Regulations for Members of the Seconded Staff of the European ...

and is to be carried out in a country using the same currency as that used in the place
where the member of staff is employed.
3. Save in special cases, to be determined by special decision and in particular where a
member of staff is called back from leave, reimbursement shall be limited to the cost of
the most economical journey between the place of employment and the place of
mission which does not require the official on mission to extend his stay significantly.
Article 64 Travel expenses
1. Travel by rail
Travel expenses for missions carried out by rail shall be reimbursed on presentation of
supporting documents on the basis of the cost of transport in first class by the shortest
route between the place of employment and the place of the mission.
On presentation of supporting documents the following travel expenses shall also be
reimbursable:
- cost of seat reservations;
- supplements for special fast trains;
- supplements for sleeping accommodation (single sleeper) where the journey
includes not less than six hours of night travel between 22.00 and 7.00.
The used tickets should be attached to the mission expenses claim form.
2. Travel by air
Members of staff shall be authorised to travel by air if the outward and return journeys
by rail would total at least 800 kilometres.
Flights shall be reserved in economy or a comparable class at the lowest fares
available, bearing in mind the timetable for the official business and/or the specific
features of the mission, for each leg of a journey comprising up to four hours of
uninterrupted actual flying time.
Should the conditions to qualify for the fare require a weekend stay at the destination
(so-called 'Sunday rule'), additional daily subsistence allowances may be granted, in so
far as this is justified by the cost-benefit ratio.
Business class air travel may be authorised if the member of staff is accompanying the
Secretary-General.
The used air tickets and the original boarding cards should be attached to the mission
expenses claim form.
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