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7. UNFINISHED BUSINESS<br />
A. <strong>City</strong> Attorney Request for Proposals<br />
Acting <strong>City</strong> Manager Rubenstein recommended terminating the <strong>City</strong> Attorney request for<br />
proposals (RFP) and instead, asked <strong>Council</strong> to continue with the current firm, one of the most<br />
professional in the state. He did not believe the <strong>City</strong> needed to spend any more funds to search<br />
for a new legal firm. He confirmed that the prior process for selecting a firm could be<br />
challenged. He received neutral legal counsel recommending that the <strong>City</strong> make a clean break<br />
and start the process at a later date. He agreed <strong>Council</strong> should consider the matter during its<br />
goal setting process and that the <strong>City</strong>’s leadership should be stabilized first. He noted the <strong>City</strong><br />
currently utilizes the existing firm sometimes on daily basis and he would like maintain stability<br />
in that area.<br />
Following a brief discussion, <strong>Council</strong> consented to accept the <strong>City</strong> Manager’s recommendation<br />
to terminate the <strong>City</strong> Attorney RFP and revisit the process in the future.<br />
B. Construction Excise Tax Review (October 17-Worksession)<br />
Acting <strong>City</strong> Manager Rubenstein stated he was uncomfortable reviewing the <strong>City</strong>’s funding<br />
source without going through goal setting and an agreed-upon budget process. Given the <strong>City</strong>’s<br />
tight budget, he did not recommend expending funds that were not anticipated. He sought<br />
direction about stopping this particular assignment. He clarified that Staff had not yet prepared<br />
materials.<br />
<strong>Council</strong> agreed it was a goal setting issue for the new, full <strong>Council</strong> and to stop the Construction<br />
Excise Tax Review until a later time, especially in light of the <strong>City</strong>’s limited funds. Acting <strong>City</strong><br />
Manager Rubenstein recommended that Ellie Jones provide a financial status report to <strong>Council</strong>,<br />
which would be given during the <strong>City</strong> Manager Report.<br />
8. NEW BUSINESS<br />
A. Contract Review Board: Harleman Park Pathway Project Approval<br />
Terry Keyes, <strong>City</strong> Engineer, presented the Staff report, recommending that <strong>Council</strong> approve the<br />
bid and award the contract to Ranes Excavating along with a $10,000 contingency since the bid<br />
was well below the $138,500 grant received from the Oregon Parks and Recreational<br />
Department. He clarified how the contingency is used and explained that the unused grant<br />
money will be refunded, but he was uncertain how the <strong>City</strong>’s matching fund would be affected<br />
due to in-kind contributions. He believed the grant is limited to the pathway and would not<br />
cover some wetland work that Clean Water Services would like the <strong>City</strong> to do. Staff would be<br />
researching if the wetland work would qualify.<br />
A motion was made by <strong>Council</strong>or Crowder that the <strong>Cornelius</strong> <strong>City</strong> <strong>Council</strong>, acting as the Contract<br />
Review Board, authorize the <strong>City</strong> Manager to sign a contract of $100,415, with Ranes Excavating, Inc.<br />
for the Harleman Park Pathway Project and set aside a contingency of $10,000 that can be added to<br />
the contract for additional work that may be found to be necessary, and the action to take effect<br />
<strong>Cornelius</strong> <strong>City</strong> <strong>Council</strong> <strong>Meeting</strong><br />
Minutes-October 10, 2011 Page 4 of 8
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