The Board of Commissioners, in and for the County of ... - Scott County

BOARD OF COMMISSIONERS
COUNTY OF SCOTT
SEPTEMBER 13, 2011
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(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the
Courthouse Board Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with
the following members present: Commissioner Wolf, presiding, Commissioner Wagner,
Commissioner Menden, Commissioner Marschall, and Commissioner Ulrich.
(2) County Staff Present:
A. Gary Shelton, County Administrator
B. Pat Ciliberto, County Attorney
C. Tim Walsh, Health and Human Services Director
D. Kevin Studnicka, County Sheriff
E. Jack Kemme, Employee Relations Director
F. Jeff Daiker, Social Work Supervisor
G. Kim Kurtz, Legal Assistant
H. Judith Brumfield, Health and Human Services Deputy Director
I. Kelly Loo, Corrections Officer
J. Lezlie Vermillion, Deputy County Administrator
K. Steve Jones, Principal Financial Analyst
L. Tracee Misgen, Corrections Officer
M. Ryan Thiesen, 911 Dispatcher
N. Corey Krautkremer, Sheriff’s Deputy
O. Tammy Borgheiinck, Sheriff’s Deputy
P. Carrie Borgheiinck, Appraiser
Q. Cindy Geis, County Auditor
R. Marilyn McCarter, Chief Information Officer
S. Paul Nelson, Natural Resources Program Manager
T. Michael Sobota, Community Development Director
U. Lisa Freese, Transportation Program Manager
V. Kevin Ellsworth, Chief Financial Officer
W. Andy Hingeveld. Associate Planner
X. Mark Themig, Parks Program Manager
Y. Mitch Rasmussen, County Highway Engineer
Z. Jen Schwarz, Budget and Planning Analyst
AA. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present:
A. Jim Luce, Scott County Fair Manager
B. Jim Terwedo, Scott County Fair Board
C. Bill Jaffa, Scott County Community Development Agency
D. Linda Janovsky, Scott County Community Development Agency
E. Terri Gulstad, Scott County Community Development Agency
F. Julie Siegert, Scott County Community Development Agency
G. Dan Rogness, City of Prior Lake
H. Michael Leek, City of Shakopee

(4) Minutes:
September 13, 2011
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On a motion by Commissioner Ulrich, seconded by Commissioner Wagner, the Minutes of
September 6, 2011 were approved unanimously.
Commissioner Wagner left the meeting at 9:04 a.m.
(5) New Employee Introductions:
Employee Relations Director Jack Kemme advised the Commissioners that there are new
employees in the audience participating in new employee orientation and asked those
employees to introduce themselves. Present were Corey Krautkremer, Kimberly Kurtz, Carrie
Borheiink, Tammy Borgheiink, Ryan Thiesen, Kelly Loo, Tracee Misgen, and Jeffrey Daiker.
(6) Consent Agenda:
A. Commissioner Marschall moved, seconded by Commissioner Menden to approve
submittal of Clean Water Grant Applications for the following projects: Cedar Lake Curlyleaf
Pondweed Pilot Treatment Project; Dakota Ravine Stabilization; Native Grass for Runoff
Reduction; and Sanitary Sewer Treatment System Repairs/Improvements. Motion carried on a
vote of four ayes with Commissioner Wagner absent.
B. Commissioner Marschall moved, seconded by Commissioner Menden to adopt
Resolution No. 2011-173; Approving Application and Award Cost Share Funds to Shirley
Knutson for Well Decommission in the Amount of $525. A copy of the resolution is available in
the office of the County Administrator and is made a part of this record by reference. Motion
carried on a vote of four ayes with Commissioner Wagner absent.
C. Commissioner Marschall moved, seconded by Commissioner Menden to adopt
Resolution No. 2011-174; Approving Application and Award Cost Share Funds to Ellen Shea for
Native Grass Plantings in the Amount of $7,875. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. Motion
carried on a vote of four ayes with Commissioner Wagner absent.
D. Commissioner Marschall moved, seconded by Commissioner Menden to adopt
Resolution No. 2011-175; Approving Application and Award Cost Share Funds to Gregory Ott
for Native Grass Plantings in the Amount of $1,254. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. Motion
carried on a vote of four ayes with Commissioner Wagner absent.
E. Commissioner Marschall moved, seconded by Commissioner Menden to adopt
Resolution No. 2011-176; Approving Application and Award Cost Share Funds to Gary Staber
for Native Grass Plantings in the Amount of $5,014. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. Motion
carried on a vote of four ayes with Commissioner Wagner absent.

