Tender Notice No. C-2

Tender Notice No. C-2 (b)/RC/910/429 /2012
CENTRAL ELECTRONICS LIMITED
(A Public Sector Enterprise)
4. Industrial Area, Sahibabad – 201 010 (UP) INDIA
Tel. No. 0091-120-2895145 Fax No. 0091-120-2895148 Email: mmd@celsolar.com
www.celindia.co.in
TENDER NOTICE NO.C-2(b)/RC/910/429/2012
Kindly submit your quotation in sealed envelop super scribed with Tender Notice No. & due date for following
item. Terms & conditions are given below: -
S. Description of item
No.
1. SUPPLY OF COMPLETE SET OF POINT RODDING FOR POINT
MACHINES OF IRS TYPE OR ITS EQUIVALENT TYPE AS PER
DRG. NO.SA-8800-01 (ADV) LATEST & ALONG WITH’P’
BRACKET AS REQUIRED ALL TYPE OF NUTS & BOLT AND
LUGS AS REQUIRED.ALSO TO BE SUPPLIED WITH EACH
SET.
INSPECTION: RITES
NOTE :(1) INSPECTION CHARGES : BORNE BY RLY.
(2) INSPECTION CERTIFICATE SHOULD ACCOMPANY
WITH THE SUPPLIES.
Important Instructions: -
Unit Quantity
NOS 450
1. Closing date for submission of tender: - …31 march 2012,…………… up to 13.00 hrs. (IST)
2. Date of opening of tender: - …31 march 2012…………… at 14.00 hrs. (IST)
3. Commercial terms & conditions: - Annexure ‘B’
4. Quotations shall be liable to be rejected if there is/are any deviation(s) from the specifications.
5. Escalation in price, deviation from delivery schedule, terms and conditions will not be permitted in your
quotation. Statutory Taxes & Duties should be shown separately from the price.
6. Bidder should enclose copy of Certificate of Registration in case of SSI/MSME Unit.
7. Catalogue, literature, specification details should accompany the quotation. Incomplete quotations are liable to be
rejected.
8. Quotation should be submitted in format as given at Annexure C.
9. Any deviation from specification & terms & conditions to be mentioned as schedule of exceptions
& deviations vide Annexure D.
10. Vendor Data should be submitted in the Format for submission of Vendor Data as per annexure E.
11. Quotation should be submitted in Single Bid./Two bid system.
12. Bulk quantity of material shall be procured from approved vendor as per list enclosed vide Annexure F. In case of
quotation of un-approved vendor being lowest, an educational order for the sample quantity may be placed for
vendor development purpose.
For CENTRAL ELECTRONICS LIMITED
Sd/-
ASSTT. GENERAL MANAGER
MATERIALS MANAGEMENT DIVISION
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Tender Notice No. C-2 (b)/RC/910/429 /2012
SPECIFICATION
S. Description of item
No.
1. SUPPLY OF COMPLETE SET OF POINT RODDING FOR POINT
MACHINES OF IRS TYPE OR ITS EQUIVALENT TYPE AS PER
DRG. NO.SA-8800-01 (ADV) LATEST & ALONG WITH’P’
BRACKET AS REQUIRED ALL TYPE OF NUTS & BOLT AND
LUGS AS REQUIRED.ALSO TO BE SUPPLIED WITH EACH
SET.
INSPECTION: RITES
NOTE :(1) INSPECTION CHARGES : BORNE BY RLY.
(2) INSPECTION CERTIFICATE SHOULD ACCOMPANY
WITH THE SUPPLIES.
Annexure-A
Unit Quantity
NOS 450
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Tender Notice No. C-2 (b)/RC/910/429 /2012
Annexure B
Commercial terms and conditions:
1. CEL prefers to deal directly with manufacturers.
2. Basis of price: The offer should clearly indicate units and rates. Prices should be submitted on FOR
CEL‘s store in SAHIBABAD (for indigenous bidders )or CPT New Delhi (in case of foreign bidders).The
quotations submitted with basis of price other than the above are liable to be rejected.
3. All requirements of export licensing, Govt. permissions or any other statutory clearance from the country
of export as per regulations existing in the supplier’s country shall be the responsibility of supplier.
4. In a tender either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both
cannot bid simultaneously in the same tender. If an agent submit bid on behalf of the Principal/OEM, the
same agent shall not submit a bid on behalf of another Principal/OEM in the same tender. Agent quoting
on behalf of OEM /Principal shall submit valid authorization certificate along with their offer.
