What is DOCEE ?

European Schools
Office of the Secretary general
Version : EN
DOCEE
(Documents of the EuropEan schools)
Ex DADEE
User Guide
What is DOCEE ?
DOCEE :
• IT website that replaces the former DADEE document
distribution application. This system is used to exchange
documents between the Office of the Secretary General
of the European Schoolsand the different meeting
members.
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DOCEE connection- user accounts
The office of the Secretary General manages DOCEE access lists and
send customised e-mails to all working group and committee
members which need to use DOCEE for document distribution. This
email contains the URL, user name and password that are also valid
for accessing the educational portal (Learning Gateway)
Subject:Learning Gateway Portal and DOCEE: Your account is created
Dear Michel DUPONT.
Your account has been created in the Learning Gateway Portal and DOCEE.
LEARNING GATEWAY PORTAL:
The Learning Gateway Portal address is: https://portal.lg.eursc.org
Your login is: michel.dupont@lg.eursc.org Pay attention to not introduce space before, in and after the login name.
Your password is: Wmsnyq4 Type it as it is (First letter is in upper case, the five letters after are in lower case and the last one
is a number).
DOCEE (DOCument distribution across the EuropEan Schools) :
If you are an active member of a working group or committee using the DOCEE system (former DADEE) for document
distribution, your Learning Gateway account is also valid for DOCEE, although you have to enter your credentials on a slightly
different way:
The DOCEE address is: https://docee.eursc.org
Your User name is: michel.dupont Pay attention to not introduce space before, in and after the login name.
Your password is: Wmsnyq4 Type it as it is (First letter is in upper case, the five letters after are in lower case and the last one
is a number).
Under Domain, please select the LG domain.
DOCEE connection
DOCEE users can connect from a computer connected to
internet by using the credentials sent by e-mail by the office
of the Secretary general
https://docee.eursc.org
User name: your user name
Password: your password
Domain: LG (please select LG)
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Language interface (My Profile)
• The system is set up in English language for all users
• It is possible to change the language by clicking on « My profile ».
Under section « Language » you can click on the flags in order to select
English, Dutch, French or German language
To exit « My profile » and return to the initial screen you can
either close the web browser and reconnect or selecting
the option « Dossier tree » on the lower left corner of your
web browser.
Browsing 1/2
• The left side of the screen shows the
tree containing all folders holding
documents.
• By clicking on a folder (icon ) its
content is shown on the right side of
the window
• By default all documents lists are sorted
by alphabetical order of the field
« Title ».
• It is possibleto change the sort key by
clicking on the header of the relevant
column.
Example;
• Click on « Date » will generate a list of
documents sorted by date. The direction
of the arrow will show an increasing or
decreasing order.
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Browsing 2/2
• On the tree, the folders « Former
documents » contain all documents published
in DADEE until the beginning of September
2009.
• The folders « General documents » hold all
general documents that are not necessarily
attached to a specific meeting.
• The folders « Meeting documents » are now
organized by meeting, by year and by meeting
date, and finally by language, plus an
additional folder for the original documents:
Example: all documents of the Primary
Inspection Council meeting on the 5/10/2009
can be found at folder
CONSEIL_INSPECTION_PRIMAIRE /
MEETING DOCUMENTS /
2009 /
2009-10-05
How to download several
documents from a meeting
• The easiest way to retrieve documents from a specific meeting is to be placed at the
relevant meeting folder and language, and then selecting all the files that you want to
download and download all together compressed on a ZIP file (click on
Selection/Download to zip). The zip file can then be saved under your local disk in order to
work lately with all downloaded files.
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Document management 1/2
The documents shown at the right part of the screen can be opened, locally saved or sent
by e-mail (as an attachment)
To open a document
Click over the icon of the document format (word or pdf in most of the cases).
A window is shown at the right side containing all details and also the associated
files.
Click then on the icon at the lower part of the right window in order to open or save
the file locally)
Document management 2/2
• Saving a document
Click on the document format icon (word or pdf on most of the cases)
Clich ten on « Save » and select the destination folder on your local disk.
