Thank you for expressing your interest in The Village Green Hotel ...

Thank you for expressing your interest in The Village Green 

Hotel. 

The Village Green Hotel is designed to cater for all your function 

requirements. Whether it be a wedding, birthday party, 

engagement, presentation night, corporate dinner or business 

conference, all of the team are dedicated to making your 

experience here at The Village Green Hotel, a memorable one. 

The Cabaret Room is our main function room and is perfect for 

private functions with it’s own elegant décor, chandeliers, 

a private bar and a separate entrance near ample car parking. We 

have the flexibility to create a unique dining experience with a 

range of specialty menus and the ability to cater menus for 

specific request. 

Please find enclosed our various menu options and packages 

available for your perusal. 

If you have any queries or wish to arrange an appointment to 

inspect our venue or discuss ideas, please do not hesitate to 

contact us. 

The The The Village Village Green Green Hotel 

Hotel 

Contact Contact Details 

Details 

Function Function Manager: Manager: Manager: Haylee Dale 

Venue Venue Manager: Manager: Gavin Silvi 

Phone: Phone: (03) 9560 8400 

Fax: Fax: 

(03) 9560 8073 

Email: 

Email: 

villagegreenhotel.functions@alhgroup.com.au 

Internet: Internet: www.thevillagegreen.com.au 

Address: Address: Corner of Springvale Road and 

Ferntree Gully Road Mulgrave, VIC 3170 

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ROOM SET UPS AND CHARGES 

Room Room set set ups ups and and numbers 

numbers 

Room 

maximum 

numbers 

Room Room hire 

hire 

Boardroom Classroom Theatre Cocktail 

service 

Room Half Day 

(0-5 hours) 

Mon-Sat 

Cabaret Room With catering 

Less than 30 pax 

$150 

More than 30 pax 

$250 

Without catering 


$200 

More than 30 

pax 

$300 

Full Day 

(5-8 hours) 

Mon-Sat 

With catering 

$350 


OR 8+ hours 

$500 

2 

Evenings 

Mon-Thurs 

(5 hours) 



$150 


$250 



$200 


$300 

Evenings 

Fri-Sat 

(5 hours) 

$300 


(at managers 

discretion) 

$500 

Banquet Buffet 

Cabaret Room Upon request 220 

450 500 350 350 

12m 

25m 

20m 

All prices include GST 

21m 

Prices valid from 1st January 2013. Prices are subject to change. 

Sundays 

Half day 

(0-5 hours) 


$250 


$300 

Full day 

(5-8 hours) 


$350 


$500

EQUIPMENT 

Inclusive Inclusive of of room room hire hire charge charge the the below below is is available available for for use 

use 

• Audio speakers 400 watt 

• Audio input for laptop presentation and movie/video production 

• Large motorised 10 x 8 projection screen 

• Flip charts 

• Corded, cordless and lapel microphones 

(*note the cordless and lapel microphones can not be used at the same time) 

• Ipod connection 

• Whiteboard and markers 

• Lectern and spot lights for dark presentations 

• Tables and chairs 

• White linen 

• Water station 

• Power 

Additional Additional equipment equipment available 

available 

• DJ (5 Hours) $375.00 

• Juke Box (5 Hours) $250.00 

• Overhead projector, DVD player, television, VCR and monitor (per day) $50.00 

• Balloons (per balloon, filled with helium) $ 1.60 

• Facsimile $ 1.00 

• Photocopying (per page) $ 0.20 

• Pads, pens and mints $2.00 per person 

Please specify equipment required for function in advance 

3 


Prices valid from 1st January 2013. Prices are subject to change.

Conference Conference packages 

packages 

CORPORATE 

Option 1– Morning tea or afternoon tea and lunch $25.00 per person 

Option 2– Morning tea, lunch and afternoon tea $30.00 per person 

Tea, coffee and iced water is available for the duration of your conference with either 

of these packages and is refilled during designated breaks. 

