Tender for Supply, Installation, Developmentation and ...

HINDUSTAN PETROLEUM CORPORATION LIMITED 

Purchase Department, Petroleum House, 7th floor, 17 J. Tata Road, Mumbai 400 020. 

Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 

Tender No. 6000094-HD-10003/DSS 

Public Tender Document 

Tender for 

Supply, Installation, 

Developmentation and Commissioning 

of Server Base Computing 

on Thin Client 

______________________________ 

1 of 59 Signature & Seal of Tenderer



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



Important Note: 

In case this tender document is downloaded from the website and is used for 

submitting the bid, kindly ensure to submit the declaration (draft given below) on your 

letterhead and enclose it along with the Technical Bid, as bids submitted on 

downloaded tender sets will be rejected if such declaration is not attached. 

Even though the tender set is permitted to be downloaded and used for bidding, the 

cost of / fee for the Tender Document Set is to be paid. Please enclose the payment 

in the form of a separate crossed DD; drawn in favour of HINDUSTAN 

PETROLEUM CORPORATION LTD., payable in Mumbai along with your 

Technical Bid (Bids not accompanied with this fee will be rejected). However, units 

registered under NSIC are exempted from payment of fee for tender documents, 

etc... 

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We solemnly affirm as under: 


Declaration on Letterhead 

i. This Tender Document Set was downloaded by us from your website and is 

being used for submitting our bid. 

ii. The downloaded file was printed and is being submitted without any alterations, 

deletions, additions or changes. 

iii. The clauses, stipulations, etc., contained in the tender documents, which are not 

acceptable to us are highlighted separately in a note on our letterhead appended 

to our Technical Bid. 

iv. We further affirm that except for these deviations highlighted as above, all other 

Terms and Conditions of the tender set are acceptable to us and we hereby 

accept and agree to abide by all the other Terms and Conditions contained in the 

tender document set. 

v. We understand that in case it is found subsequently that the downloaded Tender 

Document Set was altered or tampered with, in any manner, then our bid will be 

rejected and the EMD forfeited or in case a purchase order is placed on us basis 

such tampered document, then the order is liable to be cancelled without any 

further reference to us and the EMD/S.D as applicable will be forfeited. 

______________________________ 




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UNPRICED / TECHNICAL BID 

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DECLARATION 

(To be submitted along with unpriced bid) 

We, (M/s._________________________________________________) 

hereby declare / clarify that we have not been banned or delisted by 

any Government or quasi Government agencies or Public Sector 

Undertakings. 

Note: If a bidder has been banned by any Government or Quasi 

Government Agencies or PSU’s, this fact must be clearly stated 

with details. If this declaration is not given alongwith the unpriced 

bid, the tender will be rejected as non-responsive. 

Our PAN No. is _______________________ 

______________________________ 




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Please quote your most competitive rate for Supply, installation, developmentation 

and commissioning of Server base computing on Thin Client as per attached scope 

and specifications. 

Attachments to this enquiry are:- 

a) Instructions to Bidders (Attachment I) 

b) Terms & Conditions of the contract (Attachment II) 

c) Eligibility Criteria (Attachment III) 

d) Scope of Work (Attachment IV) 

e) Additional terms and conditions (Attachment V) 

f) Bidders Details (Attachment VI) 

g) General Terms and conditions (Attachment VII) 

h) Vendor Data Form (Attachment VIII) 

i) Block diagram of proposed connectivity (Attachment IX) 

j) Rate Format (Attachment X A - to be submitted along with Unpriced Bid) 

k) Rate Format (Attachment X B - to be submitted along with Priced Bid) 

l) Format for Bank Guarantee in lieu of EMD (Attachment XI) 

m) Format for Performance Bank Guarantee (Attachment XII) 

You should submit your quotation/fill in the details only in the Price Schedule 

(Attachment X B) sent along with the tender enquiry. In other words no price 

bid statement should be made out separately. In case it is found that a Price 

Schedule has been made out separately, it should be confirmed therein that 

the same is identical to the price schedule sent with the enquiry & in case 

there are any discrepancy vis-à-vis the Price Schedule, those mentioned in the 

Price schedule with the tender enquiry shall prevail and vendor will be bound 

to honor it. In case Price Bid contains commercial conditions which are at 

variance or additional to those in the Unpriced Bid, details mentioned in the 

Priced bid/latest commercial conditions would be considered for evaluation of 

priced bid. In case such conditions are in the nature of a deviation to the 

tender, such offer will be summarily rejected. It may be kindly noted that 

Unpriced Bids submitted once again with Priced Bid or any conditions 

pertaining to Technical specifications would be ignored. 

______________________________ 




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SEND YOUR TENDER IN A SEALED ENVELOPE SUPERSCRIBED WITH 

TENDER NO., DUE DATE & NAME OF THE VENDOR ADDRESSED TO SR. 

MANAGER PURCHASE, PETROLEUM HOUSE, GROUND FLOOR, 17, J. TATA 

ROAD, MUMBAI 400 020 AND HAS TO REACH US BY 14/03/2007 (15.30 

Hrs) 

Unpriced Bid will be opened in the presence of attending bidders at 15.45 Hrs on 

14/03/2007 in Sr. Manager Administration’s office, 7th floor, Petroleum House, 17 

J. Tata Road, Mumbai 400 020. Only One representative is allowed per bidder. The 

representative should carry authorization/identity for our reference. 

Note : The Tender Box is located near the Reception desk, 

Petroleum House, 17 J. Tata Road, Mumbai 400 020. 

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Instructions to Bidder (Two-bid System) 

1. This is only a Price Enquiry (invitation to offer) and not an order. 

(Attachment I) 

2. Two Bid System: 

The bid shall be submitted in two parts namely Unpriced & Priced. Each part 

shall be submitted in separate envelope marked. “Unpriced” & “Priced” as 

applicable with tender number and due date / time. Quotations received in 

Single Bid will be summarily rejected. In case you quote your Prices, in the 

Unpriced Bid your offer will be rejected. EMD (for the amount as indicated 

below) shall be kept in a separate sealed envelope marked as EMD with tender 

number. All above three envelopes duly sealed shall be kept in a large 

common sealed envelope for submitting the tender, mentioning the tender 

number, due date and job. 

Documents to be returned / forwarded (duly signed by Bidder) along with the tender 

will be as follows: 

i) EMD of Rs.2.0 Lakhs as indicated below. 

ii) Unpriced Bid 

a) Booklet(s) containing Technical Specifications, Detailed Rate 

Schedule (without filling rates), General Terms and Conditions, etc. 

b) Vendor Data Form duly completed 

c) Deviations, if any, to our Technical Specifications / General Terms 

and Conditions. In the absence of any specific mention of the same, it will be 

presumed that your offer is in total conformity with the Tender Enquiry. 

Bidder to note that deviations shall be brought out separately on bidder’s 

letter head. Corrections in the tender document will not be accepted. 

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iii) Priced Bid 

Schedule of Rates with Rate and Amount columns duly filled, signed and 

stamped. Amount should be indicated in figures and words. The rates shall be 

quoted in price bid only. Do not quote your rate anywhere else in the tender 

booklet. 

Bidder shall provide Total Delivered Cost at the end without fail. 

Bidder shall avoid corrections and overwriting in the priced bid. 

Pre-Bid Meeting 

1. Bidders are requested to attend a pre-bid meeting on 02 nd March 2007 at 

1100 hours Indian Standard Time, in the conference hall at Petroleum House. 

2. Person/persons representing the Bidder will be required to produce the 

necessary letter of authorization from the Bidder at the time of pre-bid 

meeting. The Letter of Authorization should mention the HPCL Tender enquiry 

Number, name, designation and signature of the person(s) authorized to 

attend the pre-bid meeting. 

3. Clarifications sought will be addressed during the pre-bid meeting. 

4. Written clarifications will be issued by HPCL by 09 th March 2007. 

NOTE: 

1. The tender (sealed envelope) mentioning the tender number, due date and name 

of the job, should be deposited in the tender box provided on the ground floor near 

the Reception Desk at Petroleum House, 17, Jamshedji Tata Road, Mumbai-400020 

by the due date and time. 

2. Late, delayed tenders received after the due date and time for reasons 

whatsoever will not be considered. HPCL shall not be responsible for any delay 

including postal delay. 

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3. If you are not in a position to quote, please return the tender documents with a 

covering letter giving reasons thereof with “regret” clearly written in bold letters on 

the envelope. 

4. Offers not in conformity with above are liable for rejection. 

5. The Tender shall be submitted along with Earnest Money Deposit which shall 

either be: 

a. In the form of a Demand Draft drawn on any of the Nationalized Bank / 

Scheduled Bank (other than Co-operative bank) in favour of Hindustan 

Petroleum Corporation Limited, Mumbai. 