September 13, 2011
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F. Commissioner Marschall moved, seconded by Commissioner Menden to approve the
appointment of Commissioners Wolf and Ulrich to the Metro Governance Study Group and
adopt Resolution No. 2011-179; Amending Resolution No. 2010-165; Fixing 2011 Per Diem
Rate to Include the Metro Governance Study Group. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. Motion
carried on a vote of four ayes with Commissioner Wagner absent.
G. On the recommendation of the County Administrator, Commissioner Marschall moved,
seconded by Commissioner Menden, to approve the payroll processing of personnel actions
indicated below and certified by the Employee Relations Director and the Appointing Authority
to be in compliance with provisions of Minnesota Statutes 375.56 - 375.71 and the Scott County
Merit Personnel System:
1. Separation in employment for Debra Simon, FT 911 Dispatcher, Sheriff’s Office, effective
09/13/11.
2. Separation in employment for Rhonda Brutt, Intermittent (34% FTE) Unclassified Transit
Scheduler, Community Services Division, effective 09/07/11.
3. Separation in employment for Gary Marschall, PT Temporary (99% FTE) Unclassified
Driver, Community Services Division, effective 08/18/11.
4. Separation in employment for Douglas Miller, PT Temporary (99% FTE) Unclassified
Driver, Community Services Division, effective 08/17/11.
5. Separation in employment for Ryan Thompson, PT Temporary (99% FTE) Unclassified
Driver, Community Services Division, effective 08/08/11.
6. Separation in employment for Christi Weill-Novotny, PT Temporary (99% FTE)
Unclassified Driver, Community Services Division, effective 09/02/11.
7. Separation in employment for Larry Roepke, PT Temporary (99% FTE) Unclassified Driver,
Community Services Division, effective 08/25/11.
8. FT Probationary employment for Marie Lefever, 911 Dispatcher, Sheriff’s Office, effective
09/16/11.
9. PT Probationary (88% FTE) employment for Krista Dahlke, DT&H Vocational Assistant,
Health and Human Services Division, effective 09/19/11.
10 Intermittent (2% FTE) employment for Duane Hennen, Unclassified Driver, Community
Services Division, effective 09/12/11.
11. The recognition of the following individuals as volunteers which will enable them to be
covered for liability insurance purposes in accordance with the insurance contracts
currently in force with Scott County: Amber King, Amanda Walkingstick, and Jeanne
Kubes
Motion carried on a vote of four ayes with Commissioner Wagner absent.
H. Commissioner Marschall moved, seconded by Commissioner Menden to adopt
Resolution No. 2011-172; Approving the Preliminary 2012 Budget and Levy of $31,500 for the
Scott County Vermillion River Watershed Special Taxing District. A copy of the resolution is
available in the office of the County Administrator and is made a part of this record by
reference. Motion carried on a vote of four ayes with Commissioner Wagner absent.
I. Commissioner Marschall moved, seconded by Commissioner Menden to approve the
record of disbursements and approve all claims made to Scott County from August 1 through
August 31, 2011, in the sum of $7,519,112.90. Motion carried on a vote of four ayes with
Commissioner Wagner absent.

