Faculty Handbook - Cathey Middle School

School School Activities
Activities
All activities must be planned and approved four to five weeks in advance by the Principal by
submitting a scheduling form (provided in the back). After approval, the sponsor should place
the activity on the school calendar in the Assistant Principal's office. Activities should be ageappropriate.
School sponsors must always be present at meetings and activities and sponsors should be
certain that parents have signed the proper approval slip before any off-campus activity.
Remember that although students should always be included in the planning of activities, the
final responsibility belongs to the sponsor. A copy of any new organization's constitution should
be kept on file in the office. The school secretary is not responsible for collecting club money.
Student Student Trips
Trips
Coaches and directors of students participating in UIL activities and club sponsors/teachers
taking groups on field trips must provide the faculty with lists of students and their I.D.
numbers who are participating. The following guidelines apply:
The date, time and purpose of the absence should be clearly stated.
The list of students should be alphabetized and grade level and I.D. numbers indicated.
Typing is preferred to handwriting of the list.
For long lists, copies should be placed in all teachers’ boxes or e-mailed to all. A copy of the list
must be given to the attendance clerk and both assistant principals.
Lists should be provided to the faculty several days prior to the absence. This will allow teachers
to provide class assignments in advance.
The lists must be signed by the coach, sponsor or teacher and approved by a principal.
The list should be given to the cafeteria as students being absent affect food preparation.
Students are not allowed to participate in school sponsored UIL or club trips and activities
unless eligibility has been met. This is determined at the beginning of six weeks. A student must
be passing all classes to be eligible.
The UIL standard represents the minimum requirement for students engaged in any extracurricular
activities which require absences from school. (This does not apply to students
scheduled to participate in class field trips.) Depending upon the purpose of the club, its
constitutional provisions, etc., organizations are free to adopt a stronger eligibility rule.
Sponsors will determine eligibility from student report cards. Sponsors are also responsible for
enforcing the particular standard of their club.
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