office of the dy. inspector general of police, group centre ... - Tender

OFFICE OF THE DY. INSPECTOR GENERAL OF POLICE, GROUP CENTRE CRPF AMETHI
CAMP AT TRISHUNDI, DIST. C.S.M. NAGAR, U.P. PIN CODE- 228159, TELEPHONE NO.
05368233061 , FAX NO. 05368233061 AND 05368233063
TENDER NOTICE
NO.L.VII- 04 /2011-12-Q-GC AMETHI- CHAPATI MAKING MACHINE DATED THE 17 /11/2011
( CHAPATI MAKING MACHINE AUTOMATIC, OPERATED : BOTH LPG. AND ELECTRIC,
CAPACITY 500/1000 NOS. CHAPATI PER HR. ROLLER/SEATER TYPE MADE OF STAINLESS
STEEL )
Time and date of receipt of tender :- By 1500 Hrs. up to 27 /12/2011
Time and date of opening the tender :- At 1600 Hrs. on 27/12/2011
Sealed tenders are invited in two bid system from reputed firms for and on the behalf of the president
of India in favour of the DIGP. GC. CRPF. Amethi , Camp at Trishundi, Dist- C.S.M. Nagar, U.P. Pin Code
No. 228159 for supply of following store on Limited Tender Enquiry basis.
Sl No Full; Particulars of the Store Quantity
Required
1 CHAPATI MAKING MACHINE AUTOMATIC, 02 Nos. 2% of total
OPERATED : BOTH LPG. AND ELECTRIC,
cost. i.e.
CAPACITY 500/1000 NOS CHAPATI PER
HRS., ROLLER/SEATER TYPE. MADE OF
S/STEEL.,
32,000/-
Following Technical criteria should be
mentioned in Tender :
1. Machine Area
2.Power Required
3.L.P.G. Consumption
4.Chapati size
5. Chapati Thickness.
6.Chapati weight
7.Production capacity
8. Machine weight.
EMD Remarks
TERMS AND CONDITIONS
(The firm must read the instructions carefully before submitting their offer)
Installation
charges , Vat/
Freight /
Transportation
charges etc. may
also be quoted
in Rate
particulars.
1. The Tenders must declare that the store supplied to the purchaser under this contract shall be
of the best quality in workmanship in all respects and shall be strictly in accordance with the minimum
specifications and particulars contained/ mentioned in the tender form. If the said stores are found not
confirming to the description and quality of aforesaid or not giving satisfactory performance or have
deteriorated, decision of the purchaser in that behalf shall be final and binding on the firms and purchaser
would be entitled to call upon the tenderer to rectify or replace the stores within specified time . The
purchaser shall be entitled to recover the cost with all expenses from the tenderer for such defective/
inferior stores and same will be returned to firm concerned on freight to pay basis at their risk and cost.
2. Purchaser will not pay separately for transit insurance and the supplier will be responsible till
the entire stores delivered in full and good condition to the DY. INSPECTOR GENERAL OF POLICE, GROUP
CENTRE CRPF AMETHI CAMP AT TRISHUNDI, DIST- C.S.M. NAGAR, U.P. PIN CODE NO. 228159.The
supplier will be responsible for any loss or damages to the stores that may occur during the transit.
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3. The rates shall be quoted on firm basis and all installation/delivery charges/sales tax/VAT freight
charges should be mentioned clearly etc. No hidden charges will be granted in future .The rates should be quoted in
Indian Rupees/Paisa per quantity.
4. VAT/LC/CST/GST number of the firm should be clearly shown/quoted in the quotations.
5 The representative of the firm who respond to our tender inquiry may be present at DY.
INSPECTOR GENERAL OF POLICE, GROUP CENTRE CRPF AMETHI CAMP AT TRISHUNDI, DIST- C.S.M.
NAGAR, U.P. PIN CODE NO. 228159 at the time of opening of tender on 27/12/2011 at 1600 Hrs.
6. The Firm should submit the following documents along with their tenders. failing which their tenders
will be rejected:-
(i) Photo copy of VAT/CST registration certificate and latest valid sale Taxes clearance
certificate not more than one year old i.e, 2011-12.
(ii) Preference if any will be given to the firms who have past experience in similar store. Any
supply order received by the firm in past from Govt./Govt. under taking may be attached.