OR 

b. In the form of original bank guarantee for the said amount from a 

Nationalized Bank/Scheduled Bank (other than Co-operative bank) valid for 

six months from due date / extended due date of tender. Cheque / FDR or 

EMD in any other form will be treated as offer without EMD. 

c. Units registered with NSIC (Copy of valid registration certificate should be 

submitted along with unpriced bid) upto specified limits of volume and PSU 

(self declaration required) are exempted from submission of EMD. 

Tenders received without Earnest Money Deposit as specified in covering letter will 

be rejected. If the EMD accompanies the priced bid, such bids will not be considered 

at all. 

Tenders submitted without EMD or not as above shall be outrightly rejected. No 

adjustment shall be made with EMD submitted earlier with other tenders of HPCL or 

any outstanding amount. 

If EMD is not in line with the amount called for, the EMD as well as the quotations 

will be returned unopened to the tenderers. 

6. HPCL reserves the right to extend 10% purchase preference to PSU and 15% 

price preference to NSIC units at its sole discretion. 

7. Validity: 

Quoted prices shall be valid for a period of 180 days from the due date / extended 

due date. 

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8. HPCL reserves the right to accept any tender in whole or in part or reject any or all 

tenders without assigning any reason whatsoever. 

9. HPCL shall not be bound to accept the lowest tender and reserves the right to 

accept any or more tenders in part. Decision of HPCL in this connection shall be 

final. 

10. Please sign each and every page of Technical Specification, Terms and 

Conditions and Schedule of Rates as a token of your acceptance. 

11. Please quote your rates against all items of the price schedule. Please note that, 

if any item is left unquoted, your quotation will be loaded with the highest quoted rate 

in that item for evaluation purpose. 

12. Bids from Consortium / Joint venture shall NOT be accepted. 

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Terms & conditions of the Contract 

(Attachment II) 

1. The successful bidder (referred to as ‘vendor’) will be solely responsible for 

completing the Scope of Work as specified in this tender document 

(Attachment IV) and to implement and maintain the system as per Scope of 

Work on comprehensive basis. The Vendor shall not absolve himself of the 

responsibilities as mentioned in the "Scope of Work" due to any reason 

whatsoever. 

2. In case of any deviations, please spell them out clause-wise with reason(s) in 

your bid under the heading “Deviation from Objectives (Attachment VI). 

Compliance shall be assumed for all items / features not explicitly listed 

in “Deviation from Objectives”. 

3. The vendor will take all precautions to ensure that sensitive details of the 

network are protected and not disclosed to anybody without prior approval of 

HPCL. 

4. All queries related to the Scope of Work may be sought from Mr. Padmakar 

Wardham, Sr. Officer - IT (Mobile: 9833881015) during office hours from 10:00 

AM to 5:00 PM on all working days of our Corporate HQO at Mumbai. 

5. Project Completion Schedule – The project should be completed within 16 

weeks from date of placement of PO. The project completion means complete 

delivery of the material, installation, commissioning of the various servers, 

software, LAN, thin client etc. and project documentation. 

6. The entire material is to be delivered and installed at HPCL (MDI), Mumbai 

Pune Road, Nigdi, Pune- 411 004. The vendor shall need to provide support 

services at the location as per terms of warranty/AMC. 

7. The order is on turnkey solution basis and one vendor will have to implement 

the total solution. 

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Eligibility Criteria 


(Attachment III) 

1. The bidder should be a System Integrator and should be Channel 

Partner/authorized dealer for client access (sunray, citrix), for networking active 

devices (CISCO) and Servers. 

2. Only those bidders who have installed more than 60 thin clients and which are in 

working conditions at the time of bidding this tender are eligible to bid for the same 

a) Single Purchase Order for at least 60 client installations 

b) Job completion Certificate with dates 

Proof of the same should be submitted along with the bids. 

3. Average annual financial turnover during the last 3 years ending 31 st March of the 

previous financial year should be at least Rs. 3 Crores. 

4. Vendor has to quote for branded servers and the company should have more than 

10% of market share in server. The server should not be assemble and it may be 

one of the following 

a.) IBM 

b.) DELL 

c.) HP 

d.) SUN 

5. Experience of having successfully completed Thin Client Computing Platform 

during last 7 years ending December 2006 and the vendor should be either of the 

following. 

a. Three similar completed works costing not less that Rs. 1.45 Crores. 

OR 

b. Two Similar completed works costing not less than Rs. 1.8 Crores. 

OR 

c. One similar completed work costing not less than Rs. 2.85 Crores. 

Kindly furnish the necessary documents in support of the above. 

______________________________ 




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Scope of Work 

Over all Scope of Work for total solution 


(Attachment IV) 

1. The entire material shall be delivered, installed and commissioned at HPCL 

(MDI) Mumbai Pune Road Nigdi Pune-411 004 . The vendor is responsible for 

all support services at the location as per the terms of warranty / AMC 

2. The Thin Client technologies to be implemented in this solution by the vendor 

should be one of the following two: 

a. Citrix 

b. Sun Ray 

c. Any other equivalent Technology. 

3. The server specifications given by HPCL may not be exhaustive. If any 

additional servers are required to run the solution, vendor must specify with 

full details of Hardware and Software that will be deployed at HPCL. These 

additional hardware shall carry same warranty terms as other hardware. Also, 

AMC for this additional hardware should be mentioned by the vendor in the 

rate format. 

4. All the backend severs except for the portal server should be in cluster mode. 

Any Hardware / Software requirement for running these servers in cluster 

mode should be quoted by vendor at the additional H/W and S/W in rate 

format at (Attachment XA & XB) 

5. Installation and configuration of UPS as per specification, enclosed at 

Attachment XA 

6. Installation and configuration of total LAN including Active and Passive 

Component should be as per the scope define, enclosed at (Attachment IV) 

7. The software specification given by HPCL may not be exhaustive. If any 

additional software is/are required to run the solution, vendor must specify 

with full details of Software that will be deployed at HPCL. These additional 

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software shall carry same warranty terms as other software. For additional 

software vendor should mention in cost in the rate format. 

8. Summary of Service delivarables for the entire project 

• Project Initiation Documents 

• Project Schedule 

• Design Specifications 

• Test procedure plan and results 

• Certifcate of completion 

9. Vendor has to provide a system administrator for 3 years between 9.00 am to 

6.00 pm from Monday to Saturday at the location for the following jobs, 

• Creation of new users. 

• Maintenance and Management of the servers and thin client 

• Total LAN management . 

A) Scope of Work for Server Computing: 

The scope of the work consists of the following : 

Supply, installation and commissioning of the material (Attachment XA & XB) 

as per below: 

1. The Selected Vendor will submit detailed project plan with specific dates to 

HPCL for approval, identifying milestones, tasks and owners before the 

commencement of delivery / installation. This plan should be submitted by the 

vendor within 7 working days from the date of Purchase Order. Non 

submission of this plan within this schedule shall automatically lead to 

cancellation of the Purchase Order. 

2. Setting up of 150 thin clients at Nigdi campus populating the two Hostel 

block, Faculty Guest House, Residential Block, Administrative Block, Training 

Room and Security Gate. 

3. Installation and configuration of the Server and Software for 80 concurrent 

users for the given application at any given time . 

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4. Installation and configuration of current windows application/ software running 

in MDI on the new system. Current Software running at the location are as 

follows: 

a) Microsoft Office 2003 

b) Lotus Smartsuite 

c) Leap office 

d) JDE 

e) IBM client 

f) ICA citrix client 

g) Groupwise 

5. Creation of permanent user environment for HPCL MDI staff with storage and 

application to be decided along with HPCL. 

6. Configuration of User data storage, Digital Library data and Training Portal 

data on the server. 

7. Configuration of any other servers or software which vendor has supplied to 

run the desired solution . 

8. Servers specified by the vendor for backend thin client sould be in cluster 

mode 

9. Installation of server OS and thin client software. 

10. User creation process 

a. Users currently planned are participants, staff and generic. The vendor 

will design easy process to create / delete these types of users. The 

participants login and environment would be deleted on the completion 

of course. 

b. The staff users/environment would be permanent in nature. They would 

be given extra storage for more applications to run. The deletion will 

not take place for such users. 

11. Publishing the application on Servers. 

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12. Provide sufficient administration training to HPCL for self administring the 

servers, if required. 

(B) Scope of Work for Networking : 

1. UTP Network Cabling for around 150 network points along with Fibre 

interconnect between Administrative office, Faculty Block, New hostel, Old 

Hostel, Security Gate, Guest House and MR Block. 

2. Design and implementation of Ethernet / Fibre Network for the Nigidi campus 

to provide a network infrastructure for the existing PC’s and the new server 

computing environment as per the Attachment X which includes laying of 

fiber/ Ethernet cables at the hard and soft places . 