• Printing a document
To print the documents, in order to avoid possible network failures, the
recommended procedure is to save the files at your local computer and
then print them locally.
• Sending a document by email
On the document list of the right side, select the files and then click on
« Selection/ Send by email ». The files will be attached to an email
message.
• Browse the metadata
On the document list of the right side, click on the title of the document. A
third windows will be shown and the metadata is shown under the tab
« Détails ».
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Search a document 1/2
The search
is made only
under the
selected
folder
Search a document 2/2
1. You have to place yourself at the folder where you want to start the
search
2. Fill at your choice one or several fields
• Field « Title » : enter a word of the title or the document reference number
Use the quotes for an exact search.Example : "2009-D-511"
• Field « Global Search » : This option search a text string inside all the content of the
document (indexation full text)
1. Click on « Find »
To optimise your search results
It happens sometimes that not all data has been completely introduced for absolutely all documents.
If a search do not give good results, you should decrease the number of search criteria,
Example :
It could happen that the labguage of a document could not have been correctly encoded under the
« language » field, althought it is generally well specified on the document reference number
on the « title » field.
If the search title = "2009-D-511" and language = HU do not find the document, retry with title =
"2009-D-511-hu".
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E-mail alerts /DOCEE postman-1
Alerts are defined for all external users for all documents under the folders
« ORIGINAL » (original languages). If a user wants to receive alerts for
documents of a given meeting published on a certain language he can
place himself under the relevant folder and subscribe an alert to that
language.
The users will receive an e-mail everyday containing all new documents
under their subscribed folder. By clicking on the links they could easily
retrieve those new documents
EN The DOCEE system wishes to inform you that new documents are available to you on
our website DOCEE (https://docee.eursc.org )
Simply click on the links below to access them. You are supposed to receive only the original
documents. You can subscribe to other linguistic versions of documents by clicking on the button
“Subscribe to current folder” on the relevant folder containing all documents of the desired language at
the meeting subfolder. If you have any questions, comments or suggestions, please send an e-mail to :
docee@eursc.org
The new documents available concern the following meetings:INSP_SEC - ORIGINAL - NEW
2009-D-85-en-4 Reform of the european Baccalaureate summary of the recommendations
2009-D-85-en-4 Recours Baccalaureat 2009
CS_E - ORIGINAL - NEW
LISTE DU PERSONNEL DETACHE 2009 2010 EE BRUXELLES III
LISTE DU PERSONNEL DETACHE 2009 2010 EE BRUXELLES IV
LISTE DU PERSONNEL DETACHE 2009 2010 EE FRANKFORT
E-mail alerts /DOCEE postman-2
• Alerts are defined for all external users for all documents under the folders
« ORIGINAL » (original languages). If a user wants to receive alerts for documents of
a given meeting published on a certain language he can place himself under the
relevant folder and subscribe an alert to that language.
Subscribe an alert
• Click on the DOCEE tree (left side of the screen) and click on the folder that you want
to subscribe to.
• Click on « Subscribe to current folder».
Browse and cancel current subscriptions:
• On the DOCEE tree (left part of the screen), click on the folder « My subscriptions ».
• If you want to cancel any of the current subscriptions you can simply select them
(tick) and push the « Unsubscribe » button.
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What’s new (new documents)
• In order tp see all new documents of a given committee, you have to place yourself on
the folder of thet committee and then click on the button “What’s new”.
• By default the What’s new screen shows all documents published on the last 24 hours,
but it is also possible to select a date on the calendar and choose the option “Added
since” in order to see all documents published on that committee since that date. This
option works only from the 22nd of September 2009 as all previous documents come
from the previous system and are published under the former documents folders.
HELP
Who do I have to contact in case of problem?
• All technical problems should be sent to the
following e-mail address: docee@eursc.org.
• All problems related to the content of the
documents associated to a certain meeting
should be adressed to the secretaries in charge
of the meeting.
• A group of people composed by secretary and
ICT staff read all mails adressed to
docee@eursc.org and try to solve all problems
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