(iii) Copy of Registration certificate registered with any Department.
(iv) Details of Earnest Money deposited.
(v) Manufacturing capacity per month.
(vi) Monitory limit.
(vii) Terms of dispatch, delivery period etc.
(viii) Copy of past performance/details of supply made to Govt. Department of private organization
And institutions etc.
(ix) Bid security /EMD is exempted to those firms who are registered with DGS&D/NSIC subject
to submit their registration certificate.
7. E.M.D. to the tune of 2% I.E. Rs. 32,000/- of total cost only should be sent in form of DD/BC of
any nationalized bank in favour of at DY. INSPECTOR GENERAL OF POLICE, GROUP CENTRE CRPF AMETHI
CAMP AT Trishundi, Dist- C.S.M. Nagar, U.P. Pin code No. 228159 along with quotations . Banker address of this
GC. is SBI Branch , Sultanpur, (Awadh) (Code No.-0188)
8. EMD of unsuccessful bidders shall be returned by the purchaser as early as possible. However no
interest shall be paid by the purchaser on the EMD deposited by the firms.
9. The tender may be sent by registered post/courier/speed post. Tender received after 1500 Hrs on
27/12/2011 Will not be entertained under any circumstances.
10. The tenderers whose rates and specification quoted are approved , have to deposit 5 to 10% of the
cost of stores as security money ,the E.M.D. will be returned to the tenderers.
11. TDS ( Tax Deduction Source ) as applicable, will be done by the supplier with concerned department.
12. If the tenderers fail to deposit the security money within 15 days of acceptance of his tender, the
E.M.D. Will be forfeited.
13. If the tenders failed to supply the stores within stipulated date of delivery period (Unless extended )
the security money will be forfeited .No extension of D.P. shall be entertained without L.D. which
shall be charges @ 2% of the value of delayed supplies per month..
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14. The firm should submit the tender with proper sealed envelope duly endorsing full address of the
firm, tender notice number, date of the tender, due date and time should be written in bold letters ( red
ink) on the top of the envelops.
15. Payment of stores is likely to be made within 3-4 months from the date of receipt of complete stores.
16. The stores will be delivered to the DY. INSPECTOR GENERAL OF POLICE, GROUP CENTRE
CRPF AMETHI AT TRISHUNDI , DIST- C.S.M. NAGAR, U.P. PIN CODE-228159 . The supply
received in warehouse/store of the unit will be checked by the Board of officers and if any item is
found inferior then the specification/description approved , Same will be rejected and rejected stores
will have to be taken back by the supplier at his own cost.
17. In case of any dispute/doubt, the decision of The DY. INSPECTOR GENERAL OF POLICE,
GROUP CENTRE CRPF AMETHI AT TRISHUNDI , DIST- C.S.M. NAGAR, U.P. PIN CODE-
228159 shall be final and binding on all parties/ tenderers. he also reserves the right to accept or reject
tender or all tenders without assigning any reasons.
18. DY. INSPECTOR GENERAL OF POLICE, GROUP CENTRE CRPF AMETHI AT TRISHUNDI ,
DIST- C.S.M. NAGAR, U.P. PIN CODE-228159 reserves the rights to decrease/increase the quantity
of store to be supplied.
19. TWO BID SYSTEM
All bidders are required to submit the offers in two covers as under :-
(a) FIRST COVER ( TECHNICAL BID ) should contain the following :-
i) Tender documents duly completed and signed but without indicating the rates quoted
ii) Earnest money ( If applicable )
iii )Delivery terms, delivery period quoted
iv) Performance statement of last three years
v) Any other relevant documents which the firms wishes to submit
vi) C.D. of performance of Chapati Making Machine is must and required to be enclosed with tender
(b) SECOND COVER ( Commercial / Price Bid ) Should contain the following
i) Details of rates, taxes duties, and discounts, if any quoted by the bidder. These details should be
submitted on their letter pad.
ii) Rates must be clearly written in figures as well as in words
iii)There should not be any cutting /over writing
Both the above- mentioned covers should be sealed separately and super scribed with the Tender No.
Stores and date of tender opening . This cover should thereafter, be kept in a third cover and again sealed
.This cover should also be super scribed with the tender No., store and date of tender opening.
