014, seconded by Councilor Heinrich. Motion carried 2-0. Ayes: 

Councilor Heinrich and Council President Dalin. 

 

Oath of Office 

Harley Crowder was sworn in by City Recorder-Treasurer Roth as Cornelius City Councilor for 

the term ending 2014. 


A motion was made by Councilor Heinrich to add Item F, Abstract to Votes Recall Election September 

27, 2010, and Item G, Liquor License Application to the Consent Agenda Items, seconded by Councilor 

Crowder. Motion carried 3-0. Ayes: Councilor Heinrich, Councilor Crowder and Council President Dalin. 



A motion was made by Councilor Heinrich to adopt the agenda as amended, seconded by Councilor 



A. October 2011 Financials 

B. Resignation Craig Krutz, Parks Advisory Board 

C. IGA Amendment for Partners for a Sustainable Washington County Community 

D. Resolution No. 1767-Declaring Council Vacancy-Mayor 

E. Resolution No. 1768-Declaring Council Vacancy-Two Positions 

The following items were added to the Consent Agenda. 

F. Abstract to Votes Recall September 27, 2010 

G. Liquor License Application 

A motion was made by Councilor Heinrich to adopt the Consent Agenda, seconded by Councilor 



Francisco Cortez, 1393 S Alpine, expressed concern about everything moving so fast. He asked if 

there would be any investigation into any wrongdoing. An internal investigation was needed 

otherwise the City would end up in the same cycle. People needed to be held accountable. He 

noted the city sign states, “Cornelius, A Family Town” not a business town. The City needed to 

focus on its citizens, children, and schools. 

Acting City Manager Rubenstein updated about the investigation, stating that the investigator 

indicated that the investigation would be finished within next few days. A report would be 

provided to the City by the end of the week and presented at the next City Council meeting. 

Mr. Cortez added that kids need to be held accountable; some kind of truancy needed to be 

instituted and enforced. The parents must be accountable and the kids charged incrementally 

higher amounts each time they are caught. Actions must be taken to improve the town. The 

City must quit thinking about getting businesses to support Cornelius; it is a family town, not a 

business town. He is fine commuting to other cities for work, this is his home. 

4. APPOINTMENTS – None 

5. PRESENTATIONS – None 




7. UNFINISHED BUSINESS 

A. City Attorney Request for Proposals 

Acting City Manager Rubenstein recommended terminating the City Attorney request for 

proposals (RFP) and instead, asked Council to continue with the current firm, one of the most 

professional in the state. He did not believe the City needed to spend any more funds to search 

for a new legal firm. He confirmed that the prior process for selecting a firm could be 

challenged. He received neutral legal counsel recommending that the City make a clean break 

and start the process at a later date. He agreed Council should consider the matter during its 

goal setting process and that the City’s leadership should be stabilized first. He noted the City 

currently utilizes the existing firm sometimes on daily basis and he would like maintain stability 

in that area. 

Following a brief discussion, Council consented to accept the City Manager’s recommendation 

to terminate the City Attorney RFP and revisit the process in the future. 

B. Construction Excise Tax Review (October 17-Worksession) 

Acting City Manager Rubenstein stated he was uncomfortable reviewing the City’s funding 

source without going through goal setting and an agreed-upon budget process. Given the City’s 

tight budget, he did not recommend expending funds that were not anticipated. He sought 

direction about stopping this particular assignment. He clarified that Staff had not yet prepared 

materials. 

Council agreed it was a goal setting issue for the new, full Council and to stop the Construction 

Excise Tax Review until a later time, especially in light of the City’s limited funds. Acting City 

Manager Rubenstein recommended that Ellie Jones provide a financial status report to Council, 

which would be given during the City Manager Report. 


A. Contract Review Board: Harleman Park Pathway Project Approval 

Terry Keyes, City Engineer, presented the Staff report, recommending that Council approve the 

bid and award the contract to Ranes Excavating along with a $10,000 contingency since the bid 

was well below the $138,500 grant received from the Oregon Parks and Recreational 

Department. He clarified how the contingency is used and explained that the unused grant 

money will be refunded, but he was uncertain how the City’s matching fund would be affected 

due to in-kind contributions. He believed the grant is limited to the pathway and would not 

cover some wetland work that Clean Water Services would like the City to do. Staff would be 

researching if the wetland work would qualify. 

A motion was made by Councilor Crowder that the Cornelius City Council, acting as the Contract 

Review Board, authorize the City Manager to sign a contract of $100,415, with Ranes Excavating, Inc. 

for the Harleman Park Pathway Project and set aside a contingency of $10,000 that can be added to 

the contract for additional work that may be found to be necessary, and the action to take effect 



immediately. Motion seconded by Councilor Heinrich. Motion carried 3-0. Ayes: Councilor Heinrich, 

Councilor Crowder and Council President Dalin. 

B. Grant Request: Oregon Department of Transportation Flexible Funds Grant Keyes 

Application for 10 th Improvements 

Terry Keyes, City Engineer, presented the Staff report regarding the grant request, noting Staff’s 

concern about a funding gap due to the cost of underground utilities and the limited amount of 

transportation funds coming in due to the development crash in 2007 and 2008. Due to the 

short time frame, he requested authority to go up to $2.1 million, the limit on local grants 

under the ODOT program. The grants require a 10.27 percent matching local funds, which can 

be in-kind. Internal money allocated to 10 th can also be used, so matching would not be a 

problem. 

Council President Dalin noted some spelling errors and expressed concern about the 

undergrounding costs and asked what other sources could be used to move the project forward 

if the grant was not awarded. City Engineer Keyes replied he did not have answers at this time, 

and agreed the underground use will be a big question for discussion by Council in the future. 

Council President Dalin believed undergrounding was a policy outcome decision that Council 

must be involved in based on the Adair Street Project and the last minute bill from PGE. City 

Engineer Keyes said that the consultant Harper Hoff would be doing a cost estimate for PGE’s 

plans so an informed decision could be made. Acting City Manager Rubenstein added that it 

was an incredible opportunity as Cornelius was one of few jurisdictions in the state with a 

project that was ready and eligible, and could save local taxpayer money. 

A motion was made by Councilor Heinrich that the Cornelius City Council approve ODOT’s Flexible 

Funds Grant Application for the amount not to exceed $2.1 million for construction of 10 th Ave 

pedestrian improvements, and that this action take effect immediately. Motion seconded by Councilor 


C. Grant Request: Metropolitan Area Communications Commission (MACC) Grant 

Application 

Acting City Manager Rubenstein presented the Staff report, reviewing the background and 

details of the annual grant request. If not to be funded by the grant, the fees would need to be 

paid from the General Fund, but essentially it was a reimbursement since they have already 

been paid. MACC places a priority on awarding grant funding to small communities with 

economic challenges, like Cornelius. 

A motion was made by Councilor Heinrich that the Cornelius City Council approve the Fall 2011 

Metropolitan Area Communications Commission (MACC) Grant Application for PCN-BUG service and 

that the action take effect immediately. Motion seconded by Councilor Crowder. Motion carried 3-0. 

Ayes: Councilor Heinrich, Councilor Crowder and Council President Dalin. 



9. REPORTS 

A. City Council Report: Robert Ferrie, Sr. reported that MACC was constructing a new 

building off Bethany Rd and 158 th Street for $1.5 million with an opening planned in 

November. The building would enable MACC to consolidate from using multiple rental 

spaces to its own building, which will also have all new equipment. The Council agreed 

to retain Mr. Ferrie as the City’s representative at MACC. Mr. Ferrie also volunteered to 

be on the Public Works Advisory Committee. 

Council President Dalin confirmed that all appointments for City representation on 

various committees would be affirmed by the end of the year once the full Council is 

appointed. 

B. Mayors Report: Council President Dalin reported on the Transportation Development 

Tax (TDT) discussion at the Washington County Coordinating Committee (WCCC). The 

County’s recommendation was to continue to delay full implementation of the TDT for 

another year due to economic hardship and the great reduction in development. The 

TDT was originally scheduled to be at full implementation or full cost by July 1, 2011, but 

was pushed out to 2012. The discussion then evolved to redevelopments, which was 

affected by change of use and cost. The discussion involved a recommendation of 

exempting the first 1,500 sf of redevelopment in brown field developments for tenant 

improvements. The issue was whether it would be a one-time exemption or an 

exemption each time it is redeveloped, a tenure cycle, and tracking its use. He favored 

the idea of providing each tenant the opportunity to apply for the exemption. The 

Committee wanted to focus on the first 1,500 sf, not a percentage, and incentivizing 

small businesses. Several questions remained with regard to the TDT, further discussion 

was expected at the next WCCC meeting. Another topic at WCCC had been Transit 

Oriented Development (TOD). Currently, the fees are the same price. Developers have 

asked about a possible incentive system for TOD. 

Upcoming Joint Policy Advisory Committee on Transportation (JPACT) policy discussions 

will involve climate-smart communities’ updates and the related analysis that was 

conducted. It can potentially affect the direction of funding in the future from Metro 

policy committees. Good policy decisions are critical because the City could be limited in 

its decision making; historically, the City has had to do what Metro says. 


Acting City Manager Rubenstein asked that Staff Ellie Jones give the financial status report. 

Ellie Jones, Accounting Manager, noted that Council had received a set of financials at the 

dais. She presented the financial status report, noting that final numbers would be available 

from the auditors in a few weeks, and that the City did not have a big contingency. She 



confirmed that the $313,000 in unappropriated funds could not be used except in the event 

of a natural disaster. She would continue bringing financial updates to Council. 

Council President Dalin asked what minimum unappropriated cash carried forward amount 

was needed to get the City from July 1 to the November date when property taxes come in, 

and where the City stood in relation to that figure. Ms. Jones responded that all the budgets 

are being watched closely, as well as the income, knowing the General Fund is so low and 

expenses continue to increase. Staff was doing their best to keep some money. Acting City 

Manager clarified the City has the ability to borrow from itself from different funds, but 

with the expectation that it be paid back and with interest. 

Staff confirmed that amended budgets may be needed to reallocate funds to meet 

unbudgeted expenses, such as higher than usual attorneys’ fees. The City also received the 

bill from LGPI and contract negotiations would also be held this year, requiring additional 

legal fees. 

Acting City Manager Rubenstein clarified he was not suggesting the City delay hiring a City 

Manager, but noted the City still had to pay for that hiring process, LGPI and any 

unexpected expenses, so careful planning was needed to be prepared, watching the budget 

carefully. Any unneeded expenses must be delayed as possible. 

 

 

Update on City Manager Recruitment 

Discussion-Worksession/Meetings 

Acting City Manager Rubenstein stated that Council needed a worksession to address the 

City Manager Recruitment as well as City Council appointments. With the holidays, Council 

should make a contingent job offer around the first of February. 

Following a brief discussion, City Council scheduled a tentative date of October 24 th for a 

worksession, depending on the availability of the League of Oregon Cities (LOC) to discuss 

the City Manager recruitment. 


A. City Council Meeting-Monday November 7, 2011 

Council President Dalin noted the worksession tentatively scheduled for October 24 th at 

7 pm to discuss the city manager hiring process, which he highlighted briefly. He noted 

interviews would be conducted to appoint the remaining two Council positions at the 

regular City Council meeting on November 7, 2012. The deadline for additional 

applicants to submit their applications for City Council was October 21 st at 5 p.m. 

Acting City Manager Rubenstein added that orientation and training would be needed 

for the new Councilors. City Recorder Roth agreed to give Councilor Crowder a brief 



overview and have a full orientation and facilities tour after all new Councilors were 

appointed. 

11. EXECUTIVE SESSION - NONE 


A motion was made by Councilor Heinrich to adjourn the City Council meeting, seconded by Councilor 


The meeting was adjourned at 8:50 PM. 

Date 

Debby Roth, CMC, City Recorder‐Treasurer 





Monday, November 7, 2011 



Council Present: Steve Heinrich, Harley Crowder and Council President Jef Dalin. 

Staff Present: Paul Rubenstein, Acting City Manager; Karen Hill, Library Director; Richard Meyer, 

Development and Operations Director and Debby Roth, City Recorder‐Treasurer; 

Council President Dalin called the regular City Council meeting to order at 7:00 PM and led the pledge 

of allegiance. 


A motion was made by Councilor Heinrich to adopt the agenda, seconded by Councilor Crowder. 

Motion carried 3-0. Ayes: Councilor Heinrich, Councilor Crowder and Council President Dalin. 


A. Minutes: April 18, 2011, May 2, 2011, June 6, 2011, June 13, 2011 and July 11, 2011 

B. Resignation Harley Crowder, Planning Commission 

A motion was made by Councilor Heinrich to adopt the consent agenda, seconded by Councilor 


3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA- None 

4. APPOINTMENTS 

 

City Council Interviews: Bill Bash; Ralph Brown; Vickie Cordell; Jennifer Heuer; David Logan; 

Jose Orozco; Carla Richesin; Dave Schamp; Charles White; 

City Council interviews were conducted by alphabetical order. 

Candidate Bash, 1490 S Alpine, encouraged City Council to ask the same questions of all the 

candidates during the interview process. He believed it would aid the community to hear the 

candidates’ responses to similar questions. He also encouraged City Council to provide reasons 


Minutes-November 7, 2011 Page 1 of 8

why they chose each candidate so the community is aware of why certain candidates are 

chosen versus others, making it easier to understand and more transparent. He officially 

withdrew his name from consideration and wished the City Council and interview candidates 

the best. He looked forward to working with Librarian Hill in the new library building and was 

also considering whether Planning Commission would be a good option for him. 

Each candidate responded to the following questions asked by City Council from a prepublished 

list: 

• If selected, would you be more interested in the term ending in 2012 or 2014? 

• What community topic concerns you which relates to City Council? 

• How would you describe the financial condition of the city? 

• What special contribution do you hope to make in this term? 

• Describe your vision for the future of Cornelius. 

• Should the city take steps to increase revenue or cut expenses? If so, what should those 

steps be? A board-approved levy, increase in fees, or reduction in services? 

• How would you characterize the financial future of the city and what steps should the 

Council take to affect that future? 

Council President Dalin called for a five-minute recess of the City Council meeting at 8:42 PM. 

Council President Dalin called the meeting back to order. He invited all interview candidates to come 

forward for a press photo, adding he was delighted to see so many candidates step forward when the 

community needed them. 

 

Appointment-One City Councilor-2012 (The City Council will appoint a fourth member) 

Council President Dalin explained the City Council would decide on a fourth member, who 

would be sworn in by City Recorder-Treasurer Roth. Once sworn in, the fourth member would 

contribute in the discussion to select the fifth member. He explained that he and Councilor 

Heinrich's terms were set to expire in 2012, no matter what seating positions were filled this 

evening; their elected positions would not be changed for a different date. Councilor Crowder 

was already seated for a 2014 seat, so a 2012 and a 2014 seat were open. 

A motion was made by Councilor Heinrich to extend the meeting past 9:00 pm, seconded by Councilor 


City Council discussed the experiences of each interview candidate and described their reasons 

for choosing their choices of candidates. Each Councilor chose Candidate Schamp as one of 

their two choices. 

A motion was made by Council President Dalin to appoint Dave Schamp to the term ending in 2012, 

seconded by Councilor Crowder. Motion carried 4-0. Ayes: Councilor Heinrich, Councilor Crowder and 

Council President Dalin. 

 




Dave Schamp was sworn in by City Recorder-Treasurer Roth as Cornelius City Councilor for the 

term ending 2012. 

