Jone Stromberg, Sommer Drake, Diane Amour, Carmen Flores, J

Indian Community School Inc.
Open Session
November 2, 2011
Present: Jone Stromberg, Sommer Drake, Diane Amour, Carmen Flores, Justin Thundercloud, Anne Egan-Waukau
Also present: Amy Tromp, Julie Muellenbach, Mary Kees, Donna Bruneau, Debbie Martindale
The meeting was called to order at 5:33 pm.
Sommer Drake led the group in a moment of silence.
Jone Stromberg read the Mission Statement
Additions to the Agenda: Visit to Santa Fe School
A message will be sent to Jacqueline Schellinger requesting that Eric Andersen and Sharon Rogers attend the next
meeting of the Board.
A motion was made by Jone Stromberg and seconded by Sommer Drake to adopt the October 19, 2011 Executive
Session minutes. The motion carried (6-0-0).
Justin Thundercloud joined the meeting at 5:49 p.m.
Justin Thundercloud requested that his affirmative vote be included in the approval of the October 19, 2011 Executive
Session minutes.
Mary Kees reported:
The Accounting Department has closed the general ledger books of June 2011.
The Accounting Department has closed the books for the school for July and is currently working on closing the
books for August and September 2011.
Submitted August DPI claims for the meal program.
Got the engagement letter from Grant Thornton to do the tax return for 2011 for the school.
RFPs have not been completely reviewed by the Audit Committee. Will review further after the SO meeting.
Financial statements have been completed and submitted.
Compliance certificates were sent a week early.
Amy Tromp reported:
Preparing for November 13, 2011 Strategic Planning Retreat.
Continue to meet with Ms. Wandtke to discuss a school improvement plan, and how to strategically meet the
AdvancED standards in indicators.
Two new families joined ICS, however we also lost 2 students.
Working on facilitating the changes of the Facilities front desk.
Working with the Safety committee and safety plan.
One bus driver was reassigned to another district due to issues.
Title 1 has been reduced. Amy Tromp and Julie Muellenbach are reviewing the budget for areas that may be able
to reconfigure to increase the funds for professional development.
Meeting with staff to create support services.
8 th grade students are completing WKCE testing.
Have some private schools visiting. Shadow schools will begin.
Reviewed the Interventionalist report. Ms. Tromp will have the report reviewed and changed to be more readable.
Request that major incidents be identified so it is better understood.

Amy Tromp provided the Facilities report:
Safety Committee met on October 3, 2011.
Franklin Electrical inspection shows that the school is up to code.
Had 2 nd fire drill on 10/18 at 1:00 pm.
Athletic Field improvements moving forward.
The Rock Garden and Courtyard Gardens are nearing completion.
Received conflicting reports regarding the demise of the Red Maples.
Work on the roof is taking place and it is planned to have it completed within the next couple of weeks.
Bookcases delivered to classroom.
Washroom Valances and a cabinet for the corporate counsel office were installed.
The Security/Front Desk Handbook has been revised and will be reviewed and updated for the new security
hours.
Dave LaRoque and Jeff Ben were trained to perform sick child cleanups and about bloodborne pathogens.
The Scholarship Committee description was tabled until the next meeting.
The following changes were requested to the Dashboard:
Delete WKCE-CRT Test Comparisons from March and June.
Add WKCE-CRT Test Comparisons to April.
Rename “Teacher Appreciation” to “All Staff Appreciation”. (April)
Delete Parent Phone Calls. (December)
Add Include 8 th grade lunch on dashboard, May 11, 2012. Hold the date. Move 8 th grade lunch preparation to
April open meeting.
The following changes were requested to the Calendar:
Include Family Orientation Night.
Include Breakfast with Santa (December 10, 8-11 am)
Include Executive Meeting on December 10, following Breakfast with Santa.
Continue to hold the Executive Session date of December 21, 2011.
Include 8 th Grade Lunch on May 11, 2012.
It was agreed that the NIEA Conference was a valuable experience for all in attendance and that much was learned and
could be incorporated in ICS. In addition, it was suggested that the Board contact the school in Minneapolis to do a site
visit as they did with the Santa Fe school.
There being no further business, the meeting was adjourned at 7:45 pm.
Respectfully Submitted:
_____________________
Diane Amour, Secretary
Date Approved: ___11/16/11____________