THE ASHOK: NEW DELHI Ref.No. ASP (1)15/2010-11 Dated :26-08 ...

THE ASHOK: NEW DELHI
Ref.No. ASP (1)15/2010-11 Dated :26-08-2011
50-B Chanakyapuri,
M/S_____________ New Delhi – 110021
Ph.26110101, 6116161
_____________ Ext. 3481/3483/3037
Sub: Award of Annual Rate Contract for the Supply of Tin Items.
Sir,
1. We wish to procure the subject items for Ashok Hotel. The details of item are
indicated in the Annexure ‘A’ enclosed herewith. Detailed tenders forms can be
collected from the office of DGM(MM& D) on any working days during office
hours after depositing the cost of tender documents . The tenders forms can also be
downloaded from website : http//.tenders.gov.in. & www. theashokgroup.com.
2. Supplies will be taken on staggered delivery basis as per requirement. The quantities
shown in the list are only estimated requirement for the guidance of the Tenderer.
Management reserves the right to demand quantities in excess or less to any extent
than the above estimated requirements and no argument of any kind will be
entertained.
3. The rates tendered shall be on the basis of bulk quantity and should be firm for a
period of one year from the date of issue of contract. The rates should be inclusive
of all charges on FOR Ashok Hotel basis. Vat should be shown extra in the
financial bid. It may be noted that no increase in rates during contract period will be
entertained. All orders placed till last date of contract will have to completed without
fail. Conditional tenders containing proposals/ conditional rates are liable to be
rejected.
4. Each Tenderer shall deposit Rs.11000.00 towards Earnest Money (refundable) in the
form of Bank Draft/Pay order drawn on Ashok Hotel, New Delhi. No interest will be
payable on earnest money deposit.
The tender without the EMD will be rejected outright.
5. The successful Tenderer shall have to deposit a Security Deposit of 2.5% of the total
value of contract (1% by deposit of cash or Bank Draft and 1.5% by way of Bank
Guarantee/irrevocable Bank Guarantee in favour of Ashok Hotel) within 7 days of the
issue of contract EMD can be adjusted with the Security Deposit. No interest is
payable on the Security Deposit.
6. Evaluation of L-1 Tenders shall be based upon lowest rates submitted items to
items wise.

7. All supplies shall be of best quality and at any stage these are found unsuitable shall
be liable to reject by the Hotel or by any officer of the Hotel authorized in this behalf.
The decision of such officer shall be final and binding on the supplier.
8. In case the said articles or any of them shall be so rejected the said officer shall not be
required to assign to give any reason for such rejection and his decision shall be final
and conclusive and binding upon the contractor who shall immediately arrange to
remove the rejected goods.
9. The contractor shall effect the supplies as per delivery schedule conveyed through
phone or in person and Hotel Management reserves the right to refuse supplies
received after the scheduled date and as per requirement, will be free to make
purchase at their Risk & Cost and any increase in rates would be debited to their
Account.
10.The validity of the offer should be for a minimum period of 30 days from the date of
opening of tender.
11. The Tenderer should submit samples of tendered items with conspicuously marking
supplier brand name, weight, content and rates on the samples so that samples are not
mixed up with others. Without samples the tender will be rejected.
12. Payment will be made within 30 days from the date of receipt and acceptance of
material normally.
13. In the case of non-acceptance of contract the earnest money will be forfeited and
further business will be discontinued.
14. In the event of dispute arising between the supplier and Ashok Hotel during the
currency of the contract or after the conclusion thereof the same shall be referred to
the Sole Arbitration of the Chairman & Managing Director of ITDC or officers
appointed by him by him whose decision shall be final and legally binding on the
Tenderers.
15 Any dispute arising out of this contract will fall under the jurisdiction of Delhi
Courts.
16. The management reserves the right to divide the order between L1 and L2 in 60:40
provided L2 agrees to bring down the rate at par with L1.
17. The products should conform with the requirements of FSA- 2006 and the
material supplied should indicate the Batch No / Best Before Date and should be
properly packed and sealed

