Get Ready to Go - Study Abroad - University of Leeds

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Between Application and Departure (dates given are for applicants going overseas for the first semester or full year) December 2009 Study Abroad Office confirms host destination with student & supplies information to assist with preparations February 15 th 2010 Students must formally accept or reject their offer of a study abroad place by returning the signed acceptance slip to SAO. March – June 2010 Study Abroad Office contacts student by email when application forms for the host university are available. Within 2 weeks of application submission SAO to send application to the host university together with nomination from Leeds and transcripts from 1 st year May – July 2010 Host university to confirm acceptance by contacting: 28 th April 2010 Student to attend compulsory Pre-Departure orientation 28 th April 2010 - Departure Student to return completed pre-departure checklist May - Departure Student to apply for visa (if applicable) and make travel arrangements May/June 2010 TSA to confirm students who are studying abroad with LEA’s, SAO to confirm the same with the Fees Office May 2010 – Departure Study Abroad Office to contact students with ERASMUS paperwork requirements Student to complete & return application to the Study Abroad Office by the given date. If questions arise about the application form, students should speak to: Study Abroad Office SAO will confirm acceptance with student immediately The student Student to inform Study Abroad Office they have received confirmation from host institution May 2010 – Departure Student to contact school Study Abroad Coordinator if unclear of academic requirements or SAO if unsure of practical aspects of period overseas June – August 2010 Student to contact LEA to ask if funding is available to students studying overseas. Prior to departure Student to return Grant Contract & Learning Agreement so grant payments can be paid swiftly 6 Academic queries: School Study Abroad Coordinator Practical queries: Staff in the Study Abroad Office (SAO)
Between Application and Departure The Study Abroad Office (SAO) will confirm your host destination as soon as possible after the deadline for initial permission forms has passed. Over the next few months there will be various aspects of your period abroad which you will need to organise and the SAO is here to assist with the preparations. After reading the information provided in this booklet, if you are still unsure of the processes involved with preparing for your period abroad please drop by at the SAO and we will run through the application process with you. Application Forms for the ‘Host Institution’ Over the next few months the Study Abroad Office will make contact with you via your University of Leeds email account to advise when you should collect the application forms for your host institution. Some host institutions expect students to apply early in the calendar year, others (especially European institutions) won’t expect applications until much later in the year. The SAO will contact students as soon as application procedures for your host institution are known (procedures can vary from year to year). These application form(s) are essential documents that all students preparing for a period overseas will complete. Application forms for partner institutions vary wildly so a particular thing one student has to provide for their host institution may not apply to you. Some applications are incredibly complicated, others are very simple, some are on-line, others are paper based – the SAO will provide the appropriate amount of support. Final acceptance is still dependent on the host institution approving your application although the majority of students should automatically be accepted, although not necessarily in your first choice of modules. If you cannot demonstrate first year results of 59+, or if your subject area is restricted at the host institution, or if the host institution requires further application material such as portfolios or audition tapes, then the host institution will need to assess your full application file before they can guarantee you a place. The SAO will set and advise you of a deadline for when the application form has to be returned to the SAO at Leeds. Advisers in the SAO will check the forms and ensure all supporting documents are attached before all documents are forwarded to the relevant Admissions Office at the host institution. Enrolling for Modules Some institutions will expect you to enrol for modules (often referred to as classes or courses) during the application process. Other institutions will send you details about module enrolment together with your acceptance package, others will have a manual enrolment system and you will not be able to register until you are physically at the host institution. Some universities will not publish the module catalogue until a few weeks prior to the academic year starting although you can generally check which modules were running the previous year on the university’s web site. It is advisable for you to do some research on the modules you may wish to follow whilst overseas. In due course you will be given academic advice from your School Study Abroad Coordinator about what is expected of you whilst overseas. For further academic advice please refer to the information on page 26. 7
Page 1 and 2: Get Ready to Go A guide to preparin
Page 3 and 4: Why Study Abroad? The opportunity t
Page 5: Web: www.leeds.ac.uk/studyabroad Em
Page 9 and 10: Get Networking If there are other s
Page 11 and 12: Health (including mental health) an
Page 13 and 14: Disability Related Funding Erasmus
Page 15 and 16: Medical Insurance Insurance Require
Page 17 and 18: Visas and Immigration For most Euro
Page 19 and 20: Tuition Fees British / EU nationals
Page 21 and 22: Transcript showing modules followed
Page 23 and 24: Money Management This is a very imp
Page 25 and 26: opportunity to acquire important la
Page 27 and 28: Schools which use mark conversion h
Page 29 and 30: Students studying in a foreign lang
Page 31 and 32: EMAIL ADDRESS Checklist Check your
Page 33 and 34: School Name Subject Specialisms Wor
Page 35 and 36: School Name Theology and Religious
Page 37 and 38: Annex 3: Sample Copies of Documents
Page 39 and 40: ECTS - EUROPEAN CREDIT TRANSFER SYS
Page 41: CONFIRMATION OF PARTICIPATION ERASM

Get Ready to Go - Study Abroad - University of Leeds

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