IMPORTANT: Information Procter & Gamble ... - PGSupplier.com

IMPORTANT:
Information Procter & Gamble requires on your paper invoice
The information contained in this page outlines requirements your invoice must meet in order to receive payment from P&G.
Failure to comply with these requirements may result in payment issues and delays, including returned invoices.
Please ensure your Accounts Receivable Department is informed of these requirements in order to avoid payment issues.
Absolutely necessary information required on your paper invoice:
(1) Your company name as written in the purchase order and desired remittance address/bank account.
(2) Invoice number and the invoice date.
(3) The correct P&G “Bill To” address, as indicated on your P&G Purchase Order (PO) / Scheduling Agreement (SA).
(4) The exact address at which you delivered goods/services.
(5) The exact same payment terms as noted on your P&G Purchase Order/ Scheduling Agreement. Please include this
information in the upper section of the invoice .
(6) P&G Purchase Order/ Scheduling Agreement number (3-digit prefix -N6P, GBP, G4P or L01- + 10 numeric digits).
(7) Bill of Lading number.
(8) P&G Purchase Order / Scheduling Agreement line item number, material number/code (if any) & item description(s),
exactly as it is described in your P&G PO/SA.
(9) Quantity delivered with the exact same unit(s) of measure, as the one(s) indicated on PO/SA.
(10) The exact same unit price as the one indicated on each line item of your P&G PO/SA.
SUPPLIER NAME
Street / PO Box
City, State, Zip Code
Tax Information: SSN# _____
BILL TO
Procter & Gamble company name
Street / PO Box
City, State, Zip Code
P&G PO/SA No.:
N6P4500000000
SAMPLE INVOICE
1 2
SHIPPED TO
3 4
5
Procter & Gamble company name
Street
City, State, Zip Code
6 7
8 9 10
Invoice no.: ABC12345
Invoice date: 01/01/1900
PAYMENT TERMS
Net 45 days
BILL OF LADING No.:
ABC123456
PO Material
Unit of
Line
line number Line item description Quantity measure Unit price amount
030 12345678 The exact same as on your P&G PO/SA 10.00 KG $1.00 $10.00
060 87654321 The exact same as on your P&G PO/SA 3,000.00 EA $2.00 $6,000.00
003 - The exact same as on your P&G PO/SA 1.00 EA $2.00 $2.00
TOTAL AMOUNT: $6,012.00
Additional help and information:
Do not send invoices prior to delivery of good(s)/service(s), as this will cause delays in payment.
Do not send duplicate copies of your invoices, as our control procedures may keep us from paying either one.
Do no submit invoices with manual alterations.
Avoid sending invoices with shading, as it may affect the quality of the scanning process.
Would you like to ensure your payments are more timely and hassle- free?
With an on-time payment rating of over 98%, Procter and Gamble E- Solutions is the simplest supplier-friendly means of
minimizing Accounts Receivable hassles.
Please contact pgesupport.im@pg.com to learn more about P&G’s Electronic Payment Solutions.
For payment inquires visit P&G’s Supplier Portal at http://www.pgsupplier.com or contact our toll-free AP
Help Line at 1-888-839-9059 (US & Puerto Rico) or 1-877-747-2963 (Canada).

IMPORTANT:
Procter & Gamble Mailing Addresses
The information contained in this page outlines the accurate addresses to send an invoice, in order to receive payment from
P&G.
Failure to comply with these “Bill to Addresses” may result in payment issues and delays, including missing invoices.
Please ensure your Accounts Receivable Department is informed of these “Bill to Addresses” in order to avoid payment
issues.
Invoicing or Crediting
Services or supplies for Marketing
Support Activities and/or
Corporate Facilities
Raw & Pack Materials &
Merchandise
Services or/and Storeroom Parts for
Plant Expense & Capital
(production )
You should use the following
P & G Bill to Address
G4P Prefix Numbering starts with 3 or 45 Legal Entity Name
followed by 8 digits, i.e. Att. Accounts Payable
G4P4500000999
PO BOX 5555
Numbering starts with 45, 55, 56
or 58 followed by 8 digits, i.e.
N6P5500004242
Cincinnati, Ohio 45201-5555
Legal Entity Name
Att. Accounts Payable
PO BOX 701
Cincinnati, Ohio 45201-0701
Legal Entity Name
Att. Accounts Payable
PO BOX 5584
Cincinnati, Ohio 45201-5584
Payments without Purchase Order No Purchase No Purchase Order related. Legal Entity Name
FI – Payments Order P&G contact name must be Att. Accounts Payable
indicated on the invoice. PO BOX 5581
Checks
Your Purchase Order number should have
this structure
N6P Prefix
N6P or GBP
Prefix
Numbering starts with 45
followed by 8 digits, i.e.
GBP4500000000
Cincinnati, Ohio 45201-5581
Procter & Gamble Company
PO BOX 599
Cincinnati, Ohio 45201-0599
TE-5 Banking Department
Important:
Overnight Packages cannot be sent to a PO Box, a P&G contact needs to receive them. Please avoid this practice as
much as possible.
Invoices sent to a P&G contact invoices cannot be sent to the plant receiving the goods or any other P&G contact as this
could cause the invoices to be lost and therefore, payments delayed.
For payment inquires visit P&G’s Supplier Portal at http://www.pgsupplier.com or contact our toll-free AP
Help Line at 1-888-839-9059 (US & Puerto Rico) or 1-877-747-2963 (Canada).