3. The Vendor shall prepare a detailed hardcopy as well as electronic 

documentation on the implementation of the LAN, cabling infrastructure 

(tagging and termination details), switch inventory and configuration port & 

connectivity details etc. 

4. The vendor will have to do proper tagging of the cables, dressing of the given 

racks and puting proper markers on the hard and soft soil which can give 

details of the fiber layed. 

5. Operational Training of LAN to be provided to HPCL staff to administer the 

LAN. 

6. The quantities indicated of various items under passive components section 

mentioned in Attachment X (Technical Specifications of the Materials) are of 

indicative nature. The successful bidder shall conduct the comprehensive on 

site survey for the assesment of the actual requirement of fibre/ Cat 6 cable 

of all necessary components before supplying and deploying the same. The 

payment for the passive components shall be done as per the actuals. 

7. Vendor have to carry out the testing of the fibre for the DB losses and have to 

certify the same. 

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(C) Scope of Work for MDI Portal Development : 

1. Training portal package should be designed in JSP and should be web 

based. For that Vendor should carry out all the necessary system study, 

development and deployment of same. Backend to be based on Oracle / 

MySql. 

2. Customization of the Portal server to provide the following application( Note:- 

Provided list of requirement may not be exhaustive). The portal to be 

customized as per HPCL requirements. 

• Download all the necessary details related to the course from the 

existing system to the new system.Every week the institute conducts 3 to 4 

courses 

• Creation of digitial content and integrating with the portal at HQO 

• Making the content accessible and execute them on the Thin Clients 

• Creation and Access to Employee training history. 

• Participant’s login ids to be created before the participants report to MDI. 

• Integration with ADS server at PH for user authentication to be 

implemented... 

• The moment participant come in they would login to the portal and put 

their preferences... 

• Checkin and Check out system should be generated. 

• Feedback form to be computerised 

• Test / Quiz to be computerised. 

• Customise Reports (up to 10 nos.) 

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Additional Terms and Conditions 

1. Warranty & AMC 


Attachment V 

• The entire material shall be delivered with minimum three year 

comprehensive onsite warranty from the date of the acceptance of the scope 

of the work. The acceptance of the scope of the work shall be done based on 

the successful demonstration on the features & functionalities asked in the 

tender document. However in case of implementation is pending due to nonreadiness 

on HPCL’s account, the warranty shall start from the date of last 

commissioning by the vendor 

• The post warranty maintenance support may be placed on the vendor after 

the expiry of the warranty period. The vendor shall provide post warranty AMC 

charges for the three (3) years from the expiry of the warranty period 

The scope of the work & terms for the post-warranty support /AMC contract shall 

be based on this document. However HPCL will enter into support/AMC contract 

separitly at the end of the warranty period,at the discreetion of HPCL. The 

payment against post-warranty support/AMC shall be done quarterly at the end of 

every period. 

During the warranty period or later, HPCL shall be free to add any additional 

components to the switches, which can be procured either from the original 

equipment manufacturer or elsewhere. The warranty of such additional 

components will not be governed by the above warranty clause. Since it is 

expected that the components of the original equipment be in conformity to 

open standards, the supplier shall not lay any claim for incompatibilities of 

additional components with the original equipment. In case of any breakdown of 

the original equipment, where there are additional components not sourced from 

the original equipment manufacturer, the guarantee of the supplier will be limited 

to the components originally supplied. However, if the supplier claims that the 

breakdown(s) are due to additional components, it shall be the responsibility of 

the supplier to establish technically the veracity of such claims. 

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2. Service Level Agreement & Non-Performance charges : 

The material shall be classified into 2 types – critical & non-critical. The Servers, 

UPS and the active devices (cisco switches) shall be critical items and all other 

items supplied by the vendor shall be non-critical items. 

The resolution time for all critical items is 4 working hours. The problem shall 

have to be resolved within 4 hours of making a complaint. The resolution time for 

all non-critical items shall be 1 working day. The problem shall have to be 

resolved by the vendor within 1 working day of making a complaint. 

Service Level Agreement and Non-performance Charges during warranty & 

AMC period: 

All the services shall have minimum 98 % uptime . This shall be applicable to 

working hours of 9.30 am to 7.00 pm ( Monday to Saturday) excluding Sundays 

and the national holidays. The resolution time of any fault shall be within 4 

working hours. 

Non performance :- The above SLA is meant for comprehensive monitoring 

and management of the network ,Server and other Services for maximum uptime 

and optimum performance.Any failure in meeting HPCL’s expectations as per the 

SLA , shall attract non performance charges.The leviable non performance 

charges are as follows 

Overall Uptime :- Over all uptime will be calculated on monthly basis . If the 

overall uptime falls below 98% for a month , NPC charges shall be 0.025% of the 

total PO value for every drop of 1% below 98%. This NPA will be calculated on 

pro-rata basis if the overall uptime drops below 98%.This NPC charges will be 

deducted from the additional 10% of retention money during warranty period and 

from the AMC charges after the warranty gets over.NPC for delay in resolution 

time for every hour of delay in resolution of complain as per SLA ,NPC of 0.01% 

of the order value will be deducted.The max NPC of any time applied on the 

vendor shall not exceed 5% of the order value. 

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The bidders must furnish following information : 

(Attachment VI) 

1) Bidder’s details : 

Complete address, telephone & fax nos. of your office dealing this 

1. 

tender 

2. Details of your official dealing with HPCL for this tender 

2) Deviations from Objectives : 

The bidder must specify the deviations / infeasibility, if any, from the expectations 

in this tender document. In case nothing is specified under this heading, it will be 

assumed that there are no deviations from the HPCL’s requirements as 

described in this document. 

3) Compliance Sheet: 

It is mandatory for every bidder to fill-up this compliance sheet with full 

information. The table shall be referred to decide conformance to HPCL’s 

requirements and HPCL may not revert back to the bidder for seeking any further 

clarifications. Therefore bidders are requested to be specific and fill it up without 

any ambiguity. 

# Item Reference 

Annexure/Cl 

ause 

Full conformity to scope of work 

accepted 

Warranty / Post Warranty AMC 

clause accepted 

Attachment 

IV 

Attachment V 

SLA clause accepted Attachment V 

Eligibility Criteria Attachment III 

Non Performance charges 

clause accepted 

Attachment V 

Yes/N 

o 

Remarks 

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General Terms and Conditions 


(Attachment VII) 

1. Please contact Shri Asoke Bera/Kripesh Saha, IT Dept, Petroleum House, 4th 

floor, 17 J. Tata Road, Mumbai 400 020 for all Technical enquiries. Tel. 22863414 

2. Firm Price : Your prices should remain firm till the completion of the order. Any 

variation in taxes, duties and statutory levies / imposition of new levies during the 

pendancy of the order will be to HPCL’s account. 

3. Project Completion Schedule: Refer clause no 5 of Attachment II 

Complete delivery of all the equipment and material to be supplied under the scope 

of this tender shall be supplied together and in totality. No part delivery of the same 

shall be accepted. 

4. Delayed Delivery & Non-performance charges: The date of job completion 

should be as stipulated in the order will be deemed to be the essence of the contract. 

a.) LD is applicable for Hardware deliverable that is supply. All the material 

should supply with in 12 weeks from the date of P.O. Any delay beyond 12 

weeks , standard LD is applicable on the hardware cost. 

b.) Overall project should be completed within 16 weeks from the date of P.O. 

Any delay beyond 16 weeks, standard LD will be applicable on Installation 

and commission charges, subject to equipments having been supplied within 

12 weeks. 

In case of delay in execution of the order beyond the date of delivery as stipulated in 

the order or any extensions sanctioned by the Corporation at its options either: 

i) Accept delayed delivery at prices reduced by a sum equivalent to 1/2% of the 

contract value for every week of delay or part thereof of the delay subject to a 

maximum of 5% of the total contract value. The contract value means the total cost 

including taxes, duties, levies, freight etc. 

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(OR) 

ii) Cancel the order in part or full and purchase such cancelled quantities from 

elsewhere on account and at the risk of the vendor, without prejudice to its right 

under (i) above in respect of goods delivered. 

In case of delay in services during warranty / AMC period Non Performance Charges 

will be applicable as per clause no. 2 mentioned at Attachment – V 

6. Payment Terms : 

• 40% of the total PO will be made on the delivery of complete Bill Of Material 

ordered against this PO (Supply Phase). 

• 30% payment will be released on after the Installation of all the Servers, Thin 

Client and LAN deployment (Installation Phase) 

• 20 % payment will be released on completion of project (Configuration 

Phase). 