 

Appointment-One City Councilor-2014 (The City Council will appoint a fifth member) 

Council members continued discussion about the demographics and experience of the 

remaining candidates to appoint as the fifth Councilor, namely Jose Orozco and Vickie Cordell. 

A motion was made by Council President Dalin to appoint Jose Orozco to the term ending in 2014, 

seconded by Councilor Schamp. Motion carried 3-1. Ayes: Councilor Heinrich, Councilor Schamp and 

Council President Dalin. Nays: Councilor Crowder. 

 


Jose Orozco was sworn in by City Recorder-Treasurer Roth as Cornelius City Councilor for the 

term ending 2014. 

 

Appointment of Mayor 

A motion was made by Councilor Heinrich to appoint Council President Jef Dalin as Mayor, seconded 

by Councilor Crowder. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor 

Schamp, Councilor Orozco and Council President Dalin. 

 


Jef Dalin was sworn in by City Recorder-Treasurer Roth as Mayor of the City of Cornelius. 

 

Selection of Council President 

A motion was made by Mayor Dalin to appoint Councilor Steve Heinrich to serve the remainder of the 

term, until January 2013, as Cornelius City Council President, seconded by Councilor Schamp. Motion 

carried 5-0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and 

Mayor Dalin. 

Councilor Heinrich was unanimously appointed new City Council President. 

5. PRESENTATIONS 

A. Library Facility Grants Update Karen Hill 

Librarian Karen Hill distributed and presented information updating the Council on the progress 

made over the last year regarding plans for a new library facility. She reviewed the public 

outreach conducted; grant funding received and proposed budget; project summary, 

highlighting key architectural design elements; and the consultant’s recommendations for 



uilding a strong capital campaign fund that must also address ongoing operations. The 

building's purpose was to provide a safe and productive place for the youth as well as offer 

empowering cultural and education resources for the community. A key design feature is to 

have the flexibility of added space, which would be used by the community or other partner 

organizations until the library needed the space to expand. Based on the campaign consultants’ 

recommendation, the Friends are beginning to build relationships with and support from past 

and potential donors to establish a solid working base as the project moves into the building 

phase. Last year, the Washington County Library went out for a 5-year library levy for the whole 

county and for the first time, a majority of Cornelius voters, 1, 869 voters, approved the library 

levy, indicating there is support for the project. She concluded that she would return to Council 

in late January with further updates and to discuss next steps. 

Mayor Dalin said he strongly believes in the idea of a community center but noted a 

groundswell of public support is needed for the project to progress. He acknowledged the hard 

work of Librarian Hill and City Staff and congratulated her for the library’s recovery and success 

after near closure. 

B. Metro Quarterly Exchange: Metro Councilor Kathryn Harrington 

Metro Councilors Kathryn Harrington and Carlotta Collette updated Council about information 

relevant to the Cornelius community. Metro’s recent urban growth management decision was a 

key discussion point. Councilor Harrington summarized the expansion and related controversy, 

noting many communities were disappointed with the decision, including Cornelius. She 

clarified that planning is a requirement for this particular cycle, a policy put into effect with the 

policy decision adopted the previous year. Formalized planning influenced the UGB expansion 

this time around as the extensive planning done by the community and property owners in 

those areas demonstrated their commitment to making the most of the land areas. She 

reviewed several active projects that Metro was working on and that influenced or benefitted 

Cornelius. 

Councilor Collette shared the Clackamas County perspective of the UGB decision. Clackamas 

County, through the entire urban reserves processes, did not want any expansion in the UGB. 

One month prior to the decision, the Clackamas County side of Wilsonville wanted an urban 

growth expansion, resulting in a county that was torn on whether to support that; ultimately 

the country supported it, but Metro did not, largely due to it being a regional decision and in 

hard economic times. 

Councilors Harrington and Collette explained that Metro will look for certain efforts to be made 

when considering areas for the next UGB expansion. Extensive concept and comprehensive 

planning must be done with property owners showing the commitment needed to utilize the 

land and meet capacity requirements. A condition of the expansion will require high levels of 

density. Infrastructure costs and how they will be funded must be identified and any local 

governance issues must be addressed. Marketability of the area is also a consideration. 



Councilor Heinrich remarked that in requiring high densities, Metro does not seem to consider 

quality of life. Smaller towns should have lower density requirements to create their own 

uniqueness and then let people decide. 

Councilor Harrington responded that unfortunately, the bar has been raised on everyone, 

especially as funding for basic infrastructure needs is not as available from the federal 

government as in the past. Cities must provide for more utilization and a larger return on 

investment than in past. Additionally, demographics have changed as well as market 

preferences and Metro must respond to that environment. She agreed various family-style 

housing options are needed, but the community has to make those decisions when planning 

larger areas, adding that local communities can rezone within their cities as well. 

Mayor Dalin stated it is against Metro’s charter to forcibly up zone any community and 

requiring up zoning in order to expand was a direct violation. Councilor Harrington clarified that 

Metro cannot up zone existing areas or neighborhoods in cities, but that did not apply to 

expansion areas. 

Mayor Dalin noted the City was scolded multiple times by Metro for planning outside UGB area, 

and even threatened legal action. Now, Metro says it is an expectation. Metro rewarded others 

for what Cornelius was told would result in legal penalties. Cornelius was admonished by Metro 

for planning in the same cycle that Hillsboro did when they received a UGB expansion. He 

continued noting the various Metro requirements that Cornelius had fulfilled, including density 

and successful private/public partnerships. Not getting the UGB expansion resulted in huge 

missed opportunities because interested and willing property owners would now develop to 

County standards. Cornelius could have had full urban development with a 26-acre park and 40- 

acre site for a new high school. Local builders would be building if Cornelius had gotten the 

expansions east of town; now they were leaving the area for work. Builders said every house in 

the expanded UGB would have been sold. Also, without additional industrial lands, spin off and 

support companies could not provide light industrial family wage jobs in town. Cornelius 

residents will continue to be exported to work elsewhere. He did not understand how past 

performance will be counted any differently next time. Metro’s decision was unjust and 

inappropriate, which is why the City sought legislation to see what could be done. 

Councilor Harrington said she respected the Council’s and City’s positions and would continue 

to do what she could to bring resources to bear for the City of Cornelius. She continued her 

update, noting Martha Bennett was now Metro’s new Chief Operating Officer. She reviewed 

Metro’s projects with regard to new community-based and integrated corridor transportation 

planning, greenhouse emissions, and brown and green fields. She also described the regional 

collaborate efforts Metro is involved in, including Greater Portland Pulse, The Intertwined and 

the TIGER II and Regional Sustainable Community's Planning Grants. She responded to clarifying 

questions from the Council. Additional information is available on Metro’s website, as well as at 

www.portlandpulse.org and www.theintertwined.org. She noted the information packet she 

distributed as well as copies of a trail use snapshot and some presentations Metro received. 

Discussion for early next year would involve how to show that bike lanes and trails are being 



utilized in the community to secure more funding through regional programs to benefit the 

local community. 

Mayor Dalin noted Cornelius and the surrounding area has become a destination spot for 

bicycle enthusiasts; bike traffic did not encompass only local recreation or commuting cyclists. 

A motion was made by Councilor Heinrich to extend the meeting past 11:00 pm, seconded by 

Councilor Crowder. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor 

Schamp, Councilor Orozco and Mayor Dalin. 

6. PUBLIC HEARING -None 

7. UNFINISHED BUSINESS-None 


A. Resolution No. 1769: Declaring Openings on the Planning Commission, Parks Advisory 

Board, Public Works Advisory Board and Community Oriented Policing Citizen Advisory 

Board. 

City Recorder Roth noted the vacancies and expiring terms on the subject boards, 

adding she received two applications for Parks Advisory Board this afternoon. 

A motion was made by Councilor Heinrich to approve Resolution No. 1769, declaring vacancies on 

various city of Cornelius boards and commission and the action to take effect immediately, seconded 

by Councilor Orozco. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor 

Schamp, Councilor Orozco and Mayor Dalin. 

B. Resolution No. 1770: A Resolution Authorizing Signatures, Including Facsimile 

Signatures, For Banking Services on Behalf of the City of Cornelius Debby Roth 

City Recorder Roth explained the need for signature changes given Staff turnover and 

the newly appointed Mayor and Council president. 

A motion was made by Councilor Orozco to approve Resolution No. 1770, a resolution authorizing 

signature, including facsimile signatures, for banking services on behalf of the City of Cornelius, and the 

action to take effect immediately, seconded by Councilor Crowder. Motion carried 5-0. Ayes: Councilor 

Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and Mayor Dalin. 

9. REPORTS 


Councilor Heinrich updated Council about Col-Pac and the Northwest Oregon 

Commercial Industrial Land Database, which could help economic development in 

Cornelius. Grants are available for small business opportunities and local businesses 



making capital investments in the area. Businesses needed to know this type of help is 

available. 

Mayor Dalin noted Council’s goal-setting discussions about economic development 

should include how to actively participate in or promote capital improvement projects. 

B. Mayors Report: Mayor Dalin stated discussion regarding the transportation 

development tax continued at the Washington County Coordinating Committee (WCCC). 

Council would discuss the tax further before the next WCCC meeting. MSTIP projects 

were also discussed, primarily on Hwy 217 and the use of information signs to help 

reroute traffic as needed instead of variable speed signs. Increasing shoulder width in 

about five areas on Hwy 217 was also discussed. 

Starting November 16th, a region-wide mayor’s meeting will be held the second 

Wednesday of each month to discuss regional, not individual city issues. The location is 

yet to be determined. 

Metro is set to expire in 2015. As per their charter, the option to extend would need to 

be on the 2014 major election ballot. The same person has been representing 

Washington County on MPAC for more than 17 years, so changing reps was being 

considered, possibly a person from one of the planning commissions. The Council 

discussed possible representatives to recommend. 


LGPI Investigation Update 

Acting City Manager Rubenstein distributed The First Quarter Financial Status 

reports. City finances were tight, and Staff was attempting to cut out all unnecessary 

spending and change some spending habits in order to make it through the year. 

Answers as to where funds went wouldn’t be known until the tax numbers were 

received. Due to the late hour, he suggested that Councilors study the documents 

and resume discussion at the next Council meeting. 

The LGPI investigator had a prior commitment in another jurisdiction, but would 

come before Council on December 5 th to address process questions, not content 

questions. Each Councilor will receive the findings and interviews. City Recorder 

Roth explained she had the documents available for the public in electronic form 

and that any material requiring redaction has been done. 

 

Discussion and Set Dates-Training: Labor Relations-LGPI; City Council-Tom Sponsler; 

City Orientation-City Recorder; Facility Tours-Staff 

Training dates need to be set. The legal side of labor relations would be taught by 

the current LGPI representative as Tom Sponsler had retired. City orientation would 

be covered by City Recorder Roth, and the facilities tour would be handled by Staff. 



He noted that meeting requirements differed for trainings and public meetings. 

Council consented to meet on November 21 when Nancy Warner could do the 

Council orientation and review the legal aspects as a training session, not a public 

session. City Recorder Roth would send possible dates to Council to schedule the 

LGPI labor relations training with Dianna Moffitt. She would work on scheduling a 

facilities tour, which is held during daytime, working hours. Council orientation 

would not be held on the same day as the facilities tour. 


A. City Council Meeting-Monday December 5, 2011 

Acting City Manager Rubenstein reminded that an Executive Session had been scheduled for 

December 12, 2011 for the City Manager search. 

11. EXECUTIVE SESSION-NONE 



Orozco. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor 

Schamp and Mayor Dalin. 

The meeting was adjourned at 11:13 PM. 

Date 






Monday, December 5, 2011 




Council Present: Steve Heinrich, Harley Crowder, Dave Schamp, Jose Orozco and Mayor Jef Dalin 

Staff Present: Paul Rubenstein, Acting City Manager; Michael Kinkade, Fire Chief; Debby Roth, City 

Recorder‐Treasurer; Mark Crowell, Public Works Director; Nancy Werner, City Attorney. 

Mayor Dalin called the regular City Council meeting to order at 7:00 PM and led the pledge of 

allegiance. 



Crowder. Motion carried 5‐0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor Schamp, 

Councilor Orozco and Mayor Dalin. 

2. CONSENT AGENDA - None 

3. CITIZEN PARTICIPATION- ITEMS NOT ON THE AGENDA - None 


 

Community Oriented Policing Citizen Advisory Board: 

Marlene Bartel, Position 4-Term expires 12/14 

Brook Davis, Position 5-Term expires 12/13 

A motion was made by Councilor Heinrich to accept the appointments of Marlene Bartel and Brook 

Davis to the Community Oriented Policing Citizen Advisory Board, seconded by Councilor Crowder. 

Motion carried 5‐0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor 

Orozco and Mayor Dalin. 

 

Parks Advisory Board: 

Gregory Vandervelden, Position 2-Term expires 12/12 

Robert Ferrie Sr., Position 3-Term expires 12/14 

A motion was made by Councilor Heinrich to accept the appointments of Gregory Vandervelden and 


Minutes‐December 5, 2011 Page 1 of 9

Robert Ferrie Sr. to the Parks Advisory Board, seconded by Councilor Orozco. Motion carried 5‐0. Ayes: 

Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and Mayor Dalin. 

 

Planning Commission-Reappointments: 

Sheila Griffie, Position 1-Term expires 12/15 

Bill Bash, Position 4-Term expires 12/14 

Robert Ferrie Jr., Position 7-Term expires 12/15 

A motion was made by Councilor Heinrich to accept the appointments of Sheila Griffie, Bill Bash and 

Robert Ferrie Jr. to the Planning Commission, seconded by Councilor Crowder. Motion carried 5‐0. 

Ayes: Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and Mayor Dalin. 

 

Public Works Advisory Board: 

Chuck Leahy, Position 7-Term expires 12/14 

Mason O’Lennick, Position 2-Term expires 12/14 

A motion was made by Councilor Heinrich to accept the appointments of Chuck Leahy and Mason 

O’Lennick to the Public Works Advisory Board, seconded by Councilor Crowder. Motion carried 5‐0. 

Ayes: Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and Mayor Dalin. 

Acting City Manager Rubenstein thanked the new appointees for volunteering for the appointed 

positions, adding that having citizens involved in city government is critical to the welfare of the city. He 

encouraged the Council to invite representatives from various City committees to participate in work 

sessions. 

Mayor Dalin stated that Council would discuss how to move forward with that recommendation at next 

work session. He was glad to see new people on the boards, adding he had been asking about getting 

different people on the various committees in order to improve communication in the city. Having 

different people involved on the committees, meant more people are connected to the city and have an 

opportunity to learn about what is happening. City Recorder-Treasurer Roth agreed to find out if any 

other committee positions were still open. 


A. Employee Service Recognition: 5 yr, 10 yr, 15 yr, 20 yr and 25 yr. 

Acting City Manager Rubenstein noted the importance of the support and hard work of the 

City’s employees, adding that the Staff being recognized had collectively provided 290 years 

of service to the community. He recognized the following City employees for their years of 

service to the City, presenting them with a Certificate of Appreciation, 5 years of service: 

Steve Black, John Sutton, Craig Wellhouser, George Robards, Erika Martinez, Mark Jansen, 

Rene Redelsperger, Amber Mathiesen, Karen Hill and Tim Franz; 10 years of service: Bruce 

Schmid, Rick Adams, Richard Meyers, Susan Rush, Debby Roth, Marc Reckmann, Doug 

Schuetz and Terry VanZyl; 15 years of service: Linda Carter, Joe Noffsinger, Brian Schmid, 

Roland Donker, Jeff Owens and Laura Christy; 20 years of service: John Calvert; 25 years of 

service: Mark Crowell and Diane Tuski. 



