MINUTES OF MEETING - Waikato District Council

AMENDED MINUTES OF MEETING
Tamahere Community Committee 1 st October2012
Held at the Tamahere Community Hall at 7.30pm
Present:
TCC: Dallas Fisher, Maggie Wilcock, Leo Koppens, Arnold Koppens, John West,
Sue Robertson, Joy Wright
WDC: Wally Hayes, Ian Gooden, Kelly Nicholson, David Totman
BOT: James Yearsley
Community: Bevin Coley, Geoff Martin
Apologies: Ro Edge, Jane Manson, Charles Fletcher
Confirmation of: 3 rd September 2012, Minutes of Meeting
Moved: Sue Robertson Seconded: Joy Wright
All in favour
Correspondence Tabled
Correspondence In
WDC, Sandra Kelly, acknowledgement of Structure Plan submission
WDC, Cherie Scott, re Fire Bylaw details
WDC, Maria Edgar, re clarification of Fire Bylaw
WDC, Maria Edgar, re chase up of Fire Bylaw query
WDC, Cherie Scott, re Richard Bax attendance at Oct meeting
WDC, Tony Whittaker, re committee secretary expenses claim
WDC, Ian Gooden, re cancellation of NZTA presentation at Oct meeting
WDC, Gudrun Jones, re rural residential areas & Fire Bylaw
WDC, Ian Gooden, road update & R Bax now not attending meeting
WDC, Cherie Scott, copy I Gooden’s road report for Oct meeting
WDC, Sandra Kelly, copy Plan Change 3 Summary Decisions; for further submissions
HCC, Hannah Helleur, list of FP members hearing 3 Waters Strategy
HCC, Hannah Helleur, list of FP associates at 3 Waters hearing
HCC, Tim Newton, re gully care & Tamahere Nursery
HCC, Tim Newton, re gully open days, site visits & nursery details
HCC, Tim Newton, gully restoration details & Home show events
HCC, Tim Newton, details for 7 Oct nursery activities
Arnold Koppens, re status of Titoki Liaison Group meetings
Arnold Koppens, copy of 13 Sept Liaison Group minutes
Arnold Koppens, re status of current works at Titoki site
Correspondence Out
WDC, Gavin Ion, Maria Edgar, request for clarification on Fire Bylaw
WDC, Cherie Scott, Ian Gooden & Support Team; 3 Sept minutes
WDC, Cherie Scott & Ian Gooden, agenda for October meeting
WDC, Gudrun Jones, re Fire Bylaw & TCC now not doing a submission
WDC, Tony Whittaker, re chase up of secretary expenses from July
WDC, Ian Gooden, request date for revised NZTA presentation
HCC, Hannah Helleur, request for list of names of those present who were hearing the FP 3 Waters
Strategy & others who were in attendance.

Correspondence Accepted
Moved: Arnold Koppens Seconded: Sue Robertson
All in favour
Matters Arising
Fire Water Bylaw
Council confirmed that the status for rural and rural residential is, as the current bylaw and so no
submission by this Committee was necessary.
Earthworks Hart Road
Council informed the Committee that this issue was still being investigated.
Violet McKenzie Walkway
Leo Koppens had a meeting with Kirk Bracey re the road/walkway/footpath issues as well as those
on Newell Road between Birchwood Lane and the big Newell Rd corner and felt that these matters
would soon be resolved.
Cr Wally Hayes Report
The committee was informed that R Bax & G McIntosh would attend the November committee
meeting to give an update on the Storm‐water Management Plan [SWMP]. As originally they were
attending this meeting Wally Hayes gave a current status update.
Current plan is [approx] that the Lidar is rerun in 2 weeks time, GHD will then need 8 weeks to redo
the modelling and with Christmas holidays intervening, the result will go the Council February
Public Facilities Meeting. Thus it will be some time before the information will be in the public
arena.
Questions from the Committee around the integrity of the SWMP were discussed. Sue Robertson
informed the Committee that the Water & Services Department had advised that it has been
confirmed that at least some existing drainage systems are not included, soil soakage rates used
may have been incorrect, and the amounts of water entering some catchments may also have been
wrongly calculated. Due to lack of resources accurate field data had still not been obtained; which
means the data to GHD to do the modelling would compromise the outcome. Wally advised that
Glen would be spending the month of October investigating specific problem areas and looking for
opportunities for improvement. It was acknowledged that he did not have the resources available
to look at the whole CLZ in detail.
The Chair advised Wally that ratepayers need confidence in the SWMP, especially as impact will be
noted on a property’s LIM Report. Further that a full picture of the storm‐water process was
needed by the Committee to complete its further submission to Plan Change 3.
General Manager Roading gave one suggestion; that the committee if they were not happy, submit
saying so and request that the plan change decisions be delayed until the SWMP was accurate
enough to be relied on. In short make the submission to ask for a “place holder” so that further
submissions would be possible once the revised SWMP is available, therefore enabling further
checking, consultation and comment.