• Remaining 10% of the total PO value to be retained as retention money for 

NPCs during Waranty period in addition to bank gurantee. 

Payment will be made 30 days from the date of receipt of materials (either vide 

MRR or receipted challan)/completion of activity. Payment will be made at our 

Disbursement Section, Petroleum House, 17 J. Tata Road, Mumbai 400 020. 

OR 

15 days from receipt of the bill along with proof of delivery to HPCL, whichever is 

later. 

Payment for administrator charges will be made at the quarterly at the end of every 

quarter. 

6. Earnest Money Deposit (EMD) : Each tender should be accompanied by EMD 

for Rs.2,00,000/- (Rs. Two Lakhs only) by way of pay order/demand draft or nonrevocable 

Bank Guarantee (as per format) on any scheduled bank (other than Cooperative 

Banks) in India in favour of M/s. Hindustan Petroleum Corporation Limited, 

payable at Mumbai. Cheques, Money Orders, Cash etc., will not be accepted. 

Tenders without EMD in the required form will be rejected. EMD of unsuccessful 

tenderers will be refunded only after finalisation of order without any interest. In 

other words, EMD for Tenders with D/D or Bank Guarantee from any Co- 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



operative Bank will not be accepted even if it is a Scheduled Bank. In case 

EMD is given from a Co-operative Bank your offer will be rejected. 

In case successful tenderer withdraws his offer/fails to take up the job, his EMD will 

be forfeited and no claim whatsoever will be entertained. Linking with earlier 

transactions/adjustments with pending bills, or any other amount payable by the 

corporation is not allowed. 

The Earnest Money is liable to forfeiture in the event of: 

i) Withdrawal of offers during the validity period of the offer/ non-workability of 

rates. 

ii) Non-acceptance of orders when placed. 

iii) Non-confirmation of acceptance or orders within the stipulated time after 

placement of orders. 

iv) Any unilateral revision made by the tenderer during the validity period of the 

offer. 

v) Non-execution of the document after acceptance of the contract due to any 

dispute of the tenderers or any reason whatsoever 

Exemption from Earnest Money: 

i. Public Sector Undertakings (State/Central) are exempted from payment of 

Earnest Money. 

ii. Units registered with National Small Industries Corp. Ltd (NSIC) are exempted 

from payment of Earnest Money provided 

a. The unit is Registered for the item tendered and the value of the 

quotation does not exceed the value limit given in the certificate produced. 

b. Registration Certificate is valid as on date of quotation. 

c. Quotation is accompanied by photostat copy of valid NSIC Registration 

Certificate & competency certificate. 

Earnest Money Deposit Refund will be made to all unsuccessful tenderers after 

finalization of tender. EMD of successful bidder(s) shall be returned, without interest 

after receipt of necessary Security Deposit. HPCL will not pay any interest on EMD 

/ Security Deposit / Retention Money etc. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



Registration with DGS&D, Kendriya Bhandar etc. will not entitle the tenderer to claim 

exemption from payment of Earnest Money. 

7. Warranty/AMC: Refer warranty & AMC clause at attachment V. Please ensure 

that P.W. AMC charges are quoted in the Price Schedule at Attachment X B. 

8. Performance Bank Guarantee: The supplies made against this order shall be 

fully guaranteed against any manufacturing defects/poor workmanship/inferior quality 

etc. for a period of three years from the date of installation OR three years from the 

date of last installation whichever is later. During this period you will arrange to 

repair/replace any defective parts free of cost or replace complete set if required. 

Guarantee certificate should be submitted alongwith despatch documents. You will 

furnish performance Bank Guarantee in favour of HPCL issued by Scheduled Bank 

(other than Co-operative banks) for 10% value of the material supplied and valid 

during the above guarantee period. The Performance Bank Guarantee should be 

given well in advance failing which 10% will be withheld from the payments due to 

the vendor until expiry of the Warranty period. 

9. Security Deposit (SD): The successful Bidder(s) will have to make a Security 

Deposit of 1% (One percent) of the total Order value in the form of an account 

payee crossed Demand Draft from a Scheduled Bank other than Co-operative Bank 

drawn in favour of ‘Hindustan Petroleum Corporation Limited’, payable at Mumbai, 

within 15 days of date of receipt of LOI/PO, failing which HPCL reserves the right to 

cancel the Order/LOI and forfeit the EMD. Security Deposit will be refunded without 

any interest after successful execution of the order (supply /installation) in all 

respects. 

10. Changes in Configuration : On placement of the Purchase Order, during the 

currency of the same, if the configuration quoted for cannot be supplied by the 

Vendor due to its phasing out and/or non-availability, then HPCL may accept a 

higher configuration. The vendor shall obtain clearance from HPCL for supplying a 

higher configuration. HPCL shall be the final deciding authority regarding a higher 

configuration, if the configuration tendered for is not available. All the equipment 

supplied shall be in best working condition. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



11. Termination :- HPCL may at any time terminate the contract for reasons to be 

recorded in writing. 

12. Arbitration : 

a) All disputes and differences of whatsoever nature, whether existing or which 

shall at any time arise between the parties hereto touching or concerning the 

agreement, meaning, operation or effect thereof or to the rights and liabilities of the 

parties or arising out of or in relation thereto whether during or after completion of 

contract or whether before after determination, foreclosure, termination or breach of 

the agreement (other than those in respect of which the decision of any person is, by 

the contract, expressed to the final and binding) shall, after return notice by either 

parties to the agreement to the other of them and to the Appointing Authority 

hereinafter mentioned, be referred for adjudication to the sole arbitrator to be 

appointed as hereinafter provided. 

b) The appointing authority shall either himself act as a sole arbitrator or nominate 

some officer of Hindustan Petroleum Corporation Ltd. (refereed to as owner or 

HPCL) to act as Sole Arbitrator to adjudicate the disputes and differences between 

the parties. The Bidder/vendor shall not be entitled to raise any objection to the 

appointment of such officer of the owner as the Sole Arbitrator on the ground that the 

said officer is an officer and /or shareholder of the owner or that he /she has to deal 

or dealt with the matter to which the contract relates or that in the course of duties as 

of officer of the owner, he/she has/ had expressed view on all or any of the matters 

in dispute or difference. 

c) In the event of the Arbitrator to whom the matter is referred to, does not accept the 

appointment, or is unable or unwilling to act or resigns or vacates his office for any 

reasons whatsoever, the Appointing Authority aforesaid, shall nominate another 

officer of the Owner to act as Arbitrator. 

d) Such Officer nominated as Sole Arbitrator shall be entitled to proceed with the 

Arbitration from the stage at which it was left by the predecessor. It is expressly 

agreed between the parties that no person other than the Appointing Authority or an 

Officer of the Owner nominated by the Appointing Authority, shall act as an 

Arbitrator. 

e) The award of the Sole Arbitrator shall be final and binding on the parties to the 

agreement. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



f) The work under the Contract shall, however, continue during the Arbitration 

proceedings and no payment due or payable to the concerned parties shall be 

withheld (except to the extent disputed) on account of initiation, commencement or 

pendancy of such proceedings. 

g) The Arbitrator may give a composite or separate Award(s) in respect of each 

dispute or difference referred to him and may also make interim award(s) if 

necessary. 

h) The fees of the Arbitrator and expenses of arbitration, if any, shall be borne 

equally by the parties unless the Sole Arbitrator otherwise directs in his award with 

reasons. The Award of the Sole Arbitrator shall be final and binding on both the 

parties. 

i) Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 

1996 or any statutory modification or re-enactment thereof and the rules made 

thereunder, shall apply to the Arbitration proceedings under this Clause. 

j) The Contract shall be governed by and constructed according to the laws in force 

in India. The party is hereby submit to the exclusive jurisdiction of the Courts situated 

at Mumbai for all purposes. The Arbitration shall be held at (preferably to the location 

where the work is being carried out, or nearest major controlling city or from where 

P.O. is placed, say Mumbai) and conducted in English language. 

k) The Appointing Authority is the Functional Director of Hindustan Petroleum 

Corporation Ltd. 

13. Validity: The rates quoted in this Bid are to be kept valid for a period of 180 

days from the Bid due date or extended Bid due date. 

14. Grievances Redressal Mechanism is hosted on the Corporation’s web site. 

Refer the site for details. 

If the Bidder fails to complete the work and the order is cancelled, the amount 

due to him on account of work executed by him, if payable shall be paid to 

him, only after due recoveries as per the provisions of contract and that too 

after alternative arrangements to complete the work has been made. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



HPCL RESERVES THE RIGHT TO ACCEPT OR REJECT ONE OR ALL TENDER 

IN PART OF IN FULL AT ITS OWN DISCRETION. 

Parties are requested to refrain from putting additional clauses/terms/conditions in 

their offer & confirm unconditional acceptance to the terms and conditions of this 

tender enquiry. Offers with additional terms & conditions are liable for rejection. 