Mayor Dalin noted the City must have been doing something right with so many employees 

with so many years of service. 

Police Chief Rubenstein stated that a new police officer costs the City a minimum of 

$25,000 to train. He noted Officer Wellhouser recently turned down an offer to work for 

Hillsboro to stay at the City of Cornelius. 

B. New Employee Introduction: 

Public Works Director Mark Crowell stated two new employees were hired because one longterm 

employee left the City and one new position had been created due to surface water 

management requirements, DEQ regulations, etc. He acknowledged Cyrus Toretto and Ross 

Anderson as new Utility Maintenance employees and reviewed their credentials and work 

experience. 

Councilor Schamp noted his appreciation for public works employees, adding that their work is 

dangerous and without them, other public service employees could not do their job. He then 

expressed his appreciation for the hiring of a veteran. 

C. Proclamation-Human Rights Week, December 4-10, 2011 

Mayor Dalin proclaimed the week of December 4-December 10, 2011 as Human Rights Week 

and presented the signed proclamation to Selma Ahmed, Human Rights Council of Washington 

County. Ms. Ahmed noted that December 10, 2011 marks the 63 rd anniversary of the United 

Nations Declaration of Human Rights. For 2011, 11 out of 13 jurisdictions in Washington County 

will proclaim a human rights day and a human rights week. She briefly reviewed the history and 

goals of the Washington County Human Rights Council, noting the events the Human Rights 

Council had sponsored over the last year. She read Articles 1 and 2 of the Declaration of Human 

Rights and distributed a copy of the winning poster from the Human Rights Council 3rd Annual 

Poster Contest. 

D. Government Finance Officers Association Awards 

Richard Seals, CFO, City of West Linn stated that he was representing the Government Finance 

Officers Association (GFOA) to present two awards to the City’s Finance Department for the 

communication of financial results beyond the minimum requirements. 

He announced that the GFOA awarded the Certificate of Achievement for Excellence in Financial 

Reporting to the City of Cornelius for its June 2010 report. He acknowledged Accounting 

Manager Ellie Jones for the work. The Award for Outstanding Achievement in Popular Annual 

Financial Reporting was also awarded to the City and Amber Mathiesen was recognized for her 

reporting efforts. 

E. Local Government Personnel Institute Investigation Report 

Aaron Olson, Investigator, Local Government Personnel Institute (LGPI), Salem, OR, confirmed 



the Councilors had received a copy of the investigation report and finding of fact, about which 

he provided a brief summary. As directed by Council, he presented the findings of fact on the 

allegations. 

Councilor Orozco asked if the letter had any legal standing. City Attorney Werner explained the 

investigation was not for violations of the law, but potential violations of the City Charter or 

Council rules. The alleged violations cannot be enforced unless the offender was still on the 

Council. 

City Council discussed concerns expressed about the legal status and future implications of the 

letter, especially whether it would encumber future Councils, with input from City Attorney 

Werner. The letter along with the attached investigation report provided the needed 

documentation to explain that the letter was not the will of the Council. There was still a risk 

that someone could find the letter 10 years from now and assume it was authorized by the 

Council, but no meeting minutes existed to reflect that, only the report stating that the letter 

did not reflect the Council’s position, but rather the Mayor’s position at that time. Council has 

made it clear that no one would ever be forced to annex their property into the City without 

their permission, even if the property is within the UGB. 

Mr. Olson briefly reviewed his educational background and work credentials for the record, 

noting his 26 years as an Oregon State Police Officer, the investigations he has conducted 

during his three years with LGPI, his positions as an adjunct instructor at Portland Community 

College and Eastern Oregon University, and his work as an author. 

A motion was made by Councilor Heinrich to accept and enter into the record the investigation report 

and findings of fact from LGPI, seconded by Councilor Crowder. Motion carried 5‐0. Ayes: Councilor 

Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and Mayor Dalin. 

F. Metropolitan Area Communication Commission Citizen Report 

Bob Ferrie Sr., 2601 S Dogwood St, Cornelius, presented the Metropolitan Area Communication 

Commission (MACC) report, noting that West Linn and Happy Valley want to join MACC, which 

required a unanimous vote of the 14 cities of MACC. MACC would visit each City Council to 

make a presentation. He supported the addition of the two new cities because more cities 

lowered the membership cost for the other member cities. City Recorder-Treasurer Roth stated 

that MACC would be at the first Cornelius City Council meeting in January 2012. 

Acting City Manager Rubenstein described the benefits the City has received as a member of 

the MACC. Mr. Ferrie Sr. noted that if MACC has money left over at the end of each year, the 

money is distributed among the 14 cities. City Recorder-Treasurer Roth stated the City receives 

a rebate of about $6,000 each year. 






A. Resolution No. 1771: Adopting the Forest Grove-Cornelius Natural Hazard Mitigation Action 

Plan. 

Fire Chief Michael Kinkade presented the staff report, describing the process that let to the joint 

plan between the Cities of Forest Grove and Cornelius and the relation to FEMA requirements. He 

explained that the Natural Hazard Mitigation Action Plan is part of the emergency planning 

process in place in partnership with Washington County, and the Cities of Forest Grove and 

Cornelius. He recommended that City Council approve the resolution. 

Councilor Schamp acknowledged and thanked Chief Kinkade for efforts in arranging the 

partnership with Forest Grove, as well as Chief Rubenstein and others involved in developing 

plan, which was a great piece of work. 

Acting City Manager Rubenstein noted many plans were in place to ensure emergency 

preparedness. The Cities of Forest Grove and Cornelius recognized during the project that they 

work better together, so the two cities now operate a joint emergency operations center in the 

event of disasters to take advantage of one another’s strengths and augment their weaknesses. 

A motion was made by Councilor Schamp to approve Resolution No. 1771 adopting the Forest Grove- 

Cornelius Natural Hazard Mitigation Action Plan effective immediately, seconded by Councilor Orozco. 

Motion passed 5-0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and 

Mayor Dalin 

B. Resolution No. 1772: Adoption of City Manager Criteria 

Acting City Manager Rubenstein presented the staff report, noting the proposed City 

Manager profile criteria was facilitated by the League of Oregon Cities and would be used to 

examine applications in an executive session. Staff recommends the approval of this 

resolution. 

Council agreed allowing for public input when developing the city manager profile during the 

work session was important and resulted in a profile appropriate for the City. 

A motion was made by Councilor Crowder to approve Resolution No. 1772 adopting the City 

Manager Criteria, seconded by Councilor Schamp. Motion carried 5-0. Ayes: Councilor Heinrich, 

Councilor Crowder, Councilor Schamp, Councilor Orozco and Mayor Dalin 

The following item was added to the agenda. 

Appointment of Harley Crowder, City Council Representative and Brad Coffey, Alternate for 

Community Development Block Grant Policy Advisory Board (CDBG) for Washington County 

Acting City Manager Rubenstein noted the CDBG appointment had been missed and that time 

was an issue. Staff recommended that Councilor Crowder be CDBG representative and that 



Brad Coffey serve as the alternate. The appointment would require a formal motion. 

Brad Coffey, 946 S. Oleander, expressed interest in continuing to serve as the alternate 

representative for the CDBG, stating the work is complicated and time sensitive, but it was 

also very rewarding. Applicants applying for the grant money provide a variety of services to 

the community. Being on the Board allows Mr. Coffey to see the many different ways that 

various groups and agencies approach and work to solve poverty issues. 

A motion was made by Councilor Heinrich to appoint Councilor Crowder as Council representative to 

the CDBG and Brad Coffey as the alternate, seconded by Councilor Orozco. Motion passed 5-0. Ayes: 

Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco and Mayor Dalin 

C. Amended Intergovernmental Agreement-Washington County Building Department 

Richard Meyer, Development and Operation Director, presented the staff report, noting the 

amendment simply updated the 2004 intergovernmental agreement (IGA) with Washington 

County for building inspection and review services. Sharing experienced professionals was 

more cost effective than independently hiring staff for each function of a building inspection 

program. Staff recommended approval of the update to the Washington County IGA, which 

expires June 30, 2012 and would be reviewed and updated annually. 

Councilor Schamp stated he would abstain from voting because he was a Washington County 

employee. 

Mr. Meyer clarified that Diane Tuski serves as a full-time Permit Coordinator for the City’s 

Building Department. The City also employed a part-time building inspector. The City 

contracts its building official services with Phil Wu, employed by an engineering firm, who 

performs all the structural and mechanical reviews of all commercial and residential building 

issues. Washington County still handled all the electrical reviews for all cities in the county, 

except for Beaverton, possibly. Having two employees allowed the City to provide quick and 

personal service to residents and developers in Cornelius. All other staff duties were handled 

by contract and IGA. 

Mayor Dalin wanted to ensure Mr. Wu would be able to fulfill the City’s obligations with 

regard to large single projects. Mr. Meyer explained that work on public improvements were 

managed, overseen, reviewed and inspected by the City’s Engineering Department, not the 

Building Department. The City employs a well-qualified City Engineer that oversees two 

engineering technicians, so, three full-time City employees managed all public improvement 

projects. 

A motion was made by Councilor Heinrich to approve the amendment of the intergovernmental 

agreement between the City of Cornelius and Washington County Building Department for the 

provision of building inspection services to take effect upon execution of both parties, seconded by 

Councilor Orozco. Motion carried 4-0-1. Ayes: Councilor Heinrich, Councilor Crowder, Councilor 

Orozco and Mayor Dalin. Nays: None. Abstentions: Councilor Schamp 



9. REPORTS 


Councilor Heinrich reported attending the first Regional Mayors’ Meeting in Tualatin since 

Mayor Dalin was unable to attend. Mayor Dalin would be attending those future meetings. 

Councilor Orozco wanted the new Council to be more business minded, and asked if Council 

was willing to discuss the idea. Mayor Dalin replied that would be discussed during the Council’s 

goal setting session. 

Councilor Schamp reported he has been informally meeting with business representatives in 

the City to learn more about the dynamics between the City and business community. He 

intends to schedule an informal informational meeting in January with a large group of business 

owners to establish some dialogue and build a positive relationship between the City and 

business community. The Cedar Mills Business and the Aloha Business Associations provide 

great models. 

Councilor Schamp reported that he wants to re-implement a City cleanup day and was 

exploring what opportunities and tools SOLVE could provide to assist the City. He 

proposed holding the cleanup day on April 21, which is Oregon Cleanup Day, but that date 

might be difficult due to all the work Council has planned. 

Councilors shared their experience with cleanup days held previously, noting it takes a lot 

of work, but it was terrific having the entire community participate. Children’s Day would 

be held around April 21 and combining the two events, which had been done in the past, 

was not recommended. 

B. Mayor’s Report: Mayor Dalin reported on the actions of the Washington County Coordinating 

Committee (WCCC) meeting he attended with Richard Meyer and described the MSTIP3d program 

and how it related to City projects. He supported continuing with the MSTIP3d program. He 

explained that bike and pedestrian projects have been attached to arterials and collectors; 

however, Council could discuss having arterials and collectors being paralleled or near-pathed 

and not be immediately adjacent to streets, but it might be the best place to put the path. 

Portland has arterial pathways for bikes and pedestrians. 

Councilor Schamp believed the light rail extension from Hillsboro and Forest Grove was a 

nice goal, but the Council Creek Trail could use and preserve that same right-of-way for 

future light rail expansion. He asked if MSTIP funds could be used for that type of project. 

Richard Meyer stated the Council Creek Trail and light rail were mid-range goals that may 

be achieved sooner than expected. The MSTIP improvements involved more immediate 

projects, such as street widening and sidewalk improvements, because funds must be 

spent within the next two or three years. Council Creek Trail could be ready for capital 

improvements in three or four years. 

Mayor Dalin confirmed some identified capital improvement projects would be in the 

MSTIP3d program, adding that funding is spread equitably across all areas. Some money is 



allocated for federal and state matching set asides, so cities without the ability to match 

funds could compete for money. The timeframe for the MSTIP3d projects is FY 2013-2014 

through FY 2017-2018. MSTIP4 was already being discussed. A countywide assessment of 

projects needed to be completed. He noted that $555 million has been invested in major 

transportation since the inception of MSTIP. 

Mayor Dalin continued his report on the WCCC meeting, noting discussion on continuing 

the discount rate on the transportation development tax (TDT). He has suggested offering 

incentives for small businesses to utilize existing properties to fill vacancies and because 

much of the infrastructure is already built around an existing structure. This would be 

added to the Council’s work session agenda in the near future, so Mayor Dalin could be 

sure that he is accurately conveying the Council’s position on the issue. 

Mayor Dalin reported on the results of the Regional Industrial Land Inventory led by the 

Port of Portland, which found that while a lot of land was on the books, very little was 

ready for development. 

A motion was made by Councilor Heinrich to extend the meeting beyond 9:00 pm, seconded by 

Councilor Schamp. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor 

Schamp, Councilor Orozco and Mayor Dalin 

Mayor Dalin continued that Cornelius was being passed over by many business interests 

because the City did not have a decent inventory that was ready for development. Most 

sited named in the inventory had restrictions or involved property owners unwilling to 

sell. The inventory also included land banks where large corporations, like SolarWorld, 

had large parcels of land on or adjacent to their sites that were completely inaccessible 

for new options. Councilor Heinrich explained the City is working with Columbia Pacific 

Economic Development (Col-Pac) to get some smaller properties ready for development. 

Col-Pac includes western Washington County, Clatsop County, Columbia County and 

Tillamook County. 

Mayor Dalin had nothing to report on the MPAC and JPAC meetings, but planned to 

attend the JPAC meeting on Thursday. 

C. City Manager Report: The City’s contract for interdepartmental fire department services 

would automatically expire on December 31, 2011 if the cities did not agree to extend the 

agreement. Forest Grove City Manager Sykes and Acting City Manager Rubenstein agreed the 

contract must be extended. The issue would be presented to both Cornelius and Forest Grove 

City Councils. Documents were distributed from Fire Chief Kinkade; Item 3 of Background 

indicated the cost savings the agreement would provide. Equipment challenges would need to 

be addressed by City Council as well. 

Fire Chief Kinkade stated the agreement has been very successful and he encouraged the City 

to renew the contract. The Cornelius Rural Fire District voted unanimously last week to 

continue the agreement. He would meet with Forest Grove Rural Fire District on December 6, 

2011. He added that he would be presenting a slight amendment so the agreement 



automatically renews instead of automatically being cancelled. 

Ralph Brown, Chair, Budget Committee, congratulated the Finance Staff on the awards they 

received. The last few years have been tough on the budget and each year the budget and 

the presentations have improved. 


A. City Council Work session – Monday December 19, 2011 7:00 p.m. 

11. EXECUTIVE SESSION-None 


A motion was made by Councilor Heinrich to adjourn the meeting, seconded by Councilor Crowder. 

Motion carried 5‐0. Ayes: Councilor Heinrich, Councilor Crowder, Councilor Schamp, Councilor Orozco 

and Mayor Dalin. 


Date 






Monday, March 5, 2012 




Council Present: Council President Steve Heinrich, Councilor Jose Orozco, Councilor Harley Crowder, 

Councilor Dave Schamp 

Excused Absence: Mayor Jef Dalin 

Staff Present: Rob Drake, City Manager; Debby Roth, City Recorder‐Treasurer; Richard Meyer, 

Development & Operations Director; Dick Reynolds, Planning Manager; Karen Hill, Library Director; 

Michael Kinkade, Fire Chief; Paul Rubenstein, Police Chief 

Council President Heinrich called the regular City Council meeting to order at 7:00 PM and led the 

pledge of allegiance. 