Morning tea and afternoon tea- 

Your choice of one one of the following per break: 

• Biscuits 

• An assortment of mini muffins and danishes 

• A fresh fruit platter 

• Freshly baked scones served alongside strawberry jam and fresh whipped 

cream 

Lunch– Pick one of the below options 

Option 1: 

Mixed gourmet sandwiches and assorted wraps 

Option 2: 

Your choice between 2 of the following- 

• Vegetarian and BLT foccacia’s with side bowls of fries 

• Assorted filled baguettes 

• Toasted vegetarian foccacia’s 

• Assorted filled ciabatta rolls and bagels 

Additional lunch items can be purchased at an additional charge of $2.50 per person 

per item 

OR 

Lunch in our Feast Buffet Restaurant 

Short Short Short break break packages packages 

packages 

For Morning or afternoon tea breaks- 

• Continuous tea, coffee and iced water $2.50 

• Continuous tea, coffee and iced water with biscuits $5.95 

• Continuous tea, coffee and iced water with either an assortment of 

mini muffins and danishes, scones or a fresh fruit platter $8.95 

Additions: 

Additions: 

Additions: (charge as an additional cost to any of our packages) 

Juice (orange or pineapple) $2.00 per person 

4 



COCKTAIL MENUS 

Finger food is served throughout a 2 hour duration 

Option Option one one one $16.95 $16.95 per per person person-Choose person 8 items 

• Chicken Dim Sim 

• Curry Samosas 

• Seafood Dumplings 

• BBQ Beef Meatballs 

• Mini Pizzas 

• Cocktail Sausage Rolls 

Option Option two two $19.95 $19.95 per per person person-Choose person 8 items 

• Mini Spring Rolls 

• BBQ Beef Meatballs 

• Assorted Gourmet Cocktail Pies 

• Curry Samosas 

• Prawn Dumplings 

• Cocktail Sausage Rolls 

• Crumbed Fish Goujons 

American/Texas American/Texas theme theme $22.50 $22.50 $22.50 per per person person-Set person finger food menu 

• Mini Cheese Burgers with tomato relish 

• Chicken Wings KFC style 

• Crispy Beer Battered Onion Rings 

• Mini Hot Dogs with American mustard 

• Fresh baked assorted Bagels 

Other themed finger food menus can be designed upon request 

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• Mini Quiche 

• Mini Spring Rolls 

• Garlic Chicken Balls 

• Sweet Chilli Chicken Dippers 

• Salt & Pepper Calamari 

• Mini Pies 

• Crusty Bruschetta 

• Mini Pizzas 

• Satay Chicken Skewers 

• Lamb Curry Puffs 

• Mini Dim Sims 

• Quiche Tartlets 

• Crumbed Calamari 

• Duck Spring Rolls 

• Petit French fry baskets 

• Mini Beef Empanada 

• Mini Gourmet Pizza 

• Chorizo& Ricotta Involtini 


$1200 $1200 includes 

includes 

Perfect Perfect for for engagements, engagements, 21st’s 

21st’s 

and and and all all other other birthdays birthdays in in between! 

between! 

• Exclusive use of function room for 5 hours 

• Assorted hot finger food to feed 60 people 

• DJ for 5 hours 

• Tables & chairs 

• White linen table clothes 

• Microphone 

Must have a bar tab with this package-minimum minimum $300 

Finger food is served throughout a 2 hour duration 

For 60+ people extra food can be purchased at $16.95 per person 

Additional Additional items items available available 

available 

$1200 PACKAGE 

• Tea and coffee station (minimum 20 people) $2.50 per person 

• Port $3.00 per person 

• Photo booth available to be ordered upon request 

• Candy Bar $100 

Includes 10 jars of your favourite candy’s and mini cup cakes! 

Balloons/Coloured Balloons/Coloured Serviettes 

Serviettes 

DECORATIONS 

Balloon arrangements and/or coloured serviettes can be organised by us to save you 

the trouble! 

Price charged applies to the specific order made. 