PARTY TO TAKE CARE TO ENSURE THAT THERE ARE NO ARITHMETICAL 

ERRORS. IN CASE OF ANY DISCREPANCY IN THE TOTALS BASED ON 

CALCULATION IN THE PARTY’S OFFER AND THAT BASED ON HPCL’S 

WORKING, THE TOTAL BASED ON HPCL’S WORKING SHALL BE FINAL AND 

NON-ARBITRABLE. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


Vendor Data Form 


(Attachment VIII) 

1. Name of the Company: ____________________________________ 

2. Address of the Company: __________________________________ 

__________________________________ 

__________________________________ 

3. During the time the Tender enquiry is received and the tender is 

submitted by us to your office, we authorize following person/persons 

whose signatures are attested below to deal with HPCL on our behalf 

for any clarifications: 

Sr. No. Name & Designation 

1 

2 

3 

Contact 

Telephone 

& Fax 

E-mail Address Specimen 

Signature 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


SERVER / UPS / THIN CLIENTS 


Please indicate (yes / no) in the table below and 

to be submitted along with unpriced bid. 

(Attachment X A) 

Sr. 

No. Main Head Description Quantity Quoted 

A THIN CLIENTS 

Software for Thin Client 

Keyboard and Mouse 

17 inch TFT 

2 USB 2.0 Ports of above 

Ports for Micro-Phone as well as 

Headphone 

One 10/100 Ethernet Port 

One Power Connector 

All Supporting Documentation as Per 

Specifications to be submitted 

128 MB RAM 

Speakers 

150 

B 

x 64 (Opteron) or higher Server Specification 

Processor 

Number 2 (Dual core) 

Type: AMD Opteron Processor 200 

Series 

Architecture 

Dual Core :AMD Opteron Model 285 

@ 2.6 GHz (95W). 

Chipset AMD Opteron 8000 or equivalent 

Cache memory 1 MB Level 2 cache per processor 

core 

Main Memory 

Capacities 

Min. DIMM slots per processor: 4 

Min. DIMM slots per System Board: 

8 (using 2 processors) 

______________________________ 

31 of 59 Signature & Seal of Tenderer 

3 

Not 

Quoted



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



DIMM type: DDR SD RAM @400 MHz 

with advanced ECC 

Capacity: 8 GB (expandable to 16 

GB) 

Standard Interfaces 

Network Min. two 10/100/1000Base-T Ethernet 

ports 

Lights out 

Management 

One RJ45 Port. 

Serial port Min. One Port 

Mouse One 

Keyboard One 

Video One 

SAS Four channel SAS interface, internal 

access only. 

USB Min. 3 Ports 

Expansion bus Min. Two internal MD2 low profile 64bit 

PCI-X slots 

Internal Mass Storage 

Two hot-swap Disks ( 73GB 10K RPM 

Disks 

SAS HDD) upgrade upto four hot-swap 

Disks 

DVD-ROM 

One EIDE ATAPI Slot Loading DVD- 

ROM 

Floppy Drive Standard 1.44 MB Drive 

Backup Device 

One IBM/ HP make equivalent of IBM 

LTO 3580-L23 or HP Storageworks 

Ultrium 920 with 12 media cartridges It 

should be compatible to the servers 

that has been supplied as above and 

with proper necessary interfaces) 

RAID SUPPORT 0,1 onboard 

Dual redundant, hot swappable power 

supplies 

Power Supplies (Maximum DC output: Vendor to 

specify 

(Maximum AC input: Vendor to specify 

Environment 

AC power 90-250 V AC (47-63 Hz) 

Operating: 5° C to 35° C 

Nonoperating: -40° C to 65° C 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


Humidity 


Single, non-rack system: 

Operating: 10% to 90% relative 

humidity noncondensing, 27° C max 

wet bulb 

Nonoperating: up to 93% relative 


wet bulb 

Server Rack and Rack Mounting 

Server Rack Standard 42 U Server Rack 

Rack Units Should be for all severs supplied of 

SUN/HP/IBM/Dell/APC make (1 no.) 

Console 4 Port KVM with LCD 15" Monitor, 

Mouse & 104 Keyboard (1 no.) 

Rack Mounting Kit for mounting on the industry standard 42 U 

Server Rack 

Operating System 

Management 

Software 

Dual Core AMD Opteron Support: 

Solaris 10 x64 (64-bit) 

Red Hat Enterprise Linux 4.0 (64-bit) 

ILOM provides remote administration 

via an intuitive browser-based GUI, 

DTMF CLI and remote console 

Windows Server 2003, Enterprise 

Edition (32/64-bit) 

Windows Server 2003, Standard 





LOM provides for full remote KVMS 

(Keyboard, Video, Mouse, Storage) 

support together with remote media 

functionality. (1 no.) 

Lights-out management (LOM) is 

achieved using an on-board, 

independently powered service 

processor with its own robust, security 

hardened OS. 




______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


C 

D 

FC HBA's 

UPS (APC / 

Emerson) 

Portal 

Development 


Supports SNMP V1, v2c, v3 or IPMI 

v2.0 protocols. 

2 FC HB Adaptors & connecting cables 

to connect to standard FC storage unit 

(2 nos.) 

Smart-UPS 5 KVA one phase . 

30 Min full backup 

Maintenance Free Battery for above 

UPS 

Rack for Batteries 

Application development Training 

Portal JSP. 1 

E Printer Network Printer 

Mono Ppm-35 , duplex printer 6 

Colors Ppm-25 , 2 

F Additional Server 

G 

Additional 

H/W or S/W 

H TOTAL 

X 

TOTAL SUPPLY 

COST 

Any additional server to run the desire 

solution (Vendor has to specify the 

quantity and details) 

Any additional H/W or S/W for Cluster 

(Vendor has to specify the quantity and 

details) 

All the above items mentioned at A, B, 

C, D, E, F, G 

VAT _____% 

Octroi _____% 

I 

Installation and Commissioning Charges A, B, C, D, E, F, G 

(As a percentage of Total Supply Cost given above) _____% 

Service Tax on Installation and Commissioning charges _____% 

Y TOTAL FOR INSTALLATION AND COMMISSIONING 

______________________________ 


1



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


J 


POST WARRANTY AMC CHARGES (As a percentage of 

the Total Supply Cost given above) 

P/W AMC charges for fourth year after warranty 

(exclusive of taxes) 

Service Tax on P/W AMC for fourth Year 

P/W AMC charges for fifth year after warranty (exclusive 

of taxes) 

Service Tax on P/W AMC for fifth Year 

P/W AMC charges for Sixth year after warranty (exclusive 

of taxes) 

Service Tax on P/W AMC for Sixth Year 

Z TOTAL FOR POST WARRANTY AMC 

GRAND TOTAL (X + Y + Z) 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


ACTIVE COMPONENTS 


Sr.No Product Description Qty Quoted 

1 

WS-C3750G- 

24TS-E1U 

Core Switch at Server Room 

Catalyst 3750 24 10/100/1000 + 4 

SFP Enh Multilayer;1RU 

1 

2 CAB-ACE Power Cord Europe 1 

3 

CAB-STACK- 

50CM 

Cisco StackWise 50CM Stacking 

Cable 

1 

4 

5 

6 

WS-C2960-48TC- 

L 

WS-C2960-24TC- 

L 

GLC-SX-MM= 

Catalyst 2960 48 10/100 + 2 T/SFP 

LAN Base Image 

Catalyst 2960 24 10/100 + 2 T/SFP 


GE SFP, LC connector SX 

transceiver 

7 

CON-CSSPD- 

C29604TC 9 

8 Fiber to UTP Media Converter 2 

A 

TOTAL 

TOTAL SUPPLY 

COST 

______________________________ 


4 

4 

20 

VAT _____% 

Octroi _____% 

Installation and Commissioning Charges (As a percentage of 

Total Supply Cost given above) _____% 


B TOTAL FOR INSTALLATION AND COMMISSIONING 

Not 

Quoted



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 









of taxes) 



of taxes) 


C TOTAL FOR POST WARRANTY AMC 

GRAND TOTAL (A + B + C) 

PASSIVE COMPONENTS 

Sr No Part No. Description Qty UOM Quoted 

1 700211931 

2 107067860 

4-pair, Cat6 UTP Cable, roll 

of 305m,Grey Color 30 Box 

Cat 6, Rj45 UTP jack with 

dust cover Almond 150 Nos. 

3 107984007 1-port Surface Mount box 150 Nos. 

4 700173735 Cat 6, 24 port jack panel 11 Nos. 

5 CPC3312-03F007 

6 CPC3312-03F004 

7 Fiber 

8 700012347 

Cat 6, UTP mounting card - 

7 ft Yellow 150 Nos. 