Councilor Schamp requested exchanging New Business 8.C. Arboretum Park Proposed Name Change 

with New Business 8.A. Grant Application Request: Oregon Parks and Recreation Grant. 

A motion was made by Councilor Schamp approve the agenda as amended, seconded by Councilor 

Crowder. Motion carried 4‐0. Ayes: Councilor Schamp, Councilor Crowder, Councilor Orozco and 

Council President Heinrich. 


A. Financials‐February 2012 

B. Quarterly Report‐December 30, 2011 

C. Resolution No. 2012‐5‐Authorized Signatures for Banking Services 

3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA ‐ None 


Minutes‐March 5, 2012 Page 1 of 5

4. APPOINTMENTS ‐ None 


A. Employee Recognition: Terry Godwin‐5 year Service Award Engineering Department 

Richard Meyer introduced Terry Godwin, Engineering Technician and presented him 

with his Five Year Service Award. The City Council congratulated Mr. Godwin. 

B. Recognition‐Kurt Albee‐35 Years Volunteer Service Award Cornelius Fire Department 

Chief Kinkade introduced Kurt Albee. Council President Heinrich read the 

Commendation and presented Mr. Albee with a plaque honoring his 35‐year career as a 

Firefighter/Engineer for the Cornelius Fire Department, as well as publicly recognizing 

Kurt for his selfless dedication to the Cornelius community. 

C. Major Streets Transportation Improvement Program (MSTIP 3d) Report 

Richard Meyer, Development & Operations Director provided an update on two projects 

that had been submitted to Washington County for funding from the Major Streets 

Transportation Improvement Program (MSTIP 3d). They are 1. 10 th Avenue connection 

project, at $4.9 million was at 60% design and would be ready for construction in the 

fall. 2. The 19 th Avenue Connection project between the new Susbauer Bridge and 

Baseline Main Street improvements in Cornelius. Mr. Meyer stated how vital the 

connections were from Main Street business and Holladay industrial district and local 

farms and nurseries via county arterials to regional, state and international markets. 

Discussion ensued and the City Council stated support for the MSTIP 3d projects. 

6. PUBLIC HEARING ‐ None 

7. UNFINISHED BUSINESS ‐ None 


A. Arboretum Park Proposed Name Change to Veterans Memorial Park 

Dick Reynolds, Planning Manager reported a presentation had been made to the Parks 

Advisory Board at their February 7, 2012 meeting. Councilor Dave Schamp, Amber & 

Dave Gilley and Zack Gallinger‐Long requested the name change of Arboretum Park to 

Veterans Memorial Park. The Parks Advisory Board discussed the request and 

unanimously recommended that City Council consider the proposal to change the park 

name to Veterans Memorial Park. 



City Manager Drake stated Margaret Mumford had expressed concern that an existing 

memorial in Arboretum Park remain. The memorial recognized her late husband, a 

Navy Veteran. 

Zack Gallinger‐Long, 201 NE Darby Street, Hillsboro, addressed the City Council in 

support of changing the park name to Veterans Memorial Park. The park is centrally 

located and recently a park bench dedicated to Navy Corpsman Riley Gallinger‐Long was 

set in Arboretum Park. 

Amber Gilley, 3615 Fenway Street, Forest Grove, shared her support in changing 

Arboretum Park name to Veterans Memorial Park. Ms. Gilley said she had 

approximately $3,300 in committed contributions for proposed memorials. 

Councilor Schamp complimented Zack Gallinger‐Long and Amber Gilley for their work 

and commitment on the project. 

A motion was made by Councilor Schamp to approve the name change from Arboretum Park to 

Veterans Memorial Park and instruct staff to return to the next regular City Council business meeting 

with a resolution memorializing City Council action and approval, seconded by Councilor Crowder. 

Motion carried 4‐0. Ayes: Councilor Schamp, Councilor Crowder, Councilor Orozco and Council 

President Heinrich. 

B. Grant Application Request: Library Services and Technology Act 

Karen Hill, Library Director presented an application to apply for a second year of the 

Library Services and Technology Act (LSTA) grant for a Library Internship through the 

Oregon State Library in the amount of $4,600. The request is to continue the library 

intern program to assist with Latino Outreach and provide bilingual students in a 

librarian program (Master of Library Science or certificate) to gain experience in a public 

library. The request is for 50% funding for the project during the second year and the 

Friends of Cornelius Public Library will raise $4,000. 

A motion was made by Councilor Crowder that the Cornelius City Council approve the Cornelius 

Library’s 2012 application for a second year LSTA grant for bilingual library internships for $4,600, 

seconded by Councilor Orozco. Motion carried 4‐0. Ayes: Councilor Schamp, Councilor Crowder, 

Councilor Orozco and Council President Heinrich. 

C. Grant Application Request: Oregon Parks and Recreation Grant 

The staff report was presented by Dick Reynolds requesting City Council approval of an 

application for a Local Government Grant from the Oregon Parks & Recreation 

Department. The grant would help fund the redevelopment of Ryland Park in the 

amount of $130,200. Mr. Reynolds stated the Parks Advisory Board recommended the 

redevelopment of Ryland Park in the 2012‐13 budget. Funds for the project would 

come from a combination of sources; the Local Government Grant would pay 



approximately 60% of the project. The City’s match would be the remaining 40%, which 

would be covered with Parks SDC funds and possibly some of the Metro Local Share. 

City Manager Drake stated support for the project was reflected in the Parks Advisory 

Board meeting minutes of January 7, 2012. 

A motion was made by Councilor Orozco that the Cornelius City Council approve the application for a 

Local Government Grant with the Oregon parks & Recreation Department for the redevelopment of 

Ryland Park in the amount of $130,200, seconded by Councilor Schamp. Motion carried 4‐0. Ayes: 

Councilor Schamp, Councilor Crowder, Councilor Orozco and Council President Heinrich. 

Council President allowed Citizen Participation unrelated to the agenda. 

Midge Nelson, 1713 S. Dogwood Street, Cornelius, expressed her concern about excessive amount of 

trash along City streets. Ms. Nelson suggested the City have a clean‐up day. 

Councilor Schamp provided Ms. Nelson with information regarding “Take Care of Cornelius Day” 

scheduled for May 19 and invited Ms. Nelson to attend the planning meeting on March 15. 

Craig Orme, 285 S. 18 th Avenue, Cornelius, addressed the City Council regarding the condition of 

alleyways and had questions relating to public right of ways. Mr. Orme provided his contact 

information and City staff will follow up with him. 

9. REPORTS 


Councilor Orozco reported he’d be participating on the Metro Regional Active Transportation 

Plan as a Stakeholder Advisory Committee member. The first meeting is March 15. 

Councilor Crowder provided an update on Community Development Block Grant Advisory 

Board meeting. 

Councilor Schamp stated March 15 is the planning meeting for Take Care of Cornelius Day at 

7:00 p.m. State Representative Katie Eyre and Tom Mills from Tri‐Met would be attending the 

March 14 th Business Community meeting. 

B. Mayors Report: NONE 


City Manager Drake requested City Council approval to hang flower baskets on Adair Street. 

The Bank of the West has committed a $1000 donation to the project and stated the 26 

hanging flower basket will instill pride in the community. He stated the project supplies would 

cost under $3,000 and summer Park help would be used to water the flowers. The cost of the 



project would be absorbed by the street fund. The baskets would hang from mid‐May to 

October. Drake requested funding for the project come from the Street fund contingency. 

A motion was made by Councilor Schamp to support funding the hanging basket project up to a 

maximum of $2,700, and the funding be taken from the Street Fund Contingency, seconded by 

Councilor Crowder. Motion carried 4‐0. Ayes: Councilor Schamp, Councilor Crowder, Councilor Orozco 

and Council President Heinrich. 


A. March 14, 2012 7:00 a.m.: Informal Business Meeting‐Council Chambers 

B. March 21, 2012 7:00 p.m.: City Council Work Session 

C. April 2, 2012 7:00 p.m.: City Council Meeting 

11. ADJOURN 

A motion was made by Councilor Crowder to adjourn the Council meeting, seconded by Councilor 

Orozco. Motion carried 4‐0. Ayes: Councilor Schamp, Councilor Crowder, Councilor Orozco and 

Council President Heinrich. 

The meeting was adjourned at 8:05 p.m. 

April 2, 2012 

Date 


Next Ordinance No. 920 

Next Resolution No. 2012‐06 




CORNELIUS CITY COUNCIL MEETING 

Monday, May 7, 2012 



Minutes 

Council Present: Steve Heinrich, Jose Orozco, Harley Crowder, Dave Schamp and Mayor Jef Dalin. 

Staff Present: Rob Drake, City Manager; Dick Reynolds, Planning Manager; Michael Kinkade, Fire Chief; 

Debby Roth, City Recorder-Treasurer 

Mayor Dalin called the regular City Council meeting to order at 7:00 pm and led the pledge of 

allegiance. 


A motion was made by Councilor Heinrich to adopt the agenda changing the order of Presentations so 

that Item C would be addressed first, seconded by Councilor Crowder. Motion carried 5-0. Ayes: 

Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Schamp and Mayor Dalin. 


A. Resolution No. 2012-9 Local Government Grant Application Ryland Park 

B. Treasurers Report 3-31-2012 

A motion was made by Councilor Heinrich to approve the consent agenda as presented, seconded by 

Councilor Orozco. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, 

Councilor Schamp and Mayor Dalin. 

3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA- None 

4. APPOINTMENTS - None 


Note: The order of these agenda items was changed. 

C. Presentation – Bob Terry, County Commissioner 


Meeting Minutes-May 7, 2012

Washington County Commissioner Terry reported the County was in very good shape 

financially, with a reserve still in the budget. The current county budget, which would be 

approved later this month, was expected to have a reserve at the end of next year as well. He 

noted other items including the remand, upcoming Sherriff’s levy which was anticipated to 

pass, and that Cornelius was one of the biggest benefactors of MSTIP funds this round. 

Mayor Dalin thanked Commissioner Terry for his support on 10 th street, noting a list of 

successful projects completed in cooperation with the county and state. The Council Creek 

Project, which the City was working jointly on with Forest Grove and Hillsboro, was lower on 

the MSTIP projects list, but the $100,000 allocated for the master plan would enable the project 

to obtain partner funding. 

B. Presentation – EMS Week May 20-26, 2012 

Bryan Ross, Metro West, gave a brief background about Metro West and presented the City 

Council with a plaque for their continual support for emergency medical service workers. 

A. Proclamation – EMS Week May 20-26, 2012 

Unit Citation for Exemplary Action 

Mayor Dalin proclaimed May 20-May 26, 2012 Emergency Medical Services (EMS) Week and 

expressed his appreciation to the EMS technicians for their service to the community. He 

presented a signed proclamation to Bryan Ross of Metro West. 

Chief Kinkade briefly reviewed the history of emergency responders and the ongoing training 

and dedication. He presented two Unit Citations to City of Cornelius firefighters for their 

dramatic contribution to the community and the exemplary and life-saving actions shown in 

responding to incidents on September 16 and September 29, 2011. Each firefighter received the 

Unit Citation ribbon, which could be worn on their uniform, as well as challenge points. Crew 

members under Captain Marc Reckmann that responded to the September 16 incident, 

included Captain Matt Meyer, Lieutenant J.C. Buffer, and Firefighters Trevor Storm, Andrew 

Jensen, Jeff Lewis, Steven Moreland and James Callahan. Firefighter members under Captain 

Steve Black, who responded to the September 29 incident, included James Callahan, Jeff Lewis, 

Kevin Richardson, Paul Scott, and Jordan Sumner. 

D. Presentation – Jose Rivera, Centro Cultural Executive Director 

Centro Cultural Executive Director Rivera reviewed the history and purpose for Centro Cultural 

via PowerPoint, noting that Cornelius should look at Centro Cultural as an asset. Many other 

communities are trying to duplicate Centro’s benefits and programs in their communities. He 

updated Council about new programs and classes offered by Centro Cultural that focus on 

giving middle school children from the local Forest Grove school district an edge as they 

transition from middle school to high school in an effort to lower the tremendous dropout rate. 

The after-school programs offer basic skills, leadership and mentoring programs. 



He explained that Centro’s facilities and programs were available for the entire community, not 

just the Latino community, so everyone could benefit from what Centro offers. In working 

closely with Pacific University, Centro would now offer free clinical dental care and 

ophthalmology services twice a month, starting in June, which would be open to the entire 

community. Summer programs for middle school and high school children, created in 

partnership with Pacific University were scheduled in August to promote sustainability 

awareness. Although Thanksgiving dinners were no longer offered at Centro Cultural, 150 

Thanksgiving and 200 Christmas baskets were given to families in Cornelius and Forest Grove. 

The baskets were made possible through donations from local businesses. 

Mayor Dalin noted the Community Oriented Policing Citizen Advisory Board (COPCAB) Open 

House event was to be held at Centro in June, adding that cross promotion of events between 

the City and Centro was important. Mr. Rivera stated that Centro requires those in its 

citizenship class to attend at least two civic meetings. 

6. PUBLIC HEARING 

A. Vacating Ohle Plat 

Mayor Dalin opened the public hearing at 7:39 p.m. 

Planning Manager Dick Reynolds presented the vacation proposal for the Ohle’s Addition Plat, 

File No. VAC-01-12, reviewing the history of the plat and the challenges it presented in 

hindering development. The proposal stemmed from a property owner wanting a small 

development on his property but the plat impeded that development. Vacating the plat might 

encourage other property owners to improve their land and could improve property values by 

removing the constraint. The City’s application fee for a vacation by property owner is $2,005 

and the vacation involved multiple property owners. All landowners agreed with the proposed 

vacation, except two who had not responded. He clarified the City would still pay the fee for 

recording the vacation, and the County would likely see increased revenues from improved 

property values. 

There were no public comments. 

Mayor Dalin closed the public hearing on VAC-01-12 at 7:49 p.m. 

7. UNFINISHED BUSINESS-None 


A. Ordinance No. 920 – Vacating Ohle Plat 



Planning Manager Reynolds said he had nothing further to add to his prior presentation except 

that Ordinance No. 920 would be used to record the vacation at Washington County. Staff has 

noticed older plats that have not been cleaned up in parts of the City, but not so much along 

the Hwy 8 couplet or Baseline Ave. The City was taking a more proactive approach in cleaning 

these up, instead of leaving it to the property owner has been done in the past. 

A motion was made by Councilor Schamp to read by title only for the first reading Ordinance No. 920, 

seconded by Councilor Crowder. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, 

Councilor Crowder, Councilor Schamp and Mayor Dalin. 

A motion was made by Councilor Schamp to read by title only the second reading and adopt Ordinance 

No. 920, seconded by Councilor Orozco. Motion passed 5-0. Ayes: Councilor Heinrich, Councilor 

Orozco, Councilor Crowder, Councilor Schamp and Mayor Dalin. 

B. Intergovernmental Agreement City of Forest Grove 

TV Highway Water Line Project 

City Engineer Terry Keyes reported that ODOT was scheduled to repave Highway 8 from 

Highway 47 to Minter Bridge Rd in Hillsboro this summer, which prompted the Cities of 

Cornelius and Forest Grove to want to complete needed utility work before that repaving to 

avoid having to do the extensive repaving normally required by ODOT. The City’s project to 

extend the 12-inch water line about 100 ft to 150 ft east from the corner of 9 th and Baseline 

Ave, toward 10 th Ave. which was just past the boundary of the repaving. Combining the City’s 

project with Forest Grove’s utility work would enable a better bid on the two small projects. 