Centrepieces 

Centrepieces 

• Glass vase with willow, stones and white fairy lights $10.00 each 

• Glass lanterns with pillar candles and white stones $10.00 each 

• Tea light candles with holders $0.50 each 

• Pillar candle $2.00 each 

• Black chair covers $5.00 each 

• Black table cloths $8.00 each 

• Floral centrepieces available upon request 

• Candelabras available upon request 

• Round mirror base available upon request 

• Square mirror base available upon request 

6 



PLATTER OPTIONS 

International Cheese Platter $65.00 

served with crackers and breadsticks 

Hot Platter $76.95 

assorted finger food items 

Fresh Seasonal Fruit Platter $65.00 

Dips Platter $42.50 

served with an assortment of vegetables, crackers and breads 

Sandwich Platter $65.00 

Mixed sandwiches-white, wholemeal, multigrain 

Cake Platter $65.00 

50 pieces of assorted cake slices 

The Village BBQ is held in the beer garden of our main bar (The Sports bar). 

Great for summer time! 

Part of the beer garden and an area inside is sectioned off for exclusive use for you 

and your guests. (Please note this the Sports bar is not a private area). 

A qualified chef will be allocated to your function to fire up the BBQ! At an allocated 

time your sectioned area will be opened up for you to join in with the rest of the night 

(please note this can change at manager’s discretion) 

The BBQ party is available Sunday to Thursdays. 

$35.00 $35.00 per per person 

person 

Available for lunch and dinner functions 

Includes bread rolls, salads, BBQ meats and desserts 

Salads Salads- Salads 

• Greek Salad 

• Potato Salad 

• Caesar Salad 

• Coleslaw 

• Bread Rolls 

BBQ MENU 

BBQ BBQ meats meats- meats 

• Sausages 

• Onions 

• Marinated Chicken Skewers 

• Hamburgers 

• Scotch Fillet Minute Steaks 

A $100 room hire fee applies with The Village BBQ package 

• Minimum 30 people 

• Maximum 50 people 

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Desserts Desserts- Desserts 


• Chocolate Mud 

Cake 

• Strawberry Pavlova 

• Fruit Salad

BREAKFAST MENUS 

Continental Continental breakfast breakfast $14.50 $14.50 per per person person-Minimum person 30 people 

• Selection of cereals 

• Warm ham and cheese croissants 

• Orange juice 

• Freshly brewed coffee 

• Tea 

Cooked Cooked breakfast breakfast $18.50 $18.50 per per person person-Minimum person 30 people 


• A plate of 

bacon, scrambled eggs, grilled tomato, sausages and toast 

• Fresh fruit platter 



• Tea 

Buffet Buffet breakfast breakfast $28.00 $28.00 $28.00 per per person person-Minimum person person 30 people 


• Yoghurt 

• Croissants 

• An assortment of breads 

• Selection of jams 

• Selection of bacon, scrambled eggs, grilled tomato, hash brown, sausage and sautéed 

mushrooms 

• An assortment of danishes and mini muffins 

• Fresh fruit platter 



• Tea 

For any special dietary requirements please let us know ahead of time to allow the Chef 

to best accommodate your needs. 