September 13, 2011
Commissioner Wagner returned to the meeting at 9:10 a.m.
(7) Develop Strong Public Partnerships and an Active and Informed Population:
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Chief Financial Officer Kevin Ellsworth and Scott County Fair Manager Jim Luce requested
approval of the proposed retirement of Scott County Agricultural Society, Inc. (Ag Society) debt.
In 1997, the Ag Society borrowed $200,000 to construct barn #17 and in 2001 borrowed
$125,000 to construct barn #18. The current outstanding balance on these two loans is
$180,827 with an interest rate of prime plus 1% with a minimum of 5%. Due to cash flow
issues, interest only payments have been made since 2009 with no reduction being made on
the principal.
Mr. Ellsworth stated that this proposal would utilize the Scott County fund balance, would
optionally replenish the fund, and is in compliance with the County’s fund balance policy. Mr.
Ellsworth added that these funds are currently in short-term investments with an interest rate of
approximately .05%. Mr. Ellsworth also stated that this proposal would eliminate the interest
expenses for the Ag Society, which was $8,867 in 2011, and is a step toward the Ag Society
becoming self-sufficient.
Mr. Luce reviewed the revenue that is received from the rental of the barns at the Scott
County Fairgrounds.
Commissioner Wagner moved, seconded by Commissioner Menden to adopt Resolution
No. 2011-165; Authorizing the Retirement of Scott County Agricultural Society, Inc. Debt and
Reduction in the Future Annual Payments to Scott County Agricultural Society, Inc. A copy of
the resolution is available in the office of the County Administrator and is made a part of this
record by reference. Motion carried unanimously.
(8) Manage the Challenges and Opportunities Derived From Growth and Development:
County Auditor Cindy Geis provided general information regarding tax increment financing
(TIF) and specifically spoke about the TIF District that Prior Lake is considering establishing for
the River Valley Veterinary Clinic. Ms. Geis explained that under a provision enacted by the
legislature in 2010 and extended in 2011 to promote jobs within the State of Minnesota, this
proposed TIF district statutorily qualifies as an economic development district. The River Valley
Veterinary Clinic has requested TIF revenue to assist in the financing of a 7,000 square foot
expansion to the existing facility which will provide additional space for providing veterinary
services as well as kennels and other equipment. Currently the Clinic has 20 employees and is
anticipating the addition of four employees following the expansion. Ms. Geis stated that the
City of Prior Lake is the ultimate authority to approve or reject this TIF proposal; however, the
County does have the opportunity to provide comment regarding the project.
City of Prior Lake Community and Economic Development Director Dan Rogness stated
that although the City Council has not taken action on this yet, the Council has called for a
public hearing. Mr. Rogness added that City staff supports the request.
The Commissioners directed Ms. Geis to prepare a letter to be reviewed by the Board
Chair and the County Administrator stating the County Board’s support of the creation of the
proposed Tax Increment Financing District #1-4 in the City of Prior Lake.

September 13, 2011
Commissioner Wagner left the meeting at 9:36 a.m. and returned at 9:45 a.m.
(9) Create Safe, Healthy, and Livable Communities:
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A. Transportation Program Manager Lisa Freese presented information on the Minnesota
River Flood Mitigation Study and the Trunk Highway (TH) 41 River Crossing Implementation
Collaborative (RCIC) which are separate but related regional studies led by the Minnesota
Department of Transportation (Mn/DOT). Ms. Freese explained that the purpose of these
studies is to identify lower cost improvements to TH 41, TH 101 and TH 169 to minimize
transportation disruption caused by the seasonal flooding of the Minnesota River. Ms. Freese
added that the results of these studies will aid Mn/DOT in pursuing flood mitigation funding in
the fall of 2011. Ms. Freese reviewed the elements of the studies which included traffic
forecasting and analysis; analysis of historical flooding; development of alternatives; river
modeling; evaluation of alternatives including benefit-cost analysis. Ms. Freese also identified
the project partners and resource agencies which comprised the technical committee. In
response to past questions from the Commissioners, Ms. Freese explained why raising the
roads or adding culverts are not viable options.
Ms. Freese described in detail the preferred alternatives for TH 101, TH 41, and TH 169.
The Commissioners agreed with the unanimous consensus of the technical committee that all
three projects should be considered by Mn/DOT but that the first priority should be TH 101. Ms.
Freese also noted that the request for formal County Board action regarding the
recommendation will come before the County Board at the September 27, 2011 County Board
meeting.
Commissioner Ulrich stated that at a recent visit to Scott County, Governor Dayton
expressed his interest and support in helping to alleviate the flooding issues. Commissioner
Ulrich suggested that a meeting be scheduled with Governor Dayton and the Commissioner of
Transportation to discuss these projects.
Chair Wolf recessed the meeting at 10:35 a.m. and reconvened at 10:50 a.m.
Commissioner Wagner left the meeting at 10:51 a.m. and returned at 10:59 a.m.
B. Associate Planner Andy Hingeveld reported that the Scott County Parks and Trails
Department is nearing completion of a major planning process authorized by the Scott County
Board in 2010 to prepare five master plans for the County’s future regional parks and trails
system. Mr. Hingeveld reviewed the updated Scott West Regional Trail Master Plan which was
planned by Three Rivers Park District in 1998. The Scott West Regional Trail is recognized for
regional connections in the Scott County 2030 Comprehensive Plan Update and the
Metropolitan Council’s 2030 Regional Parks Policy Plan. Mr. Hingeveld stated that adoption of
this Master Plan makes Scott County eligible for regional parks and trails funding for
improvement projects as identified in this Plan.
Commissioner Menden moved, seconded by Commissioner Ulrich to approve the Scott
West Regional Trail Master Plan and authorize submitting the Plan to the Metropolitan Council.
Motion carried unanimously.