The intergovernmental agreement IGA detailed the financial terms for doing the projects, 

based on engineering cost estimates for the two projects, and was modeled after a similar IGA 

between Tigard and Sherwood for repaving. Overhead would be split between the cities using 

a straight percentage based on engineering estimates of both projects. This IGA covered one 

piece of the 12-inch water line on Baseline Ave that was already in the City’s budget. Staff 

recommended that the Council authorize the city manager to sign the IGA with Forest Grove. 

A motion was made by Councilor Schamp that the Cornelius City Council approve the 

Intergovernmental Agreement with the City of Forest Grove relating to the TV Highway Water Line 

Project, seconded by Councilor Heinrich. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor 

Orozco, Councilor Crowder, Councilor Schamp and Mayor Dalin. 

C. Contract Approval – TV Highway Water Line Project 

City Engineer Keyes stated that four bids were received, ranging from $98,615.50 to $144,695, 

with the low bid from Pacific Excavation Inc. from Eugene. The engineer’s project estimate was 

$111,000. Staff recommended that the Council approve the low bid and authorize the city 

manager to sign the contract once the bid protest period was over seven days. Staff also 

recommended setting aside a contingency of 10 percent, at $10,000, for any necessary 

additional costs. Change orders must be submitted in writing with justification. Staff reviews 



the change orders, which would be approved by City Engineer Keyes as the contract 

administrator. He assured all bids were reviewed to ensure no mistakes were made, providing 

bidders the opportunity to withdraw. He confirmed that the bid documents clearly spelled out 

the timelines for a bid protest. If the contract award did not take place, Staff would return to 

Council with another bid. 

A motion was made by Councilor Schamp that the City Council, acting as the Contract Review Board, 

authorize the City Manager to sign a contract in the amount of $98,615.50 with Pacific Excavation Inc. 

for the TV Highway Water Line Project, and set as aside a contingency of $10,000 that can be added to 

the contract for additional work found to be necessary, seconded by Councilor Heinrich. Motion 

carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Schamp and 

Mayor Dalin. 

D. Contract Approval – Electric Car Chargers City Manager Drake 

City Manager Drake presented the staff report, reviewing the reasons for Staff recommending 

approval of installing Blink car chargers at City Hall. The charging fee, if used by the City, would 

be minimal; he understood $10/month was high. The contract would end in 2013, allowing the 

City the option to pay a license fee of about $25 per month, or to remove the chargers and 

restore the site to preexisting conditions at ECOtality’s expense. The City would pay for the cost 

for the energy, and so was providing a service. No profits would be made at this point; however 

that could be an option in the future. The City would receive a report showing how much the 

charging station was used. Electric cars on Blink system can see where charging stations are 

located throughout the state using a GPS system, enabling drivers to plan routes accordingly. 

Dedicated parking spaces would be used for the charging stations. Signage would be posted to 

reserve the spaces for cars using the charger; others would be towed. The bid was not to 

exceed $4,000; the remaining $10,000 in cost would be credited to ECOtality by the federal 

government. The program was enacted in an effort to promote better sustainability and 

convert from fossil fuel to electric cars. He would research whether more than one style of 

charger would be available, though a quick charge connection was requested. 

A motion was made by Councilor Heinrich to approve the installation of the Blink electric car charger 

by ECOtality Inc. at City Hall at a cost not to exceed $4,000, seconded by Councilor Crowder. Motion 

carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Schamp and 

Mayor Dalin. 

9. REPORTS 

A. City Council Reports: 

Council President Heinrich reported he would be attending the Col-Pac meeting 

Thursday in Astoria. 




Meeting Minutes-May 7, 2012 

Councilor Orozco requested having a discussion about reviewing state and local policies 

and procedures relating to municipal authority and opportunities to address graffiti. 

City Manager Drake stated the item would be addressed in work session at the second 

meeting in June. 

Councilor Crowder reported that this month’s CDBG Policy Advisory Board meeting was 

cancelled. The Farmers’ Market meeting would be held tomorrow night. Farmers’ 

Market would be held on Sundays in the Wal-Mart parking lot beginning May 20 th . 

Councilor Schamp reported the final planning meeting for Take Care of Cornelius Day 

would be May 9 th at 7 pm in City Council chambers. The actual event would be held on 

May 19 th . He also attended a meeting with representatives of the Forest Grove and 

Hillsboro Chambers hosted by City Manager Drake. He was encouraged by the 

discussion. 

B. Mayors Report: Mayor Dalin reported the minutes of the Washington County 

Coordinating Committee (WCCC) were included in the meeting packet. He noted the 

City’s 10 th Street project was approved on April 24 th and that the County was still 

discussing whether MSTIP3d would be expanded to 3e direction since money was 

already in the tax base. No ODOT presentation was given and the MPAC and JPAC 

agendas were discussed, noting that some educational opportunities were coming up on 

Wednesday night and Thursday morning. He agreed education was needed about how 

to handle graffiti. 

Council and Staff had a lengthy discussion about the Council Creek Regional Trail. 

Council agreed the City should push for $5 million and a smaller, dedicated 

bicycle/pedestrian project in the Council Creek Regional Trail Master Plan. Concern was 

expressed about losing too much farmland for bike routes. Mayor Dalin distributed 

material about Washington County’s bicycle design tool kit, which includes various 

designs templates that address safety concerns. He confirmed he should continue 

advocating for the County to build adjacent concrete paths as part of the recreational 

bike program to accommodate bikes and farm equipment rather than a separate path. 

C. City Manager Report: City Manager Drake reported the flower baskets would go up this 

week. ODOT reassured the Baseline project was at the 60 percent design level and 

would move forward. Comcast had not yet responded about renting large screens for 

community movies, which is an inexpensive way to create a family event. Playing a 

Spanish movie was suggested. Papa’s Toys Open House would be held at the Stewart 

Stiles Trucking Warehouse on Saturday from 10 am to 3 pm. Proceeds from the 

entrance fees benefit Doernbecher Hospital. The Chamber executives had made it clear 

that the business community should drive a new Chamber in town. Michelle Gilbertson 

from Bank of the West was involved in the past and would hopefully help move things 

along. Wednesday morning “Coffee with Council” meetings are no longer being held. 

The celebration in Veteran’s Memorial Park originally intended for the Fourth of July

celebration was moved to June 30 th due to concerns about competing with a 

simultaneous event in Hillsboro. A bagpiper has been secured at no charge. Senator 

Bruce Starr was tentatively scheduled to attend, and he was still waiting for a response 

from the Governor’s office. 

Mayor Dalin stated he would not be able to attend the event on June 30 th . 


A. May 9, 2012 – Take Care of Cornelius Day Planning Meeting 7:00 pm 

B. May 16, 2012 – Budget Committee Meeting 7:00 pm 

C. May 19, 2012 – Take Care of Cornelius Day 9am to Noon 

D. May 23, 2012 – Budget Committee Meeting 7:00 pm 

E. May 30, 2012 – Budget Committee Meeting 7:00 pm 

F. June 4, 2012 – City Council Meeting 7:00 pm 



Schamp. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor 

Schamp and Mayor Dalin. 


Date 






Monday, June 18, 2012 




Council Present: Steve Heinrich, Jose Orozco, Harley Crowder, Dave Schamp, and Mayor Jeffrey Dalin 

Staff Present: Rob Drake, City Manager; Paul Rubenstein, Chief of Police; Michael Kinkade, Fire 

Chief; Debby Roth, City Recorder‐Treasurer; Terry Keyes, City Engineer, Mark Crowell, Public Works 

Director. 

Mayor Dalin called the regular City Council meeting to order at 7:00 PM and led the Pledge of 

Allegiance. 



Crowder. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor 

Champ, and Mayor Dalin. 


A. Meeting Minutes-June 4, 2012 

B. Intergovernmental Agreement –Renewal wit Washington County West Nile Virus 

A motion was made by Councilor Heinrich was made to adopt the consent agenda as presented, 


Councilor Crowder, Councilor Schamp, and Mayor Dalin. 


Laura Christy and Becky Steward, 1413 S Cherry Street, addressed the City Council, noting they 

were presenting cards signed by all the members of the General Unit requesting the City 

Council’s support in reaching a fair and honest contract. The cards were provided to City 

Recorder Roth for the record. 

4. APPOINTMENTS - NONE 



Minutes-June 18, 2012 Page 1 of 9

A. Employee Recognition-5 years Terry Keyes 

Public Works Director Mark Crowell honored City Engineer Terry Keyes for his five years of 

service to the City of Cornelius. He stated he has worked with about eight city engineers in his 

26 years at the City and Mr. Keyes is absolutely the best. Mr. Keyes does a great job, is wellknown 

in Washington County and at Clean Water Services and is an asset to the City. 

Mayor Dalin presented Terry Keyes with an award in recognition for his time and service, adding 

it has been great having Mr. Keyes onboard and he looks forward to working with him for 

several more years. 

B. Proclamation-Fill the Boot MDA 

Lt. Phil Duncan of the Cornelius Fire Department, and Dana Walker of the Muscular Dystrophy 

Association (MDA) described the Fill the Boot Campaign and asked that the City support the fire 

department and allow them to hold the drive this year. Lt. Duncan said the department would 

be collecting donations on August 24 and August 25, Friday afternoon and Saturday morning, 

between the intersections of 10th and Baseline and 10th and Adair. 

Mayor Dalin proclaimed August 24 th and August 25 th 2012 as Fill the Boot for MDA in the City of 

Cornelius and encouraged the residents of Cornelius to support the efforts of their local 

firefighters and the MDA. 

C. Cornelius Fire Department Recognitions 

Retirement- Lieutenant Sheila Jackson, 20 year of service 

Promotions to Lieutenant: 

FF JC Butler, FF Robert Conrath, FF John Phelan 

Achievement Acknowledgement-Captain Steve Black 

Fire Chief Kinkade acknowledged the retirement of esteemed officer, Lt. Sheila Jackson and 

noted her professional accomplishments and contributions to the community. 

Mayor Dalin presented Lt. Sheila Jackson with an award in recognition of her 20 years of 

dedication and commitment to the City of Cornelius as a Cornelius volunteer firefighter. 

Fire Chief Kinkade recognized the achievements of Captain Steve Black who worked the last 

three years to complete the Oregon Fire Chiefs Association Fire Chiefs’ Toolbox. Captain Steve 

Black is the only company officer in the region to have completed this training model. He 

presented Captain Black with the Achievement Recognition from the Oregon Fire Chiefs 

Association. 

Fire Chief Kinkade spoke about the role of leaders and the importance of leadership in a 

community. He read the Fire Officer’s Pledge to John Phelan, JC Butler and Robert Conrath, who 

swore to uphold the duties of a Lieutenant of the City of Cornelius and the Cornelius Rural Fire 

Protection District. 



6. PUBLIC HEARINGS 

A. State Revenue Sharing 

Mayor Dalin opened the public hearing on State Revenue Sharing and called for public 

testimony. Seeing none, he closed the public hearing. 

B. FY 2012-13 Budget 

Mayor Dalin opened the public hearing regarding Fiscal Year 2012-2013 Budget and called for 

public testimony. There being no comments, so he closed the public hearing. 

D. Utility Rates 

Mayor Dalin opened the public hearing regarding the utility rate increase and called for public 

testimony. Seeing none, he closed the public hearing. 

7. UNFINISHED BUSINESS - NONE 


A. Resolution No. 2012-12 FY 2012-13 Budget 

City Manager Drake stated that the budget before the Council was adopted by the Budget 

Committee, which is comprised of five members of Council. Regarding municipal services, 

Cornelius qualifies as a full service city and this resolution declares the City’s intent to receive 

state-shared revenues. 

A motion was made by Councilor Schamp to approve Resolution No. 2012-12, a resolution of the 

Cornelius City Council declaring the City’s election to receive state revenues, adopting the budget, 

making appropriations and levying taxes for the City of Cornelius, Oregon for Fiscal Year 2012-2013, 

seconded by Councilor Heinrich. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, 

Councilor Crowder, Councilor Champ, and Mayor Dalin. 

Former Mayor Brown, Budget Committee Chair, congratulated the three new Council members 

for their participation this year, as a budget this size is complicated. He also commended Staff 

for getting a rookie city manager through the budget process. Mr. Brown complimented the 

Council for getting the City back on a stable path and noted that City Manager Drake is a great 

addition. He was impressed by the amount of grants brought in for the City of Cornelius. He 

thanked the Council for allowing him to be part of the Budget Committee. 

B. Resolution No. 2012-13 Municipal Services 



A motion was made by Councilor Schamp to approve Resolution No. 2012-13, a resolution of the City 

Council of the City of Cornelius, Oregon, hereby certifies that it provides the following municipal 

services enumerated in Section One, ORS 2021.760 for Fiscal Year 2012-2013 state revenue sharing, 



C. Memorandum of Understanding-Bienestar 

City Manager Drake reminded that Council had discussed this agreement in Executive Session a 

few weeks ago, adding that the minor changes that were discussed had been made. The City 

Attorney did bless the memorandum and City Manager Drake believed the document afforded 

the City a great deal of protection. Bienestar could determine whether the project was feasible 

or not. The City’s only liability would be if the project is determined to be feasible and the City 

failed to follow-up. The City would still protected if the voters did not approve a bond for the 

library portion. This document created a starting point with Bienestar to see if the City can 

negotiate a DDA to the satisfaction of both the City and Bienestar for a new library project with 

affordable housing on top. 

Councilor Schamp understood the feasibility report would be back by the end of this November 

so the City was only four months away from having some idea of where the project was 

headed. City Manager Drake said that was correct. City staff was meeting every two weeks 

with Bienestar and he believed they will get to a decision on time. No timeframe had been 

determined yet for going to the voters, but Staff would ensure the Council was comfortable 

with the schedule. If the City had a successful DDA by November or December, the City could go 

to the voters in the spring, or wait and do a longer selling job and afford more transparency by 

going to the voters the following November. The key would be to have sufficient time to tell the 

story. He was not sure May would afford enough time. 

Mayor Dalin believed this was a great project for the city and downtown Cornelius. He realized 

it would take some time to get the ball rolling and he is very happy to be working with a private 

partnership. The story about how the City was working to minimize public costs was important. 

A motion was made by Councilor Crowder to approve the Memorandum of Understanding with 

Bienestar Inc. and instruct Staff to develop a DDA for the joint construction of the City library and 

affordable housing project, seconded by Councilor Orozco. Motion carried 5-0. Ayes: Councilor 

Heinrich, Councilor Orozco, Councilor Crowder, Councilor Champ, and Mayor Dalin. 

D. Waiver of Permit Fees -Veterans Memorial Park 

Planning Manager, Dick Reynolds, presented the Staff report about waiving the fees associated 

with the development of Veterans Memorial Park. City Staff believed the park would benefit 

all citizens of Cornelius and the surrounding area, but only Council had the authority to waive 

fees. The application forms were provided to show the amount of the fees. 



Councilor Schamp noted that the work done by citizens in concert with Staff has been 

remarkable. He agreed there was a public good and benefit to waiving the fees. 

Mayor Dalin believed it was a great project, adding that Forest Grove has waived fees for Eagle 

Scouts who make structural improvements to the Skate Park and dog park. He believed 

Cornelius has done that with community benefit projects in the past. 

