Preparing for the VSP Options Reformulation

Preparing for the VSP Options
Reformulation
®
In this document:
• VSP Options Reformulation Overview, 2
• Setting Up and Mapping Products, 4
• Recording Lens Orders with Backside UV, 10
VSP is updating some of the option codes for lenses and coatings. These
changes require you to remap some of your lenses and coatings within
AcuityLogic. If you don’t remap the affected products, your VSP claims and
orders will be rejected after August 1.This document tells you how to remap your
eyeglass lenses and coatings for the VSP options reformulation, as well as how to
record lens orders with backside UV.
July 1–August 1
The options reformulation takes effect July 1, 2012. Do not begin remapping your
products before July 1. Eyefinity will continue to process orders and claims with
your current VSP options, along with the new ones, through August 1. You must
complete your remapping by August 1.
On Demand Users
If you are using AcuityLogic On Demand, the mapping is done for you. You can
ignore the information about mapping products and go directly to “Recording
Lens Orders with Backside UV” on page 10.
Option Editor Update Spreadsheet
The Option Editor Update spreadsheet (OptionEditorUpdate.xls) lists all of the
current VSP eyeglass lenses and coatings with their corresponding option codes.
Use this spreadsheet as a reference to update the eyeglass lenses and coatings
that are already in AcuityLogic Admin—do not add all of the lenses from the
spreadsheet to your AcuityLogic system. The Option Editor Update spreadsheet
is attached to both this file and the same e-mail to which this PDF is attached.
NOTE • All setup procedures in this document only call attention to the
fields and options required for the VSP options reformulation.
• This document was last updated on June 26, 2012. This
document is subject to change at any time without notice.
Preparing for the VSP Options Reformulation 1

VSP Options
Reformulation
Overview
Option
Change
New AR
Technology
Changes for
Aspheric
Lenses
New Codes
for Digital
Lenses
Digital
Aspheric
Codes
Product
Essilor Crizal
Avance UV
Preparing for the VSP Options Reformulation
VSP Options Reformulation Overview
The table below provides an overview of the changes VSP is implementing for the
VSP options reformulation. Use this table as a “cheat sheet” to see which option
descriptions and option codes are changing.
NOTE Polarized lenses will be combined into one option code (DA).
However, some polarized lenses may be considered special lenses,
and will be billed with a different code. Refer to the Option Editor
Update spreadsheet for a complete list of codes.
Current Option
Description
2 Preparing for the VSP Options Reformulation
July 1, 2012 Option
Description
Anti-Reflective Category D Anti-Reflective Category D
and UV Protection
Backside
Current
Option
Code
July 1,
2012
Option
Code
QV QV + BV
Aspheric Plastic Aspheric Lenses–Plastic Plastic 1.50–Aspheric BA AA
Aspheric Mid Index
1.55 or 1.56
Aspheric Lenses–
Mid-Index Plastic
1.53-1.59/Trivex
Aspheric Trivex Aspheric Lenses–
Mid-Index Plastic
1.53-1.59/Trivex
Aspheric
Polycarbonate
Aspheric High
Index 1.66
Aspheric High
Index 1.70, 1.71,
1.74
Digital Aspheric
Mid Index 1.56
Digital Aspheric
Trivex
Digital Aspheric
Polycarbonate
Digital Aspheric
Plastic
Digital Aspheric
High Index 1.66
Digital Aspheric
High Index 1.70,
1.71, 1.74
Aspheric Lenses–
Polycarbonate
Aspheric Lenses–High
Index Plastic 1.66/1.67
Aspheric Lenses–High
Index Plastic 1.70 & Above
Aspheric Lenses–
Mid-Index Plastic
1.53-1.59/Trivex
Aspheric Lenses–
Mid-Index Plastic
1.53-1.59/Trivex
Aspheric Lenses–
Polycarbonate
High Index Plastic
1.53-1.60/Trivex
High Index Plastic
1.53-1.60/Trivex
AB AB
AB AB
Polycarbonate BA AD
High Index Plastic 1.66/
1.67
High Index Plastic 1.70 &
Above
Digital Lenses–High Index
Plastic 1.53-1.60/Trivex
Digital Lenses–High Index
Plastic 1.53-1.60/Trivex
Digital Lenses–
Polycarbonate
BH AH
BJ AJ
AB BB
AB BB
BA BD
Aspheric Lenses–Plastic Digital Lenses–Plastic BA BA
Aspheric Lenses–High
Index Plastic 1.66/1.67
Aspheric Lenses–High
Index Plastic 1.70 & Above
Digital Lenses–High Index
Plastic 1.66/1.67
Digital Lenses–High Index
Plastic 1.70 & Above
BH BH
BJ BJ