20. Quotations should be valid up to 70 days . Quotations valid for shorter period shall be rejected as non
responsive.
21. SAMPLES
Catalogue and C.D. of performance of Chapati Making Machine be enclosed with tender and indicate make
/model/ and other full details of Machine in catalogue
22. Tender is also available in website of this organization www.crpf.nic.in same may be downloaded from the
website.
DIGP. GC. CRPF. AMETHI
CAMP AT TRISHUNDI, DIST- C.S.M. NAGAR, U.P.

ANNEXURE –‘A’
TECHNICAL SPECIFICATION OF CHAPATI MAKING MACHINE AUTOMATIC, OPERATED
: BOTH LPG. AND ELECTRIC, CAPACITY 500/1000 NOS. CHAPATI PER HRS. ROLLER/
SEATER TYPE MADE OF S/STEEL TO BE PURCHASED BY GC,CRPF,AMETHI (CAMP AT
TRISHUNDI, DIST- C.S.M. NAGAR, U.P. PIN CODE- NO. 228159 TELEPHONE NO. 05368233061 ,
FAX NO. 05368233061 AND 05368233063
S/No. Nomenclature Specifications.
1. CHAPATI MAKING
MACHINE AUTOMATIC,
OPERATED : BOTH LPG.
AND ELECTRIC,
CAPACITY 500/1000 NOS.
CHAPATI PER HRS.
ROLLER/ SEATER TYPE
MADE OF S/STEEL
FOLLOWING TECHNICAL CRITERIA
SHOULD BE MENTIONED IN TENDER
1. Machine Area
2. Power Required
3. L.P.G. Consumption
4. Chapati Size
5. Chapati Thickness
6. Chapati weight
7. Production capacity
8. Machine weight
DIGP GC CRPF AMETHI (UP)
CAMP AT TRISHUNDI, DIST- C.S.M. NAGAR, U.P.

MODEL BANK GUARANTEE FORMAT FOR FURNISHING EMD
ANNEXURE –B
Whereas…………………………………………………………………… (Hereinafter called the
“Tenderer ) has submitted their offer dated…………………………………for the supply of
……………………………………………………………………(hereinafter called the “tenderer
“) against the purchaser’s tender enquiry No…………………………………………….KNOW
ALL MEN by these present that WE………………………..
of…………………………………………………..having our registered office
at…………………………………. Are bound into(hereinafter called the “purchaser) in the sum
of for which payment will and truly to be made to the said purchaser, the Bank binds itself, its
successors and assigns by these presents. Sealed with the common seal of the said bank this
……………………………………….. Day of………….2010.
THE CONDITION OF THE OBLIGATION ARE :-
(1) If the tenderer withdraws or amends, impairs or derogates from the tender if any respect
within the period of validity of this Tender.
(2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during
the period of its validity:-
a) If the tenderer fails to furnish the Performance Security for the due Performance of the
contract.
b) Fails of refuses to accept/execute the contract. WE undertake to pay the Purchaser up to the
above amount upon receipt of its first written demand, without the Purchaser having to
substantiate its demand, provided that in its demand the Purchaser will note that the
amou8nt claimed by it is due to it owing to the occurrence of one or both the two conditions,
specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including 45 days after the period of tender
validity and any demand in respect thereof reach the bank not later the above date.
(Signature of the authorized officer of the Bank)
……………………………………………………….
………………………………………………………..
Name and Designation of the Officer,
Seal, Name and Address of the Bank and Address of the Bank.

ANNEXURE –C
MODEL BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY
To
The President of India
WHEREAS………………………………………………………….(Name
and address of the supplier) (hereinafter called “the supplier” ) has undertaken , in pursuance
of contract No ……………………………………. Dated ……………………………….. to supply
(description of goods and services) ( hereinafter called ‘contract’).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall
furnish you with a bank guarantee by a schedule commercial recognized by you for the sum
specified therein as security for compliance with its obligations in accordance with the contract.
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on
behalf of the supplier, up to a total of ………………………………………….(amount of the
guarantee in words and figure) , and we undertake to pay you , upon your first written demand
declaring the supplier to be in default of under the contract, and without cavil or argument,
any sum or sums within the limits of (amount of guarantee) as aforesaid , without you needing
to prove or to show grounds or reasons for you demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier
before presenting us with the demand. We further agree that no change or addition to or other
modification of the terms of the contract to be performed there under or of any of the contract
documents which may be made between you and the supplier shall in any way release us from
any liability under this guarantee and we hereby waive notice of any such change , addition or
modification. This guarantee shall be valid until the ……….. day of ………….. 2010 .
