The EMIS Audit

3. Use of data and analysis is used in procurement of utilities – Is there evidence
of analysis of energy commodity procurement and management from the filter of
ensuring that the conditions are in place to address: i) operational requirements
and maximum flexibility of the facility; ii) negotiation of optimal contracts; iii)
daily scheduling and interruptible options are taken advantage of and iv) bills
are analyzed for errors and detailed consumption data i s kept.
4. Maintenance budgets include repairs to energy systems - Does the maintenance
budget include specific line items of expenditure for repairs and improvements
to energy s ystems
4.2.2 Organizational Structure
The dimension of organizational structure contains five criteria:
1. Explicit energy management program – i.e. Is there an explicit energy
management program or guiding vision for energy management activities at the
site?
2. Objectives set for utility performance improvement - Have objectives been set
for utility performance improvement? These may also be termed strategic
targets for the organization.
3. Explicit management commitment – i.e. Is the site senior management
committed to improve energy performance, and if so what form does this
commitment take?
4. Energy teams established and key stakeholders included - is there an energy
management team or some other organizational grouping tasked with oversight
of the energy management program and if so what is its makeup.
5. Accountability for energy performance devolved to production / operations – i.e.
are line managers, operations team and operators held accountable to their
managers for energy performance. If the production and operations =staff are
held accountable for performance are they also empowered to instigate changes
to improve performance?
4.2.3 Management Procedures
The dimension of Management Procedures contains seven criteria:
1. Regular reviews of energy performance – i.e. is the review of energy
performance aligned with the reporting frequenc y of the data analysi s s ystems?
2. Actions assigned and followed up – As part of the review process are actions
assigned to individuals and then followed up in subsequent reviews.
3. Staff incentives – Are the staff motivated to improve the energy performance of
the equipment under their control, and what form do the incentives or motivation
take.
4. Sufficient resources allocated - Have sufficient resources been allocated to
operate a management s ystem in terms of management time etc?
5. Regular reviews - How frequently is the operation o f the management s ystem
reviewed to ensure that it continues to be fit for purpose?
6. Operational / Maintenance schedules - Do operation or maintenance schedules
exist to reduce energy performance - e.g. start up/shut down lists, preventative
maintenance linked to energy consumption.
7. Active reporting s ystems - Is there a reporting s ystem for utility waste issues -
E.g. steam leaks, compressed air leaks etc. - that facilitate their identification
and rectification? For example, are triggers sent to initiate a corrective work
order?
EMIS Ma nu al Page | 29
Part A