8 



2 COURSE MENU 


person 

Select entrée/main OR main/dessert 


Entrée Entrée-Select Entrée 2 from the following 

• Creamy Chicken and Corn Soup garnished with herb croutons 

• Thai Coconut Pumpkin Soup with sour cream and chives 

• Potato, Leek and Bacon Soup garnished with herb croutons 

• Lamb, Barley and Vegetable Soup garnished with herb croutons 

Mains Mains-Select Mains 2 from the following 

• Roasted Sirloin 

Served with dauphinouse potato and a medley of seasonal vegetables 

• Apricot and Almond Chicken 

Served with delicious orange glaze 

• Atlantic Salmon 

Served with chive mashed potato and hollandaise sauce 

• Lamb Mignon 

Served on a bed of sweet potato mash, seeded mustard and mint jus 

• Mediterranean Chicken 

Wrapped with prosciutto on mushroom and thyme risotto cake topped with bell 

pepper sauce 

• Pork Loin Cutlet 

With a herb crust and served with roast kipfler potato, rocket and spiced apple 

chutney 

Dessert Dessert-Select Dessert 2 from the following 

• Fresh Fruit Basket 

Fresh seasonal fruit served in a brandy snap basket with a dollop of cream 

• Sticky Date Pudding 

Coated with butterscotch sauce 

• Chocolate Mousse 

Topped with cream 

• Crème Brulee 

Topped with caramelized icing sugar 

• Mixed Individual Dessert Plate 

Petite cake, fruit drops and profiterole 

• Meals are served on a 50/50 basis 

• Children’s menu available upon request 

• Canapé menu available at an additional cost of $7.95 per person 

For any special dietary requirements please let us know ahead of time 

to allow the Chef to best accommodate your needs. 

9 



3 COURSE MENU 


person 

Entrée, main and dessert 


Entrée Entrée-Select Entrée 2 from the following 

• Lime and Dill Marinated Scallops 

Served with water chestnut and vegetable salad 

• Deep Fried Camembert 

Served with cranberry and red currant glaze 

• Char grilled Vegetable Stack 

Drizzled with pesto aioli 

Mains Mains-Select Mains 2 from the following 

• Roasted Sirloin 

Served with dauphinouse potato and a medley of seasonal vegetables 

• Apricot and Almond Chicken 

Served with delicious orange glaze 

• Atlantic Salmon 

Served with chive mashed potato and hollandaise sauce 

• Lamb Mignon 

Served on a bed of sweet potato mash, seeded mustard and mint jus 

• Mediterranean Chicken 

Wrapped with prosciutto on mushroom and thyme risotto cake topped with bell pepper sauce 

• Pork Loin Cutlet 

With a herb crust and served with roast kipfler potato, rocket and spiced apple chutney 

Dessert Dessert-Select Dessert 2 from the following 

• Fresh Fruit Basket 

Fresh seasonal fruit served in a brandy snap basket with a dollop of cream 


Coated with butterscotch sauce 


Topped with cream 


Topped with caramelized icing sugar 

• Mixed Individual Dessert Plate 

Petite cake, fruit drops and profiterole 

• Meals are served on a 50/50 basis 

• Children’s menu available upon request 

• Canapé menu available at an additional cost of $7.95 per person 

For any special dietary requirements please let us know ahead of time to allow the 

Chef to best accommodate your needs. 

10 



• Cocktail Chicken Satay 

Served on saffron fragrant rice peanut sauce 

• Lemon Pepper Calamari 

On a Greek style salad with lime aioli 

• Veal Tortellini 

With creamy bacon and mushroom sauce

BUFFET MENU 

$38.00 $38.00 per per person person 

person 

$17.95 $17.95 for for 55-12 

5 12 year olds 


Soup of the day 

Salads-Select 2 from the following 

• Coleslaw 

• Potato Salad 

• Pasta Salad 

Standard hot dishes 

• Lasange 

• Scallop Potatoes 

• Fried Rice 

• Fried Singapore Noodles 

• Roast Potatoes 

• Roast Vegetables 

Carved roast-Select 2 from the following 

• Beef 

• Lamb 

Fried section 

• Chips 

• Wedges 

• Spring Rolls 

Cold desserts 

• Pavlova 


• Assorted Cheesecakes 


• Fruit Salad 

• Garden Salad 

• Greek Salad 

• Caesar Salad 

Select 2 additional hot dishes from the following 

• Beef and Blackbean 

• Beef Stroganoff 

• Chicken Cacciatore 

• Tandoori Butter Chicken 

• Satay Chicken Stir-fry 

• Sweet and Sour Pork 

• Lamb Korma 

• Pork 

• Turkey 

• Nuggets 

• Calamari 

Hot desserts 

• Apple Crumble 


• Additional hot dishes can be purchased at a cost of $3.50 

per person, per dish 

• Add a cold meat platter to your buffet for $65.00 

For any special dietary requirements please let us know ahead 

of time to allow the Chef to best accommodate your needs. 

11 



TERMS AND CONDITIONS 

DURATION: 

DURATION: 

Night functions are booked for a five hour period, (eg: 7pm-12am). Extension may be possible and is at the 

discretion of the manager on duty. A cost of $100 per hour (exceeding the first five) room hire applies and 

must be approved prior to the function date. 