5. Taxes and duties: The taxes and duties are to be clearly mentioned, if any.
6. Delivery schedule: Bidder should indicate earliest delivery schedule / date.
7. Payment Terms: Our preferred payment term is 45 days credit.
8. Guarantee period: The material supplied shall be under guarantee for a period of 12 /18 months from
the date of supply / commissioning .Guarantee certificate shall be submitted along with the material.
9. Performance bank guarantee: For 10 % of the PO value shall be submitted along with the delivery of
material and it shall be valid for 18 months from the date of supply or 12 months from the date of
commissioning, whichever is earlier.
10 Price reduction for delayed delivery: In the event of delay in affecting the delivery within agreed period,
a reduction in the price shall be levied @ 1% of the total order value per week or part thereof subject to
maximum of 10% of the total order value.
11. Inspection: Inspection will be done by CEL representative. CEL shall have free access to the supplier’s
works during testing and final inspection. Vendor shall inform the purchase not less than one week in
advance. All testing arrangements shall be the responsibility of the vendor. CEL reserves the right to
inspect the material during manufacturing and/or before dispatch as per specifications and test protocols.
Internal inspection report and inspection certificate must accompany the supply.
12. Validity of offer: The quotation/tender/bid submitted by the bidder/supplier shall be valid for a minimum
period of 90 days from date of opening.
13. Deviation (if any) w. r. t. our technical & commercial requirements shall be specifically mentioned in a
separate sheet marked as ‘ Schedule of Exceptions & Deviations’ as per format in Annexure D.
Deviations/Exceptions mentioned elsewhere shall not be considered.
14. CEL reserve the right to split the quantity on two vendors as per the production requirement. In case of
split of quantity, the same shall be applicable for lowest (L1) & second lowest (L2) in the ratio of 70:30 at
the rate of L1 price.
15. In case the bidder deviates from the terms mentioned at S. No. 2 (Basis of Price) & 7 (Payment terms)
loading of amount @ 4% and 1.25% per month respectively will be done in the basic rate of that bidder
for evaluation and comparison of the bid with respect to quotation/bids of other bidders/tenders.
16. Any corrections/alterations in the tender/quotation/bid are to be duly signed by the bidder. CEL does not
take any responsibility for delay in receipt or non-receipt or loss of tender(s) in transit.
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Tender Notice No. C-2 (b)/RC/910/429 /2012
17. Earnest money amount of Rs.58500 /=in the form of demand draft favoring Central Electronics Limited
and payable at Delhi and valid for 6 month or in form of Bank Guarantee valid for 6 months to be
submitted along with tender documents. No interest shall be payable on the earnest money deposited by
bidder/ tenderer. The earnest money of unsuccessful bidder / tenderer will be refunded within one month
of finalization of tender. The earnest money of successful bidder would be converted into security deposit
and would be returned to the bidder after 2 months of successful completion of work. SSI Unit having
registration with NSIC are exempted from submission of EMD only in case they submit copy of the valid
certificate of registration along with their offer.
18. CEL reserves the right to reject any or all tenders/quotations/bids received or accept any or all
tenders/quotation/bids wholly or in part. Further, CEL reserves the right to order a lesser quantity without
assigning any reason(s) thereof.
19. Submission of Tender: Tender/Quotation/Bid in sealed cover super-scribing the tender notice no., name
of the item and due date should be delivered at the Office of the Asstt. General Manager, Materials
Management Division, Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad – 201
010 (U.P), INDIA. Last date of receiving of tenders/quotations is …31.03.2012………… up to 1300 hrs
IST.
a. Applicable for Single bid system : The offer should contain the offer:-
I. All technical enclosure with the offer such as data sheets, specifications, write up, list of spares etc.
II. Any deviation from our requirement.
III. All commercial terms and conditions and the price offer.
b. Applicable for Two bid system:-
The offer shall be submitted in two separately sealed envelopes marked Part A (Techno-Commercial )
and Part B (price offer – not to be opened ) along with tender number and due date written on each as
detailed below:
Part A (Techno -Commercial ) : It shall contain the following information:
I All technical enclosure with the offer such as data sheets, specifications, write up, list of spares etc.
II Any deviation from our requirement.
III All commercial terms & conditions along with copy of blanked price offer as per the format in Part-B.
Part B ( Price offer – not to be opened ):
I. Only price offer.
II. It shall not contain any commercial terms or deviation , which shall not be considered
20. Opening of Tenders: Quotations/bids/tenders will be opened on 31.march 2012 ……………at 1400
hrs (IST) in presence of attending bidders or their representatives.
