June 11, 2002 - Baltimore City Public Schools

Board Meeting Minutes
MS. WELCH: Opposed?
UNIDENTIFIED SPEAKER: I request your approval of items J through R.
MR. JONES: I have a question on item J. It seems that what we requested to do is to fund the
unintentional extension of a contract from beyond its actual end to the current time. It seems that we
didn't keep track of when the contract should have ended. Services continued, and payments made.
UNIDENTIFIED SPEAKER: No. Payments have not been made, which is why this request appears
before you this evening. This was through the use of grant funding. What was -- the document that was
originally presented to the Board was for the period June 1, 2000 through December 31, 2001. The
document should have read June 1, 2000 through December 2000. Because the document that was
presented said through December 2001, services were performed for an additional one-year period.
Because these original services were performed under a grant, the additional year was also funded under
a grant. We recently became aware, from the school's principal, that this discrepancy had occurred. And
we're appearing before the Board to obtain the approval so that the payment for the second year can be
made. But keep in mind, it has always been the intention that there would be those services performed
during that second year of January 1, 2001 through December 30, 2001.
MR. JONES: They worked a whole year without being paid?
UNIDENTIFIED SPEAKER: That is correct. The YMCA, that is correct. Because, you see, the
YMCA knew that the services that they were providing were budgeted under a grant. So the YMCA
knew it was just a matter of time until they would be reimbursed, and that the cash flow was sufficient,
so they didn't push the issue earlier.
MR. JONES: We understand it now.
MS. NOEL: So moved.
MR. STREUVER: Second.
MS. WELCH: Properly moved and seconded. All in favor?
THE BOARD: Aye.
MS. WELCH: Opposed? F through R.
UNIDENTIFIED SPEAKER: Yes, ma'am. Item S - Contract with the Computex Internationals, it was
deferred. Moving to Section 2 - Goods and Services. I request your approval for items A through G.
MS. NOEL: So moved.
MR. STRINGFIELD: Second.
MS. WELCH: Properly moved and seconded. All in favor on the Board?
THE BOARD: Aye.
MS. WELCH: Opposed?
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