4 ft White 150 Nos. 

6-core 50/125 micron 

Outdoor Fiber Cable.(MM) 

1325 Mtrs. 

______________________________ 


Not 

Quoted



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


9 760028332 

10 760033886 


600 G2 Rack mount 

polycarbonate Modular 

fiber LIU(fixed) 

600G2 Panel, Accepts 24 

Simplex SC Adapters 

7 Nos 

4 No. 

11 760033894 



3 No. 

12 700007024 SC Connector Multimode 120 Nos 

13 108622895 SC Adapters Duplex 54 Nos. 

14 

15 

16 

FPCMSCSC32- 

RF010 

FPCMLCSC22- 

RF010 

ValRack 

SC-SC Multimode 50/125 

micron Duplex Patch Cord, 

3 Meter 15 Nos. 

SC-LC Multimode 50/125 



42U Rack, 800 X 800 with 

standard accessories ( 

Network Rack) 

1 Nos 

17 ValRack 12U Rack Wall mount Rack 3 Nos 


19 Suprem 

38 mm PVC HDPE Pipe with 

Accessories. 1200 Mtrs. 

20 BEC/Vimco 25 mm GI Conduit Pipe 

15 mm PVC Casing 

200 Mtrs. 

21 Precision Capping 


400 Mtrs. 



300 Mtrs. 

23 Precision Capping 500 Mtrs. 

24 Precision 

25 Precision 

32 mm PVC Conduit Pipe 

with Accessories 500 Mtrs. 

32 mm PVC Flexible Pipe 

Accessories 200 Mtrs. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


26 Precision 




27 Precision 



28 

ValRack 

19" Horizontal Cable 

Manager 

10 Nos 

A Total 

B VAT on Total A 

C Octroi 

D Total (A + B + C) 

1 Labour 

2 Labour 

3 Labour 

4 Labour 

5 Labour 

6 Labour 

7 Labour 

8 Labour 

9 Labour 

Installation Charges 

Laying & Fixing of 38 mm 

PVC HDP Pipe with 

Accessories. 1200 Mtr 

Laying & Fixing of 25 mm GI 

Conduit Pipe 50 Mtr 


PVC Casing Capping 500 Mtr 




PVC Casing Capping 


PVC Conduit Pipe with 

400 Mtr 

Accessories 


PVC Flexible Pipe 

500 Mtr 

Accessories 


PVC Conduit Pipe 

200 Mtr 

Accessories 



300 Mtr 

Accessories 200 Mtr 

10 Labour Soft Soil Digging & Refilling 250 Mtr 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



11 Labour Hard Soil Digging & Refilling 50 Mtr 

12 Labour 

13 Labour 

14 Labour 

15 Labour 

16 Labour 

17 Labour 

Testing, Documentation & 

Certification Charge 150 Nos 

Cat 6 UTP Cable Laying 

Charges 

Cat 6 24 Port Patchmax 

9000 Mtr 

panel 

Cat 6 Information Outlet 

8 Nos 

Termi 

Fiber Connector 

150 Nos 

Termination SC 

Fiber Cable Laying 

50 Nos 

Charges 1325 Mtr 

18 Labour Rack Installation Charges 7 Nos 

19 Labour Old Cable Repulling 

38 mm PVC HDPE Pipe 

1500 Mtr 

20 Labour 

Laying 1200 Mtr 

21 Labour 

Tagging & Numbering on 

Cables 200 Nos 

22 Labour Cable Route Marker 100 Nos 

E Total 

F Service Tax on Total E 

G Total (E + F) 

Grand Total (D + G) 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


SOFTWARE 


Sr.No Software Qty Quoted 

1 Windows 2003 Server CAL's (150 ThinClient) 150 

Windows 2003 server- Terminal services client Access 

2 

Licenses (TS-CALs) (150 ThinClient) 

150 

3 Citrix Metaframe Licenses (80 concurrent user) 80 

4 Windows 2003 Enterprise Server 3 

5 Sun Ray Software 4 - 150 

6 Red Hat Enterprise Linux 4 update 3, ES Edition 

Any other Software required apart from the above 

7 

softwares to run the solution given by Vendor 

Total 

3 

Octroi 

Grand Total 

______________________________ 


Not 

Quoted 

Note :- Please quote for the software as per solution given to HPCL . Any other software required to run 

the given soution please quote as per the above format 

ADMINISTRATOR COST 

Sr.No Description 

Man 

Month 

1 Administrator 36 


Quoted 

Not 

Quoted



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



PRICED BID 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


SERVER / UPS / THIN CLIENTS 


To be submitted as priced bid. 

(Attachment IX B) 

Sr. 

No. Main Head Description Quantity Rate Amount 

A THIN CLIENTS 150 

Software for Thin Client 

Keyboard and Mouse 

17 inch TFT 

2 USB 2.0 Ports of above 

Ports for Micro-Phone as well as 

Headphone 

One 10/100 Ethernet Port 

One Power Connector 

All Supporting Documentation as Per 

Specifications to be submitted 

128 MB RAM 

Speakers 

B 

x 64 (Opteron) or higher Server Specification 

Processor 

Number 2 (Dual core) 

Type: AMD Opteron Processor 200 

Series 

Architecture 

Dual Core :AMD Opteron Model 285 

@ 2.6 GHz (95W). 

Chipset AMD Opteron 8000 or equivalent 

Cache memory 1 MB Level 2 cache per processor 

core 

Main Memory 

Min. DIMM slots per processor: 4 

Min. DIMM slots per System Board: 

8 (using 2 processors) 

Capacities 

DIMM type: DDR SD RAM @400 MHz 

with advanced ECC 

Capacity: 8 GB (expandable to 16 

GB) 

______________________________ 


3



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



Standard Interfaces 

Network Min. two 10/100/1000Base-T Ethernet 

ports 

Lights out 

Management 

One RJ45 Port. 

Serial port Min. One Port 

Mouse One 

Keyboard One 

Video One 

SAS Four channel SAS interface, internal 

access only. 

USB Min. 3 Ports 

Expansion bus Min. Two internal MD2 low profile 64bit 

PCI-X slots 

Internal Mass Storage 

Two hot-swap Disks ( 73GB 10K RPM 

Disks 

SAS HDD) upgrade upto four hot-swap 

Disks 

DVD-ROM 

One EIDE ATAPI Slot Loading DVD- 

ROM 

Floppy Drive Standard 1.44 MB Drive 

Backup Device 

One IBM/ HP make equivalent of IBM 

LTO 3580-L23 or HP Storageworks 

Ultrium 920 with 12 media cartridges It 

should be compatible to the servers 

that has been supplied as above and 

with proper necessary interfaces) 

RAID SUPPORT 0,1 onboard 

Dual redundant, hot swappable power 

supplies 

Power Supplies (Maximum DC output: Vendor to 

specify 

(Maximum AC input: Vendor to specify 

Environment 

AC power 90-250 V AC (47-63 Hz) 

Operating: 5° C to 35° C 

Nonoperating: -40° C to 65° C 

Humidity 

Single, non-rack system: 

Operating: 10% to 90% relative 


wet bulb 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



Nonoperating: up to 93% relative 


wet bulb 

Server Rack and Rack Mounting 

Server Rack Standard 42 U Server Rack 

Rack Units Should be for all severs supplied of 

SUN/HP/IBM/Dell/APC make (1 no.) 

Console 4 Port KVM with LCD 15" Monitor, 

Mouse & 104 Keyboard (1 no.) 

Rack Mounting Kit for mounting on the industry standard 42 U 

Server Rack 

Operating System 

Management 

Software 

Dual Core AMD Opteron Support: 

Solaris 10 x64 (64-bit) 

Red Hat Enterprise Linux 4.0 (64-bit) 




Windows Server 2003, Enterprise 


Windows Server 2003, Standard 





LOM provides for full remote KVMS 

(Keyboard, Video, Mouse, Storage) 

support together with remote media 

functionality. (1 no.) 

Lights-out management (LOM) is 

achieved using an on-board, 

independently powered service 

processor with its own robust, security 

hardened OS. 




Supports SNMP V1, v2c, v3 or IPMI 

v2.0 protocols. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


C 

D 

FC HBA's 

UPS (APC / 

Emerson) 

Portal 

Development 


2 FC HB Adaptors & connecting cables 

to connect to standard FC storage unit 

(2 nos.) 

Smart-UPS 5 KVA one phase . 