21. Technical Clarifications: Bidders desiring any technical clarification may contact Assistant General
Manager, MMD, Central Electronics Limited, 4, Industrial Area, Sahibabad – 201010 Phone no. 0120-
2895145 Fax: 0120-2895148 email: mmd@celsolar.com between 1000 hrs to 1600 hrs on any working
day up to and including 24.03.2012……………. However, the tender submission and opening dates
would remain firm as per above clause 19 & 20.
22. In case an order placed by the CEL based on the quotation/bid/tender submitted by the bidder/supplier is
not executed by the supplier/bidder, CEL may buy the ordered goods from elsewhere and recover the
additional amount that CEL may have to spend in procuring the stores plus 10% to cover the overhead &
incidental expenses.
23 Arbitration: In case of a dispute related to the contract, Chairman-cum-Managing Director of Central
Electronics Limited, Sahibabad, India, shall be sole arbitrator. Arbitration proceedings for this will be
conducted at Delhi (India) in terms of relevant laws prevailing in India.
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Tender Notice No. C-2 (b)/RC/910/429 /2012
S.
No
.
.
ANNEXURE – C
FORMAT FOR SUBMISSION OF QUOTATION FOR INDIGENOUS BIDDERS (PRICE BID)
Description of
item
Terms & Conditions:-
Qty. Unit Basic
Price
(Rs.)
1. Basic of Price :
2. Sales Tax :
3. Excise duty :
4. Packing Forwarding, Freight & Insurance :
5. Delivery Schedule :
6. Payment Terms :
7. Validity of Quotation :
Signature & Stamp of Organization
.
Excise
Duty
(Rs)
Sales
Tax
(Rs.)
Packing,
Forwarding
Freight &
Insurance(
Rs)
-------------------------------------------------------------------------------------------------------------------------------------
S.
No.
1
FORMAT FOR SUBMISSION OF QUOTATION FOR FOREIGN BIDDERS (PRICE BID)
Description of item Qty. Unit CPT, NEW DELHI
(RATE)
Total Value
Terms & Conditions:-
1. Basic of Price :
2. Delivery Schedule :
3. Payment Terms :
4. Validity of Quotation :
Signature & Stamp of Organization
Total
Value
(Rs)
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Tender Notice No. C-2 (b)/RC/910/429 /2012
SL.
NO.
SECTION
NO.
SCHEDULE OF EXCEPTIONS & DEVIATIONS
ANNEXURE – D
BID DOCUMENT REFERENCE SUBJECT DEVIATION
PAGE
NO.
CLAUSE
NOTE: 1. If unavoidable , Tenderer may indicate deviations to the requirements of the
bid Document only in this format
NO.
2. Tenderer shall furnish Technical and Commercial deviations, if any ,
separately.
3. Any deviations stated elsewhere in the bid shall not be taken into account
and may render the bid non-responsible and liable to be rejected.
Seal & Signature of Tenderer (s) : _____________________________
Name of Tenderer (s) : ______________________________
DATE:
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Tender Notice No. C-2 (b)/RC/910/429 /2012
1. Name of vendor
2. Registered Address
Phone No.
Fax No.
Name of Proprietor/
CEO/Chairman
Phone/Mobile No.
Email id
3. Factory Address
Phone No.
Fax No.
Email id
4. Delhi/NCR Address
(if any)
8. Phone Sales Tax No. related information
Fax No.
Email id
5. Correspondence
Address
6.
Name of Contact
Person
Designation
Phone/Mobile no.
Fax No.
Email id
7. Website
Format for submission of Vendor Data
ANNEXURE – E
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Tender Notice No. C-2 (b)/RC/910/429 /2012
TIN No.
L.S.T. No.
C.S.T. No.
Sales Tax Exemption
No. (if any)
9. Income Tax related information
PAN No.
PAN reference no.
(in case PAN applied
for)
PAN Status (in case
PAN applied for)
10. Excise duty related information
ECC No.
Range
Collectorate
11. Registration No. with
Directorate of
Industries
12. SSI Reg. No. (if
Small Scale
Industrial Unit)
13. Bank related information
Bank name
Branch name
Bank address
Bank phone no.
Bank fax no.
Bank MICR Code (9
digit)
RTGS-IFC Code
Account type
Account no.
Swift Code
I certify that the information given herein is correct to the best of my knowledge and belief.
Signature of Proprietor/CEO/Chairman
Seal of the company/concern
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Tender Notice No. C-2 (b)/RC/910/429 /2012
List of approved Vendor/make
1. TEL PLAST ENGINEERING ,LUCKNOW
2. SIGMA TRADE AGENCY. HOWRAH
3. NATIONAL STORES SUPPLY AGENCY,HOWRAH
4. TSS (INDIA) LTD,HOWRAH
ANNEXURE – F
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