SMOKING SMOKING POLICY: 

POLICY: 

The Cabaret Room and the inside of the venue is a non-smoking area, however, smoking is permitted in the 

designated smoking areas. 

PRICING: 

PRICING: 

Food pricing is set as according to the function menu’s. Beverages are at bar prices. All prices are inclusive of 

GST. Prices are subject to change. 

FINAL FINAL FINAL NUMBERS NUMBERS & & PAYMENT: 

PAYMENT: 

Bookings are considered tentative until receipt of a deposit and signed acceptance form. Final payment for 

catering and 

confirmation of final numbers is required 7 days prior to the function. If any additional catering is required 

after final payment has been made this can be organized to the best of the kitchens ability and payment will 

be required at the time of request. Beverage sales can be paid on the day if required. . (We do not accept 

cheques) cheques). cheques) Refunds can not be given for guests not attending as the food has already been catered for. 

CONFIRMATION: 

CONFIRMATION: 

CONFIRMATION: 

A deposit of $200 is required to secure all function bookings. This deposit must be received within 2 weeks 

(14 days) of the original reservation together with the completed booking and acceptance form and credit 

card details for bond. Should the deposit not be paid, The Village Green Hotel reserves the right to cancel 

the booking and re-allocate the room to another client without notification. Cancelling the function will incur 

loss of your deposit and any additional money owing as per the ‘cancellation’ section of the terms and 

conditions. 

CANCELLATION: 

CANCELLATION: 

CANCELLATION: 

In the event of a function cancellation the following fees apply: 

30+ days notice– Deposit kept 

29-14 days notice-50% of total estimated value of event charged 

13-8 days notice-75% of total estimated value of event charged 

Less than 7 days notice-100% of total estimated value of event charged 

CLEANING: 

CLEANING: 

The organiser/s and/or any of their guests or other person/s attending the function whether it be in The 

Cabaret Room or any other part of the hotel may incur cleaning expenses in the event of negligent behaviour, 

which results in wilful litter being left. (eg: confetti, tinsel or other similar items). 

SIGNAGE: SIGNAGE: 

SIGNAGE: 

Nothing is to be nailed, screwed, stapled, or adhered to any wall, door or other surface or part of the building. 

Blue Tack and adhesive hooks (eg: 3M hooks) are permitted only upon prior approval of management. 

Signage in The Village Green Hotel public areas is restricted only to the front entrance area of the function 

room and is to be kept to a minimum and must have prior approval to the event by Management. 

FOOD FOOD & & BEVERAGE: 

BEVERAGE: 

BEVERAGE: 

No external catering or beverage of any kind (other than a celebration cake!) is permitted to be brought in for 

consumption at the function or in any other part of the hotel by the organiser or any of their guests. The 

hotel does not hold a BYO or takeaway license. Any BYO catering or beverages of any kind found in the 

Cabaret room during the function will be confiscated and/or management reserves the right to close the bar 

and stop the function. The amount of tea and coffee, and/or bottles of wine or jugs of soft drink to go on 

tables must be organised and confirmed when paying the food component of the function (7 days prior). Bar 

tab consumption is paid at the conclusion of a function with either cash, credit card or eftpos 

(we (we do do not not accept accept cheques). cheques). 

cheques). 

12 



TERMS AND CONDITIONS 

Continued 

ENTERTAINMENT: 

ENTERTAINMENT: 

Management must be advised of the nature of entertainment to be booked and is subject to approval. The 

use of hotel equipment is not permitted unless otherwise discussed and approved. 

RESPONSIBILITY: 

RESPONSIBILITY: 

The use of smoke machines are used at customers own risk and must have prior approval and will be 

charged if the fire department arrive at the venue due to the use of smoke machines. 

PROPERTY PROPERTY DAMAGE: 

DAMAGE: 

The organiser/s is/are financially responsible for any damages sustained to The Village Green Hotel by the 

organiser and any of its guests attending the function whether it be in The Cabaret Room or any other part of 

the hotel and are liable to pay for any costs incurred to rectify the damage/s. 

