View - State of Iowa

May 2012 JUDICIAL ADMINISTRATION Ch 22, p.9
22.19(2) Out-of-state. Lodging expense is not limited outside the state, but the incurred
expenditures are to be reasonable. Lodging for approved out-of-state travel shall be reimbursed for
the night preceding and the night of the ending date of the authorized meeting.
[Court Order November 9, 2001, effective February 15, 2002; June 16, 2006, effective July 1, 2006; January
4, 2012]
Rule 22.20 Meals.
22.20(1) In-state. Incurred meal expense shall be reimbursed at “reasonable and necessary” cost
when a judicial officer, court reporter, or court employee is required, in the discharge of official duties,
to leave the county of that person’s official domicile. A maximum of $28 per day may be reimbursed
for meals, as outlined below; however, if departure from the official domicile is before 6 a.m., a
notation must be included on the Travel Voucher. At the return of the trip, if arrival back at the
official domicile is after 7 p.m., a notation to this effect must be included on the Travel Voucher.
Meal allowance for travel will be as follows:
a. Departure before 6 a.m. and return to official domicile after 7 p.m. may be reimbursed the
actual cost for breakfast, lunch, and dinner up to a maximum of $28.
b. Departure before 6 a.m. and return to official domicile before 7 p.m. may be reimbursed the
actual cost for breakfast and lunch up to a maximum of $13.
c. Departure after 6 a.m. and return to official domicile after 7 p.m. may be reimbursed the actual
cost for lunch and dinner up to a maximum of $23.
d. Departure after 6 a.m. and return to official domicile before 7 p.m. may be reimbursed the
actual cost for lunch up to a maximum of $8.
22.20(2) Out-of-state. Meal expenses are not limited out-of-state, but the incurred expenses are to
be reasonable. When in travel status, lunch and dinner the day preceding the meeting, and breakfast
and lunch the day after a meeting, are reimbursable expenditures.
22.20(3) Overnight lodging required. The provisions for meal reimbursement in rules 22.20(1)
and 22.20(2) apply only when the travel includes overnight lodging.
[Court Order November 9, 2001, effective February 15, 2002, May 8, 2006; July 18, 2007, effective August
1, 2007]
Rule 22.21 Miscellaneous travel provisions.
22.21(1) Continuing education expenses. Provisions relating to “Official duties,” “Travel,”
“Transportation,” “Lodging” and “Meals” as used in rules 22.16 through 22.21 shall not be applicable
to expenses for continuing education requirements for court reporters or court employees, unless
otherwise ordered by the chief justice or the chief justice’s designee.
22.21(2) Examining Board expenses. Board of Law Examiners and Shorthand Reporters
Examiners will be reimbursed actual and necessary expenses not to exceed one and one-half times
the reimbursement allowances provided in rules 22.19 and 22.20.
22.21(3) Living outside official domicile. When additional expense is incurred by reason of a court
employee maintaining a permanent home in a city, town, or metropolitan area other than that person’s
official domicile, unless otherwise determined by the state court administrator, the additional expense
is not reimbursable.
22.21(4) Registration fees. Registration fees for authorized meetings and conferences are an
allowable expense when accompanied by receipt.
22.21(5) Claim preparation. All claims shall be typewritten, or printed in ink, and signed by the
claimant. Receipts for lodging, public transportation, and any authorized miscellaneous expenses
shall be attached to the upper left-hand corner of the form. Claim for reimbursement for out-of-state
travel shall be submitted for payment upon completion of the trip.
If reimbursement is sought pursuant to Iowa Code section 232.141, the district court administrator
shall process the claim per rules and procedures of the applicable county and the department of human
services.
22.21(6) Exceptions. The chief justice or the chief justice’s designee may grant exceptions to rules
22.16 through 22.21 as necessitated by unusual circumstances.
22.21(7) Refreshments. The cost of refreshments served at meetings will not be reimbursed,
except for educational programs sponsored and authorized by the chief justice or the chief justice’s
designee.