Option
Change
Combination
of
High-Index
Codes
Near
Variable
Focus
Combination
of Glass
Photochromics
Product
High Index 1.60 High Index Plastic 1.60 High Index Plastic
1.53-1.60/Trivex
Aspheric High
Index 1.60
Digital Aspheric
High Index 1.60
Polarized High
Index 1.60
Near Variable
Focus High Index
1.60
Progressive High
Index 1.60
Business (Zeiss),
Hoyalux TACT
(Hoya), Nexyma
(Rodenstock),
Nikon Online
(Nikon)
Photochromic B
Glass Lenses
Current Option
Description
Aspheric Lenses–High
Index Plastic 1.60
Aspheric Lenses–High
Index Plastic 1.60
Polarized Lenses–High
Index Plastic 1.60
Near Variable Focus - High
Index Plastic 1.60
Progressive - High Index
Plastic 1.60
Preparing for the VSP Options Reformulation
VSP Options Reformulation Overview
July 1, 2012 Option
Description
High Index Plastic
1.53-1.60/Trivex
Digital Lenses–High Index
Plastic 1.53-1.60/Trivex
Polarized Lenses–High
Index Plastic 1.53-1.60/
Trivex
Near Variable Focus - High
Index Plastic 1.53-1.60/
Trivex
Progressive F - High Index
Plastic 1.53-1.60/Trivex
Current
Option
Code
BC AB
BC AB
BC BB
DC DB
IC IB
LC, KC,
JC, FC,
OC, NC
Near Variable Focus B Near Variable Focus A IL IA
Photochromics - Glass B Photochromics - Glass PQ PM
July 1,
2012
Option
Code
LB, KB,
JB, FB,
OB, NB
Preparing for the VSP Options Reformulation 3

Setting Up
and Mapping
Products
Preparing for the VSP Options Reformulation
Setting Up and Mapping Products
This section calls attention to the parts of the product setup process that must be
completed to comply with the changes to VSP options. You can begin remapping
your products on July 1, and you must complete the remapping process before
August 1. This section includes the following topics:
• Mapping Eyeglass Lenses, 4
• Mapping Eyeglass Coatings, 6
• Adding the Backside UV Attribute to Coatings, 8
• Verifying the Price of the Backside UV Coating, 9
Mapping Eyeglass Lenses
You can begin remapping your eyeglass lenses on July 1, and you must complete
the remapping process before August 1. Follow the instructions below to update
the Eyefinity codes for eyeglass lenses:
1. Review your eyeglass lenses in AcuityLogic Admin.
2. Compare the lens codes of your eyeglass lenses in AcuityLogic Admin with
the lens codes listed in the Lenses worksheet in the OptionEditorUpdate.xls
file to determine which lenses in your database need to be updated.
NOTE Update only the eyeglass lenses that are already in AcuityLogic
Admin—do not add all of the lenses from the spreadsheet to
AcuityLogic.
3. From AcuityLogic Admin, click Product, select Eyeglass Lens, and select
Eyeglass Lens.
The Eye Glass Lens window opens.
4. Select search criteria from the Type and Material drop-down menus and
click Find.
4 Preparing for the VSP Options Reformulation

Preparing for the VSP Options Reformulation
Setting Up and Mapping Products
5. Click the Mapping Partners hyperlink in the row of the eyeglass lens you
want to map.
The Partner Mapping window for that eyeglass lens opens.
6. Click the Edit hyperlink in the Eyefinity row, type the Eyefinity code in the
Code 1 text box, and click Update.
NOTE For the Eyefinity codes, refer to the Eyefinity Code column in the
Lenses worksheet in the OptionEditorUpdate.xls file.
Preparing for the VSP Options Reformulation 5