IMPORTANT:
Procter & Gamble invoice return to vendor reasons
The information contained in this page outlines all the reasons why an invoice can be returned to the vendor by P&G.
Failure to comply with these “Bill to Addresses” may result in payment issues and delays, including missing invoices.
Please ensure your Accounts Receivable Department is informed of these “Bill to Addresses” in order to avoid payment
issues.
1. The document does not have an invoice number or invoice date: An invoice # and invoice date are P&G requirements in
order for your invoice to be processed.
2. Incorrect Billing address or no billing address written on the invoice: The correct Procter and Gamble billing address
must be listed on the invoice.
3. Related to P&G Purchase Order (PO) or Scheduling Agreement (SA) numbers:
3.1.1. No P&G Purchase Order or Scheduling Agreement number found on invoice.
3.1.2. Missing P&G Purchase Order or Scheduling Agreement digits. (PO/SA based invoices require a 13 character (3 letter
prefix + 10 digit number), for example, GBP45…, G4P45…, N6P55…, etc. Omit dashes/slashes, etc.)
3.1.3. It is not a P&G Purchase Order or Scheduling Agreement Number.
3.1.4. The P&G Purchase Order or Scheduling Agreement Number is incorrect (PO/SA for different supplier or material).
3.1.5. The product description on the invoice doesn't match P&G Purchase Order or Scheduling Agreement product description.
4. No payment remit-to address or banking information on invoice.
5. Third-party billing: The Purchase Order or Scheduling Agreement number that you have provided lists another company name as
the vendor authorized to use it.
6. Price Discrepancy: This invoice is billing using a different price than the one set up in the PO/SA. Please contact the buyer listed on
the PO/SA so that the PO/SA can be changed accordingly.
7. Unit of Measure Quantity on invoice does not match Unit of Measure Quantity on PO/SA: The invoice Unit of Measure
(UoM) must exactly match the UoM on the PO /SA. If your accounting system is unable to do this, please contact the buyer listed on the
PO/SA so that the PO/SA can be changed accordingly.
8. Billing for charges that have already been paid: Invoice was already paid under invoice number _______.
9. Mathematically incorrect: The amount indicated on the invoice does not add to the total amount.
10. Document with manual alterations: The amount, invoice number, invoice date and remit to address must not have any manual
correction.
11. Poor document quality: The information on the document is not visible to be processed. Please use black ink on white paper. P&G
scans all invoices and colored paper/ink does not scan properly.
12. Service receiver or site contact did not approve payment of the invoice: Please follow-up with the service receiver or site
contact to resolve this issue.
13. Commercial Traffic: Please send your documents to the following address, The Procter & Gamble Distributing Company c/o
Commercial Traffic P.O. Box 308050, Middleburg Heights, Ohio 44130.
14. Discount correctly taken: For all invoices, whether subject to discount for prompt payment or not, the discount period and the due
date for payment shall be calculated from the date the accurate invoice is received, the date of the corresponding delivery, or the date of
performance of services, whichever is later. Please refer to section 3.2 of your purchasing document terms and conditions.
15. No GST/QST registration number: This is a P&G requirement in order to process the invoice.
16. Tax calculated incorrectly: Please correct and resubmit.
17. The document has some missing pages or does not show a total amount: P&G requires all invoices pages, as well as
an invoice total amount, in order to scan/process it.
18. The Non purchase order invoice is not showing the P&G contact who will approve the payment: This is a
requirement in order to process the invoice.
For payment inquires visit P&G’s Supplier Portal at http://www.pgsupplier.com or contact our toll-free AP
Help Line at 1-888-839-9059 (US & Puerto Rico) or 1-877-747-2963 (Canada).