City Council Meeting - Cornelius

Planning Manager Reynolds said he had nothing further to add to his prior presentation except
that Ordinance No. 920 would be used to record the vacation at Washington County. Staff has
noticed older plats that have not been cleaned up in parts of the City, but not so much along
the Hwy 8 couplet or Baseline Ave. The City was taking a more proactive approach in cleaning
these up, instead of leaving it to the property owner has been done in the past.
A motion was made by Councilor Schamp to read by title only for the first reading Ordinance No. 920,
seconded by Councilor Crowder. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor Orozco,
Councilor Crowder, Councilor Schamp and Mayor Dalin.
A motion was made by Councilor Schamp to read by title only the second reading and adopt Ordinance
No. 920, seconded by Councilor Orozco. Motion passed 5-0. Ayes: Councilor Heinrich, Councilor
Orozco, Councilor Crowder, Councilor Schamp and Mayor Dalin.
B. Intergovernmental Agreement City of Forest Grove
TV Highway Water Line Project
City Engineer Terry Keyes reported that ODOT was scheduled to repave Highway 8 from
Highway 47 to Minter Bridge Rd in Hillsboro this summer, which prompted the Cities of
Cornelius and Forest Grove to want to complete needed utility work before that repaving to
avoid having to do the extensive repaving normally required by ODOT. The City’s project to
extend the 12-inch water line about 100 ft to 150 ft east from the corner of 9 th and Baseline
Ave, toward 10 th Ave. which was just past the boundary of the repaving. Combining the City’s
project with Forest Grove’s utility work would enable a better bid on the two small projects.
The intergovernmental agreement IGA detailed the financial terms for doing the projects,
based on engineering cost estimates for the two projects, and was modeled after a similar IGA
between Tigard and Sherwood for repaving. Overhead would be split between the cities using
a straight percentage based on engineering estimates of both projects. This IGA covered one
piece of the 12-inch water line on Baseline Ave that was already in the City’s budget. Staff
recommended that the Council authorize the city manager to sign the IGA with Forest Grove.
A motion was made by Councilor Schamp that the Cornelius City Council approve the
Intergovernmental Agreement with the City of Forest Grove relating to the TV Highway Water Line
Project, seconded by Councilor Heinrich. Motion carried 5-0. Ayes: Councilor Heinrich, Councilor
Orozco, Councilor Crowder, Councilor Schamp and Mayor Dalin.
C. Contract Approval – TV Highway Water Line Project
City Engineer Keyes stated that four bids were received, ranging from $98,615.50 to $144,695,
with the low bid from Pacific Excavation Inc. from Eugene. The engineer’s project estimate was
$111,000. Staff recommended that the Council approve the low bid and authorize the city
manager to sign the contract once the bid protest period was over seven days. Staff also
recommended setting aside a contingency of 10 percent, at $10,000, for any necessary
additional costs. Change orders must be submitted in writing with justification. Staff reviews
Cornelius City Council
Meeting Minutes-May 7, 2012