(Signature of the authorized officer of the Bank)
……………………………………………………….
………………………………………………………..
Name and Designation of the Officer,
Seal, Name and Address of the Bank and Address of the Branch.

PART - A
INFO RMATION FORMAT
General Information to be supplied along with the quotation (Separate for each item)
Ref. No………………………………… date of Opening of Tender …………………………
1. Name of the Firm
2. Name & Address of the Firm/Supplier, Tele No. :
3. Whether manufacturer of the quoted item : Yes / No.
(If “Yes” Details of manufacturing License/
Registration No. etc.(NICS/SSI/DGS&D)
4. Whether dealer of the quoted item If yes, :
Authorization Letter from the manufacture.
5. (a) Excise Duty Registration No.
(b) Sales Tax Registration No.
(c) C.S.T. Registration No.
(d) Income tax Account No.
(e) Whether the quoted item has been supplied : Yes / No.
earlier to any Institute/Department (if so, furnish details)
(f) BIS/ISI/ISO/DRDO Approved the quoted item, if any: Yes /No.
6. Whether handling the equipment as well as its trouble
shooting aspects would be arranged free of cost at least for a period of one week.
PART – B INFORMATION FORMAT
DETAILS OF THE CHAPATI MAKING MACHINE OFFERED IN THE TENDER
1. Name of the Item :
2. Make/Model :
3. Name and Address of the Manufacturer :
4. Is the offered Model is exactly as per specification :
(Please attach specification/ Literature)
5. Life of item :
6. Warranty/Guarantee period :
7. Name & Address of the current users of the offered store :
8. Please Note that the amount of EMD/BID SECURITY will only be refunded on receipt of
PERFORMANCE SECURITY.
UNDER TAKING
It is certified that the information given above is true and correct and I undertake to abide
by the terms and c\conditions of the DIGP, GC, CRPF, Amethi,(Camp Office at
GC,CRPF,Lucknow,U.P.)
DATE: - AUTHORISED SIGNATORY

NAME OF THE FIRMS FOR PURCHASE OF CHAPATI MAKING MACHINE
BY REGISTERED POST
1. M/S.Sunshine Industries C-405 Sector-10 , Noida-201301 U.P.
2 M/S. Kanpur Tent Factory,10/464 ,Khalasi Line , Post Box No.136 , Kanpur, U.P.
3 M/S. Kitchen Concepts A-97 Dashrath Puri Dabri, Palam, Road, New Delhi-110045
4 M/S. Om Sai Innovation, C-406, Sector-10 Noida-201301
5 M/S. Expo Combine , B-3/55 , II nd Floor , Sector 16 ,Rohini , New Delhi-85
6 M/S. Shree Lakshmi Defence Solutions Limited , 19/X -1, Krishnapuram , G.T.
Road , Kanpur –U.P. -208 007
7 M/S. Hope , 52 Rishabh Corporate Tower , Plot No.16 .Community Centre ,
Karkardooma , Delhi-92
8 M/S. Hind Industries, 1 st Floor, 105/535, Anand Bagh, Kanpur-208001
9 M/S. Guru Parv Enterprises 305, Sewak Chamber, 2099/38 Nai Wala Street Karol
Bagh, New Delhi-05
10 M/S. Shri Shyamji Traders ,36/46 , ram Mohan Ka Hata,Kanpur-208001
11 M/S.Fax India International 1101/A, Mahavir Residency Bal Rajeshwar Road,
Mulund(W) Mumbai 400080
12 M/S. A. R. Polymers (P) Ltd. 105, Chandralok Complex, 26/72-D, Birhana Road,
Kanpur, 208001
13 M/s.Data Industries 63/66 , Canal Road, Kanpur, U.P.
14. M/S. B.L. Enterprises 105 G Block Kidwai Nagar, Kanpur, U.P.
DIGP GC CRPF AMETHI
CAMP AT TRISHUNDI, DIST- C.S.M. NAGAR, U.P.