However, the Committee was mindful that it did not want to hold up the Plan Change 3 process but
felt that the SWMP has such a large effect within Plan Change 3 that it should be considerably more
accurate and justifiable before being included.
Wally advised the meeting that Plan Change 5, Vision and Strategy of the Waikato River which is a
result of the Waikato River Treaty Settlement Act is being notified by Council sometime in mid
October.
Tamahere Area Roading Projects
WDC report 25 Sept 2012 tabled
The roading report updated the status on Newells Road pavement rehabilitation, Birchwood Lane
Contract close out, and completing the sealing of the Violet McKenzie walkway.
The Birchwood Lane project will close off with remedial works to be completed in early October.
Violet McKenzie walkway further sealing is now planned for early 2013 and will be a different
contractor.
Part of this report concerned the proposed roundabout at the junction of Newell Road and
Birchwood Lane with partial funding available from the current Tamahere Structure Plan.
Birchwood Roundabout
Following the presentation of the report discussion took place on Council’s priority for the
roundabout, the cost, and the availability of funds. As this project is not top of the communities list
the timing of it was questioned. Key aspects of the debate concerned traffic calming on Newell
Road, the new Link road [to Airport Road], the possible East/West link and the funding regime.
The committee put a lot of work into the last LTP process, part of which included in depth scrutiny
of the allocation of rates, funding allocation and development contributions. The Committee
understood that the allocated $2.7m which was to have been put on hold while the Structure Plan
Review took place, to ensure no wastage of the rate payer’s money. Discussion around funding of
traffic calming on Newell Road and the slowing down of development contributions were going to
have an impact on how works proceeded and were funded.
The Committee still want to be sure that, funds are not diverted from the Link Road or any other
high priority project to fund this roundabout.
Thus the committee requested an update of the financial figures; so the Committee can be sure
that whatever happens, it is the best use of rates and development contributions in accordance
with priorities in the area.
ACTION: General Manager Roading to bring financial details for the Structure Plan changes to, if
possible, the November meeting but failing that then the December meeting.
Resident’s Birchwood Lane Query

Mr Geoff Martin, landowner adjacent to Birchwood Lane extension attended the meeting to advise
that there seems to be a hold up in getting the Birchwood Lane extension (which has been recently
completed) legally designated as a public road and titles rearranged. The process of getting code
compliance and legal transfer is being handled by WDC and he feels that it is not progressing quickly
enough and causing delays for land owners who are not able to progress their new title creation
and subsequent sale of land.
ACTION: Council Roading Manager to follow up and reply to Wally Hayes and the secretary.
Titoki Sands Liaison Group update
Arnold Koppens has circulated the minutes of meetings to members of this committee and asked
members to keep him informed on activity at the Tauwhare quarry site.
James Yearsley on behalf of the Tamahere Model Country School wished it noted that the school is
still not comfortable with the footpath design and lack of guard rail.
Arnold Koppens re‐iterated that the current design met all recommended safety standards and that,
the inclusion of a barrier would compromise those standards.
Tamahere Community Centre Representation
John West from the Tamahere Community Committee is now also on the Community Centre
Committee which will improve communication between theses two committees.
As there have been some issues around monies going to incorrect accounts, presumably due to the
initials “TCC” for both committees that John will help in making sure this is monitored.
Structure Review, Plan Change 3
The Council planning team explained the reasons behind Waikato District Council’s submission to
Plan Change 3.
Design Guide: The general aim was to make sure that the guide was not too prescriptive, and the
Plan Change put out for consultation gave that impression. A large number of council’s changes
were to soften the guide and ensure that other options could be considered provided they met with
the vision for the Village area.
Supplementary Documentation: Council have made submissions on issues contained in “Summary
Statutory Report including Section 32 Analysis as a result of late consultation with various interested
parties.
The team agreed that some of these issues had not been brought to a Community Committee
meeting and explained that was due to lack of time during the consultation process.
The Committee made it clear that they were disappointed that new issues were now part of Plan
Change 3. Firstly, the Committee had been assured that they would be no surprises in the final
documentation and secondly, new items would have not been part of the public consultation
process.
The Planning team were thanked for their time and then left the meeting.

The meeting continued with discussion around further submissions to Plan Change 3.
Structure Review, Plan Change 3, Further Submissions
Items discussed by Committee as requiring a further submission:‐
Cultural and Bilingual signage
Storm water
Earthworks
Design Guide
Development of sports field
New policy re Expressway
Road/cycle/pedestrian inter‐connectivity
Map clarification
Historic heritage
Waste water systems
Walkways
Indicative Roads
Expressway and local connections
Inclusion of submission on data outside Plan Change 3 brief
Inclusion of data from supplementary documentation
ACTION: Maggie Wilcock to identify appropriate original submitters and prepare Committee’s
further submissions and circulate draft for any comments; before filing with council by 10 October.
Also, to send copy of Committee’s further submission to the originating submitter within 5 days
from 10 Oct.
Other Business
Visits to Tamahere sites
The site visit to Tamahere Reserve, Mangaharakeke Pa Site and Woodcock and Fuchsia Lane
pedestrian link to be on a Sunday 28 October 1‐4pm, meet at the Community Centre.
Tamahere Reserve
Leo Koppen’s proposal for the Tamahere Reserve on Tauwhere Road has been “passed” at a full
council meeting. Funding has been allocated, a working group is being formed and the next phase
now has to be formalised. Leo is waiting for feedback from council on some issues, but as the key
staff members have been away he now hopes an update will be ready for our November meeting.
Meeting Closed: 10.00pm
Date of next meeting: 5 November 2012