DM Sep-Oct 2022

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Dm OPINION: E-INVOICING Invoicing moves with the times Harvey Spencer, Vice-President Xamcor, outlines the opportunity he sees for the document management industry in the most recent moves toward electronic invoicing There is an active move to transition from paper based invoicing to e-invoices that is emerging in the UK, and that has a chance to be more widely adopted than EDI. We all know that electronic invoicing should be cheaper and faster, providing an easier capability to create straight through processing with less manual labour to post invoices and approve them for payment. Faster payment in a world of increasing interest rates is of great interest to the payee, but the payer may prefer to slow things down. Nonetheless it should help with leveraging discounts for quick payment. EDI, though, never really took off because it was an arcane standard that was totally incomprehensible to the average human! Hopefully it will be different this time. NEW STANDARDS The new standards are based on the ZUGFeRD standard that was first set up in Germany in 2017. It consists of a PDF human readable rendering of the invoice with an attached computer readable XML tagged file: in effect the best of both worlds. The XML file was standardised as EN16931, but that seems to have changed to UBL (Universal Business Language). ZUGFeRD (https://www.pdftools.com/en/zugferd) has gone through a number of iterations and in late 2018, electronic invoices from business to governments (B-to-G) in the EU were mandated to use the ZUGFeRD format. UBL is an open library of standard electronic XML business documents for procurement and transportation such as purchase orders, invoices, transport logistics and waybills. It was developed by OASIS (www.oasis-open.org) from the EN16931 standard. Recently PEPPOL (Pan-European Public Procurement Online) a not-for-profit organisation based in Belgium (www.peppol.org), has been a key driver in Europe. PEPPOL provides a set of UBL Universal Business Language) specifications for establishing the implementation of an electronic procurement system for use across multiple different jurisdictions. Using PEPPOL, participant organisations can deliver UBL formatted procurement documents to each other including electronic invoices in the XML machine readable formats. The primary implementation of PEPPOL was in March 2022 with 485,411 participant organisations from 78 countries registered to receive procurement documents. But since April 2020 all public sector institutions 32 @DMMagAndAwards September/October 2022 www.document-manager.com
Digital Content Delivery, Reimagined. BLOCKCHAIN ENABLED DIGITAL ARCHIVE HIGH SPEED INGESTION WHITE LABEL AND MULTI-TENANT WWW.JOISTO.COM CRAIG.PRINCE@JOISTO.COM
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