September 13, 2011
Commissioner Wagner left the meeting at 11:06 a.m. and returned at 11:11 a.m.
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C. In a related item, Mr. Hingeveld presented the Spring Lake Regional Trail Master Plan.
This Master Plan addresses the Spring Lake Regional Trail search area which was recognized
for regional connections in the Scott County 2030 Comprehensive Plan Update and the
Metropolitan Council’s 2030 Regional Parks Policy Plan. The adoption of this Master Plan
allows Scott County to preserve the trail corridor through the land development process and
makes Scott County eligible for regional parks and trails funding for future projects as identified
in this Plan.
Commissioner Menden moved, seconded by Commissioner Ulrich to approve the Spring
Lake regional Trail Master Plan and authorize submitting the Plan to the Metropolitan Council.
Motion carried unanimously.
(10) Sustain the County’s Excellent Financial Health and Economic Profile:
A. Natural Resources Program Manager Paul Nelson reviewed the proposed preliminary
2012 budget and levy for the Scott Watershed Management Organization (WMO) Special
Taxing District. Mr. Nelson stated that the proposed preliminary levy of $1,050,000 together
with funding from grants, other revenue, and fund balance usage will cover the budgeted
expenses of $1,349,203. Mr. Nelson added that the requested levy is not changing from 2011
and that this is the third year in a row with a zero levy increase for the Scott WMO. Mr. Nelson
also stated that the Scott Watershed Planning Commission has reviewed the proposed budget
and has recommended a zero levy increase and has recommended the elimination of funding
for innovative projects to achieve a zero increase.
Commissioner Marschall moved, seconded by Commissioner Ulrich to open the public
hearing regarding the preliminary 2012 budget and levy for the Scott WMO Special Taxing
District at 11:34 a.m. Motion carried unanimously.
Hearing no public comment, Commissioner Wagner moved, seconded by Commissioner
Marschall to close the public hearing at 11:34 a.m.
Commissioner Menden moved, seconded by Commissioner Ulrich to adopt Resolution No.
2011-177; Approving the 2012 Preliminary Levy of $1,050,000 for the Scott Watershed
Management Organization Special Taxing District. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. Motion
carried unanimously.
B. Community Development Agency (CDA) Executive Director Bill Jaffa presented
information regarding the CDA’s current projects, 2011 general activities and the 2012 budget
and levy request. The total Scott County CDA levy request for 2012 is $2,577,587 which
equates to a decrease of 4.5% ($119,948) over the 2011 levy due. This decrease is due to a
decline in overall County market valuation. Mr. Jaffa stated that the Scott County CDA has
adopted its budget and requests that the Scott County Board approve the same.
Commissioner Ulrich moved, seconded by Commissioner Marschall to adopt Resolution
No. 2011-180; Approving the 2012 Budget in the Amount of $8,444,398 and Payable Tax Levy
in the Amount of $2,577,587 of the Scott County Community Development Agency and Certify
Same to the County Auditor. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. Motion carried unanimously.