A motion was made Councilor Schamp to waive the fees associated with the construction of the 

approved site plan of Veterans Memorial Park one time, and the fee waiver not to exceed $900, 

seconded by Councilor Heinrich. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, 


E. Resolution No. 2012-14 Utility Rates 

Ellie Jones, Accounting Manager, presented Staff report regarding the resolution, noting that 

Staff reviews the utility rates annually and changes usually are effective July 1. Staff has 

analyzed the water, sewer, storm and general service fee. The water rate will remain at the 

same with the City absorbing the 9.5 percent increase from the City of Hillsboro, which was 

mostly due to the delay in capital projects. Once those projects begin, the City may need to 

increase the water fees. Clean Water Service is increasing the sewer rate by a net of about 3.69 

percent, which includes both their flat fee and percentage increases. The surface water 

management is going up 50 cents an ESU. The sewer SDC is going up 1.65 per ESU. She 

estimated the changes would result in a few dollars increase to the customer per month 

dependent upon usage. 

Councilor Schamp understood no one wanted an almost 10 percent increase in their water bill, 

but the City absorbed a significant increase last year and if the City was doing it again this year, 

the bill was going to come due at some point. He asked whether it would come due 

incrementally or in one big amount later. City Manager Drake said that was a good question, 

noting that Ms. Jones had argued to keep it flat. The City has deferred any major capital costs 

the last couple of years, including $2 million for a new reservoir plus design for at least two 

years, so the City has not needed the additional funds from Cornelius citizens. The rate would 

not increase later. This increase was a good decision, because the City had not expended the 

money that was planned for capital projects. Council would not see a huge increase because of 

this in the future. It has been deferred because the money collected based on the water rate 

study was not expended. He clarified he was not saying that the future capital expenditure was 

not needed, but that the City had not had to spend the money. The expenditure was delayed 

for a year, but had been collecting money and setting aside. The City’s large contingency was 

waiting to be used for the design and construction of the water reservoir. The rate increase was 

not needed this last year because the City did not have to spend the money. A higher rate 

increase would come when the City actually builds the new reservoir or drill an ASR well. 

Councilor Schamp responded that in his experience, he would rather deal with several little 

increases than one great big increase that had been building over time and would result in 

outrage from the citizens. City Manager Drake agreed, noting that build up was part of Staff’s 



discussion. He reiterated that this was spending the City did not have the last two years, and as 

part of the water rate study model, the City has been collecting more than needed to this point, 

because the money was not expended. While he did not believe costs would decrease in the 

future, he did not believe this would cause a tidal wave of increases. Staff believed increases 

could be done incrementally and defer another year. Ms. Jones added that the utility model 

projects out ten years, and when Staff input the assumptions and capital projects scheduled in 

2015-2020, the model did not forecast any huge peaks in the future. 

Councilor Schamp understood some elements of the City’s existing water system were in 

desperate need of upgrade. He questioned whether the City was missing an opportunity to 

address the needs of the system while some funds were available. He realized no one wanted 

rates to increase, but at some point those repairs will need to be made. He supported holding 

rates steady, but was concerned about paying a consequence down the line if the City passed 

up this opportunity. 

Council Heinrich believed if the City do not have to pass it on and could absorb it, it was a good 

thing for the citizens especially in the current economic times. He noted Cornelius’ water rates 

were reasonable compared to other cities. 

Mayor Dalin recalled being on the Council when the City was backwards in the water fund and 

had to pass along substantial increases to get the water and surface water funds back in line. 

He confirmed with Ms. Jones that the City would not be using the money saved to pay, design 

and construct the water reservoir. He would support passing a few percent increase, so it was 

not a ten percent increase next time, but deferred to Staff to provide some counsel about that. 

The only modification he was interested in was possibly not waiving the entire 9.5 percent, but 

increasing rates a couple percent. City Manager Drake explained that Hillsboro is separating 

their water rate study for Cornelius, their other wholesale customers, and for their customers in 

town. He believed the costs associated with Cornelius are fixed. Waterlines were not being 

rebuilt by the City of Hillsboro for Cornelius. The 72-inch line skirts the city on the south side 

and the City draws water from three intake valves. The entire infrastructure is new. Therefore, 

he believed Hillsboro’s new study, for the period of time Cornelius will be with Hillsboro, would 

probably increase less than it has been. 

A motion was made Councilor Orozco to approve Resolution No 2012-14, a resolution of the City 

Council, the City of Cornelius, Oregon establishing certain utility rates and charges and the rate 

changes become effective July 1, 2012, seconded by Councilor Crowder. Motion carried 5-0. Ayes: 

Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Champ, and Mayor Dalin. 

9. REPORTS 


Councilor Crowder reported the Farmer’s Market was on its fourth week last Sunday 

with nine vendors, adding he would love to see everyone visit and support the vendors. 



The produce and berries were starting to come on, so the market would have more 

vendors. The Public Advisory Board for the CDBG has resumed meeting. The Board did 

not do much on the 14 th when they met, next month the Board would meet on the 12 th . 

Councilor Schamp reported that the follow-up meeting about the Take Care of Cornelius 

Day would be held Wednesday, July 11 at 6:30 pm at Little Italy to recap this year’s 

event and hopefully start laying the foundation for next year’s event. 

B. Mayors Report: No report. 

C. City Manager Report: Aquifer Storage Recovery (ASR) 

City Manager Rob Drake noted his memorandum and recommendation distributed to 

Council in the agenda packet, which included a submitted bid. He provided a brief 

background on ASR, referencing diagrams also included in the packet, and described 

how the process worked and could benefit the City’s water supply. He has had personal 

experience with ASR and the firm that submitted a proposal to the City. That same firm 

developed ASR for Beaverton and also at the Joint Water Commission. At present the 

Joint Water Commission is developing another ASR well, which will be jointly owned. 

If the Joint Water Commission’s analysis provides some confidence, he would return to 

the Council to discuss drilling a well to confirm what the engineers believe the strata is 

like. 

Larry Eaton seemed optimistic about the results of ASR given current knowledge of 

Cornelius’ geology. He was not ready to commit, but had estimated 50 to 100 million 

gallons. City Manager Drake said he would be pleased if 50 million could be put in the 

ground. Cornelius averages about 400 million gallons a year, about a million on average 

and about a million and a half a day at peak, so that would take care of the needs during 

peak periods; even 50 million gallons would get the City through the bulk of the 

summer. If ASR proved to be a viable option, the capital expense would be about $2 

million based on projections, the City’s need and what the firm would develop, which 

was akin to the cost of a two million gallon reservoir. Imagine capitalizing on a billion 

gallons of water. City Hall would be burned before you could levy that kind of money to 

pay for it. At this point, he did not know what it would cost to drill a test well; he had 

asked Mr. Eaton to be fair on a bid and the firm was, then he would see if the Council 

would support it and then look at the feasibility. He would request that Mr. Eaton 

include a cost estimate, based on science and his experience, in the report. 

The test well would be anywhere from 1,000 to 1,500 feet. The valley has about 500 

feet of silt in it and bedrock is required for storage. He confirmed that the $7,000 would 

come from the Water Fund; from the money the City had already been saving. 

Mayor Dalin stated he considered this to be an alternative means analysis. He believed 

$7,000 was a reasonable investment to find out whether ASR was a viable option. He 

commented that next steps would likely involve property issues with regard to where 



the ASR would be located. He asked if more infrastructure would be needed to support 

safety concerns, such as onsite generation, etc. He would like to know more about such 

things as the project moved forward. 

Councilor Schamp confirmed with Staff that the aquifer would not be so deep that 50- 

degree water would be heated to 180 degrees. Councilor Heinrich stated pumps like 

those used for irrigation at deep well farms would likely be used to retrieve the water. 

City Manager Drake noted City Engineer Keyes had reviewed the bid submittal, adding a 

great wealth of knowledge exists in the County and jurisdictions do get together and 

share information. City Engineer Keyes agreed ASR was a great idea and worth 

exploring. He said the real question was whether Cornelius had an aquifer; if so, the City 

could store a lot more water and have a lot more flexibility. But, the aquifer has to be in 

the right place. 

A motion was made by Councilor Crowder that the City Council authorize the City Manager to enter 

into a contract with Ground Water Solutions, Inc. for an amount not to exceed $7,000 to conduct the 

ASR feasibility analysis proposed in the attached memo, and the funds are to be taken from the Water 

Fund contingency, seconded by Council Schamp. Motion carried 5-0. Ayes: Councilor Heinrich, 

Councilor Orozco, Councilor Crowder, Councilor Champ, and Mayor Dalin. 

City Manager Drake noted the a broad list of legislative items he sent to the Councilors from the 

League of Cities (LOC), adding that LOC wants the City’s top four items by the end of July. He 

believed the list could be a subject at Thursday night’s Western Washington County Cities’ 

meeting at Pumpkin Ridge, so he sent the list and related material for Council’s review. 

The meeting was an opportunity for general discussion to help the LOC move toward refining 

the legislative agenda. He believed the LOC’s lead lobbyist would be there. He would probably 

come to Council in a work session in July to see about narrowing down the list. 


A. June 30, 2012 – Veteran’s Memorial Park Dedication 10:00 am. Discussion regarded the 

events at the dedication and whether there was time for a speech from the Council. 

B. July 9, 2012 – City Council Meeting 7:00 pm. Council and Staff discussed adjusting the 

schedule of upcoming agenda items so all Councilors could be present for substantive 

items. Following discussion, Mayor Dalin confirmed that on July 16, Council would have 

a 30-minute business meeting followed by a 90-minute work session. The July 2nd and 

July 9 th meetings were cancelled. 




A motion was made by Councilor Heinrich to adjourn the meeting, seconded by Councilor Orozco. 

Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Champ, 

and Mayor Dalin. 

The meeting was adjourned at 8:34 pm to convene the worksession. 

Date 






Monday, July 16, 2012 



Council Present: Steve Heinrich, Jose Orozco, Harley Crowder, Dave Schamp, and Mayor Jef Dalin 

Staff Present: Rob Drake, City Manager; Paul Rubenstein, Chief of Police; Michael Kinkade, Fire Chief; 

Debby Roth, City Recorder‐Treasurer; Mark Crowell, Public Works Director. 

Mayor Dalin called the regular City Council meeting to order at 7:00 PM and led the Pledge of 

Allegiance and roll call. 



Crowder. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor 

Schamp, and Mayor Dalin. 


A. Resolution No. 2012-15: Approval of New and Revised Job Descriptions 

A motion was made by Councilor Heinrich was made to adopt the consent agenda as presented, 

seconded by Councilor Crowder. Motion carried 5-0. Councilor Heinrich, Councilor Orozco, Councilor 

Crowder, Councilor Schamp, and Mayor Dalin. 

3. CITIZEN PARTICIPATION – ITEMS NOT ON THE AGENDA - None 


A. Appointment-Library Board re-appoints Kimberly Viera and appoint Primavera 

Armendarz 

Karen Hill, Library Director stated the library had two board positions to fill. Kimberly Viera 

agreed to a second term and Primavera Armendariz stated she would fill the position of Kristen 

Steger-Solares, who was leaving her position. The Library Board reviewed the appointments 

and recommended approval. 


Minutes-July 16, 2012 Page 1 of 5

A motion was made by Mayor Dalin to reappoint Kimberly Viera and appoint Primavera Armendariz to 

the Library Board, seconded by Councilor Crowder. Motion carried 5-0. Councilor Heinrich, Councilor 

Orozco, Councilor Crowder, Councilor Schamp, and Mayor Dalin. 

B. Recognition-Kristen Steger-Solares for service on Library Board 

Karen Hill, Library Director recognized Kristen Steger-Solares for her nine years of service on the 

Library Board and presented her with a certificate. Mayor Dalin also thanked Ms. Steger-Solares 

for her years of service. 

C. Appointment-Planning Commission appointment: Jennifer Heuer 

Dick Reynolds, Community Development Director noted two vacancies existed on the 

Commission. Ms. Heuer had attended two meetings involving an appeal and had met the 

Commissioners. The Planning Commission supported the appointment. 

Mayor Dalin commented that while he did not oppose Ms. Heuer being involved on both the 

Library Board and the Planning Commission, he wanted the City to reach out and get as many 

diverse people to serve as possible. The boards, committees and commissions provided a 

communication tool for the City to use the unique talents of those serving and to communicate 

with their friends and neighbors. He appreciated Ms. Heuer’s service, as well and stated that 

she may try out both positions and chose one or the other if she has a preference, or she may 

continue to be involved with both. 

A motion was made by Mayor Dalin to appoint Jennifer Heuer to the Planning Commission, seconded 

by Councilor Heinrich. Motion carried 5-0. Councilor Heinrich, Councilor Orozco, Councilor Crowder, 

Councilor Schamp, and Mayor Dalin. 

5. PRESENTATION - None 




A. Acceptance of Bid: Sewer Cleaner Truck 

Public Works Director Crowell presented the staff report, noting two competitive bids were received 

for the 2012 sewer cleaner truck with about a $13,000 difference between the bids. Staff intended to 

go with the low bidder of General Equipment upon the Commission’s approval. He explained the 

details of the new truck and that it would be built locally by General Equipment. The existing truck also 

came from and was serviced by General Equipment. The old leaking, tired truck would be traded in, 

which proved to be more efficient and made the process smoother. He would not feel right about 

selling the truck to a neighboring agency. 



Councilor Schamp noted the City budgeted $270,000 for the equipment and the expenditure was less 

than $190,000. He recommended the purchase be expedited so the truck was operating before it 

started raining. Mr. Crowell clarified the estimated delivery time for the new truck was four to six 

months. The City would continue using the old truck, but would be careful to ensure the City would 

receive the full trade-in credit. Two other trucks were available as backup, but they were not designed 

to do the sewer work every day. 

A motion was made by Councilor Crowder for the Cornelius City Council, acting as the Contract Review 

Board, authorize the City Manager to sign a contract up to $187,566 with General Equipment Company 

for the purchase of a 2012 Aquatech Sewer Cleaner Truck, seconded by Councilor Heinrich. Motion 

carried 5-0. Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Schamp, and Mayor 

Dalin. 

B. Chamber of Commerce Consultant 

Councilor Schamp updated the City Council about the efforts made in trying to reestablish the 

Cornelius Chamber of Commerce. Attendance by business leaders at the early morning meetings with 

Council was low, but the executive directors of the Hillsboro and Forest Grove Chambers 

recommended Mike McClarin, a State Chamber of Commerce director, be contacted to get expert 

advice about the process of relaunching the Cornelius Chamber. Mr. McClarin suggested that efforts 

to relaunch the chamber should be led by the businesses, not by the City. The City’s role, if any, was to 

provide the opportunity for businesses to do so, which was the focus of tonight’s agenda item. While 

no guarantees existed that business leaders would be interested, Councilor Schamp was confident that 

if businesses invite businesses, the results would be better than in the past. He and the City Manager 

proposed that the City hire Mr. McClarin for up to $750 to mediate an invitation-only meeting to 

business owners identified within the community that might be receptive to the idea. He hoped to 

identify 12 to 15 interested business owners to meet with Mr. McClarin to develop an agenda and plan 

of action. While the City would be available to provide support, the business community would move 

the effort forward. 

City Manager Drake confirmed that Mr. McClarin believed very strongly that the chamber must be 

reformed by the business community. Bank of the West Branch Manager Michelle Gilbertson had 

created a list for the invitations, which would come from Mr. McClarin with Ms. Gilbertson as a backup. 

The meeting would meet at a business and the City would not be invited intentionally to ensure the 

effort was strictly business-driven. He clarified that the $750 fee covered one, two-hour session as well 

as Mr. McClarin’s drive time from Salem. The purpose of the meeting was to see whether there was a 

desire to reform a chamber. 

