Student Handbook - Gateway Technical College

Paying for College
No Refund for Instructor Drops
A student who registers for a class but who fails to attend, or stops attending during
the refund period without dropping, may be dropped by the instructor. As an
instructor drop is administrative and not student initiated, the student is not eligible
to receive a refund.
No Refund for Withdrawals
No refund is made when a student withdraws from a class. Students withdraw from
classes after the refund period has ended; i.e., after 20% of the class meeting times
have elapsed.
Account Adjustments
Refunds will be applied to any outstanding balance the student has at the College.
If the student account is:
Paid in Full -The refund will be mailed to the student’s current address. No cash
refunds.
Payment Plan Account - Any refund will be credited toward the balance owed. The
amount due on subsequent statements will reflect the adjustment in fees. The refund
percentage is based upon the total cost of the courses; it is not a percentage refund
of the payments the student has made.
Paid by Sponsorship/Agency/Company - The tuition charges billed to the third
party will be reduced. No refund check will be issued.
Paid/Partially Paid by Financial Aid - The Financial Aid award/disbursement will
reflect adjustments due to dropped classes.
Nonattendance -No refund is made to students who do not attend or discontinue
attendance without completing and submitting drop and withdrawal paperwork.
Student Account Appeals - Students are responsible for payment of tuition and
fees for classes for which they register. However, if a student encounters extenuating
circumstances which have unexpectedly affected the student’s enrollment in the
class, the student may appeal to have tuition and fees reduced. Bookstore charges
cannot be reduced. Charges that were previously paid by financial aid funds may
become a debt that the student is responsible for paying.
A student who wishes to submit an appeal should obtain a Student Account Appeal
Form gtc.edu/forms. The completed form, with required supporting documentation,
needs to mailed to the Registrar’s Office or be returned to Student Services.
The request must be submitted within 12 months of the end of the semester for
which charges are being appealed. The Student Account Appeals Committee reviews
the request and notifies the student of its decision in writing. Each appeal will
be reviewed only once, and the decision of the committee is final.
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