sunday 23 sEpTEMbEr - ehmtic 2012

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14 EHMTIC20I2 European Headache and Migraine Trust International Congress InformatIon for oral Presenters The Speaker Preview Room is located in the Presentation Room on the 4th Floor. In order to ensure a smooth transition between presenters, use of your own laptop at the lectern is discouraged as this sometimes causes delays between presentations. The optimal format for slides will be 16:9 (widescreen) using Microsoft PowerPoint 2007/2010. Please note, slides created in previous versions of Microsoft PowerPoint, or sized in 4:3 will still be supported. Presenters who wish to use their own laptops/ equipment should contact on-site technical staff allowing enough time to check compatibility. If using a Powerpoint (or any other computer) presentation, please note you need to bring it on a CD, a DVD or on a “disk on key” Memory stick (using the USB port in the computer) and load it on one of the congress computers in the Speaker Preview Room, at least 2 hours before the start of the session. You may supply your own laptop computer as a back-up. Presenters creating slides in Microsoft PowerPoint 2010 will note that any video files (e.g. .wmv, .avi) will be embedded within the final presentation file. All presenters with video files, regardless of PowerPoint version, must supply the individual video files along with their PowerPoint slides. If combining video films with PowerPoint, please make sure to check this with the technical staff and if necessary visit the lecture hall where your lecture is taking place, to check the presentation format again. This can be done during the official breaks in sessions, or prior to the start of each day. IMporTanT noTE for MaCInTosH usErs In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speaker Preview Room: ■ Use a common font, such as Arial, Times, New Roman, Verdana, etc (special fonts might be changed to a default font on a PowerPoint based PC). ■ Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC). ■ Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC). You may use your own Macintosh laptop computer as a back-up. In the event that you choose to use this method, please check that your laptop has a VGA socket for an external signal. Please bring a laptop to the Speaker Preview Room and check that it works correctly in advance of your presentation. Once this has been checked, please ensure that you bring your laptop to the session hall where your lecture is taking place during the coffee or lunch break prior to your session for a final check. Please note that VHS Video Projection, 35 mm slide projection and overhead projection (projection of transparencies) will NOT be available.
EHMTIC20I2 European Headache and Migraine Trust International Congress InformatIon for Poster Presenters Posters will form an integral part of the Congress programme. Structured poster sessions will take place on 21, 22 and 23 September 2012. Posters are located in the Exhibition area and will be on display for the entire Congress. All poster presenters should check their poster number and mount the poster on the correct board. A supply of Velcro to fix your poster will be supplied on each board. Further supplies are available from the Faculty Registration desk. Poster Presenters are requested to attend their poster for the scheduled time of their poster viewing session. Each session will be split between presentation time and discussion time as follows: ■ first 20 minutes – presenters of even numbered posters will present their poster, odd numbers will be able to listen ■ second 20 minutes – presenters of odd numbered posters will present their poster, even numbers will be able to listen ■ 10 minutes break ■ 40 minutes discussion in auditorium with selected brief oral presentations. Each poster session will be managed by two poster Chairmen who will select a small number of posters for oral presentation during the discussion period in each session. Selected poster presenters will have 5 minutes to briefly present their poster followed by a general discussion of all the posters in the session. prIzEs A prize will be awarded for the best poster in each poster session. MounTIng and rEMoval of posTErs If the poster presenter is unable to meet the set-up or removal times, you must arrange for a co-author or other colleague to assist with set-up and/or removal. All posters remaining in the Exhibition Hall after 14.00 hrs on Sunday 23 September 2012 will be discarded. sToragE of posTEr TubEs and paCkagIng A poster tube storage facility is available at the Congress Bag collection point. All poster presenters should ensure that their poster tubes are clearly labelled for identification purposes with your name and poster number. frIday 21 sEpTEMbEr 10.30-12.00 PoSTER SESSIoN A: GENES AND ENvIRoNmENT: GENETIcS, EPIDEmIoloGY AND PAEDIATRIc HEADAcHES 10.30-11.10 Poster viewing P1-P35, LB02, LB13 – Exhibition area 11.10-11.20 Break 11.20-12.00 Poster discussion – Kings Suite (selected posters will be presented and discussed) Authors of odd numbers (P1, P3, P5, etc) will attend their poster for the first 20 minutes of the poster viewing session (10.30-10.50). Authors of even numbered posters (P2, P4, P6,etc) will attend their poster for the second 20 minutes of the poster viewing session (10.50-11.10). 15
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