Briefbogen HV ohne Klausel - GL Group

Guidance for Safety-and Security Management Systems and the
treatment of SMC and ISSC on vessels laid-up or otherwise out of
service
Introduction
The present global economic situation may require shipping companies to take vessels out of service through
“lay-up”, which could be temporary or long term. Ships newly delivered from ship-yard could be equally
affected.
Therefore the following guidance towards the impact on validity of the SMC and ISSC is being given for
companies to assist prepare for lay-up or re-entry into service.
General
Initial, Intermediate and renewal shipboard audits shall be performed only under normal operating conditions,
e.g. when the ship is not in dry dock, laid-up or otherwise out of service not fully manned in accordance with its
Safe Manning Certificate.
Audits for the issuance of Interim SMC/ISSC (Pre-Audit) may be conducted in circumstances other than
normal operating conditions, provided that the ship is fully manned in accordance with its Safe Manning
Certificate.
ISM (SMC)
1. If the vessel has been laid up for more than 3 months, the Safety Management Certificate (SMC) will
become inactive and a re-activation audit should be performed upon recommissioning. The certificate will
be reinstated as follows:
a. If a renewal or intermediate verification audit falls due (but not overdue) during this period (3
months) and the date of re-activation falls within the window of one of these periodical
audits, the re-activation audit will have the scope of the periodical audit and the SMC will be
endorsed accordingly.
2. If the periodical audit window expires during lay-up, the certificate will becomes invalid. An Interim
verification audit (pre-audit) will be required upon recommissioning. The ship will then be issued an Interim
SMC.
3. If the vessel has been laid up more than 12 months the SMC becomes invalid. An interim verification audit
(pre-audit) will be required upon recommissioning. The ship will then be treated as a new ship to the
company and issued an Interim SMC.
4. If an Interim SMC expires during the period the ship is laid-up, the ship will be required to obtain a new
Interim SMC upon recommissioning. An Interim verification audit (pre-audit) will be required accordingly.
© Germanischer Lloyd 2009-02 1/2

ISPS (ISSC)
1. If the vessel has been laid up for more than 3 months, the International Ship Security Certificate (ISSC)
will become inactive and a re-activation audit should be performed upon recommissioning to confirm that
the Ship Security Plan (SSP) has been reactivated in compliance with ISPS Code. The certificate will be
reinstated as follows:
a. If a renewal or intermediate verification audit falls due (but not overdue) during this period (3
months) and the date of re-activation falls within the window of one of these periodical
audits, the re-activation audit will have the scope of the periodical audit and the ISSC will be
endorsed accordingly.
2. If the periodical audit window expires during lay-up, the certificate will becomes invalid. An Interim
verification audit (pre-audit) and re-approval of the SSP will be required upon recommissioning. The ship
will then be issued an Interim ISSC.
3. If the vessel has been laid up more than 12 months the ISSC becomes invalid. An interim verification audit
(pre-audit) and re-approval of the SSP will be required upon recommissioning. The ship will then be
treated as a new ship to the company and issued an Interim ISSC.
4. If an Interim ISSC expires during the period the ship is laid-up, the ship will be required to obtain a new
Interim ISSC upon recommissioning. An Interim verification audit (pre-audit) will be required accordingly.
Germanischer Lloyd AG
Dept. Marine Management Systems Certification / Dept. Maritime Security
Vorsetzen 35
D-20459 Hamburg/Germany
Phone: +49-40-36149-7013 ISM
Phone: +49-40-36149-7755 ISPS
Fax: +49-40-36149-1702
Email: ism@gl-group.com
Email: security@gl-group.com
Internet: http://www.gl-group.com
© Germanischer Lloyd 2009-02 2/2