18. Ashok Hotel reserves the right to extend the Contract period for Three months with
mutual consent on same rates, terms & conditions.
19. “In case, it is found during the evaluation or at any time before signing of the
contract or after its execution and during the period of subsistence thereof, that
one or more of the eligibility conditions have not been met by the Applicant , or the
Applicant has made material misrepresentation or has given any materially
incorrect or false information, the Applicant shall be disqualified forthwith, if
not yet appointed as the contractor/supplier and if the Applicant has
already been issued the LOA or has entered into the contract, as the case may be, the
same shall, notwithstanding anything to the contrary contained therein be liable to
be terminated alongwith forefeiture of Earnest Money Deposit (EMD) /
Performance Security by a communication in writing by the Corporation to the
Applicant, without the Corporation being liable in any matter whatsoever to the
Applicant and without prejudice to any other right or remedy which the Corporation
mayhave under the Bidding Documents, the Contract or under applicable law.
Besides the Corporation reserves the right to blacklist the applicant for any
future dealing alongwith initiation of any appropriate penal action as per the
applicable law.”
19. Please submit your tender in two tier systems i.e. (i) Techno Commercial bid-
Annexure ‘A’ (ii) Financial bid annexure ‘B’. The Techno commercial bid in separate
sealed envelopes shall be consisting of submitted on Annexure ‘A’ form duly filled in
all respects, earnest money of Rs.11000=00 in the shape of demand draft/pay order
favoring Ashok Hotel, New Delhi along with “Annexure A” duly filled in. The
financial bid in a sealed cover shall be consisting of rates of items mentioned in
Annexure ‘B’. Both the sealed envelopes (Techno Commercial bid & financial
bid) shall be placed in the third big sealed envelope with super scribing quotation
for Tender for Tin Items” due date 28-09-2011 and address to DGM
`(MM&D),Hotel, 50-B, Chanakyapuri, New Delhi-110021. The third sealed envelope
shall be dropped in the tender box lying in the security control room of Ashok Hotel,
New Delhi on or before 28-09-2011 upto3p.m. and the technical bids of the tenders
shall be opened in the presence of Tenderer, who to be present themselves on same
day at 3.30 p.m. The Financial Bid of the technically qualified tenderers will only be
opened at a letter date and time, which will be intimated later on to only technically
qualified tenderers.
Yours faithfully,
For & on behalf of
DGM (MM&D

ANNEXURE-A
ASHOK HOTEL
TECHNO COMMERCIAL BID FOR TIN ITEMS.
1. Name of the firm :
Address :
Telephone :
2. Name of the Bankers :
3. Status of the firm:
Sole Proprietary/Partnership Concern
Please state whether registered or
Unregistered/Co-operative/Private Ltd
Co. or Public Ltd. Co.
4. Previous experience in the same trade (Copy :
Of Previous order enclosed.
5. Income Tax Permanent Account No(copy
Shall be enclosed. . :
6. Earnest Money of Rs.11000.00 paid vide_____________________
(Enclosed)
7. TIN NO :
8.
S.NO Name of Item Approx.Qty Brand Manufacturer
Name