30 Min full backup 

Maintenance Free Battery for above 

UPS 

Rack for Batteries 

Application development Training 

Portal JSP. 1 

E Printer Network Printer 

Mono Ppm-35 , duplex printer 6 

Colors Ppm-25 , 2 

F Additional Server 

G 

Additional 

H/W or S/W 

H TOTAL 

X 

TOTAL SUPPLY 

COST 

Any additional server to run the desire 

solution (Vendor has to specify the 

quantity and details) 

Any additional H/W or S/W for Cluster 

(Vendor has to specify the quantity and 

details) 

All the above items mentioned at A, B, 

C, D, E, F, G 

VAT _____% 

Octroi _____% 

I 

Installation and Commissioning Charges A, B, C, D, E, F, G 

(As a percentage of Total Supply Cost given above) _____% 


Y TOTAL FOR INSTALLATION AND COMMISSIONING 

______________________________ 


1



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


J 








of taxes) 



of taxes) 


Z TOTAL FOR POST WARRANTY AMC 

GRAND TOTAL (X + Y + Z) 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


ACTIVE COMPONENTS 


Sr.No Product Description Qty Rate Amount 

1 

WS-C3750G- 

24TS-E1U 

Core Switch at Server Room 

Catalyst 3750 24 10/100/1000 + 4 

SFP Enh Multilayer;1RU 

1 

2 CAB-ACE Power Cord Europe 1 

3 

CAB-STACK- 

50CM 

Cisco StackWise 50CM Stacking 

Cable 

1 

4 

5 

6 

WS-C2960-48TC- 

L 

WS-C2960-24TC- 

L 

GLC-SX-MM= 

Catalyst 2960 48 10/100 + 2 T/SFP 


Catalyst 2960 24 10/100 + 2 T/SFP 


GE SFP, LC connector SX 

transceiver 

7 

CON-CSSPD- 

C29604TC 9 

8 Fiber to UTP Media Converter 2 

A 

TOTAL 

TOTAL SUPPLY 

COST 

______________________________ 


4 

4 

20 

VAT _____% 

Octroi _____% 

Installation and Commissioning Charges (As a percentage of 

Total Supply Cost given above) _____% 


B TOTAL FOR INSTALLATION AND COMMISSIONING



Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 









of taxes) 



of taxes) 


C TOTAL FOR POST WARRANTY AMC 

GRAND TOTAL (A + B + C) 

PASSIVE COMPONENTS 

Sr No Part No. Description Qty UOM Rate Amount 

1 700211931 

2 107067860 

4-pair, Cat6 UTP Cable, roll 

of 305m,Grey Color 30 Box 

Cat 6, Rj45 UTP jack with 

dust cover Almond 150 Nos. 

3 107984007 1-port Surface Mount box 150 Nos. 

4 700173735 Cat 6, 24 port jack panel 11 Nos. 

5 CPC3312-03F007 

6 CPC3312-03F004 

7 Fiber 

8 700012347 


7 ft Yellow 150 Nos. 


4 ft White 150 Nos. 

6-core 50/125 micron 

Outdoor Fiber Cable.(MM) 

1325 Mtrs. 

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9 760028332 

10 760033886 


600 G2 Rack mount 

polycarbonate Modular 

fiber LIU(fixed) 



7 Nos 

4 No. 

11 760033894 



3 No. 

12 700007024 SC Connector Multimode 120 Nos 

13 108622895 SC Adapters Duplex 54 Nos. 

14 

15 

16 

FPCMSCSC32- 

RF010 

FPCMLCSC22- 

RF010 

ValRack 

SC-SC Multimode 50/125 



SC-LC Multimode 50/125 



42U Rack, 800 X 800 with 

standard accessories ( 

Network Rack) 

1 Nos 



19 Suprem 

38 mm PVC HDPE Pipe with 

Accessories. 1200 Mtrs. 

20 BEC/Vimco 25 mm GI Conduit Pipe 


200 Mtrs. 



400 Mtrs. 



300 Mtrs. 

23 Precision Capping 500 Mtrs. 

24 Precision 

25 Precision 


with Accessories 500 Mtrs. 



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Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


26 Precision 




27 Precision 



28 

ValRack 

19" Horizontal Cable 

Manager 

10 Nos 

A Total 

B VAT on Total A 

C Octroi 

D Total (A + B + C) 

1 Labour 

2 Labour 

3 Labour 

4 Labour 

5 Labour 

6 Labour 

7 Labour 

8 Labour 

9 Labour 

Installation Charges 


PVC HDP Pipe with 

Accessories. 1200 Mtr 

Laying & Fixing of 25 mm GI 

Conduit Pipe 50 Mtr 






PVC Casing Capping 


PVC Conduit Pipe with 

400 Mtr 

Accessories 



500 Mtr 

Accessories 


PVC Conduit Pipe 

200 Mtr 

Accessories 



300 Mtr 

Accessories 200 Mtr 

10 Labour Soft Soil Digging & Refilling 250 Mtr 

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11 Labour Hard Soil Digging & Refilling 50 Mtr 

12 Labour 

13 Labour 

14 Labour 

15 Labour 

16 Labour 

17 Labour 

Testing, Documentation & 

Certification Charge 150 Nos 

Cat 6 UTP Cable Laying 

Charges 

Cat 6 24 Port Patchmax 

9000 Mtr 

panel 

Cat 6 Information Outlet 

8 Nos 

Termi 

Fiber Connector 

150 Nos 

Termination SC 

Fiber Cable Laying 

50 Nos 

Charges 1325 Mtr 

18 Labour Rack Installation Charges 7 Nos 

19 Labour Old Cable Repulling 

38 mm PVC HDPE Pipe 

1500 Mtr 

20 Labour 

Laying 1200 Mtr 

21 Labour 

Tagging & Numbering on 

Cables 200 Nos 

22 Labour Cable Route Marker 100 Nos 

E Total 

F Service Tax on Total E 

G Total (E + F) 

Grand Total (D + G) 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


SOFTWARE 


Sr.No Software Qty Rate Amount 

1 Windows 2003 Server CAL's (150 ThinClient) 150 

Windows 2003 server- Terminal services client Access 

2 

Licenses (TS-CALs) (150 ThinClient) 

150 

3 Citrix Metaframe Licenses (80 concurrent user) 80 

4 Windows 2003 Enterprise Server 3 

5 Sun Ray Software 4 - 150 

6 Red Hat Enterprise Linux 4 update 3, ES Edition 

Any other Software required apart from the above 

7 

softwares to run the solution given by Vendor 

Total 

3 

Octroi 


Note :- Please quote for the software as per solution given to HPCL . Any other software required to run 

the given soution please quote as per the above format 

ADMINISTRATOR COST 

Sr.No Description 

Man 

Month 

1 Administrator 36 


Rate Amount 

THE GRAND TOTALS FOR SERVER / UPS / THIN CLIENTS, ACTIVE 

COMPONENTS, PASSIVE COMPONENTS, SOFTWARE AND ADMINISTRATOR 

COST WILL BE TAKEN INTO ACCOUNT FOR EVALUATION. 

Total Cost (In words):_________________________________________________ 

Note: In case of variation in the amount mentioned in words and figures; the amount 

mentioned in words will be considered. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


(SPECIMEN) 


(Attachment X) 

BANK GUARANTEE IN LIEU OF EARNEST MONEY (On Non-Judicial stamp 

paper of appropriate value) 

TO : Hindustan Petroleum Corporation Limited 

(Address as applicable) 

IN CONSIDERATION OF MESSRS. HINDUSTAN PETROLEUM CORPORATION 

LIMITED a Government of India Company registered under the Companies Act, 

1956, having its registered office at 17, Jamshedji Tata Road, Bombay-20 

(hereinafter called "The Corporation" which expression shall include its successor in 

business and assigns) issued a tender on Messrs. ................................................ a 

partnership firm/sole proprietor business/a company registered under the Companies 

Act, 1956 having its office at (hereinafter called "the Tenderer" which expression 

shall include its executors, administrators and assigns) against Tender no............ 

dated .................... (hereinafter called "the tender" which expression shall include 

any amendments/ alterations to "the tender" issued by "the Corporation") for the 

supply of goods to/execution of services for "the Corporation" and "the Corporation" 

having agreed not to insist upon immediate payment of Earnest Money for the 

fulfillment of the said tender in terms thereof on production of an acceptable Bank 

Guarantee for an amount of Rs....... (Rupees ................................. only). 

We, ................................... Bank having office at ..................................................... 

Bombay (hereinafter referred to as "the Bank" which expression shall include its 

successors and assigns) at the request and on behalf of "the Tenderer" hereby 

agree to pay to the Corporation without any demur on first demand an amount not 

exceeding Rs........... (Rupees ...................................... only) against any loss or 

damage, costs, charges and expenses caused to or suffered by "the Corporation" by 

reason of non performance and fulfillment or for any breach on the part of "the 

Tenderer" of any of the terms and conditions of the said "tender". 

