KGPS Lower School Handbook 2023

ADMINISTRATIVE ISSUES
ADDRESSES
Parents are asked to inform us immediately of any change of address, telephone number or email address so that our
records can be constantly kept up to date. This is of the utmost importance in case of emergency and should include
details for regular carers.
EMERGENCY CONTACT NUMBERS
We ask parents to provide a minimum of two emergency contact numbers in addition to their own work/home/mobile
phone numbers. It is vital that any changes to these details are given to the School Secretary. Please note any person on
the contact list must be prepared to take full responsibility for the child — including medical decisions.
ABSENCE FROM SCHOOL
If your child is absent due to illness, please telephone or email the school between
8:00 a.m. and 8:30 a.m. It is the expectation for the children to attend school
full-time. Written permission is required from the Headteacher to take your child
out of school during term-time, and only in exceptional circumstances such as
educational or special family occasions will this be given. A request for absence
form may be found on the My School Portal.
ARRIVAL AT THE BEGINNING OF THE DAY
The school gates are open from 8.20 a.m. We welcome children into their
classrooms at 8.20 a.m. Children should not be left unsupervised before this time.
The front gate is manned from 8:20–8:40 a.m. After this, it will be locked and the
entry phone must be used to enter the school premises.
REGISTRATION
Children are allowed in the classrooms from 8:20 with registration between
8:30 and 8.40 a.m. Lessons start promptly at 8:45am. Children arriving after
registration time will be marked as late. Repeated absences and ‘lates’ will
generate an absence report which may require parents to come in for a
meeting with the Headteacher. We aim to have a quiet, focused start to the
day so please ensure that your child has time to hang up his/her blazer, hand
in homework and prepare without rushing or disturbing registration.
The register is taken at the start of morning and after lunch. It is a formal
event where the children and their teacher greet each other. It is also a legal
requirement which is essential in the event of an emergency. If your child has
missed registration, they will be sent to the School Office to register his/her
arrival. If you collect your child for an appointment, please sign them out on
your departure and in on your return. The book for this purpose is kept in the
School Office.
LATENESS
If a child arrives late at school, the parent must go to the office to mark them
in the register and then escort them to their class. If assembly has begun,
the child must enter the back of the hall quietly to join their class. For special
assemblies, late pupils may be required to wait in the School Office to avoid
disruption.
MORNING BREAK
Morning break time is at 10:00 a.m. and lasts for 30 minutes. Children are
given a snack of fresh fruit before going out to the playground.
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