Mayor Dalin said he hoped this meeting would ignite a desire to bring the Chamber back into existence 

because it was important to have a group setting in which businesses could talk and come up with 

ideas. He still wanted to provide opportunities on a regular basis to foster interaction between the 

businesses and City Council to provide the city honest feedback about what is happening. The Council 

should be available to the business community. He did not want to lose the spark Council once had at 

the morning coffee meetings, although other formats could be used. He supported hiring Mr. McClarin 

and planning the meeting if that would bring such an environment back. 



A motion was made by Councilor Heinrich that the City Council obligate $750 from the Internal Service 

Fund Administration for consolidated service of Mike McClarin to lead an initial discussion group about 

the formation of a new Cornelius Chamber of Commerce, seconded by Councilor Crowder, Motion 

carried 5-0. Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Schamp, and Mayor 

Dalin. 

9. REPORTS 


Councilor Heinrich directed the Councilors to information sent by City Manager Drake regarding 

the Col-Pac meeting he attended last Thursday in Banks. A lot was happening with economic 

development. Col-Pac was planning a job fair and working on promoting strategic locations of 

potential businesses to serve larger companies needing certain services/products. 

Councilor Crowder reported the Policy Advisory Board for CDBG met last Thursday, to update 

program applications and rating sheets. The Farmer’s Market was coming along; more food 

vendors were wanted. He welcomed any suggestions about improving the event. 

Councilor Schamp announced the Take Care of Cornelius Day would be held on May 18, 2013. 

Planning would likely begin in the late fall, early winter with meetings held monthly and then 

weekly as the event got closer. Crew leaders would be established to oversee major 

components of the event to take some of the burden off City Staff. 

B. Mayors Report: Mayor Dalin updated Council on the meetings he had attended, 

including the Washington County Coordinating Committee (WCCC), Joint Policy Advisory 

Committee on Transportation, and Mayor’s meeting for the Metro region, adding Ms. 

Roth would provide more information about the meetings to the Councilors. He briefly 

reviewed and responded to clarifying questions regarding the key discussion points from 

the Mayor’s meeting, which included League of Oregon Cities (LOC) priorities regarding 

policy; jobs and economic development initiatives; reforming the court fines system; 

restoring equity in the property tax system; and adjustments to the property tax 

structure. 


City Manager Drake reported the Community Oriented Policing Citizen Advisory Board meeting 

went extremely well and commended Chief Rubenstein for making people feel secure about 

asking questions. People indicated they would like to do these meetings more regularly, so he 

would return to Council with a recommendation. Adding more meetings would go a long way in 

bridging the gap with the Latino and Spanish-speaking community. The Director of Centro de 

Cultural also believed the meeting was a success. The Veterans’ Memorial Park dedication was a 

great example of a community coming together to do something positive, and a highpoint for 

the community. He thanked Amber Gillie and Zach Gallinger-Long for their efforts. 



National Night Out-August 7, 2012 

Chief Rubenstein stated this was the seventh year that National Night Out would be held at 

Harleman Park. The events have been very successful with up to 500 people in attendance. The 

fire department and Life Flight both continued their support of the event, as well as the 

business community, which continued its support with the donation of funds, food, equipment, 

etc. This year, the Library would have a chalk art contest on the new pathway. He thanked the 

City Councilors for their support and participation. 


A. The August 6, 2012 City Council Meeting will be at 7:00 pm. Mayor Dalin would be at a 

Boy Scout event and miss this meeting and the National Night Out event. Councilor 

Heinrich would lead the Council meeting. 

B. August 7, 2012: 7 th Annual Cornelius National Night Out, Harleman Park 5:30-8:30 PM 

C. August 20, 2012: City Council Meeting/Worksession, 7:00 pm 

D. August 27, 2012: Cornelius Candidate Filing Deadline, 4:00 pm 

E. September 3, 2012: City offices closed in recognition of Labor Day 

F. September 4, 2012: City Council Meeting, 7:00 pm 


A motion was made by Councilor Heinrich to adjourn the meeting, seconded by Councilor Crowder. 

Motion carried 5-0. Councilor Heinrich, Councilor Orozco, Councilor Crowder, Councilor Schamp, and 

Mayor Dalin. 


Date 

Debby Roth, MMC, City Recorder-Treasurer 



City of Cornelius Agenda Report 

To: Honorable Mayor and Members of the City Council 

From: Michael Kinkade, Fire Chief 

Through: Rob Drake, City Manager 

Date: November 5, 2012 

Re: Resolution No. 2012-24-Administrative Fire Services 

Summary: In December 2010, the City of Cornelius and the City of Forest Grove entered into an 

Intergovernmental Agreement (IGA) to provide Fire Chief Services for the City of Cornelius. Section 10, Term 

of the existing IGA, is scheduled to expire December 31, 2012, unless both Cities agree to extend this IGA. It 

is the desire of both Cities to modify this Agreement to an automatic renewal or until such time the IGA is 

terminated by either party upon 30 days’ notice. In addition, the compensation section has been modified to 

reflect the increased costs of salary and benefits of the Fire Chief. 

Previous Council Action: The City Council entered into an IGA with the City of Forest Grove to provide Fire 

Chief Services, December 2010. 

Background/Problem Discussion: The benefits of providing this service have included: 

1. Better operational and administrative coordination: 

a. In 2011, Cornelius Fire provided 106 mutual aid responses to Forest Grove, and Forest Grove 

provided 21 mutual aid responses to Cornelius. 

b. Simultaneous calls are a frequent occurrence in Forest Grove, and Cornelius fire frequently 

provides response to our citizen. Shared leadership has resulted in a more standardized level of 

response. 

i. Equipment is now standardized and items such as hose loads, tactics and training are 

common to both cities. 

ii. 

Both departments share a single set of standard operating guidelines. 

c. Increased coordination with training, eliminating duplication and reducing staff time by 

sharing resources. Currently drills are shared by both agencies. For example: 

i. During the recent demolition of the Virginia Garcia Health Care facility and the old Joseph 

Gale Elementary school, both agencies coordinated training on roof ventilation, firefighter escape 

and rapid intervention team procedures in these buildings.

ii. Currently all Monday night volunteer drills are shared between both departments, with 

multiple coordinated training classes being conducted to increase the value of the training and 

reduce class size. 

d. Closer integration with administrative and operational issues such as disaster planning and 

emergency operations coordination. Examples include: 

i. In 2011 both city’s successfully conducted a joint EOC operation during the May 2011 

Washington County disaster drill. 

ii. Completion of a joint Natural Hazards Mitigation plan which reduced both Cities’ cost and 

allows both Cities’s to benefit from this FEMA required document. 

iii. 

iv. 

Successful submission of joint grant documents to fund enhancements in our EOC trailer. 

Successful submission of a Fire Department Strategic Plan for both departments. 

v. Completion of a joint Emergency Operations Plan. 

2. Closer operational and administrative ties will result in more cost effective, efficient and safe 

operations in high risk environments. For example: 

a. Both agencies share a cardiac monitor calibration tool, reducing the cost to purchase this to 

both agencies. 

b. Both agencies now share the services of a single supervising physician, who has provided a 

substantial increase in training. 

c. The departments coordinated hose testing this year resulting in a substantial discount to 


d. The departments are coordinating required SCBA testing resulting in decreased costs to 


e. Training standards and procedures can be standardized across both agencies resulting in 

more streamlined and effective interventions. 

f. Since September 2011, both agencies have operated seamlessly on three major events, 

which include the third alarm wildland fire on Hergert Road, the third alarm Prime Time Restaurant 

fire, and the first alarm fire at the Best Western Hotel. 

3. Reduced costs to Cornelius and offered revenue to Forest Grove. 

a. The City of Cornelius generated over $100,000 in savings. 

b. The City of Forest Grove generated approximately $40,000 in revenue. 

c. Both agencies generated approximately $35,000-$40,000 in additional savings through 

shared purchases and combined operational procedures.

d. Examples of current projects include shared recruitment and retention of volunteers and 

interns. For example: 

i. Currently several volunteer firefighters volunteer for both departments, which has provided 

increased flexibility, experience, volunteer fulfillment, and operational efficiency. 

4. Reduced duplication of services and streamlines operations by coordinating the delivery of fire, EMS 

and rescue service and limiting administrative overhead. 

5. Both cities are facing challenging economic times while trying to maintain services. Better 

interdepartmental cooperation has enhanced our ability to provide service. 

The services provided under this agreement include leadership, supervision, budgeting, mentoring and 

representation. The Forest Grove Fire Chief attends Cornelius City Council and Cornelius Rural Fire District 

meetings as needed, and represents Cornelius at Washington County Fire Defense Board and other fire 

service meetings. 

Recommendation: Staff recommends the City Council approve the attached resolution authorizing the City 

Manager to modify the term of the existing Intergovernmental Agreement, between the City of Forest Grove 

and City of Cornelius for Fire Administrative Services. 

Proposed Motion: Approval through Consent Agenda. 

Exhibit: IGA-Forest Grove-Cornelius Fire Administrative Services.

RESOLUTION NO. 2012-24 

A RESOLUTION OF THE CORNELIUS CITY COUNCIL AUTHORIZING THE 

CITY MANAGER TO MODIFY THE IGA BETWEEN CITY OF FOREST GROVE 

AND CITY OF CORNELIUS FOR FIRE ADMINISTRATIVE SERVICES 

FINDINGS: The City entered into an Intergovernmental Agreement (IGA) between the 

City of Forest Grove and City of Cornelius for Fire Administrative Services pursuant to Forest 

Grove Resolution No. 2010-81, adopted November 8, 2010; and 

Section 10, Term of the existing IGA, is scheduled to expire December 31, 2012, unless both 

Cities agree to extend this IGA. It is the desire of both Cities to modify this Agreement to an 

automatic renewal or until such time the IGA is terminated by either party upon 30 days’ notice. In 

addition, the compensation section has been modified to reflect the increased costs of salary and 

benefits of the Fire Chief; and 

The services provided under this agreement include leadership, supervision, budgeting, 

mentoring and representation. The Forest Grove Fire Chief attends Cornelius City Council and 

Cornelius Rural Fire District meetings as needed, and represents Cornelius at Washington County 

Fire Defense Board and other fire service meetings; and 

NOW, THEREFORE, BE IT RESOLVED by the Cornelius City Council that, 

Section 1. 

Section 2. 

That the City Council hereby authorizes the City Manager to modify the terms of the 

existing Intergovernmental Agreement, between the City of Forest Grove and City of 

Cornelius for Fire Administrative Services. 

This resolution is effective immediately upon its enactment by the City Council. 

PRESENTED AND APPROVED this 5th day of November, 2012. 

City of Cornelius, Oregon 

Attest: 

By: 

Jeffrey C. Dalin, Mayor 

By: 

Debby Roth, MMC, City Recorder-Treasurer 

City of Cornelius 

Resolution No. 2012-24 Forest Grove Fire Admin Services

CITY OF CORNELIUS – CITY OF FOREST GROVE 

INTERGOVERNMENTAL FIRE DEPARTMENT SERVICES AGREEMENT 

This Agreement is between the City of Cornelius (Cornelius) and the City of Forest 

Grove (Forest Grove), both of which are municipal corporations duly existing under Oregon 

law. 

This Agreement is designed to promote efficient coordination and provision of fire 

and rescue service (Fire Department Services or FDS) to the citizens of Cornelius and Forest 

Grove as well as adjoining rural districts while making efficient use of local fiscal resources. 

FINDINGS 

a. This Agreement is made pursuant to ORS Chapter 190 that permits local government 

units to enter agreements to further economy and efficiency. 

b. This Agreement provides a structure for collaboration of Cornelius and Forest Grove 

Fire Department Services through the use of cooperative administration. Stage One 

addresses needs occurring in Cornelius upon the retirement of the Cornelius Fire 

Chief. Stage Two will evaluate initial efficiencies and benefits. A third stage may 

work toward further integration of Fire Department Services under various models. 

c. Cornelius and Forest Grove provide FDS to their citizens and surrounding rural fire 

districts and each provides mutual aid on a daily basis for fire and emergency 

services to the other. Both intend to continue these services to their constituents 

d. Cooperation between Cornelius and Forest Grove is believed by both cities to 

facilitate firefighter safety as well as the promotion of administrative and operational 

efficiencies all of which result in cost effective delivery of FDS. 

e. Each department will continue to rely upon a combination of paid staff, volunteers 

and interns in the provision of services. 

1. Management 

AGREEMENT 

As a result of the retirement of its Fire Chief, Cornelius is in need of experienced, 

capable and progressive management services; resources for provision of said services are 

available through the Forest Grove Fire Department and Forest Grove is willing to provide 

said services to Cornelius at a reasonable cost. 

The management services provided will include (among others) consultation, 

problem-solving, budget guidance with Cornelius’ management and City Council as well as 

mentoring and supervision for Cornelius fire personnel. Forest Grove will monitor Cornelius 

staff and review/comment on the standard operating guidelines and operational procedures. 

Cornelius fire employees may attend Forest Grove Fire staff development and training 

sessions. 

{00117818; 2 }Page 1 

Forest Grove-Cornelius Fire IGA

Forest Grove’s Fire Chief will (in addition to his duties for Forest Grove) attend and 

represent the Cornelius Fire Department at Washington County Fire Defense Board meetings 

and will attend Cornelius City Council, Cornelius Rural Fire Protection District and such 

other meetings as may be needed or requested by either the Cornelius or Forest Grove City 

Manager. 

2. Leadership 

Forest Grove will assist Cornelius in analyzing FDS structural and management concerns as 

well as evaluating the cost and benefit of this Agreement in coordination with Cornelius 

management and public safety staff. Topics to be reviewed by Forest Grove include but are 

not limited to: 

a. Command and organizational options within the management structure and practices; 

b. Fire department strategic planning including staffing patterns, response times and 

future ISO challenges and opportunities such as fire prevention and community risk 

reduction programs; 

c. Emergency management and development of emergency operation plans; 

d. Financial planning and budgeting; 

e. Coordinated delivery of FDS for both Cities and the Districts. 

f. Training, safety, medical surveillance and fitness programs; 

g. Volunteer and intern programs, focusing on recruitment, retention and incentive 

programs; and 

h. Fleet maintenance program 

3. Compensation 

a. The total to be paid by Cornelius to Forest Grove for the matters encompassed with 

Sections 1 and 2 above will be the equivalent of 25% of the salary and benefits of the 

Fire Chief for each quarter, and $200 per month for operational costs. This 

compensation will include any professional development, travel or incidental 

expenses of Forest Grove personnel necessary for implementation of this Agreement. 

b. Cornelius will budget for and reimburse Forest Grove each quarter for the costs of 

such services. Forest Grove will invoice Cornelius within 30 days of the end of the 

calendar quarter and Cornelius will pay the invoice within 30 days of receipt. 

4. Cornelius Operations 

a. All Cornelius Fire employees will remain employees of Cornelius under the 

supervisory authority of the Forest Grove Fire Chief. The Cornelius Captain will 

report to the Forest Grove Fire Chief or designee. 

b. Cornelius will continue to operate (and be responsible for costs connected thereto) its 

fire department and remain in ownership of all real property and personalty connected 

therewith. 

{00117818; 2 }Page 2 


c. Proposed changes to Cornelius Fire Department procedures will be reviewed with the 

Cornelius City Manager. 

d. The Cornelius City Manager will consult with the City Council and Rural Fire 

District Board as necessary to keep them apprised as to the progress of the 

relationship envisioned by this Agreement. 