SECURITY: 

SECURITY: 

The Village Green Hotel has security working every night. The cost of extra security guards (if necessary) 

may be charged at a rate of $35 per hour (with a minimum of 4 hours). This will only happen at the 

agreement of both parties or if necessary for the type of function occurring. 

PATRON PATRON BEHAVIOUR: 

BEHAVIOUR: 

It is required that the organiser and their guests will conduct the function and themselves in an orderly 

manner in full compliance with The Village Green Hotel. Management reserves the right to exclude or eject 

any or all-objectionable persons from the premises without liability. 

RESPONSIBLE RESPONSIBLE SERVING SERVING OF OF ALCOHOL: 

ALCOHOL: 

Statutory Liquor Licensing of Victoria laws applies. Our venue is committed to the responsible serving of 

alcohol (RSA). Identification (I.D.) will be required upon entry or service- ‘no proof, no service’. Underage 

guests must be accompanied by their parent or legal guardian for the duration of the function/whilst on 

premise. Management reserves the right to refuse entry and/or services. We seek the co-operation of patrons 

to assist us in achieving our aim to provide the best possible experience for you and your guests; therefore we 

adopt RSA practices for functions. The function bar will close fifteen (15) minutes prior to the conclusion of 

the function. 

CUSTOMER CUSTOMER PROPERTY PROPERTY LOST/DAMAGED: 

LOST/DAMAGED: 

Management and any of its staff of The Village Green Hotel accepts no responsibility for any lost or 

damaged property whilst on or left on hotel premises. Lost property found in the function room is kept for 2 

weeks after the function date, after which time Management reserves the right to throw away any property 

found if not claimed by the 2 week period (14 days) without liability. 

DRESS DRESS CODE: 

CODE: 

Neat casual attire is a minimum requirement in The Cabaret Room or in any other area of the hotel at all 

times unless in specified work wear times and locations. Management reserved the right to refuse entry. 

UNFORSEEN UNFORSEEN CIRCUMSTANCES: 

CIRCUMSTANCES: 

In the event of fire, flood damage, industrial dispute or any other unforseen circumstance which does not 

enable the event to proceed, The Village Green Hotel or Management will not be held liable. 

13 



TYPE OF FUNCTION: 

________________________________________________________________________________________ 

CONTACT PERSON: 

________________________________________________________________________________________ 

ADDRESS: POSTCODE: 

________________________________________________________________________________________ 

EMAIL: 

________________________________________________________________________________________ 

TELEPHONE NUMBERS: 

HOME:_____________________ WORK:_____________________ 

FAX: ______________________ MOBILE:__________________________ 

DATE REQUIRED: APPROXIMATE NUMBER OF GUEST ATTENDING: 

______________________________ _______________________________________________________ 

TIMES REQUIRED 

START: ____________________ FINISH:______________________ 

EQUIPMENT REQUIRED: 

________________________________________________________________________________________ 

ENTERTAINMENT REQUIRED – 

BOOKING FORM 

DJ $______________________________________ JUKE BOX $__________________________________ 

BAR TAB: $__________________________________ 

ROOM HIRE: $______________________________________ 

FOOD OPTIONS & 

COSTS:__________________________________________________________________________________________________ 

________________________________________________________________________ 

A $200 deposit is required to secure your function booking, to accompany this form. 

(Please (Please note note we we do do do not not accept accept cheques). 

cheques). 

Credit card details are required to be held as a bond until the following working day after the function. Please fill 

out the details below. 

I herby acknowledge and accept having read and understood the above information and the terms and conditions, 

and have retained a copy for my information. I further comply with all aspects of such conditions on application 

form and terms and conditions. 

NAME:__________________________________________________________________________________ 

SIGNED: ______________________________ DATE: _____________________ 

VISA VISA M/CARD M/CARD B/CARD B/CARD DINERS DINERS AMEX 

AMEX 

Card Number: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 

Expiry Date: _ _ / _ _ CCV_ _ _ 

14

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