September 13, 2011
Chair Wolf recessed the meeting at 11:54 a.m. and reconvened at 12:02.
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C. County Administrator Gary Shelton presented the 2012 preliminary levy
recommendation of a 0.9% increase. Mr. Shelton reviewed the preliminary levy process; the
2012 budget and levy calendar; the budget planning considerations and priorities; the ongoing
planning concerns; the capital improvement requests; and the implications of budget actions by
the State that reduced general aids and shifted cost to the County. Mr. Shelton also noted the
impact to taxpayers of the proposed levy increase. Mr. Shelton confirmed that if the proposed
levy is approved, the actual levy can be lower but cannot increase above the adopted maximum
proposed levy.
Commissioners Ulrich, Marschall, Wagner and Wolf stated that they would support the
proposed 0.9% proposed preliminary levy recommendation. The Commissioners thanked the
senior staff and employees for their diligent efforts to reducing expenses and for keeping the
Commissioners well informed. The Commissioners also stated that over the years they felt
they have been consistent with levy increases to avoid spikes in taxes.
Commissioner Menden spoke in opposition of the proposed 0.9% preliminary levy stating
that citizens and businesses can’t afford higher taxes. Commissioner Menden mentioned that
he has voted against road projects due to the many unknowns and doesn’t want to see taxes
raised because of road projects. Commissioner Menden stated he would like the citizens to
have an opportunity to vote on the proposed levy increase.
In response to Commissioner Menden’s comments, Commissioners Ulrich, Marschall,
Wagner and Wolf stated that because of the size of the projects, roads are an easy target for
budget reductions. However, for safety reasons and also the fact that eliminating a road project
is a one-time fix, they are not willing to reduce needed road projects. They also stated that all
areas need to be looked at for reductions and collaborations.
Commissioner Marschall spoke to Commissioner Menden’s suggestion to have the citizens
vote on the proposed levy, stating that the citizens have voted and spoken by electing them as
Commissioners.
At Commissioner Wagner’s request, County Auditor Cindy Geis spoke to the changes that
have happened and continue to happen regarding staffing and procedures in an effort to reduce
expenses.
Commissioner Ulrich moved, seconded by Commissioner Marschall to adopt Resolution
No. 2011-178; Establishing the Maximum Proposed Levy of $61,060,000 less $3,082,002
Certified Property Tax Aids for a Net Levy of $57,977,998. A copy of the resolution is available
in the office of the County Administrator and is made a part of this record by reference. Motion
carried on a vote of four ayes with Commissioner Menden voting nay.
(11) Provide a Supportive Organizational Culture Which Enhances the County Mission:
Employee Relations Director Jack Kemme provided a summary of the performance
evaluation of County Administrator Gary Shelton. The Commissioners rated Mr. Shelton’s job
performance for the period July 28, 2010 through July 27, 2010 overall as Exceeds
Performance Expectations. Mr. Kemme explained that salary adjustments based upon

September 13, 2011
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performance evaluations are governed by the 2011 Compensation Plan; however, due to the
severe budget challenges with the County, there are no performance-based salary adjustments
for non-bargaining staff for 2011. Mr. Kemme stated that accordingly, Mr. Shelton will not
receive a salary adjustment as part of his annual performance evaluation.
Commissioner Marschall moved, seconded by Commissioner Ulrich to approve the
summary of performance evaluation for County Administrator Gary Shelton. Motion carried
unanimously.
(12) Committee Reports and Commissioner Updates:
A. Commissioner Wagner attended the Planning Advisory Commission meeting on
September 12.
B. Commissioner Menden attended the Parks Advisory Commission meeting on
September 7.
C. Commissioner Menden attended a Lions Club tree planting ceremony on September 7.
D. Commissioners Menden and Ulrich attended a Families and Individuals Sharing Hope
(FISH) meeting on September 8.
E. Commissioners Menden, Marschall and Wolf attended the Meth Task Force golf
tournament fundraiser on September 9.
F. Commissioner Menden attended a Minnesota Deer Hunters Association fundraiser on
September 10.
G. Commissioner Marschall attended the Prior Lake City Council workshop and meeting
on September 6.
H. Commissioner Marschall attended a Metropolitan Library Service Agency (MELSA)
meeting on September 7.
I. Commissioner Marschall attended the Scott-Carver-Dakota Community Action
Program meeting on September 8.
J. Commissioner Marschall attended a first annual Military Appreciation Day event on
September 10.
K. Commissioners Marschall and Wolf attended the Scott County Association for
Leadership and Efficiency (SCALE) Service Delivery meeting on September 12.
L. Commissioner Ulrich and Mr. Shelton met with the Savage Mayor and City
Administrator on September 8.
M. Commissioner Ulrich attended the Metropolitan Council Transportation Advisory Board
Programming Committee meeting on September 8.
N. Commissioners Ulrich and Wolf attended the Scott County-Three Rivers Parks
Partnership Policy Committee meeting on September 12.
O. Commissioner Wolf attended the Credit River Town Board meeting on September 6.
P. Commissioner Wolf attended the I35W Solutions Alliance meeting on September 8.
(13) County Administrator Update:
Mr. Shelton distributed the calendar of upcoming events.

September 13, 2011
On a motion by Commissioner Marschall, seconded by Commissioner Ulrich, the meeting
adjourned at 1:16 p.m.
Gary L. Shelton
County Administrator
Clerk of the Board
Debra K. Brazil
Deputy Clerk to the Board
Thomas J. Wolf
Chair
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