bizhub C284 - Konica Minolta bizhub

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14 the hub 01/2013 A P P L I C AT I O N N E W S Konica Minolta South Africa introduces world-class desktop document management software, PaperPort >>> Konica Minolta South Africa has introduced PaperPort, the world’s number one desktop management software, to the southern African market. According to Mohammed Vachiat, product manager at Konica Minolta South Africa, PaperPort is powerful, green, and remarkably easy to use. Operational with Microsoft Windows, PaperPort makes it simple to scan or convert documents of every kind – paper, photos, forms, electronic files and more - into accurate and searchable industry standard PDFs, allowing users to visually organise and manage documents, find information instantly, assemble custom PDF documents with ease and even share documents securely. Information drives today’s businesses. When clients or colleagues call with a question, you need to have the right information at your fingertips. You can’t afford to waste time searching through stacks of paper or trying to remember where you saved a file. What if you could turn your paper documents into searchable PDFs, store them all in one place and organise, access, merge and share them directly from your computer desktop? That’s what PaperPort is all about. Features of the software include advanced PDF creation and security, super compressed scanned colour documents, professional scanning interface, unlimited scanner profiles, MFP scanning and document routing as well as split desktop and workspace bookmarks. The power of PaperPort lies in its ability to increase productivity. The software includes everything needed for easy, effective document management. An advanced tabbed ribbon interface logically groups features with clear text descriptions so there’s no learning curve. A ‘Scan Now’ button lets users scan documents with a single click. PaperPort utilises the world’s most accurate optical character recognition technology to ensure that all PDF image content is searchable. This allows users to visually manage more than 150 document types and photo formats, as well as create multiple folders at once by importing a list of folder names from a text file. With PaperPort, the number or size of files won’t slow users down as it allows users to email super compressed scanned colour PDF documents without worrying about file size limitations. Reduces waste and conserves energy
Users can also reduce waste and conserve energy as they are able to scan, convert, organise, repurpose and share PDF documents across the enterprise. The software also supports the stacking and unstacking of pages in documents so that users can break documents up into individual pages and reassemble them into new PDF files. Additionally, PaperPort lets users manage and access their documents in the cloud using web browsers, as well as free apps for Apple and Google Android mobile devices. Other benefits are the software’s ability to scan directly into applications, such as Microsoft SharePoint for enterprise-wide sharing and archival as well as the FormType feature, which converts scanned paper forms into electronic forms that can be filled out, saved and sent via email. Users are also able to safeguard confidential information and ensure compliance with government regulations regarding document security via PaperPort’s advanced PDF security features like passwords and encryption. the hub 01/2013 15
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bizhub C284 - Konica Minolta bizhub

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