Preparing for the VSP Options Reformulation
Setting Up and Mapping Products
7. Click the Edit hyperlink in the VSP Option Codes row, type the VSP option
codes in the Code text boxes, and click Update. Depending on the
eyeglass lens, you may need to record more than one option code.
NOTE For the VSP Option Codes, refer to the VSP Option Code(s)
column in the Lenses worksheet in the OptionEditorUpdate.xls
file.
8. Click Return to close the window.
Mapping Eyeglass Coatings
You can begin remapping your eyeglass lens coatings on July 1, and you must
complete the remapping process before August 1. Follow the instructions below
to update the Eyefinity codes for eyeglass lens coatings:
1. Review your eyeglass lens coatings in AcuityLogic Admin.
2. Compare the coating codes of your lens coatings in AcuityLogic Admin with
the lens coatings codes listed in the Coatings worksheet in the
OptionEditorUpdate.xls file to determine which lens coatings in your
database need to be updated.
NOTE Update only the lens coatings that are already in AcuityLogic
Admin—do not add all of the coatings from the spreadsheet to
AcuityLogic.
3. From AcuityLogic Admin, click Product, select Eyeglass Lens, and select
Coating.
The Eye Glass Lens Coating window opens.
4. Select search criteria from the Eye Glass Lens Coat and Item Group
drop-down menus and click Find.
6 Preparing for the VSP Options Reformulation

Preparing for the VSP Options Reformulation
Setting Up and Mapping Products
5. Click the Mapping Partners hyperlink in the row of the coating you want to
map.
The Partner Mapping window for that coating opens.
6. Click the Edit hyperlink in the Eyefinity row, type the Eyefinity codes in the
Code text boxes, and click Update.
NOTES • For Code 1, refer to the Option(s) column in the Coatings
worksheet in the OptionEditorUpdate.xls file. Do not include
BV codes. For more information about adding a backside UV
attribute to a lens coating, go to “Adding the Backside UV
Attribute to Coatings” on page 8
• For Code 2, enter the name exactly as it appears in the
Description column in the Coatings worksheet in the
OptionEditorUpdate.xls file.
Preparing for the VSP Options Reformulation 7

Preparing for the VSP Options Reformulation
Setting Up and Mapping Products
7. Click the Edit hyperlink in the VSP Option Codes row, type the VSP option
codes in the Code text boxes, and click Update. Depending on the coating,
you may need to record more than one option code.
NOTE • For the VSP Option Codes, refer to the Option(s) column in
the Coatings worksheet in the OptionEditorUpdate.xls file.
8. Click Return to close the window.
Adding the Backside UV Attribute to Coatings
You can begin adding the backside UV attributes to coatings on July 1, and you
must complete the process before August 1. Follow the instructions below to add
the backside UV attribute to eyeglass coatings:
1. Open the Coatings worksheet in OptionEditorUpdate.xls.
2. Look at the Option(s) column for the two coatings with a BV option code.
3. For each coating listed with a BV option code for which you have a
corresponding coating in your database, follow steps 4–8.
4. From AcuityLogic Admin, click Product, select Eyeglass Lens, and select
Coating.
The Eye Glass Lens Coating window opens.
5. Select search criteria from the Type and Material drop-down menus and
click Find.
8 Preparing for the VSP Options Reformulation
• Do not include BV codes. For more information about adding
a backside UV attribute to a lens coating, go to “Adding the
Backside UV Attribute to Coatings” on page 8
NOTE Update only the lens coatings that are already in AcuityLogic
Admin.

Preparing for the VSP Options Reformulation
Setting Up and Mapping Products
6. Click the Item Number hyperlink in the row of the coating you want to edit.
The Eyeglass Lens Coating window opens.
7. Select Backside UV from the Additional Coating Attribute drop-down
menu.
8. Click Save.
Verifying the Price of the Backside UV Coating
Eyefinity has priced the backside UV coating at $10.00 for you, as this is the
default price. Follow the instructions below to verify that the UV coating has been
priced.
1. From AcuityLogic Admin, click Product, select Eyeglass Lens, and select
Coating.
The Eye Glass Lens Coating window opens.
2. Select Backside UV from the Eye Glass Lens Coating drop-down menu
and click Find.
Preparing for the VSP Options Reformulation 9

Recording
Lens Orders
with Backside
UV
Preparing for the VSP Options Reformulation
Recording Lens Orders with Backside UV
3. Click the Pricing hyperlink in the Backside UV row.
The Pricing window opens.
4. Verify that the default price is $10.00.
5. Click Save to close the window.
You will continue to record lens orders in AcuityLogic POS as you normally do.
When you select a lens coating that has a backside UV attribute, AcuityLogic
prompts you to select a backside UV.
1. Click OK to dismiss the warning.
2. Select Backside UV from one of the Coatings drop-down menus.
3. Complete the order as normal.
10 Preparing for the VSP Options Reformulation