2. We, ........................................ Bank further agree that "the Corporation" shall be 

sole Judge whether the said "Tenderer" has failed to perform or fulfill the said 

"tender" in terms thereof or committed breach of any of the terms and conditions of 

"the order" and the extent of loss, damage, cost, charges and expenses suffered or 

incurred or would be suffered or incurred by "the Corporation" on account thereof 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



and we waive in favour of "the Corporation" all the rights and defences to which we 

as guarantors and/or "the Tenderer" may be entitled to. 

3. We, ................................. Bank further agree that the amount demanded by "the 

Corporation" as such shall be final and binding on "the Bank" as to "the Bank" 's 

liability to pay and the amount demanded and "the Bank" to undertake to pay "the 

Corporation" the amount so demanded on first demand and without any demur 

notwithstanding any dispute raised by "the Tenderer" or any suit or other legal 

proceedings including arbitration pending before any court, tribunal or arbitrator 

relating thereto, our liability under this guarantee being absolute and unconditional. 

4. We, ....................................... Bank further agree with "the Corporation" that "the 

Corporation" shall have the fullest liberty without our consent and without affecting in 

any manner our obligations hereunder to vary any of the terms and conditions of the 

said "tender"/or to extend time of performance by "the Tenderer" from time to time or 

to postpone for any time to time any of the powers exercisable by "the Corporation" 

against "the Tenderer" and to forbear to enforce any of the terms and conditions 

relating to "the tender" and we shall not be relieved from our liability by reason of any 

such variation or extension being granted to "the Tenderer" or for any forbearance, 

act or omission on the part of "the Corporation" or any indulgence by "the 

Corporation" to "the tenderer" or by any such matter or things whatsoever which 

under the law relating to sureties would but for this provision have the effect of 

relieving us. 

5. NOTWITHSTANDING anything hereinbefore contained, our liability under this 

Guarantee is restricted to Rs. ......... (Rupees....................................... only). Our 

liability under this guarantee shall remain in force until expiration of six months from 

the due date of opening of the said "tender". Unless a demand or claim under this 

guarantee is made on us in writing within said period, that is, on or before 

.................................... all rights of "the Corporation" under the said guarantee shall 

be forfeited and we shall be relieved and discharged from all liabilities thereunder. 

6. We, ........................................ Bank further undertake not to revoke this guarantee 

during its currency except with the previous consent of "the Corporation" in Writing. 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



7. We, ......................................... Bank lastly agree that "the Bank" 's liability under 

this guarantee shall not be affected by any change in the constitution of "the 

Tenderer". 

8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in 

terms of the documents and/or the Agreement/Contract or MOU entered into 

between "the Tenderer" and "the Bank" in this regard. 

IN WITNESS WHEREOF the Bank has executed this document on this 

.......................... day of ........................ 

For ........................ Bank 

by its constituted attorney) 

Signature of a person authorized 

to sign on behalf of "the Bank") 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 


(SPECIMEN) 


(Attachment XI) 

BANK GUARANTEE FOR PERFORMANCE OF THE OBLIGATIONS OF 

SUPPLIER / CONTRACTOR 

(on non-judicial stamp paper of appropriate value) 

To, 

Hindustan Petroleum Corporation Ltd., (Address as applicable) 

IN CONSIDERATION OF THE HINDUSTAN PETROLEUM CORPORATION LTD. a 

Government of India Company registered under the Companies Act, 1956, having its 

registered office at 17, Jamshedji Tata Road, Bombay - 400 020 (hereinafter called 

"the Corporation" which expression shall include its successors and assigns) having 

awarded to M/s ___________________________________________________ a 

partnership firm/sole proprietor business/a company registered under the Companies 

Act, 1956 having its office at ______________________________ (hereinafter 

referred to as "the Supplier" which expression shall wherever the subject or context 

so permits includes its successors and assigns) a supply contract in terms inter alia, 

of "the Corporation's" Order No. ____________ dated __________________ and 

the General purchase conditions of "the Corporation" and upon the condition of 

"supplier's" furnishing security for the performance of "the Supplier's" obligations 

and/or discharge of "the supplier's" liability under and/or in connection with the said 

supply contract upto a sum of Rs. _______________ 

(Rupees_____________________) amounting to 10% (ten percent) of the total 

contract value. 

We, ______________________ (hereinafter called "the Bank" which expression 

shall include its successors and assigns) hereby jointly and severally undertake and 

guarantee to pay to "the Corporation" in rupees forthwith on demand in writing and 

without protest or demur of any and all moneys anywise payable by "the Supplier" to 

"the Corporation" under, in respect of or in connection with the said supply contract 

inclusive of all the Corporation's losses and damage and costs, (inclusive between 

attorney and client) charges, and expenses and other moneys anywise payable in 

respect of the above as specified in any notice of demand made by "the Corporation" 

to the Bank with reference to this Guarantee upto and aggregate limit of 

Rs.___________ (Rupees __________________________ ) and "the Bank" hereby 

agrees with "the Corporation" that: 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



1. This Guarantee/Undertaking shall be a continuing Guarantee / Undertaking and 

shall remain valid and irrecoverable for all claims of "the Corporation" and liabilities 

of "the Supplier" arising upto and until midnight of _______________ 

2. This Guarantee/Undertaking shall be in addition to any other guarantee or security 

whatsoever that "the Corporation" may now or any time anywise have in relation to 

"the Supplier's obligation/liabilities under and/or connection with the said supply 

contract, and "the Corporation" shall have full authority to take recourse to or enforce 

this security in preference to the other security(ies) at its sole discretion and no 

failure on the part of "the Corporation" to enforcing or requiring enforcement to any 

other security shall have the effect of releasing "the Bank" from its full liability 

hereunder. 

3. "The Corporation" shall be at liberty without reference to "the Bank" and without 

affecting the full liability of "the Bank" hereunder to take any other security in respect 

of "the Supplier's" obligation and/or liabilities under or in connection with the said 

supply contract and to vary the term vis-à-vis "the supplier" of the said supply 

contract or to grant time and/or indulgence to "the Supplier" or to reduce or to 

increase or otherwise vary the prices of the total contract value or to release or to 

forebear from enforcement of all or any of the obligations of "the supplier" under the 

said supply contract and/or the remedies of "the Corporation" under any other 

security(ies) now or hereafter held by "the Corporation" and no such dealing(s), 

variation(s) or other indulgence(s) or agreement(s) with "the supplier" or release of 

forbearance whatsoever shall have the effect of releasing "the Bank" from its full 

liability to "the Corporation" hereunder or of prejudicing rights of "the Corporation" 

against "the Bank". 

4. This Guarantee/Undertaking shall not be determined or affected by the liquidation 

or winding up, dissolution or change of constitution or insolvency of "the supplier" but 

shall in all respects and for all purposes be binding and operative until payment of all 

moneys payable to "the Corporation" in terms hereof. 

5. "The Bank" hereby waives all rights at any time inconsistent with the terms of this 

Guarantee/Undertaking and the obligations of "the Bank" in terms hereof shall not be 

anywise affected or suspended by reason of any dispute having been raised by "the 

suppliers" (whether or not pending before any arbitrator, officer, tribunal or court) or 

______________________________ 




Phone No : +91-2286 3105 / 3723 Fax No. +91-22-2283 5615, 2284 1098 



any denial of liability by "the supplier" or any other order of communication 

whatsoever by "the supplier" stopping or preventing or purporting to stop or prevent 

any payment by "the Bank" to "the Corporation" in terms hereof. 

6. The amount stated in any notice of demand addressed by "the Corporation" to 

"the Bank" as liable to be paid to "the Corporation" by "the supplier" or as suffered or 

incurred by "the Corporation" on account of any losses or damages or costs, 

charges/and/or expenses shall be as between "the Bank" and "the Corporation" be 

conclusive of the amount so liable to be paid to "the Corporation" or suffered or 

incurred by "the Corporation", as the case may be, and payable by "the Bank" to "the 

Corporation", in terms hereof. 

7. Not withstanding anything contained herein above : 

i) Our liability under this guarantee shall not exceed Rs.......... 

ii) This Bank Guarantee shall be valid upto and including .......; and 

iii) We are liable to pay the guarantee amount or any part thereof under this Bank 

Guarantee only and only if you serve upon us a written claim or demand on or # 

before the expiry of 30 days from the date of expiry of this guarantee. 

8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in 

terms of the documents and/or the agreement/contract or MOU entered into between 

"the supplier" and "the Bank" in this regard. 

IN WITNESS Where of __________________ Bank, has executed this document at 

________________ on _______________ 199 . 

____________________________ Bank 

(by its constituted 

attorney) (signature of a 

person authorized to sign 

on behalf of "the Bank") 

______________________________

Tender for Supply, Installation, Developmentation and ...

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