1. Sweet Corn 450 gms 600 Tin
2. Asparagus 450 gms 60 Tin
3. Bamboo Shoot 420 gms 200 Tin
4. Imp.Black Bean Sauce 226 gms 180 Btl
5. Red Chilly Sauce 700 ml 240 Btl
6. Crush(Litchi,Kiwi,Strawbery As & When required
1 ltr
Basis
7. Imp. Tobasco Sauce 57ml 120 Btl
8. Imp. H.P.Sauce 255 gm 24 Btl
S.NO Name of Item Approx.Qty Brand Manufacturer
Name
9. Imp.French Mustard Sauce
Soft Squeeze Bottle
72 Btl
10. Maggie Seasoning 50 Btl
11. Red Cherry 800 gms 1500 Tin
12. Apricot Jam 1000 gms 500 Jar
13. English Mustard 300 gms 120 Jar
14. Baking Powder 400 gms 20 kg.
15. Imp. L.P.Sauce 290 ml 24 Btl
16. Mix Fruit Jam ( 1050 gm) 1000 Tin
17. Gherkins 800 gms 120 Tin
18. Cocktail Onion 300 gm 240 Btl
19. Synthetic Vineger White 700 ml 500 Btl
19 A. Non-Fruit Vineger 1000 Btl
20. Macroni- Cut 180 gms 2000 Pkt
21. Worestire Sauce 200 gms 800 Btl
22. Mango Chutney 500 gms 400 Btl
23. Soya Sauce 25 Ltr 25 Jar
24. Pears 840 gms 180 Tin
25. Litchi Whole 850 gms 60 Tin
26. Peaches 840 gms 180 Tin
27. Stuff Olives Black /Green 440 gms As & When required
basis
28. Thai Red Curry Paste 1 Ltr 36 Jar
29. Thai Green Curry Paste 1 kg. 48 Jar
30. Virgin Olive Oil 1 Ltr 100 Btl
31. Pine apple Slice 850 gms 2000 Tin
32. Tooth Pick 50 gms 3000 Jar
33. Fruit Filling- Kiwi / Blueberry / As & When required
Rasberry / Strawberry
Basis
34. Black Olives 450 gms 120 Bottles
35. Mustard Powder 500 gms 80 Jar
36. Gel Paletta As & when required
basis
37. Muesli Express Food 400 gms 320 Pkt
38. Olive Oil Extra Virgin 100 Btl
9. Delivery Period : Within 48 Hrs. of placing the order
10. Payment Terms :

Signature of the tenderer with Official Stamp
ASHOK HOTEL
FINANCIAL BID FOR TIN ITEMS
S.NO NAME OF ITEM APPROX.
ANNUAL
QTY
1. Sweet Corn 450 gms 600 Tin
2. Asparagus 450 gms 60 Tin
3. Bamboo Shoot 420 gms 200 Tin
4. Imp.Black Bean Sauce 226 gms 180 Btl
5. Red Chilly Sauce 700 ml 240 Btl
6. Crush(Litchi,Kiwi,Strawbery
As & When
1 ltr
required Basis
7. Imp. Tobasco Sauce 57ml 120 Btl
8. Imp. H.P.Sauce 255 gm 24 Btl
9. Imp.French Mustard Sauce Soft
Squeez Bottle
72 Btl
10. Maggie Seasoning 50 Btl
11. Red Cherry 800 gms 1500 Tin
12. Apricot Jam 1000 gms 500 Jar
13 English Mustard 300 gms 120 Jar
14. Baking Powder 400 gms 20 kg.
15. Imp. L.P.Sauce 290 ml 24 Btl
16. Mix Fruit Jam ( 1050 gm) 1000 Tin
17. Gherkins 800 gms 120 Tin
18. Cocktail Onion 300 gm 240 Btl
19. Synthetic Vineger White 700 ml 500 Btl
19.A Non-Fruit Vineger 700 ml 1000 Btl
20. Macroni- Cut 180 gms 2000 Pkt
21. Worestire Sauce 200 gms 800 Btl
22. Mango Chutney 500 gms 400 Btl
23. Soya Sauce 25 Ltr 25 Jar
24. Pears 840 gms 180 Tin
25. Litchi Whole 850 gms 60 Tin
26. Peaches 840 gms 180 Tin
27. Stuff Olivers Black /Green 440 gms As & When
required basis
28. Thai Red Curry Paste 1 Ltr 36 Jar
29. Thai Green Curry Paste 1 kg. 48 Jar
30. Virgin Olive Oil Green 1 Ltr 84 Btl
31. Pine apple Slice 850 gms 2000 Tin
32. Tooth Pick 50 gms 3000 Jar
33. Fruit Filling- Kiwi / Blueberry / As & When
Rasberry / Strawberry
required Basis
34. Black Olivers 450 gms 120 Bottles
Rate
Rs.
ANNEXURE ‘B’
AMOUNT
Rs. Ps.

S.NO NAME OF ITEM APPROX.
ANNUAL
QTY
35. Mustard Powder 500 gms 80 Jar
36. Gel Paletta As & when
required basis
37. Muesli Express Food 400 gms 100 Btl
38. Olive Oil Extra Virgin 100 Btl
- VAT : _______%
All inclusive
Rate
Rs
AMOUNT
Rs
Signature of the tender with Official Stamp