5. Records 

Cornelius and Forest Grove will maintain separate fiscal records relating to this 

Agreement in accordance with state law and generally accepted public accounting principles. 

Each agrees that the other and its authorized representatives will have free access to such 

records and to other books, documents, papers, plans and writings relating to this Agreement 

to perform examinations and audits, and to make excerpts and transcripts for a period of 3 

years. 

6. Waiver; No Third Party Beneficiary 

The failure of either City to enforce any provision of this Agreement does not 

constitute a waiver of it or any other provision. Cornelius and Forest Grove are the only 

parties to this Agreement and as such are the only parties entitled to enforce its terms. 

Nothing in this Agreement gives or shall be construed to give or provide any benefit (direct, 

indirect or otherwise) to any third party. 

7. Compliance with Laws 

Cornelius and Forest Grove will comply with all applicable laws in performing their 

obligations under this Agreement. 

8. Hold Harmless and Indemnification 

Cornelius and Forest Grove each agree to defend, indemnify and hold harmless the other, 

their respective officers, employees, agents against any and all claims arising from any 

act(s) relating to services described in this Agreement. 

9. Dispute Resolution 

Cornelius and Forest Grove agree to make good faith efforts to informally resolve any 

dispute relating to this Agreement. Any dispute or claim that arises out of or that relates to 

this agreement, or to the interpretation or breach thereof, or to the existence, scope, or 

validity of this Agreement shall be resolved by arbitration in accordance with the then 

effective arbitration rules of (and by filing a claim with) Arbitration Service of Portland, Inc., 

and judgment upon the award rendered pursuant to such arbitration may be entered in any 

court having jurisdiction thereof. 

{00117818; 2 }Page 3 


10. Term, Review and Amendment 

This Agreement shall be effective as of the last date approved by either city council. 

It contains all the agreements of Cornelius and Forest Grove on this subject. Either city may 

at any time request a meeting with the other within 30 days of the request to discuss any 

provision. This Agreement automatically renews annually on January 1. Any amendment to 

this Agreement must be in writing and signed by any authorized representative of each city. 

This Agreement may be terminated prior to expiration by either party upon 30 days notice. 

Upon such early termination, the compensation provided for in Section 3 shall be prorated. 

Performance of the parties under this Agreement will be reviewed according to the following, 

non-exclusive criteria: 

a) Effect on management staff and communications between Forest Grove and 

Cornelius; 

b) Consistency in meeting or exceeding response service level standards; 

c) Perceived effectiveness by the respective City Councils as well as the respective 

Rural Fire District Boards; 

d) Accomplishment of projects identified by the parties including training goals 

Signatures: 

FOR THE CITY OF FOREST GROVE 

FOR THE CITY OF CORNELIUS 

________________________________ 

Peter B. Truax, Mayor 

_________________________________ 

Jef Dalin, Mayor 

_______________________________ 

Michael J. Sykes, City Manager 

ATTESTED: 

_______________________________ 

Anna D. Ruggles, City Recorder 

_________________________________ 

Debby Roth, City Recorder 

{00117818; 2 }Page 4 




From: Karen Hill, Library Director 

Through: Rob Drake, City Manager 


Subject: Library Board Appointment 

Summary: Request appointment of new Library Board member. 

Previous Council Action: Council approves appointments to serve on the Library Board as recommended 

by the Library Board. New Library by-laws were approved July 23, 2012 to allow up to eleven members. 

Background Discussion: Dave Dorman has met with the Board and applied for position 8, expiring Dec. 

31, 2015. 

Financial Implications: The Library Board is responsible for recommending policy and direction for the 

Cornelius Public Library, therefore, it is in the public’s best interest to retain a full membership on the 

Library Board. 

Advisory Committee Vote (if needed): The Library Board voted unanimously to recommend Mr. Dorman 

for appointment at their meeting on Thursday, October 4, 2012. 

Recommendation: Staff recommends that Mr. Dorman be appointed to serve on the Library Board. 

Proposed Motion: 

I move that the Cornelius City Council appoint Dave Dorman to the Library Board and that this action take 

effect immediately. 

Page 1 of 1

District 4 Metro update 


Councilor Kathryn Harrington 

November 6, 2012

Overview 

• Convention Center hotel project 

• Planning and Development Grants 

• MTIP, Metropolitan Transportation 

Improvement Plan 

• Active Transportation Plan 

• Climate Smart Communities update 

• Glendoveer Golf Course update 

• Orenco Woods Master Plan 

• Natural areas local option levy 

• Intertwine Summit 

• Upcoming events 

2

Convention Center hotel 

• Goal: maximize economic impact of the 

Convention Center and create jobs 

• Metro, PDC in negotiations with 

developer to build 600 rooms 

• Hotel to be privately owned, operated 

and financed with minimal public 

investment 

• Council, PDC to decide in December 

whether to pursue development 

agreement 

3

Community Planning and 

Development Grants 

• Grants will support 

planning for community 

and economic 

development 

• Target: centers, corridors, 

urban reserves, and 

employment areas 

• Application period open 

this winter 

More information at www.oregonmetro.gov/grants 

4

Metropolitan Transportation 

Improvement Program (MTIP) 

• MTIP includes all federally 

funded projects in the 

region, including regional 

flexible funds 

• Next MTIP cycle begins 

this fall (2016-2018) 

• $38 million of additional 

flexible funds this cycle 

• Local applications due in 

February 2013 

5

Active Transportation Plan 

• A majority of the region’s 

population would like to 

walk and bike more for 

transportation if it were 

safe and comfortable. 

• All ages, race, ethnicities, 

income levels and abilities 

use active transportation 

• High return on 

investment 

6

Climate Smart Communities 

• Good stewardship of community, clean air and water 

• Work sessions and case studies in collaboration with 

local government staff this fall 

• Continued work with business, equity, environment, 

and public health communities 

7

Orenco Woods master plan 

• 42-acre property purchased 

by Metro and Hillsboro in 

2011 with funds from 2006 

natural areas bond measure 

• Project will transform a 

former golf course into a 

protected natural area and 

nature park 

• About 10 acres will be sold 

for development, the 

proceeds going toward the 

creation of the nature park 

8

Natural areas local option levy 

• Prevent invasive weeds, 

preserve habitat and 

protect water quality on 

16,000 acres Metro owns 

• Council to decide in 

December whether to place 

on May 2013 ballot 

• Tell Metro what you think 

through November 19 

www. oregonmetro.gov/nature 

9

Intertwine Summit: Oct. 25 

• Active Transportation Plan 

• Regional Urban Forestry 

Strategy 

• U.S. Rep. Suzanne Bonamici 

• Mickey Hearn, Dep. Director of 

National Park Service 

• Intertwine Alliance Partner 

Success Stories 

• 2 to 6:30 p.m. at Oregon Zoo 

More information at theintertwine.org/alliance 

10

Upcoming events 

• Regional Travel Options grant 

application period 

• MTIP/RFFA grant application 

period 

• Community P&D grant 

application period 

• Nature in Neighborhoods grant 

period 

• Thanksgiving walk at Oxbow: Nov. 

18 

• ZooLights: Nov. 23-Dec. 31 

www.oregonmetro.gov/grants 

11

Your questions… 

Kathryn Harrington 

Metro Councilor, District 4 

503-797-1553 

kathryn.harrington@oregonmetro.gov 

www.oregonmetro.gov/connect 

12



From: Dick Reynolds, Planning Manager 


Re: Local Government Grant-Council Creek Trail Master Plan 

Summary: Metro Regional Parks designated a regional trail along the Council Creek, when implemented 

would connect the cities of Hillsboro, Cornelius, Forest Grove and Banks through rural Washington County. 

To date no planning or construction of this trail has been completed, but the cities of Cornelius, Forest Grove, 

Hillsboro and Banks have worked as partners to promote and implement this trail. In 2009 the Council Creek 

Trail was awarded a $243,446 MTIP grant for planning and alternatives analysis. Forest Grove, Cornelius and 

Hillsboro are identified in the grant as partners for this project. The Partners IGA identifies the roles, 

responsibilities and payment requirements of the matching funds for the MTIP planning grant. 

Previous Council Action: Council adopted the 2009 Parks Master Plan and the 2005 Transportation System 

Plan that both include the Council Creek Trail. The Council also has provided support and letters of testimony 

in the past when staff has represented this trail on the regional level. The Council approved the City budget 

for FY12-13 including $20,000 to be used for the match of this planning project. 

Background/Problem Discussion: This conceptual trail along Council Creek has never had funding to plan, 

acquire property or construct. As with any multi-jurisdictional project it needs a coordinated effort to from 

all parties to make it work. Currently, there is a renewed interest from Metro and continued interest with 

Forest Grove, Hillsboro and Banks to move forward and work together to make this trail a reality. This IGA 

formalizes the interest and intent of Forest Grove, Cornelius and Hillsboro to work together on the Council 

Creek Trail plan. 

Alternatives/Financial Implications: As mentioned above $20,000 has been budgeted this fiscal year for this 

project. The funds will come from the Parks System Development Charges, where trail planning is identified 

as an eligible project. 

Advisory Board Recommendation: The Parks Advisory Board has discussed this project for the last couple of 

years in hopes of getting to this point of implementing the planning process. 

Recommendation: Approve the IGA and authorize the City Manager to sign for the City of Cornelius. 

Proposed Motion: I make a motion to approve the Intergovernmental Agreement between the cities of 

Forest Grove, Cornelius and Hillsboro for the Council Creek Trail Master Plan and authorize the City Manager 

to sign for the City. 

Exhibit: IGA-Council Creek Trail Master Plan

INTERGOVERNMENTAL AGREEMENT BETWEEN 

THE CITIES OF FOREST GROVE, HILLSBORO AND CORNELIUS FOR THE 

COUNCIL CREEK REGIONAL TRAIL MASTER PLAN. 

This intergovernmental agreement, (“Agreement”) is entered into on the last date 

shown on the signature page by the City of Forest Grove (“Forest Grove”), the City of 

Hillsboro (“Hillsboro”), and the City of Cornelius (“Cornelius”), all political 

subdivisions of the State of Oregon (collectively, the “Parties”). 

RECITALS 

1. ORS 190.007 provides for the furthering of economy and efficiency in local 

government by intergovernmental cooperation. 

2. ORS 190.010 provides that units of government may enter agreements for 

performance of any and all functions and activities that parties to the agreement, 

its officers or agencies have authority to perform. 

3. The Parties enter into this Agreement for the purposes of coordination, partnership 

and cost-sharing for consultant services to complete a Council Creek Regional 

Trail Master Plan, (“Project”). The Project shall examine and determine a preferred 

trail alignment of the Council Creek Trail. 

4. Forest Grove, Hillsboro and Cornelius will all benefit from a preferred trail 

alignment identified by the Project. 

5. The Project is being partially funded in cooperation with the Oregon Department of 

Transportation (“ODOT”) through the award of Metropolitan Transportation 

Improvement Program (“MTIP”) Funding. 

6. The Parties desire to share the cost of the MTIP Program required Local Agency 

match for the Project. 

THE CITIES OF FOREST GROVE, HILLSBORO AND CORNELIUS AGREE AS 

FOLLOWS: 

I. OWNERSHIP AND AREA AFFECTED BY THIS AGREEMENT 

The Parties shall jointly own the Project. 

II. 

DELEGATION OF AUTHORITY 

{00243498; 4 } 

Forest Grove, Hillsboro, and Cornelius delegate to Forest Grove the authority to 

act as the Party’s representative and lead agency on the Management of the 

Project. 

Most of the outcomes and direction on the project will be based on collaboration 

with key agencies and public feedback. Key agencies involved in addition to the 

City of Forest Grove include, the City of Hillsboro, the City of Cornelius, the City of

Intergovernmental Agreement for Council Creek Trail 

Page 2 of 4 

Banks, ODOT and Metro. 

III. 

MTIP FUNDING AND SHARING OF LOCAL AGENCY MATCH COSTS 

The Project is estimated at $243,446. MTIP requires a ten (10%) percent Local 

Agency match. Therefore, MTIP shall fund $218,444 and the Parties shall fund 

the Local Match of $25,002. 

Forest Grove, Hillsboro and Cornelius agree that the cost of the Local Agency 

match for MTIP funding for the Project shall be apportioned as follows: 

Forest Grove: $10,001 40% 

Cornelius: $10,001 40% 

Hillsboro: $ 5,000 20% 

Total Local Match $25,002 100% 

The use of Federal funds often requires an additional ten (10%) percent over bid 

coverage for the Project. The total Project is estimated to be $243,446 with the 

Parties contributing a $25,002 local match plus a 10% overage equaling 

approximately $25,002. If needed, this over bid cost shall be borne by the Parties 

with contributions based on the following Local Match percentages identified 

above - Forest Grove 40%, Cornelius 40% and Hillsboro 20%. Forest Grove 

agrees to provide notice of any overages in writing to each party. In no event shall 

the Party’s total Project contribution exceed $50,004, unless approved in writing, 

in advance by each city (Forest Grove, Hillsboro & Cornelius). Unused Local 

Match Funds will be redistributed to each of the Parties in the same proportional 

percentage as contributed. 

The $25,002 Total Local Match Funds will be collected by Forest Grove within 

thirty (30) days of execution of this Agreement. Forest Grove will pay all collected 

money to ODOT upon receipt. 

IV. 

DISPUTE RESOLUTION 

{00243498; 4 } 

If a dispute arises over the provisions of this Agreement that staff cannot resolve 

despite their best efforts, the staff for each entity will immediately refer the 

dispute to their respective managers to resolve the dispute. 

V. NOTICE OF APPLICATIONS, DECISIONS and APPEALS 

VI. 

Each of the Parties shall be responsible for adopting any applicable land use 

approvals or amendments that relate to the Project, once it has been completed. 

TERM OF AGREEMENT


Page 3 of 4 

This Agreement shall be effective upon signature and shall remain in effect 

until each jurisdiction has accepted the Project and all consultant payments 

have been satisfied. 

VII. 

COMPLIANCE WITH LAWS 

Each Party shall comply with all applicable federal, state and local ordinances, 

statutes, and regulations that are applicable to the services provided under this 

Agreement. 

VIII. 

INDEMNIFICATION AND INSURANCE 

Subject to the limitations of liability for public bodies set forth in the Oregon Tort 

Claims Act, ORS 30.260 to 30.300, and the Oregon Constitution, each Party 

agrees to hold harmless, defend, and indemnify each other, including its officers, 

agents and employees, against all claims, demands, actions and suits (including 

attorney fees and costs) arising from the indemnitor's performance of this 

Agreement where the loss or claim is attributable to the negligent acts or 

omissions of that party. 

IX. 

MODIFICATION 

Modifications to this Agreement are valid only if made in writing and signed by all 

Parties. This writing is intended to be the final expression of the agreement 

between the Parties with respect to the included terms as a complete and 

exclusive statement of the terms of the Agreement. 

In WITNESS THEREOF, the Parties have executed this Intergovernmental Agreement on 

the date below their signatures. 


By ___________________________ 

City Manager 

Date: 

CITY OF FOREST GROVE 

By ________________________ 


Date: 

Attest: 

City Recorder 

Attest: 

City Recorder 

{00243498; 4 }


Page 4 of 4 

CITY OF HILLSBORO 

By ___________________________ 


Date: 

Approved as to Form: 

_____________________________ 

City Attorney 

{00243498; 4 }

City Council Meeting - Cornelius

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