gail (india) limited gail (india) limited

गेल गेल गेल
(इंिडया इंिडया इंिडया) इंिडया
इंिडया
) )
)
िलिमटेड
िलिमटेड
िलिमटेड
िलिमटेड
GAIL (India) Limited
GENERAL TERMS & CONDITIONS
1.0 SCOPE OF BID
1.1 The Owner, i.e. GAIL (India) Limited, having its registered office at "16, Bhikaiji Cama Place, R.K. Puram, New
Delhi – 110 066", wishes to receive bids for disposal of items as listed in "Schedule of Rates [SOR]" at
'Section-V' of this Tender Document. GAIL (India) Limited shall be hereinafter referred to as "GAIL / Owner"
and the successful bidder [i.e., the bidder in whose favor the "Sale Order" may be awarded] shall hereinafter
be referred to as the "Buyer / Purchaser".
1.2 Throughout the Tender Document, the terms 'bid' and 'tender' and their derivatives [bidder / tenderer, bid /
tender, bidding/tendering, etc.] are synonymous, and 'day' means 'calendar-day'. 'Singular' also means 'plural'.
1.3 If bidders wish to send their quotations through courier or mail, they will do so solely at their own risk, and
GAIL (India) Limited will not be responsible for any loss in transit or delay.
1.4 Incomplete Tender or Tenders submitted with qualifying conditions at variance with the terms and conditions
of Tender are liable to be summarily rejected.
1.5 In the event of GAIL's office remaining closed on the day of opening of the Tender for any unforeseen reason,
the Tender shall be received and opened on the next working day in the presence of such bidders who may
like to be present during the same. GAIL (India) Limited shall not entertain any complaint as to the fact that the
bidders were not aware of the exact next working day and it is the responsibility of the bidders to ascertain
such details.
2.0 COST OF BIDDING
The bidder shall bear all costs associated with the preparation and submission of the bid, and GAIL (India)
Limited will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the
bidding process.
3.0 SITE VISIT
3.1 The bidder is advised to visit and examine the items under disposal and obtain for itself, on its own
responsibility, all information that may be necessary for preparing the bid. The costs of visiting the site shall be
borne by the bidder.
3.2 The bidder may conduct a site-visit on any working day [within the Period of Sale of Tender Document] prior to
submission of bid to assess the conditions of items under disposal.
4.0 CLARIFICATION OF BIDDING DOCUMENTS
4.1 A prospective bidder requiring any clarification(s) of the Bidding Documents may notify GAIL (India) Limited in
writing or by fax or e-mail at GAIL's mailing address indicated in the "RFQ" not later than seven (07) days prior
to the "Pre-Bid Conference [PBC]" for discussion. Clarifications shall be communicated during the scheduled
'PBC'. GAIL (India) Limited may, if deemed appropriate, respond in writing to the request for clarification.
Written copies of GAIL's response [including an explanation of the query, but without identifying the source of
the query] will be sent to all prospective bidders who have received the Bidding Documents, and shall also be
out up on GAIL's website [www.gailonline.com]. Any clarification or information required by bidder but same
not received by Owner seven (07) days prior to the 'PBC', is liable to be considered as "no clarification /
information required".
4.2 All questions / queries should be referred to GAIL (India) Limited on or before the scheduled date of 'PBC'.
The questions / queries received by GAIL (India) Limited prior to 'PBC' will be addressed in the 'PBC', and no
separate communication will be sent to bidders.
5.0 AMENDMENT OF BIDDING DOCUMENTS
5.1 At any time prior to the 'Bid Due Date', GAIL (India) Limited may, for any reason, whether at its own initiative
or in response to a clarification requested by a prospective bidder, modify the Bidding Documents.
5.2 The amendment(s) will be notified in writing or by fax / e-mail to all prospective bidders at the address, fax no.,
e-mail ID provided by the bidders, who have received the Bidding Documents and will be binding on them.
5.3 In order to afford prospective bidders, reasonable time in which to take the amendment(s) into account in
preparing their bids, GAIL (India) Limited may, at its discretion, extend the 'Bid Due Date'.
TENDER NO: GAIL/VJP/C&P-STORES/SCRAP/2007-08 PAGE: 7 OF 42
FOR: DISPOSAL OF OLD & USED FIRE TENDER, METAL SCRAP, RUBBER & PLASTIC SCRAP, USED OIL, EMPTY DRUMS, PLASTIC CANS, CABLE CUT-PIECES, SCRAP PIPES (FULL
LENGTH & CUT PIECES), UNSERVICEABLE AIR-CONDITIONERS & OTHER UNSERVICEABLE ITEMS, LYING AT GAIL (INDIA) LIMITED, VIJAIPUR